Plastic_Roof_Sheeting_SOW-9-5-2017.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW)

For Plastic Sheeting

GENERAL INFORMATION

REQUIREMENT:

The Federal Emergency Management Agency (FEMA) request procurement of Blue or Black Roof Sheeting according to the specification listed below. Request that 25K rolls of sheeting be delivered within the next two weeks (NLT 15 Sept 17) and delivered to the Incident Support Base at Maxwell AFB between the hours of 07:00 -22:00. Also, request that vendor options remain open to provide for any future request within the next ninety days.

This procurement uses a detailed plastic sheeting specification (attached), taking into consideration all specifications used in the past under similar procurements; the United States Army Corps of Engineers input on the testing of plastic sheeting; industry input; and the use of an independent contractor hired by FEMA.

Specification Requirements:

The plastic sheeting provided by the contractor(s) shall meet all requirements of Attachment 1, “Plastic Sheeting Specification for Federal Emergency Management Agency.”

Period of Performance:

Period of performance is three months from date of award.

Production/Delivery Schedule Requirements:

Purchase order will be classified as Critical Surge Deliveries with delivery location “Maxwell AFB 50 Lemay Plaza Montgomery, AL 36112”.

Critical Surge Deliveries may need to be diverted from the original intended location, after award. If a diversion is required, the Contracting Officer Representative (COR) will notify the vendor via email. The locations where the deliveries may be diverted are listed below:

DC Ft Worth DC Atlanta Fort Worth Federal Center 3780 South Side 501 W Felix St Industrial CT Warehouse # 12 Atlanta, GA 30354 Ft. Worth, TX 76115

DC Moffett DC Frederick NASA Ames Research Center (ARC) 4420 Buckeystown Pike Building 144, Door #7 FEDAAC Code 703230 Moffett Field, CA 94035 Frederick, MD 21704

Incident Support Branch (ISB)

TBD

The Government reserves the right to require delivery of diverted Critical Surge Delivery orders to locations other than those listed above. However, it is anticipated that the above DC’s/ISB’s will be the alternate delivery destinations of the majority of the diverted Critical Surge Delivery orders.

Packaging, Packing, Marking, and Labeling Requirements:

The contractor shall pack, mark, and label all plastic sheeting in accordance with the requirements outlined in the Specification.

Tracking:

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, BOL number, nomenclature and units shipped, carrier, truck number, trailer number, place of origin, and destination.

Drop Trailer:

The Contractor must be able to accommodate request where delivery of commodities are dropped at the delivery destination and the tractor and driver are released for up to 30 days.

Attachment 1

PLASTIC SHEETING SPECIFICATIONS FOR

FEDERAL EMERGENCY MANAGEMENT AGENCY

Finished Product

Plastic Sheet The finished roll stock will be blue or black, Pantone 3005C to Pantone 2945C, and translucent, but not transparent.

The finished stock will be 20' X 100' long sheet (-1% to +3%). The product supplied should not exceed 70 pounds.

If roll stock is fabricated into panels of 20' X 100' the seams should be fully adhered throughout their length. The seams shall be free of puckers and air pockets. All seams will be tested by appropriate non-destructive technique to assure continuity the full length of the seam.

(Appropriate techniques of testing seams are defined in manufacturing section.)

Any scrim reinforced material will be a minimum of 900 Denier and spaced no further apart than 3/8 inch from all directions. The strike-through area of scrim reinforced materials will be completely adhered with no delamination, bubbles, tears, blisters, etc.

The plastic sheet shall be flame retardant with a Class A rating when tested by ASTM E 84-97a.

It shall retain 80% of its tensile strength after 200 hours of UV exposure according to ASTM G

23. (Cycle is 102 minutes UV light and 18 minutes UV light and water spray.)

The finished product will be gusseted and/or accordion folded onto a three (3) inch diameter by forty-eight (48) inch core. The core wall will be 0.190 inches thick. The sheet will fit on the core with no overhang of the finished product to the core. The outer wrap for each roll must consist of a 3.5 mil cross-laminated film fastened to the core with plastic core plugs and sealed with a 3 inch wide compatible sealing tape. Each roll shall be labeled on two ends with indelible (or equivalent) ink and contain the following information:

1. PLASTIC ROOFING MATERIAL;

2. PROVIDED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY;

3. Roll number;

4. Lot number or batch number;

5. Length and width of materials in feet; length and width of material in Meters;

6. Contractor's name;

7. Contract number; and

8. Date of production.

The finished product will be placed onto a 42 inch by 48 inch 4 way pallet. There will be a pallet cover on the bottom that has roll separator/supports. Flat corrugated cardboard with separator/supports is placed between each layer of finished roll stock. The over-all height of the pallet will not exceed 60 inches. Corner supports for top and side of the pallet will be added in order to allow double stacking of finished product at destination warehouse(s). (Manufacturer may suggest or recommend another technique to preserve the integrity of the material as well as the finished pallet. This recommendation is to be provided with submittals to the Project Officer.)

Pallets dimensions must not exceed 42” X 48”x 50”. The top layer of each pallet must be covered with an UV resistant reinforced sheeting draped over the edge 12 inches. Four tie down bands will secure the rolls to the pallet prior to stretch wrapping. The tie down bands should secure the longest portion of the roll, eliminating side to side movement. Each pallet shall be stretched wrap with a minimum of 10 layers. Material shall be stacked so that the total height of each pallet and material does not exceed 60 inches. Each pallet will be labeled with the FEMA logo printed on two sides and two ends 100 % in indelible (or equivalent) black ink. One end shall contain the following data:

1. PLASTIC ROOFING MATERIAL;

2. PROVIDED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY;

3. Lot number or Batch number;

4. Length and width of materials in feet; length and width of material in Meters;

5. Contractor's name;

6. Contract number; and

7. Date of production.

TABLE 1

Plastic Sheeting Specification

ITEM REQUIREMENTS REFERENCE/TEST

Color: Blue or Black Pantone 3005c to 2945c Tensile Grab Strength 50/50 lbf ASTM D7004 Elongation at Break 550% ASTM D7004 Trapezoid Tear 20/20 lbf ASTM D4533 Mullen Burst 90 psi ASTM D751 Dimension Stability <5% ASTM D1204 Oxidative Induction Time 20 min ASTM D3895 Flame Retardant Class A ASTM E84-97a Seam Strength (Shear Strength) 80% of TD Tensile ASTM D751 (Peel Strength) 10 ppi ASTM D751 UV Resistance 80% after 200 hr ASTM G23 Thickness 10 mil ASTM D-5199-95 Multi-Axial % Deflection 20% ASTM D5617 Reinforcement Polyester 1000 Denier

1. Extrusion laminated sheeting, string reinforced, each roll wrapped with FEMA logo on wrapping, palletized not boxed, each pallet load wrapped with FEMA logo on wrapping.

2. Size of roll: 20’ x 100’ Sheets are folded to a 48” length and rolled for placement on pallet.

3. Pallet configuration: 28 rolls stacked 4 across and 7 high or 24 rolls stacked 4 across and 6 high;

number of rolls per pallet determined by overall weight of pallet. Rolls will be supported each layer with cardboard or equivalent roll supports. Rolls are secured to pallet with four separate evenly spaced metal bands and machine wrapped with a minimum of 7 over lapping layers of heavy duty stretch wrap, rolls will be supported, strapped and wrapped in such a way as no shifting of rolls on pallet will occur; 8 1/2 “x 11” signs printed with “FEMA – NOT FOR RESALE” in as large a font as possible, inserted in the stretch wrap on all four sides of each pallet.

4. Pallet data: Quality hardwood 48” x 40”, 4-way pallet: 3 stringers / 7 deck boards / 5 bottom deck boards with screw type nails utilized.

6. Weight & dimension pallet averages: 1,980 lbs.; 48”x40”x78” (Pallet will be no more than 2000 lbs.

total weight and not over 60” in max height).