SOW_Radar_Radome.pdf

STATEMENT OF WORK (SOW)

Repair of Radome Radar

HSCG38-17-Q-J00171

Scope

The United States Coast Guard (USCG) Aviation Logistics Center (ALC), Medium Range Recovery (MRR) Product Line Division located in Elizabeth City, North Carolina has a requirement to repair the following part(s) installed on the USCG’s MH-60T aircraft.

Nomenclature Part Number National Stock Number Quantity

Repair/Rework Radar Radome 70600-81853-101 1560-01-HR2-2167 1

This statement of work (SOW) is for the repair of Radar Radomes that are used on the USCG MH-60T aircraft. The Radar Radomes are located on the nose of the MH60T aircraft. The intended use is to monitor weather on the MH60T aircraft that safeguard against the rescue concerns such as wind, snow, ice, or rain. This item is being replaced during aircraft PDM for normal wear and tear.

The parts identified in the Description of Items or Services will be furnished to the contractor at the prices established at award for rework. All rework actions shall be in accordance with the OEM’s commercial rework manuals and Federal Aviation Regulation Parts 43 and 145 or alternate standard approved in writing by USCG MH60T Engineering Branch. Parts furnished hereunder shall be returned by the contractor in an airworthy condition and in all respects suitable for installation in the USCG aircraft. Certification and documentation requirements apply.

Applicable/Compliance Documents

The USCG does not own nor can it provide the required directives for this requirement (except where stated below).

Repair services must be performed IAW the procedures established in the documents referenced in Applicable/Compliance Documents section of this SOW. The documents are listed in order of precedence. Latest revisions of all manuals shall apply. The information contained in this section is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the original equipment manufacturer (OEM) overhaul/repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice.

Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer (KO) may approve deviation from requirements. When applicable, each Manual will specify if the Export Control Act applies.

• Repair shall be accomplished in accordance with NAVAIR 01-1A-22 and Air Force T.O.

1-1-24 to ensure full compliance with performance standards. For the repair to the radar window area of the Radomes assembly; the repair Radomes shall be tested and certified to a Class B rating for transmission efficiency as outlined in the Radio Technical Commission for Aeronautics (RTCA).

• All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance

Manuals (CMM) and revisions as applicable

• All OEM service bulletins, amendments, modifications, and specifications as applicable

• Federal Aviation Administration (FAA) Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products

• USCG ALC Instruction 4100.1A, Aviation Logistics Center Material Disposal Procedures (included as a separate attachment to this Federal Business Opportunities (FBO) notice under CG ALCINST 4100.1A)

• USCG ALC Instruction 4855.4, Policy and Quality Assurance Procedures for the Receipt Inspection of New, Repaired, and Overhauled items from Vendors (included as a separate attachment to this FBO notice under CG ALCINST 4855.4)

• USCG ALC Instruction 4200.3B, ALC Spare Parts Breakout/New Product Development (included as a separate attachment to this FBO notice under CG ALCINST 4200.3A)

The USCG has the sole responsibility for the development of internal procedures for the ALC’s Spare Parts Breakout Program. Any commercial Contractor that manufactures, repairs, overhauls, reverse engineers, or any USCG part is subject to USCG ALC Instruction 4200.3A, ALC Spare Parts Breakout/New Product Development.

• Occupational Safety and Health Standards (OSHA) 1910.1025 (Lead)

• OSHA 1910.1026 (Chromium VI)

• OSHA 1910.1027 (Cadmium)

• Military Standard (MIL-STD) MIL-STD-129R, Military Marking For Shipment and Storage

• MIL-STD-2073-1E, Standard Practice For Military Packaging

Repair Specific Requirements

The Contractor shall perform repair services IAW the SOW and Federal Aviation Regulations Parts 43 and 145. The Contractor shall perform a thorough visual and technical inspection of each component requiring repaired and correct all deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts. A form DD1577-2 – Unserviceable (Reparable)

Tag-Materiel or a form CG-1577-B – PQDR, Product Quality Deficiency Report Tag will be attached to each not ready-for-issue (NRFI) part describing faults. Once the part has been repaired, the Contractor shall remove the unserviceable tag from the part.

Corrosion Issues

USCG aircraft operate primarily in a saltwater environment and are subject to corrosion.

Corrosion may be on the part(s) to be repaired under this order. During inspection and functional test, the presence of corrosion in a part or subpart thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced unless removal of corrosion from a part will NOT impair the efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished IAW the applicable technical manual specifications and drawings.

Replacement Parts

Parts shall be replaced as required by the applicable technical manual. Parts found to be defective shall be replaced as specified in the applicable technical manual or as otherwise authorized in writing by the KO. All parts replacing defective parts shall be new. A copy of the Contractor's work order, listing all replaced parts, shall be provided for each part. The Contractor shall maintain documentation on all replacement parts for a minimum of twenty-four (24) months after delivery and provide this documentation to the USCG upon request.

Environmental Requirements

All parts must be thoroughly cleaned in accordance with applicable CMM or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to the USCG. The USCG may take random samples of parts to ensure they are as free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-1025 (Lead), 1910.1026 (Chromium VI) and 1910-1027 (Cadmium).

Service Bulletins, Modifications, Engineering Change Proposals (ECP), Local Engineering Change Proposals (LECP), and Time Compliance Technical Orders (TCTO)

The KO shall notify the Contractor in writing of part requiring incorporation of a service bulletin, modification, ECP, LECP, or TCTO. Upon receiving such notice, the Contractor shall submit, within thirty (30) calendar days, a firm fixed price (FFP) proposal for an incremental charge to be assessed each time the service bulletin or change is incorporated. The proposal shall contain a breakdown of material and labor costs based upon the FFP labor rates and material factors. The incremental charge agreed upon for incorporation of a service bulletin shall apply only to those parts for which the Contractor has incorporated a required service bulletin, not those for which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of an order modification to reflect this change, the service bulletin shall be incorporated into each subsequent part received at the repair facility if the service bulletin has not already been incorporated. When incorporation of a service bulletin changes the P/N of the component contained in the schedule, the new P/N and NSN (if applicable) will be added to the order via modification.

Changes to Applicable/Compliance Documents and Obsolete Parts/Processes

The Contractor shall notify the KO in writing when changes are made to the applicable/compliance documents referenced in section Applicable/Compliance Documents of this SOW. Such notification shall include the nature of the changes and details sufficient for the USCG to evaluate the scope and impact of the change. In addition, when the Contractor receives a part for which certain parts or processes have become obsolete, the Contractor shall, within thirty (30) calendar days after receipt of the part, notify the KO in writing and submit rationale and verification of any specification change or obsolete part or process, and a written estimate of the effort required to accomplish the repair. Such estimates shall include nomenclature, NSN, P/N, cost, quantity of replacement parts, and the number of hours at the labor rate specified in the schedule for the applicable period. The Contractor shall substantiate the cost of parts with invoices or catalog pricing. The Contractor’s delivery obligation for the parts identified shall be suspended as of the date of notice to the KO. The KO will, within thirty (30) calendar days after receipt of the Contractor’s written estimate, make a written determination as to the disposition of the part. A new delivery date will be negotiated. Written approval to perform IAW the revised specifications or drawings and obsolete part processes must be obtained from the KO prior to commencement of work. The USCG reserves the right to waive any specifications.

Condemned Parts and Material

All non-repairable parts, including parts replaced during the repair process, shall be scrapped (i.e., rendered unusable to the point they cannot be returned to service) IAW ALC Instruction 4100.1, Material Disposal Procedures.

Beyond Economical Repair (BER)

In the event a component cannot be repaired and is found to be BER, the Contractor shall immediately stop working on the component and notify the KO in writing. The Contractor’s written notification shall include, at a minimum, the following information: Order Number, Contract Line Item Number (CLIN), Nomenclature, NSN, P/N, S/N, and a brief description supporting the determination. The KO will provide disposition instructions via modification within thirty (30) calendar days after receipt of notification. The Contractor shall be entitled to compensation for the established scrap price only.

Place of Performance

The place of performance will be the Contractor’s facilities.

Urgent Requirements/Aircraft on Ground (AOG)

In the event an AOG status occurs as a result of a lack of part(s), the Contractor will be notified and requested to provide a response within twenty-four (24) hours of the notification. The Contractor’s response shall provide status of the part needed to satisfy the AOG situation and the requirements to expedite shipment.

An AOG situation may require that the Contractor ship directly to a specified USCG field unit.

The part shall be shipped by the fastest traceable means (i.e., air freight, next day delivery). The KO may issue an order modification authorizing additional funding as agreed upon by the Government and the Contractor to accomplish the expedited repair. The Contractor shall mark the outside of the shipping container “AOG” in letters not less than 2” high.

Delivery

Induction shall take place no later than ten (10) calendar days after receipt of the part(s) at the Contractor’s facility or the prescribed number of calendar days to meet the purchase order delivery date.

Material Inspection and Receiving Report

At the time of each delivery of services under this purchase order, the Contractor shall prepare and furnish to the Government a properly completed DD Form 250 – Material Inspection Receiving Report which will be used as a packing slip. The packing slip shall include the following information: (1) NSN; (2) P/N; (3) Nomenclature; (4) S/N; (5) Contract Number; (6) Order Number; (7) CLIN; and (8) Quantity. Two copies of the packing slip shall be submitted with the shipment. One copy shall be inside the shipping container and one copy shall be attached to the outside of the shipping container.

Contract Administration Data

Only warranted KOs are authorized to issue and modify any order, approve changes in any of the requirements, or obligate funds. Notwithstanding any term or condition contained elsewhere in the order, the authority to modify the order remains solely with the KO. If the Contractor makes any order changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the order to cover any increase in costs that may result. The KO has the authority to perform any and all post-award functions in administering and enforcing an order IAW its terms and conditions.

Laws and Regulations

The Contractor shall be knowledgeable of and comply with all applicable federal and state laws and regulations and any local laws and ordinances regarding environmental protection. In the event environmental laws and/or regulations change during the term of this order, the Contractor is required to comply as such laws come into effect.

Government Furnished Resources

The Government will provide the following property to the Contractor for work required under this contract:

The Government will provide the following stickers to apply to the Radar Radomes when repair is completed. Stickers should be applied as shown in the photos included as Attachment 1.

• ”Warning Radio-Frequency Radiation Hazard” (Danger within 25 feet of antenna when in Radiate condition) 1 each per Radar Radome

• “Drain Hole – Do not plug” 1 each per Radar Radome

• “Do not paint” 2 each per Radar Radome

Contractor Furnished Property

The Contractor shall furnish all necessary parts, material, labor, tooling, overhaul/repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and repair the part(s) IAW this SOW to fulfill the requirements of this order.

Packaging, Handling, and Preservation

The ALC is a supply depot therefore material will be stored and transshipped to various users.

The container shall be packed and labeled suitable for shipment via land, air or sea.

The Contractor shall ensure that all parts, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial or military carriers. The Contractor shall preserve, pack, and package in approved shipping containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. The Contractor agrees that any item damaged in shipment from the Contractor will be repaired inclusive of this order. The Contractor agrees to notify the KO of the existence of any damaged and unusable shipping containers.

Packaging, handling, shipping, and transportation procedures shall be IAW ASTM D3951-10 (2010) Standard Practice for Commercial Packaging; latest revision shall apply. If commercial practices cannot adequately protect and preserve the equipment, the Contractor shall package, handle, ship and transport components IAW MIL-STD-2073-1D Standard Practice for Military Packaging; latest revision shall apply.

Packaging and Marking

The Contractor shall comply with MIL-STD-129 (latest version), Military Marking for Shipment and Storage, with the following exceptions:

a. Each component shall be individually packed in a separate approved shipping container.

b. Each individual container shall be labeled on the outside with NSN, P/N, S/N, Quantity, Nomenclature, Contract Number, order number, and CLIN on a permanent label.

c. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

d. Packing List and Certification/Documentation shall be placed on the outside of individual containers.

e. Packaging material shall not consist of the following materials: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

f. Each container shall be marked with a notice of warranty. The notice must include a brief statement that a warranty exists, the substance of the warranty, the duration of the warranty, and who to notify if the supplies are found to be defective.

g. Direct shipments of ready for issue (RFI) condition assets to USCG Air Stations when an AOG situation arises may be necessary. An AOG condition occurs when there is no stock of a component on hand and the component is shipped directly from the Contractor to the air station.

h. When there is an AOG, the Contractor shall expedite the repair and return the required component(s) IAW the established AOG plan. The outside of the shipping container shall be marked “AOG” in highly visible lettering, at least 2” inches in height.

The KO will notify the Contractor when noncompliance with any of the requirements set above is noted so that corrective action may be taken. The Contractor shall, within twenty-four (24) hours after such notification, give the KO disposition instructions for such items. If the Contractor elects for the USCG to correct the deficiency, the USCG may assess the actual costs for correcting the deficiency. The Contractor agrees that the total costs may be deducted from the invoiced amount prior to payment. An estimate of the actual cost for the USCG to correct noted deficiency(s) will be provided at the time the Contractor is notified of any noncompliance.

Inspection and Acceptance

The Contractor shall provide an Airworthiness Certificate (FAA Form 8130-3 or alternate approved in writing by ALC MRR Engineering for each component repaired. The certificate must be signed and dated by an authorized representative of the approved repair station. Note:

The Contractor’s FAA certification must reflect authorization to repair the exact category of component specified in this SOW. If the Contractor cannot provide an Airworthiness Certificate, the alternate ALC MRR Engineering approved document is a Certificate of Conformance (COC). The Contractor shall furnish a COC IAW FAR 52.246-15 for each part. This form shall be packaged with each component and copies shall be included with the invoice. The Government considers the component(s) RFI upon acceptance. Parts determined to be NRFI upon installation may be returned to the Contractor with a Product Quality Deficiency Report for further overhaul, repair, evaluation, and/or investigation as mutually agreed upon. The Contractor shall report all findings of the evaluation/investigation to the KO within thirty (30) calendar days after receipt of the part identified as having a quality deficiency. Failure to submit the appropriate certificates shall constitute an improper invoice and will result in nonpayment.

Final inspection and acceptance shall be performed at origin by the Defense Contract

Management Agency (DCMA). If DCMA is not available, final inspection shall be performed at ALC by local USCG personnel. Each component will be examined for quantity, damage in transit, and verification that all required documentation has been provided.

Deliverables

The USCG desires early deliveries therefore early shipments are encouraged at no additional costs to the Government. In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule or date, they shall immediately notify the KO in writing.

All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4(f), excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the KO shall negotiate consideration for the approval of the extended delivery date. A modification will be issued to the order to reflect the consideration and the extension.