SOW_QJ00179.pdf

ATTACHMENT 1

STATEMENT OF WORK (SOW)

FOR THE REPAIR OF

ICS CONTROL AUDIO PANELS

HSCG38-17-Q-J00179

Contractor Requirements

1. This requirement is for the repair of items listed in the following table utilized on the United

States Coast Guard (USCG)’s H-60-T helicopter. Upon receipt of the parts, the contractor shall perform a test and evaluation to determine the condition of the item.

Description Quantity National Stock Number Part Number ICS Control Audio Panel

17 5985-01-545-0897 599-1200-003

2. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be Ready for Installation (RFI) or is considered to be Beyond Economical Repair (BER) in accordance with (IAW) paragraph 11, the contractor will be allowed the firm fixed price for test and evaluation only. The contractor shall prepare a failure data report IAW paragraph 12 which shall be included with the returned parts. The parts shall be marked "RFI” or “BER” and returned as-is. All other parts shall be repaired/overhauled IAW this SOW.

3. Non-RFI parts shall be repaired and returned to RFI condition IAW the OEM minimum functional performance specifications. Parts shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI item. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

4. During inspection and functional test, the presence of corrosion in a part shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW Original Equipment Manufacturer (OEM) specifications or Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

5. Work under this purchase order shall be performed at the contractor’s facility or USCG approved repair facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the parts listed in this purchase order at the firm-fixed prices listed in the schedule. The contractor shall perform all repairs IAW applicable OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the USCG.

FOR THE REPAIR OF

6. The contractor must have access to required CMMs, repair specifications and/or test/acceptance criteria and any other required data to ensure all parts are tested and repaired IAW the OEM’s current specifications and procedures. The USCG may review repair manuals and performance/test/ acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

7. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor purchase order award will be delayed pending receipt of these documents for any offeror.

8. Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by SRR Engineering.

Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

9. Prices do not include parts that have been cannibalized or severely damaged due to mishandling or crash damage. Additionally, the H-60-T helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage.

10. Parts received which indicate obvious misuse, cannibalization or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such parts shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the item returned as-is, or consider the item BER.

11. The USCG typically considers an item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by that number and will make all final BER determinations. The USCG will provide disposition instructions (either to scrap the item at the contractor’s facility or to return the item to ALC) for all items that are considered BER. The contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

FOR THE REPAIR OF

12. The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

13. The contractor shall submit a failure data report for each repaired part. This report shall include NSN, Part Number, Serial Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired part.

14. The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements, AS9100, or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements.

Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

15. The contractor shall maintain, at a minimum, one of the following: FAA, European Aviation Safety Agency (EASA), Department of Defense (DOD), OEM, Industry Standard Certification (i.e., National Aerospace and Defense Contractors Accreditation Program (NADCAP)) and/or USCG certifications for repair of parts identified in the synopsis/solicitation for the entire duration of this purchase order. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The contractor shall also:

• Comply with the certification/documentation requirements specified herein.

• Attach certifications/documentation to the outside of the shipping container.

16. All parts repaired under the provisions of this purchase order must be airworthy and suitable for installation on USCG aircraft. Each returned part shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all parts. These forms shall be packaged with each part.

FOR THE REPAIR OF

17. ALC considers parts ready for issue (RFI) upon acceptance. Parts determined to be non-RFI upon installation may be returned to the contractor with deficiencies described in a Product Quality Deficiency Report (PQDR).

18. All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-

205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

Tracked Items

1. When checked the contractor shall comply with the following documentation requirements:

The parts to be repaired under this purchase order are tracked in the USCG’s

Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

2. Tracked parts will be shipped to the contractor with an SCHR. The SCHR records the maintenance history of the serial number tracked parts. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked part). The SCHR for scrapped parts shall be returned with the part. The Contractor shall retain a copy of the SCHR for 90 calendar days.

3. The Contractor shall provide a CRR with the repaired parts. The CRR records the maintenance performed on a serial number tracked part and enrolls or disenrolls parts from ACMS when those parts are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: Building 63, ACMS Documents and Control, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the parts. The Contractor shall retain a copy of each CRR for 90 calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.