2010-01-421-3952_JOTFOC-CW030.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP) JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER

2117407B4500CW030

PROJECT/TASK NUMBER

451589

ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING

$150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

Repair one (1) controllable pitch propeller hub NSN: 2010-01-421-3952, Part Number: 110252110 Original Equipment Manufacturer (OEM): Bird Johnson, purchased by Rolls Royce Naval Marine

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

SOLE SOURCE:

The controllable pitch propeller on the WLB is it's singular method of forward and astern movement. Rolls Royce Naval Marine purchased the proprietary data rights of the first OEM and does not provide the pertinent technical data necessary for a hub to be properly overhauled by any facility other than their own. The dimensional tolerances within the hub are so close that being off by one thousands of an inch during the overhaul could cause severe damage to the hub. The only way to service the hub while it is installed is to dry dock the vessel and repair/replace the hub. The cost for such a service would be in excess of $200,000 for the dry dock, hotel service, repair/replacement and relaunch of vessel.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES The OEM is the sole entity which has the technical drawing, repair tolerance criteria for the WLB controllable pitch propeller hubs. Without out this information, any other repair/overhaul facility would be using a "Best Guess" approach to overhauling this piece of equipment, which would be unsatisfactory.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE When the Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. OEM is the only known manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to manufacture these parts as used on board Coast Guard Cutters

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.