packmarkbarcodeRFQ.doc

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HSCG40-15Q-B830400011 ATTACHMENT III Page 1 of 4

PREPARATION FOR DELIVERY

All material shipped to the U.S. Coast Guard Surface Forces Logistics Center, Baltimore, Maryland must be accompanied by an itemized packing list securely attached to the outside of the package.

All packing lists shall cite the Purchase Order Number with the package in such a manner as to provide identification.

Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Engineering Logistic Center locations.

Package shall also provide adequate protection for warehouse storage and multiple shipments.

All packages shall have the Purchase Order Number, Stock Number (if applicable), Vendor name and Part Number clearly marked on the exterior of the package.

All deliveries are to be made Monday through Friday between the hours of 7:00 A.M. and 1:00 P.M.

USCG /ELC SP-PP&M-00l DATED 05/95 REVISION D 10/00

PRESERVATION, PACKAGING, MARKING and BAR-CODING.

PRESERVATION: Each component that makes up one each of any contract line item (CLIN) shall be preserved in accordance with ASTM-D-3951.

PACKAGING: Each component shall be packed individually in its’own container to meet the requirements of ASTM-D-3951. This package shall be considered a unit pack. This unit pack shall meet the requirements of a shipping container.

UNITIZATION: Unit packs can be unitized as specified in ASTM-D 3951.

MARKING: Marking shall be clear, legible, permanent and in English.

a.UNIT PACKAGES: Shall be marked as specified herein.

National Stock Number/ Activity Control Number.

Item Name

Part Number (as shipped)

Purchase Order / Contract Number

Date of Manufacturer/Repair

Quantity & Unit of Issue (i.e. 1-EA)

Hazardous Material Marking (As required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.)

Propellant Chemical Name (Aerosol Containers only).

a. UNITIZATION: If unitization is used as the final shipping container the unitized pack for one stock number shall be marked as specified below, see Single Stock Number. If there are multiple stock numbers involved see, Multiple Stock Numbers herein. For no reason shall more then one order be unitized together.

Single Stock Number

National Stock Number/ Activity Control Number.

Purchase Order / Contract Number

The Words: COAST GUARD ELC MATERIAL CONDITION (A).

Quantity & Unit of Issue (i.e. 1-EA)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words: COAST GUARD ELC MATERIAL, MULTIPACK

Multiple Stock Numbers

ALL National Stock Numbers/ Activity Control Numbers.

Purchase Order / Contract Number

The Words: COAST GUARD ELC MATERIAL, CONDITION (A).

Quantity & Unit of Issue (i.e. 1-EA)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words: COAST GUARD ELC MATERIAL, MULTIPACK

BAR CODING: All bar coding required herein shall be Code 39, also called Code 3 of 9 in accordance with ANSI/AIM BC1. ALL Stock numbered items shall be bar coded.

a. The standard marking required in MARKING for all packaging configurations can be applied separately or as part of the Bar Code Label. If the latter option is used the label size shall be adjusted appropriately.

b. The stock number or numbers, and purchase order / contract number shall be bar coded with Human Readable Interpretation (HRI) immediately below the bar coding on unit and unitized packs.

c. All HRI shall be placed below its associated bar code.

The label shall be intended for long term indoor applications where the labels will endure intermittent outdoor exposure. Each label shall be for porous surfaces and consist of paper without plastic laminate.

Specifications cited in this order may be obtained from:

For Specifications from the US Government contact:

STANDARDIZATION DOCUMENTS ORDER DESK

BUILDING 4D, SECTION D

700 ROBBINS AVE.

PHILADELPHIA, PA 19111-5094

TELEX #: 834295

WESTERN UNION #: 710-670-1685

TELEPHONE #: (215) 697-3321 (EXPRESS SHIPMENT PICKUP)

TELEPHONE ORDER ENTRY SYSTEM (TOES)#: (215) 697-1187 through and including (215) 697-1197.

For Specifications from Commercial sources contact:

American Society for Testing and Materials (ASTM) 100 Barr Harbor Drive

West Conshocken, PA 19428-2959

Phone: 610-832-9500 Fax: 610-832-9555

American National Standards Institute (ANSI) 25 West 43rd Street 4th Floor

New York, N.Y. 10036

Phone: 212-642-4900

AIM-USA

634 Alpha Drive

Pittsburgh Pa. 15238-2802

Phone 412-963-8588

Fax 412-963-8753 Note: FOB Destination pricing is preferred, however, if you prefer to quote FOB Origin pricing please use the following instructions.

FAR Clause 52.247-65 - F.O.B. – Origin, Prepaid Freight – Small Package Shipments is included by reference.

Shipments – FOB Origin: You are hereby authorized to prepay transportation charges under this order provided that the cost of such transportation does not exceed $250.00.

The actual cost of transportation charges, not to exceed the about amount, shall be added to your invoice as a separate line item.

Receipted freight bills are not required for transportation charges of $100.00 or less.

Prepaid transportation charges greater than $100.00 but less than $250.00 SHALL be supported by paid freight, express, or parcel post receipts.

In the event the transportation charges will exceed $250.00, you are required to contact the Contracting Officer to obtain a Government Bill of Lading ten (10) days PRIOR to shipment. Information to be provided:

1. Purchase Order Number

2. Item identification/description (NMFC item number and classification if possible)

3. Individual and total weight

4. Individual dimensions and total cubic feet

5. Total number of pieces

6. Total dollar value

7. Other pertinent data or special instructions