SOW_Weight_Handling.docx

DEPARTMENT OF HOMELAND SECURITY UNITED STATES COAST GUARD

SPECIFICATIONS FOR

WEIGHT HANDLING EQUIPMENT TESTING AND INSPECTION SERVICES

AT

Joint Base Cape Cod

UNITED STATES COAST GUARD

Joint Base Cape Cod Buzzards Bay Ma, 02542

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TABLE OF CONTENTS

1. GENERAL…………………………………………………………………………………………………………………………………………………… 1

1.1 GENERAL REQUIREMENTS

1.2 CONTRACT FORMAT

1.3 REFERENCES

2. SCOPE OF SERVICES………………………………………………………………………………………………………………………… 1

2.1 REQUIRED PROFESSIONAL SERVICES

2.2 CONTRACTOR EMPLOYEE QUALIFICATIONS

2.3 TESTING AND INSPECTION SCHEDULING AND COORDINATION

2.4 TESTING AND INSPECTION REQUIREMENTS

2.5 OPERATIONAL TESTING

2.6 RATED LOAD TESTING

2.7 NEW FOUND EQUIPMENT

2.8 RE-INSPECTION AND FOLLOW-ON LOAD TESTS

2.9 CERTIFICATION LABELS

2.10 TESTING AND INSPECTION REPORTS

3. TABLE OF DELIVERABLES……………………………………………………………………………………………………………… 8

APPENDIX A: TABLE OF DELIVERABLES

APPENDIX B: UNIT ADDRESSES AND TELEPHONE NUMBER

APPENDIX C: LIST OF WEIGHT HANDLING EQUIPMENT

WEIGHT

HANDLING

EQUIPMENT

TESTING

AND

INSPECTION

SERVICES

1. GENERAL

1.1 GENERAL REQUIREMENTS

The Contractor shall perform all professional services described herein. These services include the inspecting, testing and reporting the condition of AFC-43 funded weight handling equipment at Joint Base Cape Cod Coast Guard facilities in Buzzards Bay Ma, 02542.

1.2 CONTRACT FORMAT

This service contract will be comprised of a base year contract to be performed in 2016, and four option years to be performed in 2017, 2018, 2019,and 2020. The rated load test described in paragraph 2.6 shall only be performed during the base year and option years 2018 and 2020.

Claims for travel or lodging will not be authorized or accepted. All travel and lodging associated with this contract is to be considered as part of the inspection fee for each piece of equipment inspected, and shall be included in the Contractor’s base bid for initial inspection and follow on inspection at the daily rate.

1.3 REFERENCES

The Contractor shall perform all services in accordance with current standards and contents of the references listed in this specification. This includes:

Occupational Safety and Health Administration (OSHA) Code of Federal Regulations (29 CFR 1918. - 1919)

American National Standards Institute (ANSI) series B-30

2. SCOPE OF SERVICES

2.1 REQUIRED PROFESSIONAL SERVICES

The Contractor shall provide an inspector accredited by the U. S. Department of Labor to test, inspect, and report the condition of weight handling equipment in accordance with 29 CFR 1919. Per COMDTINST M11000.11B, weight handling equipment is defined as “any equipment used for lifting or moving loads to provide a mechanical advantage for lifting, moving, excavating, or placing materials.

Examples of weight handling equipment are: cranes, derricks, hoists, gin poles, elevators, winch trucks, capstans, winches, and straddle carriers… Vehicles, hand trucks, and similar devices are exempt from load testing.” Under this contract, only AFC-43 funded equipment shall be tested and inspected. Per COMDTINST M7100.3D, this includes “equipment that is a fixed asset of a shore plant/facility or that is specifically required for AFC-43 shore facility maintenance activities.” A list of AFC-43 funded equipment is included as Appendix C of this specification.

The Contractor shall provide all necessary transportation, labor, equipment, materials, weights, measures, testing materials, and perform all operations in conjunction with testing, inspecting, and reporting the condition of the equipment. The Contractor shall certify that each piece of equipment tested and inspected meets the requirements set by 29 CFR 1910.

The Contractor shall generate a report to the Coast Guard for each piece of equipment tested and inspected, and also a final report at the conclusion of the Base Contract year and each option year for which this contract is awarded.

2.2 CONTRACTOR EMPLOYEE QUALIFICATIONS

The Contractor shall employ competent and qualified technicians and engineers to perform the required work of this contract. All personnel performing tests and inspections shall be certified by the U.S. Department of Labor as authorized to inspect, test and issue documents and/or papers of certification on cranes, hoists, forklifts, chain falls and other weight handling and material handling equipment. Each inspector shall be qualified academically and operationally in the practical application of the equipment listed in Appendix C. All personnel assigned by the Contractor to perform work under this contract shall be physically able to perform assigned work.

2.2.1 SUBMISSION OF INSPECTOR CERTIFICATIONS

Fourteen (14) calendar days prior to the commencement of inspections, the Contractor shall submit the names of proposed inspector(s) and a copy of each inspector's certification to the Program Coordinator at Joint Base Cape Cod.

2.2.2 INSPECTOR RESPONSIBILITIES

The Contractor shall be responsible for setting-up and performing all operational tests and rated load tests as described in this specification. The Contractor shall attach and inspect all rigging in accordance with the rated load test and be responsible for determining the setup of the specific piece of equipment; i.e. boom angle, radius and all other operational factors including the calculation of appropriate weights to be imposed on equipment.

2.3 TESTING AND INSPECTION SCHEDULING AND COORDINATION

2.3.1 SCHEDULE SUBMISSION

All initial testing and inspection shall be completed within the months of May and June.

Within thirty (30) calendar days after receipt of award the Contractor shall provide the Program Coordinator at Joint Base Cape Cod a schedule of inspection, listing the name of Coast Guard unit and the date that it will be inspected. The Contractor shall notify the Program Coordinator immediately of any changes to the proposed schedule.

2.3.2 NORMAL WORKING HOURS

Tests and inspections shall be scheduled so as to minimize interference with normal Coast Guard activity. Inspections shall be performed Monday through Friday (except Federal Holidays) between 8:00 AM and 4:30 PM. Work outside of regular working hours requires Contracting Officer approval with a minimum of a forty-eight (48) hour notification.

2.3.3 UNIT NOTIFICATION

The Contractor shall notify the Coast Guard unit by telephone not less than two (2) working days prior to arrival for inspections.

2.3.4 ON SITE COORDINATION

All tests and inspections shall be observed by a Coast Guard representative designated by the Commanding Officer (CO) or Officer in Charge (OIC) of the unit to which the equipment inspected is assigned. The Contractor shall check in with the CO/OIC upon arrival and the designated representative each day thereafter while performing inspections.

For Base Cape Cod and Air Station Cape Cod, The Contractor shall check in with the Facilities Engineer (FE).

The Contractor shall conduct a closing conference with the Coast Guard representative or the CO/OIC/FE at each unit, upon completion of inspection to inform Coast Guard personnel of the results of the tests and inspections, and to make recommendations relative to correction, maintenance procedures, operations and any other considerations for continued safe operation of the equipment. The Contractor shall immediately notify the Coast Guard representative or the CO/OIC/FE if a piece of equipment is found to be deficient, so that the equipment can be immediately removed from service until repairs have been made and a follow-on inspection and/or load test have been completed.

2.4 TESTING AND INSPECTION REQUIREMENTS

2.4.1 GENERAL REQUIREMENTS

The Contractor shall inspect all weight handling equipment listed in Appendix C of this specification. The inspection shall include all accessories generic to the piece of equipment. Equipment identified as requiring a rated load or unit proof test shall also have the tests performed in accordance with the applicable sections of the references identified in paragraph 1.3.

2.4.2 FREQUENT AND PERIODIC REQUIREMENTS

Equipment to be tested and inspected shall have all tests and inspections performed under two general classifications designated "frequent" and "periodic" inspections as indicated in the applicable chapter of the latest edition of the ANSI series. When applicable to the individual piece of equipment, an inspection shall include, but is not limited to, the following items:

· All safety devices for malfunction and compliance with applicable 29 CFR 1900 series regulations

· All control mechanisms for adjustment, wear, and lubrication.

· Gasoline, diesel, electric, or other power plants for improper performance or noncompliance with safety requirements.

· Electrical apparatus for malfunctioning, signs of excessive deterioration, dirt or moisture accumulation.

· All limit switches or limiting devices without a load on the hoist.

· Loose bolts or rivets (fasteners).

· Foundation supports for continued ability to sustain imposed loads.

· Structural members for deformation, cracks and corrosion.

· Load carrying ropes or hoist rope for excessive wear and distor- tion.

· Dye check hooks for deformations or cracks, wear, severs, nicks or gouges, latch enlargement and damaged or malfunctioning latch (if provided).

· Cracked or worn sheaves and drums.

· Worn, cracked or distorted parts such as pins, bearings, shafts, gears, rollers and locking devices.

· Excessive wear of chain drive sprockets and excessive chain stretch.

· Hoist brakes, clutches and operating levers for proper functioning before beginning any operational tests.

· Travel steering, braking and locking devices for malfunction.

· Excessive wear on brake and clutch system parts, linings, pawls and ratchets.

· Load, boom angle, and other indicators over their full range, for any significant inaccuracies.

· Radiators and oil coolers, for leakage, improper performance, or blockage of air passages.

· Deterioration or leakage in air or hydraulic systems.

· Cleanliness of oil filters and strainers.

· Excessively worn tires.

· Plumb of mast, chords, lacing, and tension in guys.

· Rust on piston rods and control valves when a crane has been idle for a period of time.

2.5 OPERATIONAL TESTING

The Contractor shall perform an operational test on each piece of equipment, following the "frequent" and "periodic" inspections required in this specification. Tests shall include the operation of all moving mechanisms. Tests shall note improper function, maladjustment, and excessive component wear. The operational test shall include operation of all components with partial load, in which all functions and movements including rotations (where applicable) are performed.

2.6 RATED LOAD TESTING

2.6.1 GENERAL

All equipment shall be rate or unit proof tested during base year of this contract. The Contractor shall submit to the Program Coordinator at Joint Base Cape Cod, a list of Coast Guard equipment that requires annual rate testing, so that this list may be included in each option year that is awarded. All required tests shall be carried out by the use of weights as a dead load, limited to 110% of the manufacturers rated load for the applicable piece of equipment. Only where the equipment being tested is located in such a manner as to damage other equipment if load failure occurs during testing, may dynamometers or other recording test equipment be used rather than dead load testing. The Contractor shall ensure that accuracy is maintained and proof loads adjusted accordingly.

2.6.2 DYNAMOMETERS

Any dynamometers or recording test equipment, owned by an accredited person meeting the requirement of 29 CFR 1919, shall have been tested for accuracy within six (6) months of the start of this contract.

Such test shall be performed with calibrating equipment which has been checked in turn, so that indications are traceable to the National Bureau of Standards. The Contractor shall submit the certificate of accuracy to the Program Coordinator fourteen (14) calendar days prior to the commencement of inspections.

2.6.3 TEST EQUIPMENT NOT PROPERTY OF ACCREDITED PERSON

Where test equipment is not the property of the accredited person meeting the requirements of 29 CFR 1919, that person shall not issue any certificate based upon the use of such equipment unless the owner of said equipment has made available a certificate of accuracy based on the requirements of this specification obtained within six (6) months prior to the start of this contract, and stating the errors of the equipment. The Contractor shall submit the certificate of accuracy to the Program Coordinator fourteen (14) calendar days prior to the commencement of inspections.

2.7 NEW FOUND EQUIPMENT

While on site, the Contractor shall notify the Program Coordinator at Joint Base Cape Cod immediately of any new found equipment meeting the description of AFC-43 weight handling equipment as defined by paragraph 2.1. New found equipment may need to be added to the list of equipment in Appendix C. The Program Coordinator shall review the equipment with the unit and determined whether or not there is an operational need for it or if it is good enough condition to pass both an inspection and load test. After consultation with the unit, the Program Coordinator shall notify the Contractor if the new found equipment needs to be added to the contract equipment list.

2.8 RE-INSPECTION AND FOLLOW-ON LOAD TESTS

If during any test or inspection defined in this specification, the equipment fails to meet the reference requirements, the Contractor shall re-inspect said equipment after the Coast Guard has accomplished repair. This re-inspection shall include operational and rated load tests as required and described in this specification. Re-inspections shall be completed, within thirty (30) calendar days after notification by the Coast Guard that the equipment is ready for re- inspection. The Coast Guard will notify the Contractor of the repair by providing a “Discrepancy Repair Memorandum” which identifies how each discrepancy was addressed. If equipment was found to be deficient in a previous test or inspection, the Contractor shall not re-test or re-inspect without a signed memorandum. Re-inspections may be required up to ninety (90) calendar days after contract completion date.

2.9 CERTIFICATION LABELS

When a piece of equipment has been certified, the Contractor shall affix a 3" x 5" stamped metal plate, or punched plastic tag on the equipment as a certification label. Paper product labels or stick on decals are not acceptable. The label shall contain the following information:

· Certification number

· Location at unit

· Make

· Model

· Serial number

· Inspection date

· Load test date

· Inspector’s name

This label shall be impervious to weather, shall be attached with hardware that must be destroyed to remove the label, and shall not interfere with the operation of the equipment.

Within thirty (30) days after the receipt of award, the Contractor shall provide the Program Coordinator at Joint Base Cape Cod a sample of the certification label.

2.10 INSPECTION AND TESTING REPORTS

The Contractor shall provide written reports to the Coast Guard stating the results of tests and inspections. The reports shall be of two types, Initial Reports and Final Reports. Each piece of equipment tested and inspected shall have a separate initial and final report completed for it. Each report shall contain the signature of the certified inspector who performed the test and inspection. Each report shall also include:

· U. S. Department of Labor Certification Form.

· A title block containing the Contractors name and address; the equipment manufacturers name; equipment type, model number, serial number, capacity; Coast Guard unit and building name location of the equipment; and the date equipment was tested.

· A diagram/schematic containing a checklist for the specific piece of equipment that was tested and inspected.

· A Deficiency and Recommendation Report noting in detail any deficiencies and/or recommendations. Violations of 29 CFR 1900 series, shall be addressed in a separate paragraph of the report.

Appendix A

TABLE OF DELIVERABLES

Below is a list of the deliverables and their timeline that the Contractor will be responsible for submitting to the Larry Lathum at Joint Base Cape Cod. All days listed in the timeline are calendar days.

Re-inspection (if necessary) Within 30 days of notification by the Coast Guard

Appendix B

UNIT ADDRESSES, POC, AND TELEPHONE NUMBER

Appendix C

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