B61_SOW_Exterior_Lighting_(CDP-2014-B61-018A)_(3).docx

ATTACHMENT 1

SECTION C

STATEMENT OF WORK

GENERAL REQUIREMENTS

“B61 Exterior Pole Lighting Upgrade”

1. GENERAL

The objective of this project is to furnish, install, and commission an exterior security LED lighting system at the Center for Domestic Preparedness (CDP) Main Complex (B61 and surrounding fenced area).

1.1. Scope of Work

The Contractor shall furnish all labor, management, cost estimating, scheduling, equipment, tools, materials, shop drawings, product data submittals, supervision and other items and services necessary, except those specified as “Government Furnished,” to complete the required project in accordance with this document, specifications, drawings and applicable codes and industry standards. The Contractor will estimate and propose all project scope and any options, if applicable, separately.

1.2 Background Information

1.2.1. The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Center for Domestic Preparedness (CDP) is a federal entity and is the designated federal training center engaged in preparing emergency first responders, emergency management officials, state and local community leaders and managers to combat terrorism including response to weapons of mass destruction and hazardous materials incidents. Training courses provided by the CDP provide specific knowledge and expertise for deterrence, prevention and response to Weapons of Mass Destruction (WMD) and hazardous materials incidents.

The CDP occupies six major areas of the former Fort McClellan, Alabama. They are:

a. CDP Main Complex (Building 61).

b. Advanced Responder Training Complex (ARTC).

c. CDP Responder Lodging Complex (900 Area).

d. The Chemical, Ordnance, Biological and Radiological Training Facility (COBRATF).

e. The Noble Training Facility (NTF).

f. The Warehouse/Maintenance Complex (Building 40).

1.3. Personnel

1.3.1. Contractor

Contractor shall be a licensed General Contractor (GC) in the state of Alabama. The Contractor must have a minimum of five years of significant supplier and installer experience in commercial applications.

1.3.2. Contract Manager/ Superintendent

The Contractor shall provide a qualified contract manager and/or superintendent, or a designated alternate, who will be responsible for the performance of the work. Per Federal Acquisition Regulation (FAR) Clause 52.236-6, at all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent or designated alternate who is satisfactory to the Contracting Officer (CO) and has authority to act for the Contractor. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the CO, along with their qualifications. The Contracting Officer’s Representative (COR) will review the qualifications and determine if the alternate appointee is acceptable. This contract manager and/or superintendent will also be responsible for conducting weekly meetings with CDP officials to update all work and discuss any discrepancies encountered.

1.4. Safety Requirements, Training, Soil testing Requirements, and Asbestos Containing Material and Lead Based Paint

In order to provide safety controls for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all applicable Federal laws and regulations with such additional measures as the government may deem necessary. Applicable provisions of Occupational Safety and Health Administration (OSHA) 29 CFR, Environmental Protection Agency (EPA), and the Alabama Department of Environmental Management (ADEM) regulations shall be applied to all work under this contract.

1.4.1. The Contractor(s) performing work at the CDP are required to show proof in the form of written documentation on required training specific to the work they may be required to perform on the project.

1.4.2. The Contractor shall ensure all tools, equipment, and machinery are in good working order. These items may be inspected by the CDP Safety Officer when the Contractor reports to the job site and at any subsequent time deemed appropriate by the CDP Safety Officer. Safety Data Sheets (SDS) for products containing hazardous chemicals will be reviewed by the government before they are used on the project. Contractors shall provide this information during the pre-construction meeting.

1.4.3. Contractors are required to provide their personnel with the Personal Protective Equipment (PPE) necessary to complete the project.

1.4.4. Contractors are expected to designate a qualified employee as a project Safety Representative. Qualified personnel trained in safety issues are defined as experienced employees, specifically designated on Contractor employee or payroll records as a Safety Representative or similar title, and possessing special qualifications and training in OSHA regulations. The qualifications of the designated safety representative will be reviewed by the CO/COR for approval prior to designation.

1.4.5. If at any time during the life of the Contract the government determines that continued unsafe work practices occur, the CO may direct the Contractor to revise and/or supplement the present organization structure with additional qualified personnel trained in safety issues at no additional cost to the government or time extensions to the Contract.

1.4.6. The CO or COR will notify the Contractor of any non-compliance with the foregoing requirements. The Contractor shall, after being notified, immediately take corrective action. If the Contractor fails, or refuses, to comply promptly, the CO may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such Stop Work Orders shall be legal grounds for an extension of time or for additional cost or damages incurred by the Contractor.

1.4.7. The Contractor shall include the provisions of this section (1.4 Safety Requirements) in all subcontracts and purchase orders. However, such requirement in the Contractor’s lower-tier subcontracts or purchase orders shall not relieve the Contractor of its obligation to assure compliance with the requirements of this clause for all aspects of the work whether performed by the Contractor or its lower-tier subcontractors.

1.5. CDP Security

1.5.1. The Contractor is responsible for the physical security for all materials, supplies and equipment of every description, including property that may be government-owned, Contractor operation/work, storage areas, and also areas occupied jointly by the Contractor and the government. The Contractor shall comply with all CDP security requirements.

1.5.2. Contractor employees and employees of lower-tier subcontractors whose conduct is determined to be prejudicial to the interest of the Government shall be immediately removed from the work upon notification by the CO.

Compliance with the foregoing provisions of this paragraph by lower-tier subcontractors shall be the responsibility of the Contractor and there shall be no additional costs to the government for such action.

1.5.3. The government reserves the right at all times to issue instructions pertaining to the Contractor’s jurisdiction and general conduct of its security program and shall have the right to examine procedures, methods, records, and facilities used by the Contractor in complying with the requirements of the government.

1.5.4. The Contractor shall require employees requiring on-site access to display such Identification Badging as may be approved and directed by the CO. All prescribed Identification Badges shall immediately be returned to the government for cancellation upon release of any employee.

1.5.5. The Contractor shall be responsible to adhere to any and all security regulations imposed by the government.

1.5.6. The CDP is designated as a workplace free of Alcohol and Substance Abuse problems associated with drugs and other chemical substances. The government may conduct periodic and unannounced inspections of the Contractor’s work areas within government property (CDP) boundaries.

1.5.7. A local background security check form must be completed by each Contractor employee and routed through the CDP security office for processing. The security forms will be provided by the CO/COR as soon as the contract is awarded. Allow 14 workdays to process the local security check; therefore, it is advisable to submit the above referenced security form as soon as personnel who will be working on site are identified. The form must be properly completed in order to preclude delays in processing the request. This form authorizes a local background check by each individual. A successful background check is required before access to the CDP property is granted.

When possible, the Contractor will provide at least two days notification to the COR prior to removing an employee from the project. Any additional personnel added to the established project work force shall be in accordance with this paragraph.

1.5.8. All visitors must report to the Building 61 Front Guard House for badging before proceeding to the job site. Visitors shall have picture identification for verification purposes. The COR will arrange for the necessary badging of Contractor personnel, as appropriate. All job site security and/or law enforcement related matters shall be processed through the CDP Security Specialist.

1.5.9. The entire CDP security requirement section (1.5.) shall be included by the Contractor in all subcontracts and purchase orders and further requires lower-tier Contractors and vendors to include these same requirements in their subcontracts and purchase orders.

1.6. Quality Assurance

1.6.1. Specific Government quality assurance methods will be determined after contract award, depending on the method of contract. Even though not specifically identified within this package it is expected that quality assurance provided by the Government will be consistent with FAR 52.246-12 (Inspection of Construction).

1.7. Work Plans

1.7.1 General Work Plan

The Contractor shall submit a General Work Plan which will identify how the Contractor intends to ensure requirements of this contract are provided as specified in the Scope of Work (SOW). This plan should be general in nature and encompass all aspects of the project from Notice to Proceed (NTP) to Project Closeout. The General Work Plan shall consist of the following elements:

a. Brief description of the objective of the work, providing a context for the information to follow, and offering a basis for evaluating the work.

b. Brief discussion of the technical approach for executing the work.

c. Identification of the Superintendent, Contract Manager, and any designated alternates.

The Final General Work Plan shall be submitted to the COR for review and approval within 10 working days of the notice to proceed.

1.7.2 Safety Plan

The Contractor shall establish and maintain a complete Safety Plan to ensure the requirements of this contract are provided as specified. The Contractor shall submit to the COR a written Accident Prevention Plan for review and approval. This plan shall include an analysis of significant hazards to life, limb, and property inherent in the contract work to be performed. The Contractor shall meet with the COR, CDP Safety Officer, and any CDP staff deemed necessary to discuss and develop a mutual understanding of the proposed plan. (Ref: EM 385 1-1 Appendix A) The Final Safety Plan shall be submitted to the COR for review and approval within 10 working days of issuance of the NTP.

1.7.3 Quality Control Plan

The Contractor shall establish and maintain and implement a complete Quality Control Plan to ensure the requirements of this contract are provided as specified. The plan shall describe the methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The plan must include, at a minimum, the following:

a. The Contractor shall provide a qualified Quality Control Manager (QCM) who will be responsible for implementing the Quality Control Plan. The QC manager shall conduct QC duties independent of the project Superintendent. Names, qualifications, duties, responsibilities, and authorities of QC personnel shall be included in the QC Plan.

b. Procedures for conducting QC inspections on all work, pre-final, and final inspections.

c. Procedure for identifying, documenting, and tracking deficient work from identification through acceptable corrective action.

As part of Quality Control the Contractor shall provide photographic documentation throughout the course of the project and at the completion of major milestones of the project. These photos shall be provided in electronic format.

The Final Quality Control Plan shall be submitted to the COR for review and approval within 10 working days of the NTP.

1.7.4 The Contractor shall submit a detailed Work Plan for any unusual or complex features of work deemed necessary by the COR to ensure requirements of this contract are provided as specified in the SOW. A detailed Work Plan will be required for specific features of work that require utility interruptions or when utility interruptions become necessary during the course of construction.

The detailed Work Plan shall consist of the following elements, if applicable:

1. Brief description of the objective of the work, providing a context for the information to follow, and offering a basis for evaluating the work.

1. Discussion of the technical approach for executing the work to include necessary plans and specifications.

1. Detailed description of the equipment to be used and methodologies and procedures to be employed.

1. Scheduling and operational sequencing and submittal requirements.

1. Identification of applicable regulatory requirements and permits, to include local, state, and federal.

1. Disposal facilities, alternate disposal facilities, and means of disposal.

1. Identification of all persons needed to conduct the field activities, including support personnel and their specific responsibilities, and coordination with the government.

1. Demolition and waste(s) control procedures and authorized haul route as appropriate.

1. Work Phasing Plan and/or General Construction Schedule in accordance with FAR Clause 52.236-15 Schedules for Construction Contracts.

The detailed Work Plan shall be submitted to the COR for review and approval a minimum of 10 working days prior to commencement of work.

1.8. Hours of Operation

1.8.1. The contractor normally accomplishes all contract work between the hours of 8:00 a.m. CST and 4:30 p.m. CST, Monday through Friday, excluding Federal holidays.

1.8.2. The CO reserves the right to modify this work schedule for the Contractor’s operations within reasonable parameters on an exception basis to accommodate other site schedules.

1.8.3. Work on weekends, holidays, and outside normal working hours listed above may be allowed if necessary to comply with the required completion schedule. The contractor will request a work schedule variance from the COR at least two working days in advance of requested variance. This variance will include in detail the work that will be performed, the estimated duration of the variance, and the number of contractor personnel involved.

2. DEFINITIONS

2.1. Contracting Officer (CO): Person duly appointed with the authority to enter into and administer contracts on behalf of the government.

2.2. Contracting Officer Representative (COR): An individual designated and authorized in writing by Contracting Officer to perform specific technical or administrative functions under the contract.

2.3. Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of this contract. Government property includes both Government-furnished property and contractor acquired property as defined in FAR Part 45.

2.4. Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the Statement of Work and other service outputs.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

No Government Furnished Equipment (GFE) will be available for this effort.

3.1. SERVICES

3.1.1. Operations and storage areas will be designated by the CO in the vicinity of the work site for use by the Contractor for work and storage areas.

3.1.2. The Contractor may utilize existing building electrical service to power any equipment needed during construction.

3.1.3. Emergency medical services for Contractor personnel are the responsibility of the Contractor. However, when available, CDP emergency medical personnel will stabilize any injured Contractor personnel until local emergency response services arrive on site. No other emergency services shall be provided by the Government.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General

Except for those items or services specifically stated to be Government furnished in Section 3, the contractor shall furnish everything required to perform this contract.

4.2. All affected drawings shall be redlined to incorporate contractor installed equipment and connections.

5. ADDITIONAL REQUIREMENTS

5.1. Appropriate measures should be taken to minimize damage to surrounding grounds, structures, and shrubbery during all work requirements and processes. Contractor must repair surrounding grounds, structures, and shrubbery due to construction and/or damage from construction. Grounds should be raked and smoothed free of debris to match adjoining ground level, and grass areas should be re-sown with grass seed and appropriate straw or replaced with sod in areas of a sod grass. Damaged shrubbery should be properly restored or replaced, and damaged structures should be repaired to original appearance and function.

5.2. Where specific dimensions or details cannot be determined, consult with the government representative before proceeding with the work.

5.3. If work involves digging in or around utilities, the Contractor will be responsible for locating commercial utility service lines by contacting the commercial locator service (Alabama One Call), and/or the required utility companies designated locating personnel.

5.4. CDP will provide all available drawings of privately owned utilities for use by the contractor in locating existing utilities. It is the contractor’s responsibility to verify the location of existing utilities. The contractor shall contact the COR if existing utility locations remain questionable. As with all former military bases documentation of existing utilities dating back many decades is questionable and the contractor should use caution during any excavation.

5.5. Contractor shall repair/replace any utility that is within 6 feet of the indicated location and damaged by the Contractor’s operations. All repairs shall be performed within 24 hours from the time of breakage unless otherwise directed by the COR. Notify the CO and/or the COR immediately of breakage. Repair materials shall be approved by the COR.

5.6. The Contractor will request, as far in advance as possible with a minimum of 72 hours, the disruption of any function of the facilities. This includes, but is not limited to, any shut-down, relocation, rerouting, etc. of any utilities, services, roads, facilities, personnel, etc. The Contractor shall not proceed with any disruption without the consent of the CO and/or COR. When given approval for a disruption, the Contractor will accomplish the work during the period agreed upon. The Contractor will be required to notify the CO/COR immediately prior to any disruption and as soon as the work is completed and normal functions are restored.

5.7. Contractor must provide a construction schedule that will outline the period of performance required to complete this task. The work described in this statement of work requires buildings and facilities to be worked in for a period of time and the government reserves the right to approve the work schedule for planning purposes in developing alternative solutions for building occupants, if needed.

5.8. Construction debris, waste materials, packaging material and the like shall be removed from the work site daily. Any dirt or mud which is tracked onto surfaces shall be removed. Materials resulting from demolition activities which are salvageable shall be stored within the supplemental storage area. Stored material not in trailers, whether new or salvaged, shall be neatly stacked when stored. The premises shall be left broom clean. Stains, foreign substances, and temporary labels shall be removed from surfaces. Equipment and fixtures shall be cleaned to a sanitary condition. The site shall have waste, surplus materials, and rubbish removed. The project area shall have temporary structures, barricades, project signs, and construction facilities removed.

6. SCOPE OF WORK

6.1. Project Description:

The objective of this project is to furnish, install, and commission exterior security LED lighting system at the Main Complex (B61 and surrounding fenced area) of the CDP.

Specific items are specified under “Specific Task” below.

6.2. Specific Tasks:

1. 74 metal halide pole lights at the Main Complex (B61 and surrounding fenced area) are to be replaced with 40 Light Emitting Diode (LED) light fixtures.

2. All lighting supplied shall be Light Emitting Diode (LED) lighting. All lights shall be Lithonia LED DSX series lights and Type V. Each pole shall have the equivalent lumen output (or greater) than that of the existing lighting on each pole. See attached Lithonia Lighting d-series brochure.

3. Each existing pole light is a 400 watt metal halide bulb. Each perimeter pole has two (2) of the 400 watt metal halide fixtures. The only exception is the two pole lights at the circle entrance of the building. Those are single 250 watt metal halide bulbs.

4. The new lighting configuration for each pole shall be a single LED light with a minimum 800 watt metal halide equivalency in lumen output. The light throw is imperative in maintaining security. Therefore a Type V fixture/bulb combination shall be used. A single Lithonia DSX2 LED 100C 700 40K T5W light fixture shall be used to replace the two 400 watt metal halide fixtures on each perimeter pole.

5. The lighting system shall include all necessary photocells and controls to ensure that the lights automatically illuminate as natural sunlight decreases.

6. Vegetation, trees and shrubs that impact on area light levels will be identified, pruned and/or removed by the contractor. The government must authorize specific removal of any tree. Shrub root systems will be pulled from the ground where feasible to prevent regrowth, Tree stumps will be ground down to a minimum of three inches below grade. Depressions from tree and shrub removal actions will be filled with top soil, graded, seeded and topped with straw. All debris will be removed and disposed of at the appropriate off-site landfill.

7. Each lighting pole shall be outfitted with a surge protection device to protect against lightning strikes. The Phillips Surge Protection Device 277V or equivalent is required (Attachment 6). All other exterior security light fixtures shall also be equipped with surge protection. Surge protection mitigation shall be provided at the fixture/device as well as the power panel if feasible.

8. Lights shall be mounted and positioned such that they do not interfere with security camera visibility.

9. Light fixtures shall be located and positioned to minimize the glare observed by security camera lenses.

10. The lights shall capable of operating via photocell to detect ambient light level or in manual mode (security personnel can turn on/off lighting).

11. Lights shall be installed/wired to prevent failure of all lights when one fails (in parallel).

12. Contractor shall ensure the power load requirement of the new light system does not exceed the current commercial and emergency power capability at the Main Complex (B61). If additional electrical panels and wiring are required, then the Contractor shall provide materials and installation.

13. If necessary, contractor shall select poles to match existing finishes. Construction debris shall be disposed of in accordance with all local, state, and federal regulations. Any lighting components and peripherals that are not to be utilized in the new system configuration shall be disposed of by the contractor in accordance with all local, state, and federal regulations.

14. Training shall be provided to designated CDP personnel. Personnel shall receive training in the operation, functions, and maintenance of the installed lighting system. Levels of training shall be tailored to the level of interface each of the CDP staff will have. Persons to receive training include IT personnel, Maintenance Personnel, Security Personnel, and Safety Personnel at a minimum.

15. A preventive maintenance schedule and recommended spare parts list shall be provided to the CDP.

16. Operator’s manual and troubleshooting guide shall be provided to the CDP.

7. GENERAL REQUIREMENTS

7.1. General

The Contractor shall provide all management, scheduling, cost estimating, labor, materials, shop drawings, product data submittals, and equipment.

7.2. Applicable Codes, Rules, Regulations, Regulatory Agency Approval and Independent Review(s)

7.2.1. It is the Contractor’s responsibility to complete the project in compliance with the most current applicable requirements of federal and state laws, codes, rules, regulations, ordinances, standards, and industry standards to include, but not be limited to, the list below.

a. MasterFormat Specifications Divisions (Current applicable divisions)

b. International Building Code (IBC)

c. Uniform Federal Accessibility Standards (UFAS)

d. Americans with Disability Act

e. Occupational Safety and Health Administration (OSHA)

f. International Fire Code

g. National Fire Protection Association (NFPA)

h. National Electric Code (NEC)

i. Life Safety Code

j. National Energy Code

k. Federal Leadership in High Performance and Sustainable Buildings

l. USACE EM 385-1-1 Safety and Health Requirements Manual

m. Interagency Security Committee Federal Security Level (FSL) Standards

8. SPECIFIC INSTRUCTION

8.1. Contractor Responsibilities

The specified construction materials must be of quality that is consistent with the intended use of the facility, the CDP, and reflect local availability and construction skills. Innovative materials and methods should be considered, but only if they provide an economic or functional advantage. Although this scope of work may identify specific elements of construction, it is the Contractor's responsibility to provide all elements which are incidental to provide a fully functional lighting system.

The Contractor shall comply with FAR Clause 52.236-21 Specifications and Drawings for Construction at all times during the performance of the contract.

8.2. Project Deliverable Formats

8.2.1. The Contractor shall provide 2D drawings in AutoCAD format 2008 or later, pdf format, and two hard copies.

8.2.2. Provide all specifications, materials data cut sheets, operations and maintenance documentation, warranty documents and supporting documents in PDF format and two hard copies.

8.2.3. Provide all electronic files associated with this project on a labeled CD or flash drive.

8.2.4 Spare parts list, preventive maintenance schedule, and operator’s manual/troubleshooting guide shall be provided, both, hard copy and electronically.

8.3. Submittals

8.3.1 Submittal items

a. As-Built Drawings (Hard copies, CAD files, PDF’s, Redlined drawings)

b. Specifications (Using Current MasterFormat Divisions)

c. Certification Documents (Inspection, Test & Balance, etc.)

d. Warranty Documents (Including manufacturer’s warranty)

e. Samples (as applicable)

f. Material Data (cut sheets)

g. Safety Data Sheets (SDS)

h. Operation and Maintenance Documentation

i. Closeout Documents

j. General Work Plan

k. Safety Plan

l. Quality Control Plan

m. Detailed Work Plan (as necessary)

n. Spare parts list and preventive maintenance schedule

o. Operator’s manual/troubleshooting guide

9. EQUIPMENT

9.1 N/A

10. OPTIONAL PROVISIONS

10.1. If applicable, the Contractor will need to assess the construction requirements of the City of Anniston Building Codes and Calhoun County Building Codes.

12. SUPPORTING DOCUMENTS

11.1. A general description of the construction, including the structural system (poles, mounts, etc.) shall be provided.

11.2. A description of contractor-provided systems, including lighting control systems, energy management systems, emergency battery back-up, and similar items.

12. TESTING AND INSPECTION OF SYSTEMS

12.1. The Contractor is responsible for all inspection and testing of work completed under the scope of the project.

12.2. All tests and inspections shall be documented by written reports and test results. Contractor shall make additional copies as required and distribute to all affected sub-contractors and material suppliers.

13. START-UP, COMMISSIONING, AND TRAINING

13.1. The purpose of commissioning documentation is to record the standards of performance for building systems and to verify that what is installed and constructed meets those standards. At a minimum, the Contractor shall accomplish the following:

a. Field verification inspection and testing of commissioned systems, assemblies, and features are to be performed as each phase is completed.

b. Retest specific systems and/or system components once the deficiencies discovered during the first test are resolved.

c. During functional performance testing and operator training, the team verifies the performance of building systems and determines the most efficient equipment settings.

d. The Contractor will also supervise operations staff training on commissioned systems and equipment, and organize warranty information.

e. Ultimately, the team will prepare documentation on systems, including benchmarks for energy use and equipment efficiencies, seasonal operational issues, start-up and shutdown procedures.

f. The Contractor shall prepare a statement and check list to be included in the Operation and Maintenance Manual. This Statement shall read as follows: 1. “The Contractor, associated factory representatives and subcontractors, have started each system and the total system and have proved their normal operation to the Owner and have instructed him in the operation and maintenance thereof.”

g. Upon successful start-up and testing, instruct the Owner’s representative(s) in operation and maintenance of mechanical systems utilizing the Operation and Maintenance Manual. Individuals present shall include Contractor’s QCM, subcontractors and equipment factory representatives. These individuals shall assist in instruction and start-up. The instruction period shall occur prior to substantial completion when systems are properly working.

B61 Exterior Pole Lighting (CDP-2014-B61-018A) 11 March 2015 Page | 1