SOW_Eagle_lead_abatement_2018_(with_changes).doc

Statement of Work (SOW)

Lead Coating Abatement on

USCGC Eagle

1. SCOPE

1.1 Intent. This Statement of Work (SOW) describes the requirements for the Contractor to abate lead coatings from the bulkhead, deck and overhead surfaces for four (4) spaces on CGC Eagle which consists of berthing areas, vestibule, and machinery space. The four spaces are listed in the table in paragraph 3.2.4.

2. REFERENCES

Coast Guard Drawings

Coast Guard (CG) Drawing 327-WIX 0103-10, Rev E, Booklet of General Plans

CG Drawing 327-WIX 0103-2, Rev C, Inboard Profile

Coast Guard Publications

Surface Forces Logistics Center (SFLC) Standard Specification (Std) 0000, 2012, General Requirements

SFLC Std Spec 6310, 2014, Requirements for Preservation of Ship Structures

Other References

ASTM International (ASTM) 6966, 2008, Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling Methods for Subsequent Determination of Metals

Code of Federal Regulations (CFR) Title 29, Part 1915, Aug 2012, Occupational Safety and Health Standards for Shipyard Employment

The Society for Protective Coatings (SSPC)/NACE-International (NACE) Joint Surface Preparation Standard SSPC-SP 10/NACE No. 2, 2004, Near-White Blast Cleaning

The Society for Protective Coatings (SSPC) Surface Preparation Specification No. 11 (SSPC-SP 11), 2007, Power Tool Cleaning to Bare Metal FED-STD-595, Colors Used in Government Procurement

3. REQUIREMENTS

3.1 General. The Contractor shall provide all necessary labor, equipment, materials, and supervision to safely perform Hazardous Materials remediations listed in the SOW. All HAZMAT shall be placed and sealed in Contractor provided containers and be properly labeled. The Contractor shall provide a work plan which includes, method for completing work including equipment, tools protective measures to seal off work site, schedule, method of sampling, and disposal plan with proposal. During the performance of work a progress report must be submitted at 25% and 75% of work completion. The Contractor shall comply with all Occupational Safety and Health Administration (OSHA) requirements specified as applicable to personnel exposure to Lead HAZMAT. The Contractor shall comply with all OSHA requirements specified in 29 CFR 1915, Subpart B, as applicable to Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment. The Contractor shall comply with applicable OSHA requirements specified in 29 CFR 1915.1025 and 29 CFR 1926.62, as applicable to personnel exposure to lead. Training shall meet the requirements of OSHA 29 CFR 1926 and Maryland Department of the Environment (MDE). All work shall meet OSHA Standards, EPA CFR40, local, state, and federal requirements. Any deviations shall be reported to the U.S. Coast Guard Yard staff immediately. All Contractors’ equipment shall meet local, state and federal environmental regulations. Environmental Protection Agency (EPA) and MDE approval for work methods shall be the responsibility of the Contractor. Any work variance approvals shall be the responsibility of the Contractor. The Contractor shall provide a work plan meeting state and federal regulations with the proposal including all equipment and tools that will be used.

3.1.2 Protective measures - general. The Contractor shall furnish and install all protective coverings to seal off and protect all non-affected vessel's components, equipment, and spaces in the vicinity of the work area against contamination during the performance of work. Upon completion of work, the Contractor shall remove all installed protective measures, inspect for the presence of contamination, and return all contaminated equipment, components, and spaces to original condition of cleanliness.

3.1.2.1 The Contractor shall wrap all piping, electric cables and ventilation not removed to protect during compartment blasting.

3.1.3 Interferences. The Contractor shall handle all interferences in accordance with SFLC Std Spec 0000, paragraph 3.3.5 (Interferences). The Contractor shall abide by the following additional safety precautions during lead dust clean-up operations:

· Separate contaminated areas from other areas.

· Do not permit non-essential personnel in the work area.

· Prevent dust from migrating to other areas, as follows:

· Seal doors, hatches, and all other openings between the work area and other areas with an airtight barrier, such as fire-rated polyethylene; seal both sides (inside the construction area, and inside the adjacent area) to provide a secondary dust barrier and prevent the doors and windows from being used (post alternative emergency exits, if applicable).

· Ensure that the work area remain under negative pressure in relation to adjacent areas.

NOTE

Negative pressure means that more air is exhausted from the area than is supplied so that lead dust and asbestos particles are contained within the work area, and do not contaminate adjacent non-affected compartments. Exhaust air must be filtered with a suitable HEPA filter.

· The Contractor shall take, at a minimum, the following measures, to protect de-contamination workers:

· Shall use a HEPA (high-efficiency particulate air) vacuum - never use a conventional vacuum. A HEPA vacuum removes 99.97% of particles that are less than 0.3 microns in size.

· Shall never use compressed air; never dry sweep.

· Shall wear a respirator which is approved by NIOSH and has N100, P100 or R100 filters (the cartridges are usually purple); respirators must be fit-tested to insure proper seal, and employees must be medically screened and trained prior to wearing a respirator (see the OSHA Respirator Standard 29 CFR 1910.134 – covers respiratory protection for shipyard employment.

· Shall wear full-body protective clothing, head covering and shoes (or shoe covers).

· Eating, drinking and smoking are prohibited in work areas.

· Shall wash hands and face before eating, drinking or smoking.

· Shall not leave the work area without having gone through a proper decontamination process, to prevent spread of lead dust to un-affected areas.

· Shall remove work clothes and shoes before leaving the work area, and seal work clothes in plastic.

· Shall shower and wash hair as soon as possible after leaving the work area.

· Non-disposable work clothes shall be washed separately from other clothes.

3.1.3.1 Remove protective covers, to allow for performance of lead dust cleaning and wipe/paint sampling tasks, as specified in 3.2.2.1 (Lead dust clean-up) and 3.2.2.2.1.2 (Additional wipe Clearance sampling), respectively. Reinstall protective covers, after said tasks have been completed.

3.1.3.2 Remove and dispose of all protective covers, upon completion of work.

3.1.4 Hazardous material disclosure and certification.

3.1.4.1 Disclosure. The Contractor shall be aware of the following hazardous conditions:

· Lead is present at or in excess of 0.009 percent by weight in the existing primer coat.

3.1.5 Pre-job sampling. Before work is begun, the Contractor shall conduct an initial lead dust wipe sampling, as specified in 3.2.2.2.1 (Wipe sampling – lead dust) and submit test results.

NOTE

Requirements of paragraph 3.2.2.2.1.2 (Additional wipe clearance testing)is not applicable for the pre-job sampling.

3.2 Preservation particulars. The Contractor shall accomplish the below-specified surface preparation and coating application tasks. Use Coast Guard Drawing(s) listed in Section 2 (References) as guidance.

3.2.1 Surface preparation. Prepare all overhead and bulkhead surfaces, including attached framing, stiffeners, piping, and equipment support, as applicable, by one or a combination of the following surface preparation methods:

Table 1: Surface Preparation Methods

3.2.2 Post-surface preparation cleaning, inspection, and sampling. Upon completion of surface preparation, do the following:

3.2.2.1 Lead dust clean-up. Clean all lead dust from the worksite by suitable clean-up cleaning methods, or as follows:

· Step 1 - Debris Removal: Remove all gross debris, paint chips, etc. using either a vacuum with a HEPA filter and picking up chips or large pieces of contaminated debris by hand.

· Step 2 – Vacuum Cleaning: Using a suitable HEPA vacuum, clean all affected surfaces, following the following guidelines:

· Begin that cleaning begins with high areas first – with overhead surfaces and bulkheads working downward.

· Vacuum all surfaces in the compartment.

· Work in the direction furthest from the entry door toward it.

· Step 3 - Wet Cleaning: Following thorough HEPA vacuuming, wash all surfaces with any suitable cleaning detergent following the same cleaning pattern (high to low/ furthest from and toward entrance). Change the cleaning solution as it becomes dirty. Rinse all areas with a fresh cloth/mop. Do not reuse contaminated mops and cloths. Use a three-bucket system for cleaning. (Detergent solution in first bucket/ rinse water for mop in second/ surface rinse on deck and/or bilge surfaces.

· Step 4 – Vacuum Cleaning: Perform a HEPA vacuum again as specified in “Step 2”.

· Step 5 – Waste Disposal: Properly dispose of contaminated materials, in accordance with all applicable Federal, state, and local regulations. For hazardous waste the contractor will provide lab results and Government employee from the Environmental Branch MUST sign the HW Manifest copies (original and final) and Land Disposal Restriction (LDR) copies must be provided to Environmental Branch. For non hazardous waste the Contractor shall provide lab results and Government employee will sign the BOL/Manifest copies (original and final) shall be provided to Environmental Branch. The Contractor shall provide documentation that they have an agreement with an approved Hazardous and non hazardous disposal site within their proposal.

NOTES

1. Work Smart, and Work Clean. DO NOT GENERATE DUSTS. It is easier to effectively clean an area when dusts are not being generated to resettle on previously cleaned areas! Worker exposures may be high during wet sweeping.

2 A wet/dry HEPA unit is ideal for working with hazardous dust clean up.

3. Lead-contaminated objects that are porous or materials that may suffer damage from water may not be able to be sufficiently decontaminated by these methods and should be discarded.

3.2.2.1.1 Visual inspection. Conduct a visual inspection, in the presence of the Coast Guard Inspector, to ensure that none of the following is present.

· Visible coatings on any part of the substrate, including pitted areas.

· Dust.

· Cleaning material haze.

3.2.2.2.1 Wipe sampling – lead dust. Conduct wipe sampling clearance testing, in accordance with ASTM 6966, as designated by the U.S. Coast Guard Inspector, in twelve (12) unpainted locations, one in each compartment listed in paragraph 3.3.4, to ensure that there exist no lead dust residues in excess of the below-listed concentrations, as specified below. Submit sample results.

• 800 micrograms/square foot (mcg/ft2) - for berthing and/or food preparation areas.

3.2.2.2.1.1 Laboratory analysis. Ensure that lead dust and paint samples are analyzed by a laboratory certified by the National Lead Laboratory Accreditation Program (NLLAP) or the American Industrial Hygiene Association. Provide proof with the proposal that the Contractor has an agreement or the ability to use a certified laboratory for lead dust and paint samples.

NOTE

For a listing of certified laboratories, go to www.aiha.org.

3.2.2.2.1.2 Additional wipe clearance testing. Be aware that the Coast Guard reserves the right to coordinate additional wipe clearance testing, at no cost to the Contractor, to verify the sample results.

NOTE

All additional wipe clearance testing conducted by the Coast Guard must be witnessed by the Contractor, to verify where and how samples were collected – and thus, prevent contract disputes.

3.2.3 Substrate cleanliness. Following preparation of the surface for painting, ensure the surface meets SFLC Std Spec 6310, paragraphs 3.1.8.7 (Flash rusting/surface oxidation limitations) and 3.1.8.6 (Hydrocarbon substance removal), respectively.

· Remove all flash rusting, as applicable.

· Remove all grease and oil surface contaminants.

3.2.4 The spaces to be abated are as follows:

TABLE 2: COMPARTMENTS TO BE ABATED

4.0 General Information

4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

4.1.1 The Contractor shall submit, for Contracting Officer approval, a Quality Control Plan as part of its proposal. The plan shall include, at a minimum, the following:

a. The quality control organizational structure.

b. A description of the methods of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

c. A description of the methods of documenting and enforcing quality control operations of Contractor, and any Subcontractor, work, including inspection and testing

4.1.2 Quality Control Reports: The Contractor shall submit a copy of the daily Quality Control Reports to the Contracting Officers Representative at end of each working day. The Quality Control Reports shall contain, at a minimum, information on the following:

a. Daily Log

b. Safety concerns

c. CFR from pre job sampling and post work sampling

4.2 Hours of Operation: The U.S. Coast Guard Yard normal working hours are from 7:00 A.M. to 3:30 P.M., Monday thru Friday, except Federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings. During the months of June thru August the Coast Guard Yard may switch to summer working hours which are 6:00 A.M. to 2:30 P.M Monday thru Friday.

4.2.1 The Contractor shall maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed.

4.2.2 To accommodate U.S. Coast Guard Yard work the contractor may be required to work outside of the normal working hours, nights from 1530 - 0600 and possibly on weekends. Advance notice shall be given, as much as practical.

4.2.3 On days of inclement weather the Contractor shall call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the Coast Guard Yard is closed the contract employees will not report for that day. If there is a delayed opening the Contract employees should report at that time specified in the announcement message.

4.3 Place of Performance: The work to be performed under this contract will be at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

4.4 Security Requirements: The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. The Contractor shall be responsible for providing company and issued photo identification to all employees directed to perform work on the U.S. Coast Guard Yard. All Contractor employees shall be required to identify themselves with company identification on their hard hats and/or uniforms. Any Contractor employee, not following U.S. Coast Guard rules and regulations, shall be removed from performance on this contract and shall be barred from reentering the U.S. Coast Guard Yard.

Contractor employees shall not enter restricted areas in accordance with U.S. Coast Guard Yard security regulations or policies. Before Contractor employees can work at the U.S. Coast Guard Yard Facility, the Contractor shall complete a security investigation on all Contractor employees in connection to this contract. Any Contractor employee with a criminal back ground shall get prior authorization before they can gain access to U.S. Coast Guard Yard Facility. Contractor shall provide for each employee to the Contracting Officer, the full name and any alias, address, city and state, and date of birth.

4.4.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

4.4.2 Listing of Employees: The Contractor personnel shall maintain a current listing of employees. This list shall include the employee’s name, social security number, and date of birth. The list shall be provided to the Contracting Officer and the COR. An updated listing shall be provided when an employee’s status or information changes.

4.4.3 Reporting Requirements: Contractor personnel shall report to an appropriate authority (Contacting Officer, Ship Superintendant) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, Contractor personnel, resources, and classified or unclassified defense information. The Contractor shall not substitute employee(s) without prior notification to the Contracting Officer and Ship Superintendant. Contractor employees shall receive a full safety briefing by their immediate supervisor upon initial on-base assignment of all known hazards in areas that work shall be performed.

4.5 Occupational Safety and Health Standards: The Contractor shall be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard. The Contractor shall provide all required personnel safety equipment for their employees, such as, but not limited to; safety helmet, safety glasses with side shields. All safety equipment shall meet OSHA standards. Failure of the Contractor employees to comply with the above requirements could result in a shutdown of operations.

4.5.1 The U.S. Coast Guard Yard has 24 hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. The U.S. Coast Guard Yard will provide emergency first aid only. Injuries shall be reported immediately and followed up with a written report to the COR.

4.6 ISO Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems certifications. The Contractor may be periodically audited to ensure conformity to these certifications and standards. In the event the Contractor creates an unsafe work environment and causes the U.S. Coast Guard Yard work operations to cease, the Contractor shall be held responsible and damages shall be assessed for the length of the work delay.

4.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall agree to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart (FAR) 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, will meet before any work commences and may meet periodically with the Contractor to review the Contractor's performance and schedule. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.8 Key Personnel: The Contractor shall provide a Supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Supervisor is absent shall be designated in writing to the Contracting Officer. The Supervisor or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Supervisor or alternate shall be available between 7:00 a.m. to 4:30 p.m., Monday thru Friday except when the Government facility is closed for administrative reasons.

4.8.1 Supervisor and Alternate Supervisor: The Supervisor and Alternate Supervisor shall have at a minimum two (2) years of documented experience supervising lead abatement work, and two (2) years experience performing lead abatement onboard ships. They shall also meet all federal (OSHA) 26 CFR 1926.62 and state training requirements for working with lead based paints. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume detailing qualifications such as experience and training.

4.8.2 Workers: Workers shall have a minimum two (2) years documented performing lead abatement services onboard ships. They shall also meet all federal (OSHA) 26 CFR 1926.62 and state training requirements for working with lead based paints. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume detailing qualifications such as experience and training.

4.9 Coordination with Ship Superintendent: The Contractor shall coordinate all work requirements, stated herein, with the Ship Superintendent, the Ship Superintendent will communicate with the Supervisor to ensure adherence with the SOW. There may be occasions in which the U.S. Coast Guard Yard will request the Contractor to cease work or move to a different location on the vessel due to U.S. Coast Guard Yard production requirements.

4.10 Damage to Government Property: The Contractor shall be held liable for any damage to Government property caused by the Contractor. The Contractor shall provide protective coverings on all vulnerable equipment and surfaces. It shall be the responsibility of the Contractor to ensure that the covering is adequate. Any concerns as to the adequacy of the coverings shall be brought to the attention of the COR. The Contractor shall inspect the area before work commences and may request a technical inspection from the COR, however such an inspection does not relieve the Contractor from responsibility for damage.

5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

5.1. Utilities: The Government will provide water, compressed air, and electricity for the Contractor as defined herein. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work.

5.1.1. Water: The Government will provide a source of water for Contractor machinery. The Contractor shall be responsible for ensuring that their water hookup connections are compatible with the U.S. Coast Guard Yard’s water sources.

5.1.2 Electricity: The Government will provide up to 200 amps and up to 480 volts of electrical services.

5.2 The Civilian Cafeteria in building 68 may be used by all Contractor employees. Contractor employees shall not be authorized to attend picnics, cookouts or any other type of workday ceremonies sponsored by the Government.

5.3 Contractor owned vehicles shall only be allowed on the U.S. Coast Guard Yard facility to facilitate the flow of materials, supplies, or services to and from the job site. Routine operation or parking of Contractor or privately owned and/or operated motor vehicles shall not be authorized within the U.S. Coast Guard CG Yard, without exception.

CONTRACTOR FURNISHED ITEMS AND SERVICES

6. CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

6.1 General: The Contractor shall furnish all materials and equipment to accomplish all work, other than those explicitly address in Section 6 of this SOW. This includes all blasting equipment, lead sampling equipment, material to contain work site, HEPA vacuum and all personal protective equipment.

6.1.1 The Contractor shall report to the designated work site on the date specified on the written notification by the Contracting Officer in the form of a signed task order. No other individual has the authority to direct the Contractor to begin work, other than a warranted Contracting Officer. Pending U.S. Coast Guard Yard production schedules, services may be required on an intermittent basis within the time period specified.

6.2 Equipment: The Contractor shall, throughout the performance of this contract, furnish all training, material, equipment, and supplies necessary for contract performance, and not identified as Government provided material. This includes but not limited to blasting equipment, lead sampling equipment, material to contain work site, High Efficiency Particulate Air (HEPA) vacuum .The Contractor shall provide all standard Personal Protection Equipment (PPE) in accordance with Occupational Safety and Health Administration (OSHA) Standard including but not limited to hard hat, appropriate eye protection, NIOSH approved respirator with N100, P100 or R100 filters, full body protective clothing, steel-toed shoes, ear plugs, and flash lights.

6.2.1 In the event the Contractor creates an unsafe work environment and causes the U.S. Coast Guard Yard work operations to cease, the Contractor shall be held responsible and damages shall be assessed for the length of the work delay.

6.3 Hard Hats: The Contractor shall have the employee’s name, as it appears on identification card, designated on the front and the Company’s name on both sides. The lettering shall be standard commercial lettering (not hand printed), no less than ½ inch in height for the Company’s name and no less than 3 /8” in height for employee’s name. Lettering color is to be black. Other company officials visiting the work site shall wear a hard hat that is marked with the official’s name on the front and the company’s name on both sides of the hat.