Attachment_1_PWS.pdf

HSCG84-15-R-LAS016

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

AIRFIELD OPERATION AND MANAGEMENT SERVICES AND

AIRCRAFT RESCUE AND FIRE FIGHTING SERVICES

FOR

THE UNITED STATES COAST GUARD

AIR STATION SACRAMENTO

McCLELLAN, CALIFORNIA

July 2014

Airport Operation and Management Services and Aircraft Rescue and HSCG84-15-R-LAS016 Fire Fighting Services at AIRSTA Sacramento

TABLE OF CONTENTS

Description Page Table of Contents

1.0 General

1.1 Mission

1.2 Scope

2.0 Contractor Responsibilities

2.1 Contractor Qualifications

2.2 Contractor Phase In/Phase Out

2.3 Community Relations Program

2.4 Contractor Personnel Requirements

2.5 Other Government Contracts and Agreements

2.6 Safety and Environmental Requirements

2.6.1 Licenses and Permits

2.7 Environmental Permits, License and Certifications

2.8 Hazardous Materials Transport

2.9 Contractor Environmental Plan

3.0 Government-Furnished Equipment

3.1. ARFF Vehicle

3.2. Fuel

4.0 Contractor-Furnished Items and Services

4.1. P4 ARFF Vehicle

4.2. Personal Protective Equipment (PPE)

4.3. Electricity

5.0 Performance Requirements

5.1 Airfield

5.1.1 Runways, Taxiways, Ramps, Drop Zones

5.1.2 Maintenance

5.1.3 Navigational Aids and Instrument Approaches

5.2 Airfield Inspections and Checks

5.3 Airport Operations Manual

5.4 Emergency Plan

5.5 Ground Vehicles and Personnel

5.6 Obstructions

5.7 Wildlife Hazard Management

5.8 Airfield Condition Reporting

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas .20

5.10 Aircraft Rescue and Fire Fighting (ARFF)

5.10.1 General

5.10.2 ARFF Requirements

5.10.3 Initial Response Capabilities

5.10.4 Below Required Response Capability - ARFF Log and Documentation

5.10.5 Notification Requirement

5.10.6 Training Requirements

5.10.7 Emergency Communications System

5.10.8 Administrative Reporting

5.11 Environmental Services

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6.0 Applicable Documents

7.0 Deliverables

8.0 Contractor Quality Control Requirements

8.1 General

8.2 Contractor QC Plan

8.3 QC Program/Inspection System

8.4 Performance Evaluation Meetings

8.5 Contract Discrepancy Reports (CDR)

9.0 Government Quality Assurance Surveillance Program

9.1 Quality Assurance Surveillance Plan

9.2 Government Observers

10.0 Bio Preferred Compliance

11.0 Glossary

Exhibit 1 Airfield Map Exhibit 2 Government Furnished Equipment Exhibit 3 ARFF Vehicle Substitution Guidelines and Fire Fighting Services at AIRSTA Sacramento Page 4 of 32

PERFORMANCE WORK STATEMENT (PWS)

For Airfield Operation and Management Services and Air Rescue and Fire Fighting

Services at U.S. Coast Guard Air Station Sacramento, McClellan, CA

Introduction The U.S. Coast Guard Shore Infrastructure Logistics Center (SILC) is procuring Airfield Operation and Management and Air Rescue and Fire Fighting Services for the U.S.

Coast Guard Air Station Sacramento, McClellan, CA. This performance work statement (PWS) describes the attributes for a measureable and results oriented performance standard. The purpose of the PWS is to define the work and scope of the requirement so that the Contractor can identify and provide Airfield Operation and Management and Air Rescue and Fire Fighting Services for U.S. Coast Guard Air Station, McClellan Field, McClellan, CA.

1.0 GENERAL

1.1 Mission The Air Station is a C-130 fixed wing aviation unit that performs a wide range of Coast Guard missions for the Eastern Pacific Area: from the west coast of the United States to areas west of Canada and south along the Baja California coast. The Air Station performs search and rescue, marine and environmental missions, and maintains a 24-hour immediate response capability, with a “ready” crew on duty at all times.

1.2 Scope. This Performance Work Statement (PWS) is for Airfield Services to be provided to the United States Coast Guard (hereafter called Coast Guard or Government) at McClellan or its successor named airfield (hereafter called Airfield) and to the Coast Guard located at Coast Guard Air Station, Sacramento (AIRSTA Sacramento). This requirement is made up of two major components: the first is Airfield Operation and Management services to include runways, taxiways, clear-zones, ramps and aircraft parking areas, navigational aids to support Instrument Flight Rules (IFR) Operations, Automated Weather Observation System (AWOS);and other airfield services such as airfield inspections and checks; an operations manual; an emergency plan; ground vehicles control; obstruction handling; wildlife hazard management; airport condition reporting; identifying, marking and reporting construction and other unserviceable areas. For this portion of the contract the Coast Guard reimburses only a portion of the County’s cost which they receive along with the reimbursement from the other airport tenants.

The second major component is for ARFF services which include training and staffing in accordance with COMDTINST M11320.1, provision of two ARFF vehicles and associated maintenance and repair, provision of ARFF necessary equipment and emergency communication systems, and environmental spill response. This portion of the contract represents over 85% of the total contract cost.

The Contractor is responsible for the management, supervision, personnel, equipment, tools, materials, parts, maintenance repair, training, transportation, all written deliverables and all other items and services necessary to perform the above functions described in this Performance Work Statement (PWS) except as specified in Section 3 as Government-furnished equipment. The Contractor shall also maintain the airport facilities to the standards outlined herein. The Contractor Quality Control Plan (QCP) shall provide for the highest level of service delivery performance. The Contractor shall use the PWS, all exhibits and applicable documents and Fire Fighting Services at AIRSTA Sacramento Page 5 of 32 identified in paragraph 6.0 as well as the approved QCP to accomplish the functions and tasks generated for optimal contract performance. The Contractor shall perform the requirements of the PWS in a professional manner.

2.0 CONTRACTOR RESPONSIBILITIES

2.1 Contractor Qualifications. The Contractor and any Subcontractor firms providing airfield operation and management services shall have substantial relevant experience in the operation of an airfield. The Contractor, any subcontractor firms, and their employees providing ARFF services shall have Department of Defense Fire and Emergency Services Certification Program (DOD FESCP) or equivalent NFPA training qualifications.

2.2 Phase In/Phase Out. The Contractor warrants at the expiration of this contract, and at no cost to the government, the Contractor shall assist any potential successor contractor or the Government, with phase in/out services to effect an orderly and efficient transition. If the Contractor is in possession of any Government property upon expiration of the contract, the contractor shall coordinate the return of Government property with the COR.

2.3 Community Relations Program. The Contractor shall maintain a “Good Neighbor” Plan.

At a minimum the Contractor shall maintain a dedicated noise complaint telephone recording system, a log of noise complaints with records maintained for one year, respond to complaints, and be available to hear public comment annually. The Contractor shall advise the Coast Guard of noise complaints originating from Air Station activities. An active public relations process is essential to minimizing public negative environmental impact perceptions. Surrounding community impact shall be considered when amending the Airport Operations Manual (see PWS. 7.0 Deliverables).

2.4 Contractor Personnel Requirements. The Contractor shall provide fully trained and qualified personnel to perform all services under this contract.

2.4.1 Continuous Point of Contact. The Contractor shall designate in writing individual points of contact and alternate responsible for responding to the Coast Guard’s concerns relating to the daily operations under this contract for the Airfield Operations and Management portion of the contract and the Aircraft Rescue and Fire Fighting portion of the Contract in accordance with Section 7.0 Deliverables. The points of contact or alternate shall be available by phone 24 hours a day and shall be able to speak and write English. The points of contact and alternate should have 24 hour access to a method for receiving and transmitting copies of documents e.g., via e-mail or fax.

2.4.2 Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, or operational mission of the Coast Guard.

2.4.2.1 Contractor personnel shall present a neat appearance and be easily recognized by wearing distinctive clothing, badges, or nametags.

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2.4.2.2 All Contractor personnel shall possess current valid professional certifications as required to perform their respective job functions.

2.4.2.3 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest with the Office of Government Ethics (OGE) regulations and the Federal Acquisition Regulations (FAR) (48 CFR).

2.4.2.4 Contractor Employee and Visitors (Post Award Access to Government Facilities) Security Requirements. All personnel employed by the Contractor (including subcontractors) in the performance of the contract or any representative of the Contractor entering the Governments installation, shall abide by all applicable security regulations and shall be subject to such security checks as may be deemed necessary by the Government. The Government and reserves the right to direct the Contractor to remove from performance under this contract any employee for misconduct or security reasons.

This will not relieve the Contractor from contract performance, or allow for any equitable adjustment to the contract. In accessing Coast Guard Air Station Sacramento property, all contractor personnel, including subcontractors and delivery persons, shall comply with all applicable Coast Guard security requirements for access to Air Station Sacramento property.

2.5 Other Government Contracts or Agreements. The Government may undertake, award, or obtain or enter into, other contracts or agreements to augment these services. The Contractor shall cooperate fully with such other Contractors, augmentees and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other Contractor, augmentee, or Government employees, or with the proper execution of Government business.

2.6 Safety and Environmental Requirements.

2.6.1 Licenses and Permits. The Contractor shall obtain all necessary Federal, State and local permits, licenses and certifications necessary giving all notice and complying with any applicable federal and state and local laws, codes, ordinances and regulations to operate the airfield and all other business carried on under this contract.

2.6.2 The Contractor shall perform and comply with all the requirements of this PWS in accordance with Federal and California Occupational Safety and Health Act (OSHA) (CAL OSHA), including 29 CFR 1910 and California Code of Regulations Title 8, whichever is more stringent and all other federal, state and local safety requirements.

2.6.2.1 Safety Data Sheets (SDSs). The Hazard Communication Standard (HCS) requires chemical manufacturers, distributors, or importers to provide Safety Data Sheets (SDSs) (formerly known as Material Safety Data Sheets or MSDSs) to communicate the hazards of hazardous chemical products. The Contractor shall provide Safety Data Sheets to the COR and maintain them onsite for all materials utilized for the performance of the contract in accordance with 29 CFR 1910 (OSHA) (see PWS. 7.0, Deliverables).

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2.6.3 The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, including: Hazardous Materials Transportation Uniform Safety Act (HMTUSA), Toxic Substances Control Act (TSCA), Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), Comprehensive Environmental Response Compensation and Liability Act (CERCLA), Superfund Amendments and Reauthorization Act (SARA), Resource Conservation and Recovery Act (RCRA), Safe Drinking Water Act (SDWA), Clean Air Act (CAA), and Federal Facilities Compliance Act (FFCA).

2.7 Environmental Permits, Licenses, and Certifications. The Contractor shall acquire and maintain all environmental compliances, licenses, permits and certifications for the operation of facilities and equipment throughout the life of the contract.

2.8 Hazardous Materials Transport. Transportation of petroleum-based and hazardous material and hazardous waste under this contract shall be in accordance with all local, State and Federal laws and regulations governing hazardous waste transport, including Title 49 Code of Federal Regulations (CFR) Part 171 and following, as prescribed by the Department of Transportation. The Contractor and all vehicles used for transporting petroleum-based and hazardous material and hazardous waste shall be properly licensed, certified, and insured for transporting hazardous material and hazardous waste. The Contractor shall observe all Local, State and Federal regulations governing the routes over which the hazardous materials and hazardous waste are transported. The Contractor shall ensure that all hazardous materials and hazardous waste to be transported are properly labeled and manifested and all vehicles are properly marked.

2.9 Contractor Environmental Plan. The Contractor shall assure compliance with all local, State and Federal environmental laws and regulations and shall submit plan in accordance with PWS, 7.0, Deliverables.

3.0 GOVERNMENT FURNISHED EQUIPMENT (GFE)

3.1 ARFF Vehicle. The Government will provide for the Contractor’s use in the performance of this contract: One (1) Aircraft Rescue and Firefighting (ARFF) Vehicle. Contractor is responsible for all routine maintenance, repair and inspection in accordance with manufacturer's guidelines. Routine Maintenance is defined as routinely scheduled services, inspections and part replacement as per manufacturer’s owner’s manuals and guidance. (See SF1449 continuation section V. General Clauses - Modifications). At the end of this contract, the Contractor shall return this equipment to the Government in good working order (see Exhibit 2, Government Furnished Equipment).

3.1.1. The Contractor shall have a process to create and provide reports of discrepancies, loss of Government property, physical inventory results, audits and self-assessments, corrective actions, and other property related reports as directed by the Contracting Officer.

3.1.2 If Coast Guard GFE equipment is determined to be beyond economical repair, as prescribed by the U.S. Coast Guard Motor Vehicle Manual COMDTINST M11240.9(C), the and Fire Fighting Services at AIRSTA Sacramento Page 8 of 32 equipment will be returned to Coast Guard Air Station Sacramento in its entirety. The Coast Guard will not provide substitute equipment for equipment determined to be beyond economical repair or otherwise unsuitable for use. Upon completion of the contract, all remaining GFE will be returned to the Coast Guard.

3.1.3 Contractor shall permanently station the GFE ARFF vehicle at a facility on or near the Airfield. Contractor may use it to respond to any appropriate incident at the Airfield or related to Airfield activities involving Coast Guard or other aircraft or personnel.

3.2 Fuel.

3.2.1 The Coast Guard will procure fuel for aircraft through separate contract with Defense Energy Support Center (DESC) or other contract. Coast Guard has the right to buy from the fuel supplier of its choice.

3.2.2 The Coast Guard will procure fuel for aircraft ground support equipment through separate government credit card or other contract. Coast Guard has the right to buy fuel from the fuel supplier of its choice.

4.0 CONTRACTOR FURNISHED EQUIPMENT, ITEMS AND SERVICES

Except for the equipment specifically stated to be Government furnished in Section 3, the Contractor shall furnish everything required to perform this PWS including management, personnel, facility, personnel property equipment(PPE) , supplies, and P4 ARFF Vehicles.

4.1 P4 ARFF Vehicles. The Contractor shall use P4 ARFF Vehicles. The Contractor is responsible for performing all maintenance, repairs and inspections on these P4 ARFF Vehicles in accordance with manufacturer’s guidelines. Routine Maintenance is defined as routinely scheduled services, inspections and part replacement as per manufacturer’s owner’s manuals and guidance. (See PWS 5.10.3.2 Initial Response Vehicles and Exhibit 3 ARFF Vehicle Substitution Guidelines).

4.2 Personal Protective Equipment (PPE). Except for the driver/operator of each required vehicle, the Contractor shall provide all ARFF response personnel with self-contained breathing apparatus certified to meet the edition of NFPA 1981, Standard for Open-Circuit Self-Contained Breathing Apparatus for Fire Fighters, in effect at time of manufacture, and protective clothing for Proximity Fire Fighting, (NFPA 1976) in effect at the time of manufacture and less than ten years of age.

4.3 Electricity. The Contractor shall provide all electricity for the Airfield.

5.0 PERFORMANCE REQUIREMENTS. The Contractor shall provide all facilities, supervision, personnel, supplies, and services necessary to provide or perform:

5.1 Airfield Operation and Maintenance

5.2 Airfield Inspections and Checks

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5.3 Airport Operations Manual

5.4 Emergency Plan

5.5 Ground Vehicles and Personnel

5.6 Obstruction Handling

5.7 Wildlife Hazard Management

5.8 Airport Condition Reporting

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas

5.10 Aircraft Rescue and Fire Fighting (ARFF)

5.11 Environmental Services

Except as specifically otherwise stated, the Contractor shall provide all of these services 24 hours a day, seven (7) days a week.

5.1 Airfield. Except as allowed by Section 5.1.3.11, Contractor shall provide, maintain, and operate the Airfield in an operationally ready and safe condition that is capable at all times of Instrument Flight Rules (IFR) operations for all Coast Guard aircraft types supporting Coast Guard missions. Airfield Operation and Management services shall comply with all FAA, State and local requirements, including FAA Airport Design Advisory Circular, 1989, FAA A/C 150- 5300-13.

5.1.1 Runways, Taxiways, Ramps. Provide at no additional charge to the Government free and unrestricted access and use of all runways and taxiways for unlimited operations, to ramps as designated in 5.1.1.3 below.

5.1.1.1 Runway. Provide use of runway 16-34, a 10, 600 foot (3,231 m) long and 200 (61 m) wide concrete runway as shown in Exhibit 1, Airfield Map.

5.1.1.2 Taxiways. Provide use of taxiways A, B, C, D, E, F, G, and H. All taxiway locations are as shown in Exhibit 1, Airfield Map.

5.1.1.3 Ramps. Provide unrestricted access to buildings 1032 and 1033 across the aircraft ramp designated “Mat Uniform North” as shown in Exhibit 1, Airfield Map.

5.1.2 Maintenance. The Contractor shall maintain, and promptly repair the pavement of each runway, taxiway, loading ramp, and parking area on the airport that is identified and for Coast Guard’s use as follows:

5.1.2.1. The pavement edges shall not exceed three inches difference in elevation between abutting pavement sections and between full strength pavement and abutting shoulders.

5.1.2.2. The pavement shall have no hole exceeding three inches in depth nor any hole the slope of which from any point in the hole to the nearest point at the lip of the hole is 45 degrees or greater as measured from the pavement surface plane, unless, in either case, the entire area of the hole can be covered by a five inch diameter circle.

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5.1.2.3. The pavement shall be free of cracks and surface variations, which could impair directional control of aircraft.

5.1.2.4. Mud, dirt, sand, loose aggregate, debris, foreign objects, rubber deposits, and other contaminants shall be removed promptly and as completely as practicable. Runway rubber deposits shall be limited as prescribed by FAA regulation.

5.1.2.5. Any chemical solvent that is used to clean any pavement area shall be removed as soon as possible, consistent with the instructions of the manufacturer of the solvent.

5.1.2.6. The pavement shall be sufficiently drained and free of depressions to prevent ponding that obscures markings or impairs safe aircraft operations.

5.1.2.7. All repairs shall be completed such that no adverse impact or reduction to the weight bearing strength of that surface is incurred.

5.1.3 Navigational Aids and Instrument Approaches.

5.1.3.1 Contractor shall provide, maintain, and operate a precision ILS approach to Runway 16 and non-precision TACAN or VOR-DME approaches to Runways 16 and 34. All these aids and approaches shall be FAA approved and certified and include all associated equipment. The ILS approach shall include alternate minimums for when approach related equipment is degraded.

5.1.3.2 Contractor shall provide, maintain and operate PAPI or VASI lighting, approach lights, runway and taxiway edge lights, and a pilot controlled runway lighting (PCL) system.

5.1.3.3 Contractor shall provide, maintain, and operate an Automated Weather Observation System (AWOS) which provides Airfield surface weather information 24 hours a day, seven (7) days a week, which includes temperature, barometric pressure, wind direction and velocity, precipitation, ceiling and visibility.

5.1.3.4 Contractor shall provide and maintain at least the following marking systems for operations on the airport:

5.1.3.4.1 Runway markings meeting the specifications for the approach with the lowest minimums authorized for each runway.

5.1.3.4.2 Taxiway centerline and edge markings.

5.1.3.4.3 Signs identifying taxiing routes on the movement area.

5.1.3.4.4 Runway holding position markings and signs.

5.1.3.4.5 ILS critical area markings and signs.

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5.1.3.5 Contractor shall provide and maintain, when the airport is open during hours of darkness or during conditions below VFR minimums, at least the following lighting systems for operations on the airport:

5.1.3.5.1 Runway lighting meeting the specifications for the approach with the lowest minimums authorized for each runway.

5.1.3.5.2 One of the following taxiway lighting systems:

5.1.3.5.2.1 Centerline lights.

5.1.3.5.2.2 Centerline reflectors.

5.1.3.5.2.3 Edge lights.

5.1.3.5.2.4 Edge reflectors.

5.1.3.5.3 An airport beacon.

5.1.3.5.4 Approach lighting meeting the specifications for the approach with the lowest minimums authorized for the runway.

5.1.3.5.5 Obstruction marking and lighting, as appropriate, on each object within its authority which constitutes an obstruction under 14 CFR Part 77, Subpart C, and “Obstruction Standards.”

5.1.3.6 Contractor shall properly maintain each marking or lighting system installed on the airport. This includes: To clean, replace, or repair any faded, missing, or nonfunctional item of lighting; to keep each item unobscured and clearly visible; and to ensure that each item provides an accurate reference to the user.

5.1.3.7 Contractor shall ensure that all lighting on the airport, including that for aprons, vehicle parking areas, roadways, fuel storage areas, and buildings, is adequately adjusted or shielded to prevent interference with air traffic control and aircraft operations.

5.1.3.8 Contractor shall provide the following on its airport:

5.1.3.8.1 A wind cone that provides surface wind direction information visually to pilots.

During hours of darkness, the wind direction indicators must be lighted.

5.1.3.8.2 When there is no control tower operating, the Contractor shall draw a segmented circle around one wind cone and a landing strip and traffic pattern indicator for each runway (Runway 16 is right-handed, Runway 34 is left-handed).

5.1.3.9 The Contractor shall—

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5.1.3.9.1 Prevent the construction of facilities or vehicle operations on its airport that would degrade the operation of an electronic or visual navaid and air traffic control facilities on the airport;

5.1.3.9.2 Protect, or if the owner is other than the Contractor, assist in protecting, all navaids on the airport against vandalism and theft; and

5.1.3.9.3 Prevent, insofar as it is within the airport's authority, interruption of visual and electronic signals of navaids.

5.1.3.10 Contractor shall maintain all equipment supporting contract performance in accordance with the original equipment manufacturers’ most current specifications, revisions, drawings, and recommendations. Maintain and repair all airfield lighting fixtures, constant current regulators, and associated lighting components with the original equipment manufacturers’ most current specifications, revisions, drawings, and recommendations, standard industry practice, and National Electric Code.

5.1.3.11 Except as permitted in this paragraph, all equipment shall be operational when required for Coast Guard use. To the maximum extent possible, Contractor shall schedule and perform recurring maintenance when Coast Guard use is not anticipated. Either precision or non-precision approaches shall be operational during all scheduled maintenance. The contractor shall respond to equipment problems or failures within two hours after notification, and shall repair or replace any damaged or defective equipment within the timeframes established by FAA's Restoration Codes for airports with a public safety mission operating twenty-four (24) hours per day, seven (7) days per week.

5.1.3.11.1 In the event of replacement or upgrade of any equipment system, Contractor will coordinate all downtime in advance with Coast Guard and will make best efforts to minimize impact to Coast Guard. To the maximum extent possible, Contractor shall schedule and perform when Coast Guard use is not anticipated.

5.1.3.11.2 Contractor shall maintain a basic on-site spares kit consisting generally of parts that are mission critical, have a high frequency of repair, and have a comparatively low cost.

5.1.3.12 Control Tower services are currently not required. However, Contractor shall provide control tower services that meet FAA standards in the event that operations exceed 50,000 per year or 16 per hour for more than one hour per day, if non-licensed pilots are performing operations or if flight safety is being compromised. (Note: This contract award does not include costs for Control Tower Services.)

5.2 Airfield Inspections and Checks.

5.2.1 Airfield Inspection. Contractor shall perform an Airfield Inspection at least monthly.

An Airfield Inspection consists of identifying violations of established obstacle clearance criteria; identifying lighting, marking, and sign discrepancies; inspecting construction areas to and Fire Fighting Services at AIRSTA Sacramento Page 13 of 32 ensure they do not present hazard to aircraft operations; and inspecting pavement conditions, including debris, rubber deposits and surface conditions, and monitor vegetation and wildlife control.

5.2.1.1 Self-Inspection Program. The Contractor shall inspect the airfield as follows:

5.2.1.1.1 Monthly, except as otherwise required by the airport certification manual or airport certification specifications;

5.2.1.1.2 When required by any unusual condition such as construction activities or meteorological conditions that may affect safe air carrier operations; and

5.2.1.1.3 Immediately (within ½ hour) after an accident or incident.

5.2.1.2 The Contractor shall provide the following:

5.2.1.2.1 Equipment for use in conducting safety inspections of the airfield;

5.2.1.2.2 Procedures, facilities, and equipment for reliable and rapid dissemination of information between airfield personnel and its users;

5.2.1.2.3 Procedures to ensure that qualified inspection personnel perform the inspections; and

5.2.1.2.4 A reporting system to ensure prompt correction of unsafe airfield conditions noted during the inspection.

5.2.1.2.5 An email shall be sent by the airfield manager to the COR with important information and pertinent items of interest. This email shall contain but is not limited to all noise complaints and/or bird strike reports.

5.2.1.3 The Contractor shall prepare and keep for the life of the contract, and make available for inspection by the COR on request, a record of each inspection prescribed by this section, showing the conditions found and all corrective actions taken.

5.2.2 Airfield Check. Contractor shall perform an Airfield Check at least once a day prior to the start of normal flying operations or in response to a reported deficiency, discrepancy, or following an in-flight or landing emergency. The contractor shall check the airfield as soon as possible, but no later than ½ hour, following abnormal aircraft operations or an aircraft incident that may cause hazardous conditions. The contractor shall check the airfield during and after severe weather conditions, which may affect safe operations of the airfield. The contractor shall disseminate information telephonically or via Fax to Coast Guard through local Notices to Airmen (NOTAMS).

An Airfield Check consists of:

5.2.2.1 Examining the primary takeoff, landing, and taxi surfaces.

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5.2.2.2 Checking and determining runway surface condition, when required, and disseminate information to Coast Guard via NOTAMS.

5.2.2.3 Checking airfield lighting for serviceability.

5.2.2.4 Checking airfield Use/Access Control

5.2.3 Animal Activity. The Contractor shall respond to bird/animal/reptile activity on airfield as soon as possible. Issue appropriate NOTAMS and take appropriate dispersal/removal action.

Remove remains, complete action, and document incident.

5.2.4 Change in Airfield Status. Contractor, through NOTAMS inform Coast Guard of status and condition of Airfield and of any changes in status that may cause an adjustment in the normal use or operation of the Airfield.

5.2.5 Airfield Repair. Contractor shall maintain and, within a reasonable period of time, repair any damaged or defective portion of Airfield.

5.3 Airport Operations Manual. Contractor shall maintain and promulgate to all airport tenants an Airport Operations Manual which outlines appropriate plans for operations and management of the airport. The Contractor shall update this Manual at least annually and shall crosscheck the Manual against appropriate guidance documents (see PWS 7.0, Deliverables). The Operations Manual shall include the following topics:

a. Inspection Authority

b. Personnel

c. Paved Areas

d. Unpaved Areas

e. Safety Areas

f. Marking and Lighting

g. Aircraft Rescue and Fire Fighting

h. 20-Mile Area Mishap Grid Map

i. HAZMAT Handling

j. Traffic Patterns and Wind Direction

k. CTAF Procedures

l. Self Inspection Program

m. Ground Vehicle Operations

n. Obstructions

o. Protection of Navaids

p. Public Protection

q. Wildlife Hazards Management

r. Condition Reporting

s. Construction Reporting

t. Non-Complying Condition

u. Charts, Approach Plates, and their Distribution and Fire Fighting Services at AIRSTA Sacramento Page 15 of 32

5.3.1 Approach Plates. Contractor shall initiate and coordinate with Federal Aviation Administration (FAA) to prepare approach plates for the Airfield and promulgate them through appropriate Flight Information Publications (FLIP) agencies, including NOAA, or include them in the Airport Operations Manual. Approaches shall be submitted and updated in accordance with PWS 7.0., Deliverables.

5.3.1.1 The Airport Operations Manual shall require priority for Coast Guard Search and Rescue operations.

5.3.2 Handling and Storing of Hazardous Substances and Materials.

5.3.2.1 The Contractor shall publish and distribute requirements in the Airport Operations Manual for the protection of persons and property on the airport during the handling and storing of any material regulated by the Hazardous Materials Regulations (49 CFR Part 171, et seq.), that is, or is intended to be, transported by air).

5.3.2.2 Designate a special parking area with an adequate clear zone for aircraft with “hot brakes” or an unstable load.

5.3.3 The Contractor shall publish and distribute standards for protecting against fire and explosions in storing, dispensing, and otherwise handling fuel, lubricants, and oxygen (other than articles and materials that are, or are intended to be, aircraft cargo) on the airport. These standards shall cover facilities, procedures, and personnel training and shall address at least the following:

5.3.3.1 Grounding and bonding.

5.3.3.2 Public protection.

5.3.3.3 Control of access to storage areas.

5.3.3.4 Fire safety in fuel farm and storage areas.

5.3.3.5 Fire safety in mobile fuelers, fueling pits, and fueling cabinets.

5.3.3.6 Training of fueling personnel in fire safety in accordance with paragraph 5.4.5 of this section.

5.3.3.7 The fire code of the public body having jurisdiction over the airport.

5.4 Emergency Plan. The Contractor shall maintain an Airport Emergency Plan designed to minimize the possibility and extent of personal injury and property damage on the airport in an emergency. The Contractor's Emergency Plan may include applicable portions of the existing United States Air Force Emergency Plan for McClellan. This plan shall be submitted in accordance with PWS 7.0, Deliverables.

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5.4.1 The plan must include procedures for prompt response to the following contingencies:

5.4.1.1. Aircraft incidents and accidents;

5.4.1.2 Bomb incidents, including designated parking areas for the aircraft involved;

5.4.1.3 Structural fires;

5.4.1.4 Natural disaster;

5.4.1.5 Radiological incidents;

5.4.1.6 Sabotage, hijack incidents, and other unlawful interference with operations;

5.4.1.7 Failure of power for movement area lighting; and

5.4.2 The plan required by this section must address or include—

5.4.2.1 Emergency Response Organization shall be based on the Incident Command System

(ICS).

5.4.2.1.1 The Coast Guard shall be included in the unified command for all responses to Coast Guard mishaps or incidents

5.4.2.1.2 The Coast Guard shall lead all investigations of Coast Guard mishaps or incidents

5.4.2.1.3 The Coast Guard will be afforded the opportunity to assign a Liaison

Officer for all other mishaps or incidents that may impact Coat Guard operations

5.4.2.2 The plan required by this section must address or include—

5.4.2.3 Emergency Planning and Response security and crowd control, specifying the name and location of each safety or security agency that agrees to provide assistance for the control of crowds in the event of an emergency on the airport; and

5.4.3 The plan required by this section must publish and distribute requirements that provide for—

5.4.3.1 The marshalling, transportation, and care of injured and uninjured accident survivors;

5.4.3.2 The removal of disabled aircraft;

5.4.3.3 Emergency alarm systems; and

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5.4.3.4 Coordination of airport and control tower functions relating to emergency actions.

5.4.4 The plan required by this section shall contain procedures for notifying the facilities, agencies, and personnel who have responsibilities under the Plan of the location of an aircraft accident, the number of persons involved in that accident, or any other information necessary to carry out their responsibilities, as soon as that information is available.

5.4.5 The Contractor shall--

5.4.5.1 Coordinate its Plan with law enforcement agencies, rescue and fire fighting agencies, medical personnel and organizations, the principal tenants at the airport, and all other persons who have responsibilities under the Plan;

5.4.5.2 To the extent practicable, provide for participation by all facilities, agencies, and tenants in the development of the Plan;

5.4.5.3 Ensure that all airport personnel having duties and responsibilities under the Plan are familiar with their assignments and are properly trained;

5.4.5.4 At least once every 12 months, review the Plan with all of the parties with whom the Plan is coordinated to ensure that all parties know their responsibilities and that all of the information in the Plan is current; and

5.4.5.5 Annual drill with tenants; can be a table top exercise with Level II complexity (see McClellan Emergency Action Plan). At least once every three years conduct a Level III drill, with collaborative effort between USCG and other MCC tenants.

5.5 Ground Vehicles and Personnel.

The Contractor shall--

5.5.1 Limit access to movement areas and safety areas only to those ground vehicles and personnel necessary for airport operations;

5.5.2 Establish and implement procedures for the safe and orderly access to, and operation on, the movement area and safety areas by ground vehicles, including provisions identifying the consequences of noncompliance with the procedures by an employee, tenant, or contractor;

5.5.3 In an uncontrolled field environment or when an air traffic control tower is not in operation, provide adequate procedures to control ground vehicles on the movement area through prearranged procedures, signs or signals;

5.5.4 Ensure that each employee, tenant, or contractor who operates a ground vehicle on any portion of the airport that has access to the movement area is familiar with the airport's procedures for the operation of ground vehicles and the consequences of noncompliance; and and Fire Fighting Services at AIRSTA Sacramento Page 18 of 32

5.5.5 If an air traffic control tower or other centralized control is in operation, ensure that each ground vehicle operating on the movement area is controlled by one of the following:

5.5.5.1 Two-way radio communications between each vehicle and the tower,

5.5.5.2 An escort vehicle with two-way radio communications with the tower to accompany any vehicle without a radio, or

5.5.5.3 Other measures acceptable for controlling vehicles, such as signs, signals, or guards, when it is not operationally practical to have two-way radio communications with the vehicle or an escort vehicle;

5.5.6 Make available for inspection any record of accidents or incidents on the movement areas involving air carrier aircraft and/or ground vehicles.

5.6 Obstructions. The Contractor shall ensure that each object in each area within its authority which exceeds any of the heights or penetrates the imaginary surfaces described in 14 CFR Part 77, Subpart C is removed, marked, or lighted. However, removal, marking, and lighting is not required if it is determined to be unnecessary by an FAA aeronautical study. Private, off base property, is not considered to be within the Contractor's authority.

5.7 Wildlife Hazard Management.

5.7.1 Remedial Plan. When any of the following events occurs on or near the airport, the Contractor shall ensure that a remedial plan acceptable to the COR is developed and executed.

The Contractor may accomplish this through appropriate coordination with Fish and Game, County Animal Control, and other appropriate agencies. This plan is in accordance PWS 7.0, Deliverables and shall be submitted no more than five (5) days after event occurrence.

5.7.1.1 An aircraft experiences an engine ingestion of a bird.

5.7.1.2 An aircraft experiences a damaging collision with wildlife other than birds.

5.7.1.3 Wildlife of a size or in numbers capable of causing an event described in paragraph 5.7.1.1 or 5.7.1.2 of this section is observed to have access to any airport flight pattern or movement area.

5.7.2 Plan Requirements. The plan developed in paragraph 5.7.1 of this section shall contain at least the following:

5.7.2.1 Analysis of the event which prompted the plan.

5.7.2.2 Identification of the species, numbers, locations, local movements, and daily and seasonal occurrences of wildlife observed.

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5.7.2.3 Identification and location of features on and near the airport that attract wildlife.

5.7.2.4 Description of the wildlife hazard to flight operations.

5.7.2.5 The persons who have authority and responsibility for implementing the plan.

5.7.2.6 Priorities for needed habitat modification and changes in land use identified in the ecological study, with target dates for completion.

5.7.2.7 Requirements for and, where applicable, copies of local, state, and Federal wildlife control permits.

5.7.2.8 Identification of resources to be provided by the contract for implementation of the plan.

5.7.2.9 Procedures to be followed during flight operations, including at least--

5.7.2.10 Assignment of personnel responsibilities for implementing the procedures;

5.7.2.11 Conduct of physical inspections of the movement area and other areas critical to wildlife hazard management sufficiently in advance of air carrier operations to allow time for wildlife controls to be effective;

5.7.2.12Wildlife control measures; and

5.7.2.13 Communication between the wildlife control personnel and any air traffic control tower in operation at the airport

5.7.2.14 Notwithstanding the other requirements of this section, the Contractor shall take immediate measures to alleviate wildlife hazards whenever they are detected.

5.8 Airfield Condition Reporting.

5.8.1 The Contractor shall provide for the collection and dissemination of airport condition information to the Coast Guard.

5.8.2 In complying with paragraph 5.9.1 of this section, the Contractor shall utilize the Local Notice to Airmen (NOTAM) system.

5.8.3 In complying with PWS paragraph 5.9.1, the Contractor shall provide information on the following airport conditions that may affect the safe operations.

5.8.3.1 Construction or maintenance activity on movement areas, safety areas, or loading ramps and parking areas.

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5.8.3.2 Surface irregularities on movement areas or loading ramps and parking areas.

5.8.3.3 Objects on the movement area or safety areas.

5.8.3.4 Malfunction of any lighting system.

5.8.3.5 Unresolved wildlife hazards.

5.8.3.6 Non-availability of any rescue and firefighting capability as outlined in paragraph 5.10.

5.8.3.7Any other condition as specified in the Airport Certification Manual or airport certification specifications, or which may otherwise adversely affect the safe flight operations.

5.9 Identifying, Marking, and Reporting Construction and Other Unserviceable Areas.

5.9.1 The Contractor shall—

5.9.1.1 Mark and, if appropriate, light:

5.9.1.1.1 Each construction area and unserviceable area which is on or adjacent to any movement area or any other area of the airport on which aircraft may be operated;

5.9.1.1.2 Each item of construction equipment and each construction roadway, which may affect the safe movement of aircraft on the airport; and

5.9.1.1.3 Any area adjacent to a navaid that, if traversed, could cause derogation of the signal or the failure of the navaid, and

5.9.1.2 Provide procedures, such as a review of all appropriate utility plans prior to construction, for avoiding damage to existing utilities, cables, wires, conduits, pipelines, or other underground facilities.

5.10 Aircraft Rescue and Fire Fighting (ARFF).

5.10.1 General. The Contractor shall provide continuous aircraft rescue and fire fighting (ARFF) response capability for aircraft flight and ground emergencies at the airfield and on Coast Guard property contiguous to the airfield. The primary requirement is for saving lives; the secondary requirement is extinguishing fire and limiting damage to aircraft and property. The requirement for services is generated primarily by U. S. Coast Guard ARFF standards for the protection of personnel, mission aircraft, fuel, associated equipment, and property. Currently Air Station Sacramento operates 4 HC-130H aircraft with a maximum gross weight of 155,000 pounds (175,000 pounds emergency wartime gross weight) and a maximum fuel capacity of 62,000 pounds.

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5.10.2 ARFF Requirements. The Contractor shall comply fully with the Coast Guard ARFF requirements set forth in COMDTINST M11320.1 Chap 5B, with the exception of any structural firefighting requirements.

5.10.2.1 Air Station Watch Standers primary means of activating ARFF response will be through a direct call to a telephone established by the contractor. The contractor will maintain a primary landline as well as a backup cellular line.

5.10.3 Initial Response Capabilities. The Contractor shall provide the following initial response capabilities.

5.10.3.1 Initial Response Times. The major ARFF vehicles and personnel required by the following subparagraphs shall arrive at the location of the incident:

a. The primary ARFF vehicle within three (3) minutes for any incident on the runways or overruns, with the secondary vehicle arriving within five (5) minutes.

b. Response times shall be defined as the interval between the time the Coast Guard Operations Center or other competent authority notifies the fire station watchstander of a declared emergency, aircraft crash or collision, or any other incident requiring an ARFF response, and the arrival of the full required complement of personnel, major ARFF vehicles and agents at the scene of the reported incident.

5.10.3.2 Initial Response Vehicles. The Contractor shall be capable of responding with at least two major ARFF vehicles, (primary and secondary), each with at least a 1,000 gallon water capacity and each capable of delivering from roof, or from roof and bumper turrets, at least 500 gallons per minute of Aqueous Film Forming Foam (AFFF). At least one of the two required vehicles shall be capable of dispensing a complementary agent of either at least 450 pounds of potassium bicarbonate powder (PKP) or 500 pounds of Halon 1211 or comparable effective quantity of another agent approved by the Coast Guard. Major ARFF vehicles other than Government Furnished Equipment shall comply with Chapter 2 of NFPA 414, Standard for Aircraft Rescue and Fire Fighting Vehicles, in effect at time of manufacture, and shall be subject to approval by the Coast Guard.

5.10.3.3 Initial Response Personnel. Except as authorized in Section 5.10.5, each of the major ARFF vehicles necessary to meet the minimum response requirement shall be staffed with three (3)personnel at all times, including a driver/operator, a lead fire fighter (Crew Chief) and one(1) fire fighter/rescue man. Should up to three of these personnel respond to a structure for or other incident, in accordance with Section 5.10.4, those personnel will be replaced with the same number of fully qualified personnel within fifteen (15) minutes.

Incident Commander: The Lead Firefighter assigned to the primary ARFF response vehicle shall be qualified to assume the duties of the Incident Commander. An additional person to assume this role is not necessary.

5.10.4 Below Required Response Capabilities - ARFF Response Log and Documentation.

The Contractor shall maintain a log and document the date and time whenever the initial ARFF and Fire Fighting Services at AIRSTA Sacramento Page 22 of 32 response will consist of fewer than the major ARFF vehicles and/or personnel required in Sections 5.10.3.2 and 5.10.3.3 (see 5.10.4.1., 5.10.4.2 and Exhibit 3, ARFF Vehicle Substitution Guidelines).

5.10.4.1 ARFF Vehicle Substitution Guidelines. If less than two of the contractor vehicles or Government furnished vehicles are available as a result of maintenance and repair requirements or other events beyond the control of Contractor, the Contractor shall implement the ARFF Vehicle Substitution Plan in accordance with 5.10.4.2 and Exhibit 3, ARFF Vehicle Substitution Guidelines.

5.10.4.2 ARFF Vehicle Substitution Plan. The Contractor shall submit an ARFF vehicle substitution plan in accordance with Exhibit 3, ARFF Vehicle Substitution Guidelines. This plan shall list specific substitute vehicles prior to the need for their assignment as initial response vehicles and specify implementation and procedural requirements. The Plan is intended to ensure compliance with the contract requirement that the contractor shall be capable of responding with at least two major ARFF vehicles as specified in paragraph 5.10.3.2, or a force with an equivalent fire fighting capability. In accordance with 7.0 deliverables the plan is due 10 days prior to contract start date and updated as changes occur (see 7.0 Deliverables and Exhibit 3 ARFF Vehicle Substitution Guidelines).

5.10.5. Notification Requirement. The Contractor shall notify the Coast Guard within 15 minutes whenever the initial ARFF response will consist of fewer than the major ARFF vehicles and/or personnel required in Sections 5.10.3.2 and 5.10.3.3

5.10.6 Training Requirements. All personnel must be certified as having met the requirements of Department of Defense Fire and Emergency Services Certification Program (DOD FESCP) or equivalent NFPA training qualifications (NFPA 1003) in effect when certified or no more than three years prior to certification.

5.10.6.1 Ongoing training shall be provided and documented for all personnel through an on-the-job program. The ongoing training program shall include as a minimum:

a. Hot drills simulating aircraft fire emergency

b. Fire fighting operations and tactics.

c. Rescue and first aid procedures.

d. Emergency equipment operation.

e. Crash locator maps and on-station/off-station familiarization.

f. Aircraft familiarization.

g. Airfield emergency communication procedures.

h. Fundamentals of…