Attachment_3_-_Performance_Work_Statement.pdf

Performance Work Statement (PWS) Inspection, Testing and Fire Preventive Maintenance System

HSCG84-17-Q-AA5525

1.0 General

1.1 Background

The United States Coast Guard (USCG) Shore Infrastructure Logistics Command (SILC) requires Inspection, Testing, and Corrective action for both non-emergency and emergency situations to include all required Preventive Maintenance of all Installed Automatic Fire Alarm Systems, Water Based Fire Protection Systems/Pumps, Fixed Systems, Kitchen Hood Suppression Systems and fire doors/shutters for the Coast Guard Base Elizabeth City, NC.

1.2 Scope

The Contractor shall provide the proper mix of expert personnel, supervision, licenses, certificates, equipment, tools, supplies, materials, transportation, and all other items or services necessary to accomplish the inspection, testing and preventive maintenance (ITM) required by this PWS. All services shall be performed throughout the USCG Base Elizabeth City complex.

The efforts to be accomplished under this contract are scalable in nature to include other tasks, services, or locations within scope, as required. The Contractor shall perform all services in accordance with (IAW) this PWS, as well as applicable local, state and federal regulations and USCG Instructions.

1.3 Objective

The Contractor shall perform these services in a manner that ensures the health and safety of military members, civilian employees, contractors, and members of the public, and shall maintain both the sanitary conditions and aesthetic appearance of Government buildings. It is essential that the personnel, properties and facilities have certified technicians to perform the requirements in accordance with all terms and conditions of the contract

1.3.1 The majority of the fire alarm and suppression systems were installed prior to 2001 and were meant to comply with the requirements of NFPA 72 "Standard for the Installation, Maintenance, and Use of Protective Signaling systems”. Major buildings have an intermediate fire alarm/supervisory control unit or units, which operate from building power (some with battery backup) and control two-conductor alarm initiating devices, two conductor indicating devices, and auxiliary functions. The central alarm system is located at the BASE Fire Department and detects all changes in zone status via the various building circuit interfaces through the use of a Monaco system.

1.3.2 The contractor shall propose a labor mix that will best accomplish the tasks set forth in this PWS.

1.3.3 The contractor shall utilize the information provided within this PWS to determine the number of technicians, they believe will be required to successfully perform the requirements listed herein. The numbers proposed by the Contractor will be incorporated into the award. This is a FFP contract; the contractor may choose to add additional people at a later date, at no additional cost to the Government, to accomplish the required tasking.

1.3.4 During the term of the task order, the USCG will continuously monitor its needs to ensure the proper number of positions and mix of skills are being provided. In the event that the USCG requires additional personnel due to new requirements or a change to the labor mix is required, the Contracting Officer will notify the Contractor and negotiate the changes.

1.4. Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of the contract and is the technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes, which affect the contract price, delivery schedule, period of performance, or other terms or conditions.

1.4.1 The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

1. 4.2 An alternate COR may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR.

1. 4.3 The COR, and alternate COR if required, will be appointed at time of contract award.

2.0 Applicable Documents

2.1 Compliance Documents

The Contractor shall comply with all applicable Federal, State, local, and municipal laws, regulations and requirements; all industry standards/references; all Government and USCG Regulations, attachments and Technical Exhibits (TE) to this PWS; and all applicable instructions and directives identified herein pertaining to the services required and to the conduct and qualifications of personnel in performance of this contract. The most recently published publication will be used as a reference.

2.2 Government Documents

The Government will provide all chapters of publications listed, or otherwise applicable to this contract, upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change to the contract price. The Government will also provide the forms listed which are needed for daily operations. Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

PUBLICATION TITLE

Commandant Instruction (COMDTINST) M4500.5(series)

Personal Property Management

COMDTINST M5000.3 (series) USCG Regulations COMDTINST M5100.47 (series) Safety and Occupational Health Manual COMDTINST M5530.lC Physical Security Manual COMDTINST M6000.1E Medical Manual, Chapter 7 COMDTINST M110000.7 (series) Facilities Energy Manual COMDINST M11320.1 Fire Safety, Prevention & Emergency

Response Services COMDTINST M16478.1B (series) Hazardous Waste Management

SILC-CSTO-36-11 55 13 25-02 /

20161222

Aircraft Hangar Fire Protection Requirements

BASEECITYINST 5100.3A Asbestos Management BASEECITYINST 5100.5 Control of Hazardous Energy BASEECITYINST 5512.B Admission and Access Policy for USCG

Base Elizabeth City BASEECITYINST 5520.1 Personnel Security Program

3.0 Services

The Contractor is responsible for performing the necessary ITM and management activities to meet the requirements listed in this PWS, including any applicable Technical Exhibit. These efforts include any direct ITM activities and any indirect activities necessary for the successful completion of this contract. The Contractor shall determine the appropriate mix of personnel to be utilized to accomplish the tasks listed in this PWS. It is solely the Contractor’s responsibility to ensure the right mixes of personnel are hired. If the Contractor determines after contract award that additional personnel are required to accomplish the tasks set forth in this PWS, they can be added at no additional cost to the Government. If the Government requires changes to any of the firm-fixed price (FFP) requirements, the rates will be negotiated up (for additional work) or down (for removal of tasks) and a bilateral modification will be issued

3.1 This requirement includes repair service, maintenance and periodically recurrent inspection and tests required to keep these systems in an operative condition at all times, together with replacement of the system or its components when they become unreliable or inoperative upon the approval of the COR.

3.2 Technical Exhibits

Technical Exhibits can be found as attachment to this PWS. The Technical Exhibits provide, but are not limited to, building numbers, estimated square footage, systems and devices.

3.3 Drawings and As-Built

The government will make available to the contractor drawings if available. Not all buildings will have drawings or current as-built drawings. All drawings are to be considered as guidelines and shall not be considered accurate.

3.4 All work shall meet the requirements of UFC 3-600-01 (8 August 2016 ed.), UFC 3-601- 02 (8 September 2010 ed), National Fire Protection Association (NFPA) 12, 12A, 13, 14, 15, 16, 17, 17A, 20, 22, 25, 70, 72, 80, 90A, 1962 and all other related NFPA codes as well as Manufacturer’s instructions and Authority Having Jurisdiction (AHJ).

3.4.1 This requirement covers 5 performance periods and annual inspections, troubleshooting, maintenance, and repair of the existing fire alarm systems, water based fire protection systems/pumps, fixed systems, kitchen hood suppression systems and fire doors/shutters at the USCG Base Elizabeth City

3.4.2 The testing & inspection requirements/period are as follows:

• Base period - contract period to include the annual requirements of UFC as well as the five year inspections as required by NFPA.

• Option Period 1 - The 1st option period will include the two year requirements of UFC.

• Option Period 2 - The 2nd option period will include the annual requirements of UFC.

• Option Period 3 - The 3rd option period will include the two year requirements of UFC.

• Option Period 4 - The 4th option period will include the annual requirements of UFC.

3.4.2.1 UFC requirements will dictate identified tasks and frequency of inspections & testing.

3.5 All work specific to Hangar Fire Protection Systems shall be accomplished in accordance with (IAW) SILC-CSTO-36-11 55 13 25-02 / 20161222 Aircraft Hangar Fire Protection Requirements. This Configuration Standard Technical Order (CSTO) establishes standards for Aircraft Hangar Fire Protection Requirements including Hangar operations, testing, maintenance, renovation, and development. All work within aircraft hangars shall strictly comply with the requirements of this CSTO.

3.5.1 Contractor is responsible for required notification and signage IAW SILC-CSTO-36-11 55 13 25-02 / 20161222. This shall include but is not limited to the following requirements:

• Emergency shutdown procedures are up-to-date and clearly posted at the appropriate locations including stations, valves, and equipment required to stop the discharge of foam or water from the fire suppression system. Instructions shall have clear, concise, and step-by-step system shut-down and reactivation procedures identified. Contractor shall also be responsible for providing annual training on these “Emergency Shutdown” procedures for each of the hangar suppression systems.

• Required signage as it relates to the components of the fire suppression system (i.e. abort stations, deluge pull stations, AFFF horn/strobes, PIV’s, AFFF hose stations, etc.).

• Signage as it relates to “Fire Protection System Impairment or out-of-service status”.

• Lock-out/Tag-out signage

3.6 Hazardous Conditions

Should the Contractor discover a hazardous condition during the normal course of the contract, the Contractor shall notify the COR and call 222 on a govt. phone or 252-335-6257 if it is life threatening.

3.6.1 Hazardous Material

The Contractor shall be solely responsible for any and all contractor generated or owned hazardous materials. A copy of the Material Safety Data Sheet (MSDS) for each hazardous material to be used shall be provided to the COR prior to bringing materials onsite and commencement of work. While performing work specific herein, if potentially hazardous materials are utilized the COR shall be notified prior to their use.

3.6.2. If the hazardous materials are encountered, the contractor shall stop work and notify the COR immediately. The Contractor’s responsibility for handling hazardous material is incidental to work performed, i.e., the Contractor shall handle, remove, and properly dispose of only those hazardous materials necessary to complete the contract work. All documentation for hazmat disposal shall be made available to the COR and USCG Environmental Office.

3.6.3. The contractor shall adhere to all safety requirements as specified by Federal, State, USEPA, and OSHA regulations pertaining to the handling of hazardous materials.

3.7 General Requirements

3.7.1 The contractor shall be capable of providing storage, installation and removal, disposal, required forms, expertise, certificates, tools, test equipment, and other items, materials and skills necessary to complete the works as required by the Performance Work Statement and as required by all references as noted herein. The Contractor shall manage the total work effort associated with the services required in this PWS to assure fully adequate and timely completion of these services, to include, but is not limited to, planning, scheduling, work execution and remedies, report preparation, establishing and maintaining records and quality control. The contractor shall provide an adequate staff with the necessary expertise to assure the performance of the service is met.

3.7.2 The government will NOT provide:

• Enclosed storage areas for the Contractor’s use.

• Equipment to be utilized in the performance of this contract, unless approved by the COR at least 30 days in advance.

3.8 Initial Status Report

The contractor and the Government shall review the current inspection, test, and maintenance status of all installed automatic fire alarm systems included in this contract.

3.8.1 The contractor shall submit a planned work schedule to the COR for approval within fifteen (15) calendar days after contract start date for the work included in this contract.

3.8.2 The contractor shall submit a documented report to the COR after inspection, test or maintenance work, noting discrepancies, system impairments and recommendations, within five

(5) calendar days after inspection.

3.8.3 Contractor has the right to pre-test all devices as part of the Initial Status Report.

3.9 Required Form Use

The contractor shall furnish and use the required “Inspection Report” form as specified in applicable NFPA codes. The latest version of this form shall be used for reporting all work and tests as applicable for each building and each inspection and test results. A completed and signed copy of each inspection or event shall be furnished to the COR within five (5) calendar days of completion of aforementioned inspections or events as stated earlier in the contract.

3.10 Applicable NFPA Codes & UFC Standards

The contractor shall comply explicitly with the most current NFPA codes and UFCs listed in the below table. Where the UFCs and the NFPA code allows interpretation, this specification shall provide all necessary amplifying information. UFC requirements will dictate identified tasks and frequency of inspections & testing.

CODE NO. DESCRIPTION

NFPA 72 National Fire Alarm and Signaling Code NFPA 70 National Electric Code NFPA 12 Standard on Carbon Dioxide Extinguishing Systems NFPA 12A Standard on Halon 1301 Fire Extinguishing Systems NFPA 13 Standard for the Installation of Sprinkler Systems NFPA 14 Standard for the Installation of Standpipe and Hose Systems NFPA 15 Standard for Water Spray Fixed Systems for Fire Protection NFPA 16 Standard for the Installation of Foam-Water Sprinkler and Foam-Water

Spray Systems NFPA 17 Standard for Dry Chemical Extinguishing Systems NFPA 17A Standard for Wet Chemical Extinguishing Systems NFPA 20 Standard for the Installation of Stationary Pumps for Fire Protection NFPA 22 Standard for Water Tanks for Private Fire Protection NFPA 25 Standard for the Inspection, Testing and Maintenance of Water-Based Fire

Protection Systems NFPA 80 Standard for Fire Doors and Other Opening Protectives NFPA 90A Standard for the Installation of Air-Conditioning and Ventilating Systems NFPA 1962 Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances

UFC 3-600-01

8 August 2016 ed

Fire Protection Engineering for Facilities

UFC 3-601-02

8 September 2010 ed.

Operation and Maintenance: Inspection, Testing and Maintenance of Fire Protection Systems

3.11 Spare Parts & Removal of Unserviceable Parts

No parts or materials shall be stored on site, unless approved by the COR. The Contractor shall remove and properly dispose of all parts, debris, lubricants, and other materials no longer usable under this contract. Upon removal, all Federal, State, Department of Environmental Protection (NCDEQ) and United States Environmental Protection Agency (USEPA) regulations shall be complied with

3.12 Government Inspection

All work completed under this contract shall be subject to inspection by the COR during and after the completion of each task. Unsatisfactory work shall be corrected at no additional cost to the government.

3.13 Fire Department Notification

The contractor shall notify the BASE Fire Department in advance whenever disconnects, testing or other work that tests, enables or disables, activates or inactivates any fire alarm notification or suppression system including any maintenance work, draining or filling, replacement or other work that has either a direct or indirect affect on the system in whole or part. Fire Department Dispatch is 252- 335-6257.

3.14 Periodic Inspection and Testing Work

The Contractor shall inspect all installed Automatic Fire Alarm Systems in accordance with applicable UFC, NFPA Codes and Manufacturer’s instructions. The following schedule of inspections will be followed and covered in the Contractors Initial Plan and future plans of when and how they will be performed.

1) The Contractor shall submit to the COR a condition report detailing any conditions failing to meet the requirements of UFC and NFPA standards for protective signaling systems.

2) A list of components of the alarm system needing to be replaced or repaired and an estimate of man-hours required to affect repairs shall be submitted to the government for approval.

3) The contractor will then be notified for repairing/replacing these items as necessary under the scheduled maintenance work section of this contract.

4) The Contractor will repair/replace any life safety discrepancy within four (4) hours and two (2) calendar days for non-life safety items upon approval of the COR.

3.15 Five Year Inspections

Only during the Base performance period of the contract, the contractor shall perform all required 5 year inspections, maintenance and testing as required by applicable NFPA and UFC codes and standards. This includes, but is not limited to:

• Internal Piping Inspection

• Calibration of Gauges

• Testing and/or replacement of sprinkler heads

• Interior inspection of alarm valves, strainers, filters, orifices, check valves, deluge valves, etc.

• Interior tank inspections

• Standpipe flow tests

3.16 Annual Inspection

The Contractor shall perform Annual Inspection of all Systems, Components and devices as required.

3.16.1 Each inspection will be no more than three hundred and sixty five (365) calendar days apart.

3.16.2 Verify that all control valves are sealed, locked or supervised.

3.17 Devices/Systems to be Tested

(See Technical Exhibit 1 for devices and equipment to be tested). Devices shall include, but not be limited to, the following:

a. Smoke Detectors (Some are combination Smoke /Heat)

b. Heat Detectors(Some are Rate/Rise, non-restorable and restorable)

c. Manual Pull Stations

d. Audible/Visual Devices

e. Automatic Fire Alarm Panels

f. Enunciator Panels

g. All automatic sprinkler system, water flow/deluge Alarms (Supervisory and General

Alarm)

h. Deluge pump alarms

i. Fire Pumps

j. Hood / Kitchen type fixed extinguishing systems

k. All other fixed systems

l. Fire Doors

m. Fire Shutters

n. Water tanks

3.17.1 Testing

The contractor shall perform functional operation tests on all installed systems and supporting devices in accordance with this PWS and notes below:

• The Base Elizabeth City’s Fire Department as well as personnel at the end user’s facility shall be notified that a test is to be conducted. Installed automatic fire alarm systems located in areas that are inaccessible for safety considerations, such as continuous process operations, shall be tested during scheduled operation shutdowns at intervals approved by the COR

• The USCG Clinic Bldg 128 will be tested only when it is closed for patients. This is typically on training days every other Wednesday after lunch.

• Magnets used for the testing of any initiating devices will not be allowed.

• Canned smoke or other unmeasured or unmetered aerosol products used to test initiating devices will not be allowed.

• Hair dryers and heat guns not specifically approved for the testing fire alarm devices are not allowed.

• Smoke or the use of flaming embers not specifically approved for the testing of fire alarm devices is not allowed.

3.18 Preventive Maintenance

The contractor shall perform recurring preventive maintenance on installed systems in accordance with requirements of this PWS. The contractor shall implement a planned preventive maintenance program, as approved by the COR, to help prevent and correct deficiencies with installed components, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency.

3.18.1 The contractor shall notify the BASE Fire Department and COR and facility occupants before proceeding with any preventive maintenance on installed systems. At the conclusion of preventive maintenance, those previously notified shall be further notified that the maintenance work is completed. The following maintenance events will happen during the tenure of this contract:

3.19 Electrical Work

All electrical work shall only be performed by a State commercial rated, currently licensed electrician with a minimum of two (2) years experience in fire alarm and fire suppression systems. No interns, laborers, trainees or apprentices shall be allowed to perform this work.

3.20 Corrective & Additional Services

Corrective services are considered corrective maintenance, scheduled maintenance work, any additional inspection/testing service, defective equipment repair, and service call work. All of these comply with the “Estimated Quantities/Service Call Work” and will be approved by the COR based on need prior to service.

3.20.1 Corrective Maintenance

The contractor shall perform corrective maintenance on installed systems, IAW this PWS, to return a system or component to full operating condition. The contractor shall notify the BASE Fire department and COR and facility occupants before proceeding with any corrective maintenance on installed systems. At the conclusion of the corrective maintenance, those previously notified shall be further notified that the maintenance work is completed. The contractor shall recharge and return to full service all installed systems after use or as indicated by an inspection, functional test, or maintenance work. The contractor shall notify the COR in writing that corrective maintenance has been completed and shall provide a list of work accomplished.

3.21 Scheduled Maintenance Work

This section applies to conditions when the contractor's services are required to troubleshoot a suspected problem with the system or make repairs that are not of an emergency nature.

• The Contractor shall render services during normal work hours whenever the system or system components need to be inspected or maintained as deemed necessary by the government.

• The COR shall notify the Contractor whenever such maintenance is required.

• The Contractor shall respond to this notification within five (5) working days, working only during normal working hours until the work is completed.

• The Contractor shall notify the government of any condition that fails to meet the requirements of the NFPA standards, UFC 3-600-01 (8 August 2016 ed.) and UFC 3- 601-02 (8 September 2010 ed.) for protective signaling systems and note such on the applicable inspection forms in addiction to verbal notice to the COR.

3.22 Additional Inspection / Test Services

In addition to the inspections/tests, the contractor shall supply all material, and conduct the following tests as necessary:

• Inspect and test after alterations to existing buildings.

• The tests following exposure to fire.

• These inspections shall be scheduled and conducted in accordance with the procedures set forth under the Scheduled Maintenance Work Section of this contract.

3.23 Defective Equipment

Equipment and material found to be defective during the required periodic testing portion of this specification shall be brought to the attention of the COR as soon as possible, and shall be repaired or replaced upon government approval.

• The Contractor shall repair or replace this equipment or material as necessary, beginning work within three (3) working days after government notification and approval of said work.

• The work will only be performed during normal working hours until the work is completed.

• The Contractor shall notify the COR of any potential delays.

• Any equipment or material provided and installed by the Contractor shall be listed for use with the existing system components and approved of by the existing component manufacturers.

3.24 Service Call Work

Service Call Work shall involve such items as upgrading the existing alarm system to allow for connecting additional installed extinguishing systems or other new alarm zones for various buildings.

1. Under this type of work, the Contractor shall perform such upgrades/connections as required. The COR shall notify the Contractor whenever such service is required. The Contractor shall respond to the COR within 2-4 Hrs of notification. This work will only be performed during normal working hours until the work is completed. Any equipment or material provided and installed by the Contractor shall be listed for use with the existing equipment and devices that comprise the fire protection system including that which has been upgraded or replaced. The coordination and approval of any work done will be by the COR.

2. The Contractor shall disconnect and reconnect the existing system as necessary to accommodate construction in various buildings. The COR shall notify the Contractor whenever such service is required. The Contractor shall respond within the time frames required "Scheduled Maintenance Work" as required by the COR. Any equipment or material provided and installed by the Contractor shall be listed for use with the existing equipment and devices that comprise the existing fire protection system or that which it upgraded or replaced.

3.25 Emergency Services

The contractor shall provide emergency services within four (4) hours to repair an installed fire protection systems as determined by the government. For purposes of the specification, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services.

1. It is anticipated that this service will be required twelve (12) times per year.

2. Emergency Services complies with Contract Line Item Number (CLIN) 3. Provide a price per labor hour

3. All Emergency services will be approved by the COR prior to commencing work.

4. The Contractor shall supply an emergency phone number that will be answered 24/7.

3.26 Materials

The contractor shall furnish, install, remove and dispose of all materials required for testing of systems.

3.26.1 The contractor shall protect all walls, windows, office spaces, electrical systems, alarms;

aircraft support equipment, furnishing and other equipment or supplies from damage due to testing, maintenance, repairs and replacements of existing components.

3.27 Fire Alarm and Detection Systems

3.27.1 Inspections

An inspection is a visual examination of the fire detection and alarm system to verify that is in good operating condition and free of physical damage. The visual inspection is generally done from the floor level while walking through the premises. The inspection shall include but not be limited to:

• Fire Alarm Systems – General

a) Check connections for all batteries.

b) Check the voltage level of all rechargeable batteries.

c) Load test all rechargeable batteries.

d) Replace any batteries that do not test within parameters. Batteries to be supplied by the govt.

e) Check all fire alarm equipment to make sure that it is not damaged or inoperative.

f) Replace fuses

g) Provide a printout at each building showing location on each device or Zone.

This shall be placed at the Fire Alarm Control Panel.

h) Label all devices within the building according to the Fire Alarm Panel lists.

• Manual Stations

a) Check all manual stations for damage or obstruction.

• Detectors

a) Check all detectors for damage or obstructions. Obstruction means that the detector is located in a dead air pocket, is too close to an air handling unit discharge outlet, covers too large a space, or is blocked by storage.

3.27.2 Testing

Record all test results. Maintenance should be performed promptly on equipment that fails to perform as desired when tested. The testing shall include but not be limited to:

1. Test the primary power supply for initiating and notification of appliance circuits.

2. Remove primary power to ensure that the fire alarm system switches to the secondary power source.

3. Test the two-way communications systems if present.

4. Test signal receiving equipment for the radio alarm systems.

5. Activate all devices on each initiating device circuit.

6. Activate all notification appliance circuits and confirm proper operation of all audible and visual alarms.

7. Test water flow circuits by activating a flow switch on each circuit.

8. Test the supervisory device circuits by disconnecting a wire from each terminal for each supervised circuit.

9. Test each manual pull station by activating its pull lever.

10. Activate all extinguishing system alarm switches.

11. Activate all supervisory signal initiating devices (e.g. gate valve switches, high/low air pressure switches, temperature level, water level)

12. Test all detection and notification devices; (smoke, heat, strobe/horn).

13. Test all smoke detectors according to the manufactures recommendation.

14. Test all panel lamps, pilot lights and LEDs.

15. Test voice alarm system functions.

16. Test operation of all speakers.

17. Verify that all remote enunciators accurately report all alarm, trouble and supervisory signals.

18. Test all panel and remote control functions.

19. Calibrate and test all smoke detectors according to manufacturer’s recommendation.

20. Clean and inspect all battery connections.

21. Replace all 9 volt batteries in pull station covers.

22. Check operation of all battery chargers.

3.28 Automatic Sprinkler & Hangar Protection Systems

3.28.1 Inspections

An inspection is a visual examination of the sprinkler system to verify it is in operating condition and free of physical damage. The annual inspection shall include but not be limited to:

1. Sprinkler heads shall be checked to ensure they are not damaged or blocked and have been painted or otherwise impaired. An 18 inch clear space shall be maintained below the sprinklers to provide for an adequate discharge pattern.

2. Inspect all fire department connections. Connections should be accessible and visible at all times. Caps and plugs should be in place and threads clean, undamaged and lightly lubricated with graphite. The connection shall be drained through the ball drip from the check valve to prevent freezing.

3. Inspect control valves.

4. Check the supply of spare sprinklers to assure that the proper number and type is on hand according to NFPA code and UFC’s.

5. Ensure that a sprinkler wrench for each type of sprinkler head is available.

6. Check alarm devices to ensure that they are free of physical damage and all electrical connections are secure.

7. Inspect water pressure gauges to ensure that pressures are within normal range and that the gauges are in good working condition and free of physical damage.

8. Record all system pressures.

9. Ensure the hydraulic nameplate is legible and attached to the sprinkler riser.

10. Inspect sprinklers to ensure they are free of corrosion, physical damage, foreign material e.g. paint, and have no obstructions to the spray pattern.

11. Inspect all sprinkler piping to ensure that it is in good working condition, free of mechanical damage, not leaking, not corroded, aligned, and not subject to external loads.

12. Piping located in concealed spaces such as above drop ceilings does not require inspection.

13. Inspect all pipe hangers and seismic braces to ensure they are not damaged or corroded.

14. Hangers and bracing located above drop ceilings do not require inspection.

15. Testing of the building standpipe and Hose systems

3.28.2 Testing

Record all test results. Maintenance should be performed promptly on equipment that fails to perform as desired when tested. The annual testing shall include but not be limited to:

1. Flow test the main drains as outlined by NFPA 25 and record all readings and findings.

2. Test all water flow alarms using the inspector’s test site. Be sure to cause no damage to the property from the water discharged.

3. Perform all applicable trip tests and flow tests according to the schedule outlined in NFPA

25.

4. Blow down all low point drains on dry systems before freezing temperatures.

5. Note the level of and test the foam concentrate on all foam-water systems to ensure the quality of the foam according to the recommendations of the foam concentrate manufacture. Replace any used foam concentrate.

6. If foam concentrate is no longer adequate after laboratory testing, or the quality has degraded, replace the concentrate with new foam concentrate.

7. Dispose of all old foam concentrates according to applicable base regulations and requirements.

8. Testing standpipes and hose systems of buildings.

3.28.3 Maintenance

The contractor shall perform maintenance to all water based fire protection systems annually.

The annual maintenance shall include but not be limited to:

1. Properly exercise all control valves according to NFPA 25 and ensure that they are returned to their normal operating condition.

2. Clean all strainers as applicable.

3. Lubricate all valve stems using graphite and tighten packing glands as necessary.

4. Exercise all post indicating valves and outside stem and yolk valves and ensure that they are left in operating position.

5. Drain and refill all automatic sprinkler systems according to the procedure outlined in

NFPA 25 and any applicable manufacture’s recommendations.

6. Replace gauges that fail, at no additional cost to the government. Approx # of gauges is

30.

3.29 Fire Pumps

3.29.1 Inspections

An inspection is a visual examination of the fire pumps to verify that they are in operating condition and free of physical damage. The visual inspection is generally done from the floor level by walking through the mechanical spaces where the pump, controller, FDC, fire pump test header, and applicable piping is located. The inspection shall include but not be limited to:

1. Check the fire pump system visually to ensure all devices appear normal and operational.

2. Check the mechanical spaces during heating season to ensure appropriate temperature

3. Check the pressure on all fire pump gauges.

4. Check valves to ensure appropriate alignment.

5. Check for automatic indication of controller lights.

3.29.2 Testing

Record all test results. Maintenance shall be performed promptly on equipment that fails to perform as desired when tested. Monthly testing and maintenance will be performed by the government and not the responsibility of the Contractor. Testing performed by the Contractor shall be IAW UFC and include, but not be limited to:

1. Fire pump operating test.

2. Check packing gland tightness. Glands should be adjusted so there is a slight drip to allow for cooling of the bearing.

3. Check the suction and discharge pressure gauges to ensure that they are free of physical damage and operating properly.

4. Check the fire pump controller timer function.

5. Ensure that all fire pump controller alarms function properly.

6. Conduct a fire pump performance test.

7. Verify pump speed at each flow during the test.

8. Record suction and discharge pressure at each flow during the performance test.

9. Verify setting of relief valve.

10. Operate all water-flow, alarm, and tamper switches associated with the fire pump.

11. Confirm proper valve alignment.

12. Conduct flow test to verify pump output. Test may be through a flow meter returning the water to a storage reservoir or through the test header. Recirculation of water to the suction piping is not permitted. In a multi-pump installation, each pump must be tested separately at not less than 100 percent design capacity for 30 minutes.

3.29.3 Maintenance

Record all test results. Maintenance shall be performed promptly on equipment that fails to perform as desired when tested. The annual maintenance shall include but not be limited to:

1. Service the fire pump motor according to manufacturer’s recommendation.

2. Service the fire pump controller according to manufacturer’s recommendations.

3. Replace any gauges older than 5 years with no additional cost to the Government.

3.30 Fixed Hood/Ansul/Halon Extinguishing Systems

3.30.1 Inspection

An inspection is a visual examination of the fixed extinguishment system to verify that they are in operating condition and free of physical damage. The visual inspection is generally done from the floor level by walking to each fixed location. The contractor shall perform the semi-annual and annual inspections. The inspections shall include but not be limited to:

1. Ensure that all systems are operational.

2. Verify that the system is in its proper location.

3. Ensure that the manual actuators are unobstructed.

4. Verify that the tamper indicators and seals are intact.

5. Verify that the maintenance tag or certificate is in place.

6. Ensure that no obvious physical damage or condition exists that might prevent operation.

7. Ensure that the gauges are within operable range.

8. Verify that the nozzle blow-off-caps are intact, undamaged and clean from any grease or debris. Replace caps that are found missing.

9. Verify that the hood, duct and protected cooking appliances have not been replaced modified or relocated.

3.30.2 Testing

The contractor shall perform required testing on all fixed hood/ansul/halon type extinguishment systems IAW NFPA and UFC’s. The inspections shall include but not be limited to:

1. Examine all detectors

2. Examine the expellant gas container.

3. Examine the agent container.

4. Examine the releasing devices, piping, hose assemblies, nozzles, signals and the agent level in the tank.

5. Verify that the agent piping is not obstructed.

6. All fixed systems shall be fully tested annually including all devices, piping and manual stations.

7. All fixed temperature sensing elements shall be replaced annually and destroyed.

3.30.3 Maintenance

The following maintenance items shall be performed, if required, semi-annually and annually or as otherwise prescribed. All maintenance shall be approved by the COR:

1. Recharge any system that is not operational, include in cost for possible replacement of nozzles, blow-off caps, and fuse links.

2. Replace any detector or fusible link that is not operational or within current year standard.

3. Hydrostatic test all tank requiring such test IAW UFC 3-600-01 (8 August 2016 ed.), UFC

3-601-02 (8 September 2010 ed.) and applicable NFPA codes.

3.31 Water Supply Tanks

3.31.1 Inspection, Testing & Maintenance. Record all Inspection/test results. The following inspection, testing and maintenance items shall be completed on the two water storage tanks for HMF 1 & HMF 2 IAW UFC’s and NFPA. The contractor shall perform the annual requirements and 5 year requirement. This shall include but not be limited to:

1. Verify operability of tank heaters and/or heat tracing (if applicable)

2. Verify proper valve positions.

3. Verify proper water level in tanks.

4. Inspect exterior for condition, damage, corrosion, and accessibility.

5. Inspect for proper cathodic protection.

6. Operate valves through entire travel and verify function.

7. Lubricate valves.

8. Test water level alarms to verify operability and set points.

9. Inspect and clean tank vents.

10. Conduct internal tank inspection to determine condition and amount of corrosion

(performed during Base year of contract).

11. Calibrate gauges

12. Calibrate level indicator

13. Inspect interior of check valves.

3.32 Fire Doors and Shutters.

3.32.1 Inspection, Testing & Maintenance. Record all inspection/test results. The following inspection, testing and maintenance items shall be completed on the fire doors/shutters IAW UFC’s and NFPA. The contractor shall perform the annual requirements. This shall include but not be limited to:

1. Test magnetic hold-open devices for release and activation (if applicable)

2. Inspect closers for proper operation

3. Operate door/shutter through its entire travel

4. Inspect travel path for anything that may obstruct or interfere with free operation.

5. Inspect door/shutter condition, gaskets, and mounting hardware. Ensure proper lubrication.

6. Inspect fusible links, if present, for paint or other accumulations that slow thermal response and replace as necessary.

7. Place Inspection Tag on or near door.

3.33 Stand Pipe and Hose Systems

3.33.1 Inspection, Testing & Maintenance.

Record all inspection/test results. The following inspection, testing and maintenance items shall be completed on the Standpipe and Hose Systems IAW UFC’s and NFPA. The contractor shall perform the semi-annual, 2 year and 5 year requirements. This shall include but not be limited to:

1.Inspect hose connection and pressure reducing valves for damage, leaking, missing caps, and obstruction.

2.Inspect piping for damage and pipe supports.

3.Operate control valve through entire travel to verify function & lubricate stem.

4.Conduct flow test of standpipe to verify flow capacity and minimum discharge pressure

(performed during Base year of contract).

5.Visually check entire system to include pipe hangars, connections for obstruction, piping for leaks, and riser condition.

3.34 Work Schedule/ Plan. The Contractor shall schedule work in a manner that causes the least amount of interference during the normal occurrence of Government business. The Contractor shall establish a plan for a service schedule, to be submitted to the COR for approval within twenty one (21) calendar days after award of the contract. Approved schedules shall be adhered to, and all proposed changes shall be approved by the Contracting Officer or COR at least three (3) business days in advance of the changes.

3.35 Accident Reporting. The Contractor shall maintain an accurate record of accidents in the manner and on the forms prescribed by the COR, including exposure data and all accidents that result in employee or other personnel injury, trauma, or occupational disease and/or property damage. The Contractor shall report all accidents to the COR within one (1) hour of its occurrence, and in writing to the Contracting Officer within 24 hours after the occurrence.

Additionally, all reports required by the Federal, State and Local regulations and the time schedule shall be reported to the COR The Contractor shall be responsible for restoring any damaged government property or equipment caused by contractor operations or due to the negligence, abuse, or misuse of his/her employees. The restoration shall be to its original condition at no additional cost to the Government.

3.36 Composite Labor Rates

The composite labor rates are fully burdened hourly labor rates inclusive of all direct and indirect costs and profits. These rates will be utilized to develop the pricing for surge work. The Contractor’s proposal for surge work shall provide sufficient detail for a determination of price reasonableness by the Contracting Officer. Additional information may be required at the Contracting Officer’s discretion.

3.37 Pre-Defined Surge Work

The following services will be ordered on an as required basis, utilizing the estimated quantity/service call work (not-to-exceed) CLINS in the Schedule of Supplies/Services.

3.37.1 Corrective/Service Call Work

The Contractor shall include in their proposal Service Calls for Corrective Services, Not-to- Exceed four hundred (400) labor hours per year, with approval from the COR in accordance with the contract. The labor hour figure shall be based upon Technician Level II hourly rate.

Approval shall be required by the Contracting Officer to exceed this labor hour limitation. If during the performance period the quantity of actual service calls is less than scheduled, the Government will de-obligate excess funds from the contract. The Contractor will only be paid for actual Service Call work. This work shall be accomplished during normal work hours (0700- 1630 Monday through Friday except Federal Holidays).

3.37.2 Emergency Service

The Contractor shall provide Emergency Services, Not-to-Exceed One hundred and fifty (150) labor hours per year, with approval from the COR in accordance with the contract. The labor hour figure shall be based upon Technician Level II hourly rate. Approval shall be required by the Contracting Officer to exceed this labor hour limitation. If during the performance year the quantity of actual emergency service is less than scheduled, the Government will de-obligate excess funds from the contract. The Contractor will only be paid for actual Service Call work.

3.37.3 Material Cost

Materials and material cost associated with performing Corrective/Services Call work and Emergency Services shall be pre-approved by the COR. These materials shall be based on actual vendor prices w/contractor mark up when the cost of material is over $100.00, or when requested by the Government. If actual vendor quotes are not reasonably available, then the material cost may be based on Means, material catalogues, market surveys or other verifiable standards.

Copies of all receipts for materials shall be submitted with the contractor’s invoice to support cost. For the purpose of this proposal, the Contractor shall include fifteen thousand $15,000 dollars in material costs for corrective service call and emergency service call repairs.

4.0 Contractor Requirements

4.1 Management

The Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall also provide trained staff with the necessary management expertise to assure the performance of the required work; and, trained and experienced personnel who meet established standards to effectively perform the services required and who exhibit capability to perform with minimum supervision. The Contractor shall submit the necessary personnel documentation; staffing lists and schedules.

4.1.1 The Contractor shall furnish sufficient competent certified personnel to perform all work specified within this contract. The Contractor shall provide with proposal submission, a list of all certified personnel proposed to work on this contract and the list shall be updated when changes occur. Contractor personnel not listed may be denied access to the USCG facility.

Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the USCG facility. Contractor personnel shall have photo identification at all times while working on USCG facilities

4.2 Personnel Management

The Contractor shall manage all ITM services required herein. Included in this function will be a full range of management duties including planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall provide a staff of certified and experienced personnel with the necessary expertise to assure the performance of work in accordance with sound and efficient management practices.

4.2.1 The contractor shall hold and maintain a license in North Carolina issued by the State Board of Examiners of Plumbing, Heating and Fire Sprinkler Contractors, which is supported by North Carolina General Statute, to provide fire preventive services. A current license is required with proposal submission.

4.2.2 The Contractor shall accomplish the assigned work by employing and utilizing certified personnel with the appropriate combination of training and experience. The Contractor shall be responsible for the employment, training, guidance, and supervision of certified personnel to accomplish the contract. Contractor personnel found not to meet qualifications or performance standards shall be removed from performing under the contract.

4.2.3 Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed herein. The Contractor shall select, supervise and exercise control and direction over its employees under this contract. The Contractor shall maintain records on all personnel hired. At a minimum, the Contractor shall maintain records that support the personnel hired met the minimum qualifications of the position at the time they were hired. These records shall be made available to the Contracting Officer or designee upon request.

4.2.4 The Government will not exercise supervision or control over the Contractor in the performance of services under this contract. The Contractor shall not supervise, direct, or control the activities of Government personnel or the employees of any other Contractor, except any subcontractor employed by the Contractor on this contract. However, the contractor personnel shall be available to the COR via telephone between the hours of 0800 and 1630 Eastern Time (ET), Monday through Friday. For emergent issues, certified personnel is required to respond to all requests for discussion within one (1) hour regardless of the time or day of the week

4.2.5 In performance of this contract, the Contractor’s management…