HSCG38-17-Q-200061_-_Attachment_2_-_Statement_of_Work.docx

Performance Work Statement (PWS)

HSCG38-14-R-200009

ATTACHMENT 2 HSCG38-17-Q-200061

ACTUATOR CYLINDER ASSEMBLY OVERHAUL

STATEMENT OF WORK

1.0 SCOPE

1.1 The United States Coast Guard (USCG) Aviation Logistics Center (ALC) Short Range Recovery (SRR) product line has a requirement for Actuator Cylinder Assemblies to be overhauled. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and overhaul the components listed in the Schedule. The Contractor shall provide technical support services, support product improvement efforts, and provide updates to Component Maintenance Manuals (CMMs) and Technical Orders. Work under this purchase order shall be performed at the Contractor’s facility.

2.0 APPLICABLE DOCUMENTS

2.1 Applicable Commercial Documents.

2.1.1 Original Equipment Manufacturer (OEM) CMM and other applicable technical specifications for the components set forth in the Schedule.

2.1.1.1 The Contractor must have access to required CMMs, overhaul specifications, and/or test and acceptance criteria and any other required data to ensure all components are tested and overhauled in accordance with (IAW) the OEM’s current specifications and procedures. The USCG may review overhaul manuals and performance/test/acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirement of this Statement of Work (SOW).

2.1.1.2 Safran Landing System Service Letter SL 32-013.

2.1.1.3 OEM documents are not available from the USCG and may be obtained from the applicable OEM, Safran Landing Systems (CAGE F0189). The Contractor must have access to all applicable documents and the ability to obtain updated editions. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of quote nor purchase order award will be delayed pending receipt of these documents.

2.2 Government Documents. The following specifications, standards, and handbooks of the latest revision at the date of the original release of this specification listed below form a part of this specification to the extent specified herein.

2.2.1 USCG Documents

2.2.1.1 USCG Maintenance Procedure Card (MPC)

32014.1 Rev D Inspection 25 Jul 2013

2.2.1.2 USCG Technical Orders that support components set forth in the Schedule. Copies may be obtained by written request and approved by the Contracting Officer (KO).

2.2.2 Federal Aviation Administration (FAA) Advisory Circulars (AC)

AC 43-4A Corrosion for Aircraft 25 Jul 1991

2.2.2.1 A copy of these circulars are available at www.faa.gov.

2.2.3 Military Specifications

MIL-PRF-81733 Sealing and Coating Compound, Corrosion Inhibitive 15 May 1998

2.2.3.1 The USCG will not provide a copy of these Performance Specifications. It is up to the Contractor to obtain a copy and maintain the most updated versions.

2.3 Military Standards

2.4 Occupational Safety and Health Standards

1910.1025 Lead

1910.1026 Hexavalent Chromium

1910.1027 Cadmium

2.4.1 A copy of these standards are available at www.osha.gov.

2.6 Section References. Within this SOW, references to a given section number shall imply reference to all subsections. Where a group of sections is referenced, such as Section 3.2.1 through 3.5, the word inclusive after Section 3.5 is implied whether or not actually stated.

3.0 OVERHAUL REQUIREMENTS

3.1 Overhaul of Actuator Cylinders. Non-Ready for Issue (Non-RFI) components shall be overhauled and returned to RFI condition IAW the OEM’s Acceptance Test Procedure (ATP). The Contractor shall perform all overhaul activities IAW with the OEM’s technical requirements.

3.2 Overhaul Procedures.

3.2.1 Non-RFI components shall be overhauled and shall include all necessary repairs to return Actuator Cylinder Assemblies to a serviceable condition, ready for installation on the aircraft. All work shall be done IAW the OEM CMM and this SOW. Contractors shall factor this information into their firm-fixed pricing provided in the Schedule as contract line item number (CLIN) 0001. Firm-fixed pricing shall be inclusive of all necessary parts, labor, materials, and facilities to affect the overhaul of the Actuator Cylinder Assemblies. If applicable, this should also include the following piece parts/part numbers (P/N): Bush (P/N 19713), Hose Flex (P/N GA67630), Hose Flex (P/N GA67631), Hose Flex (P/N GA67632), Claw (P/N 19731A), Nut (P/N D67874), Nut (P/N 19726), Hose Flex (P/N GA67634), and Hose Flex (GA67635) or replacement parts approved by the OEM or USCG. Alternate replacement parts shall satisfy all form, fit, and function requirements of the original P/N and must have clear traceability back to the manufacturer. The Contractor shall provide written notification to the KO when an alternate replacement part will be used. This written notification shall identify the P/N, unit price, the manufacturer, and shall include evidence of OEM or USCG approval to use the alternate part as part of the overhaul process. Authorization to use an alternate replacement part will be provided by a modification to the purchase order.

3.2.2 The USCG incorporates the below evaluations and inspections of the Actuator Cylinder Assemblies prior to installation. The vendor shall ensure that all overhaul schemes shall encompass criteria needed to ensure the following have been included and documented as completed on the Component Repair Report (CRR):

*Note: Number references in parentheses in sections 3.2.2.1 through 3.2.2.6 are referenced in the Main Landing Gear Figure 1 from USCG MPC 32014.1 (Appendix A).*

3.2.2.1 Removed Sealant Beads from Upper Ball Fitting Attachment Cup Nut (20) and Actuator Upper Ball Fitting.

3.2.2.2 Inspect Upper Attachment Ball Fitting (16) and Nut (20) for visual evidence of corrosion and/or cracks. Pay close attention to where the Nut contacts the Ball Fitting Assembly base and Lock Wire locations.

3.2.2.3 Inspect Landing Gear Down Lock/Unlock Microswitch Assemblies.

3.2.2.3.1 Ensure Safety Wire securing attaching Cover Bolts is intact.

3.2.2.3.2 Inspect Attaching Clamps (22) securing wiring to Actuating Cylinder Assembly (18) for condition and security.

3.2.2.3.3 Inspect condition of Wiring Protective Cover. No cracks shall be allowed in Protective Cover.

3.2.2.3.4 Inspect Electrical Connectors (1 and 2) and Airframe Receptacles for corrosion, condition, and security.

3.2.2.3.5 Inspect Flexible Hydraulic Lines (3, 4, and 5) and Rigid Hydraulic Line (24) for cracks, leakage, chafing, swelling, excessive bending, twisting, corrosion, condition, and security.

3.2.2.4 Inspect Actuating Cylinder Piston Rod (19) for scratches, debris, absence of chrome, and corrosion. Inspect for hydraulic leakage at Piston Rod Seal. Inspect Rod End and Actuator Piston Bore for corrosion and condition. Light surface corrosion that can be removed with a wire brush is allowable. However, any pitting or reduction in thread height is cause for rejection. Replace Rod End and/or Actuator if corrosion limits are exceeded.

3.2.2.5 Prior to Actuator Cylinder Assembly installation, check the condition of the Bores and Pins. Check for wear, cracks, corrosion, or presence of sealant around Bushings. Generously fill the gaps between the Upper Ball Fitting and Swivel Bushings with grease (per MILPRF-81322G).

3.2.2.6 Prior to installing the Actuator Cylinder Assembly, ensure the Actuator Upper Ball Fitting Assembly is completely sealed at the Cup Nut (20) and Upper Ball Fitting (16) seams with sealing compound seal, MILPRF-81733, as necessary to prevent water intrusion.

3.2.3 P/Ns 19645 (Body Assembly) and 19716-100-00 (Body Assembly) or alternate OEM or USCG approved parts shall be used in compliance with SL 32-013. Actuator, P/N 19570-101, if required, shall be in compliance with Service Bulletins 024-32-029, 024-32-032, and 024-32-034. These compliances shall add a ‘C’ or ‘D’ to the end of the part number. If this service is necessary, the Contractor shall request a modification to the purchase order by the KO before shipping the unit(s) back.

3.2.4 Non-destructive inspection testing on Actuator Rod Ends (P/N’s 19717 and 19718) must be explained in detail on the CRR, and specify whether the Actuator Rod End is replaced.

3.2.5 USCG has set a 10,000 cycle/landing life limit on the Lower Rod Ends (P/N 19655) and ALC Short Range Recovery product line will provide an updated report of landing cycles included with the Component History Report. The offeror must change the Lower Rod Ends if the actuator’s rod end has over 8,000 cycles to ensure the actuator rod end is usable for RFI Actuators.

3.2.6 Work under this purchase order shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and overhaul the components listed at the firm-fixed prices listed in the Schedule. The Contractor shall perform all overhauls IAW applicable OEM CMMs, other overhaul specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by USCG.

3.2.7 All parts must be thoroughly cleaned IAW applicable CMMs or FAA AC 43-205 to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025, 1910.1026, and 1910.1027.

3.3 Test and Evaluation (T&E) / No Fault Found. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be RFI the item shall be classified as “No Fault Found”. The Contractor will be allowed the firm fixed price for T&E only identified as CLIN 0002 in the Schedule. If the component is considered to be Beyond Economical Repair (BER) it shall be IAW with section 3.4. The parts shall be marked "RFI” or “BER” and returned to ALC.

3.4 BER. If an item is determined BER, the KO shall make a unilateral decision as to component disposition. The Contractor shall return all BER items to ALC. The Contractor shall not return any BER item until they have been notified by a written modification to the order. The Contractor shall prepare a failure data report IAW section 4.2 in these instances. This report shall be included with the returned component. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence. The Contractor will be authorized the firm-fixed T&E fee established in CLIN 0002 and all respective option year CLINs.

3.5 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer's specifications. If not addressed in the manufacturer's specifications, the Contractor shall use FAA AC 43-4A.

3.6 Certification. The Contractor shall maintain at a minimum one of the following: FAA, European Aviation Safety Agency (EASA), Department of Defense (DOD), OEM, Industry Standard Certification (i.e., National Aerospace and Defense Contractors Accreditation Program) and/or USCG certifications for the overhaul of components identified in the Schedule throughout the duration of the awarded purchase order. The Contractor shall provide immediate notification to the KO upon loss of any required certifications. The Contractor shall provide their certifications with their submitted quote.

3.7 Airworthiness. The Contractor shall furnish a Certificate of Conformance IAW Federal Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984) and a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA Form 8130-3, EASA Form 1, or DOD equivalent. For overhauls accomplished IAW USCG approved procedures and not included in a FAA repair station authorization, each component returned after overhaul shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. Each overhauled component returned to ALC must be tagged with a FAA Form 8130-3 Airworthiness Approval Tag, EASA Form 1, or DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. This form shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT IN NON-ACCEPTANCE OF THE DELIVERED ITEM.

3.8 Replacement Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new. Overhaul of all items shall be IAW the applicable item CMM. The cost for parts that are replaced systematically during overhaul shall be included in the fixed overhaul price listed in the schedule as CLIN 0001.

4.0 DOCUMENTATION

4.2 Failure Data Report. The Contractor shall submit a failure data report for each overhauled component (including when no fault is found), which shall be attached to the packing slip and shipped with the overhauled component. This report shall include National Stock Number (NSN), P/N, S/N, nomenclature, date of overhaul, purchase order number, line item number, description of the overhaul failure, the Government’s reported failure, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above.

4.3 Replacement Parts Summary. Upon request by the KO, the Contractor shall submit electronically a summary listing all replacement parts utilized in the overhaul of each component. The replacement parts listing shall include the purchase order number, Contractor's work order number, component S/N, nomenclature, replacement parts listed in numerical order and quantity of each used.

4.4 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR).

4.4.1 SCHR. The SCHR records the maintenance history of S/N tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 10.1. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) working days.

5.0 UNUSUAL DAMAGE

5.1 The USCG intends that all components specified in the schedule will be shipped for overhaul within the firm-fixed prices established in the resulting purchase order. Occasionally, components may be received in a condition outside the confines of the CMM. Those components may be determined Unusually Damaged. In order to be determined Unusually Damaged, a component must be received for overhaul and upon evaluation any one of the following conditions are discovered:

5.2 Unusual Damage Reporting Requirements. When a component is processed for Unusual Damage Evaluation, the Contractor shall notify the KO in writing within fifteen (15) working days. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to serviceable condition that meets CMM specifications. The quote shall include the purchase order number, line item number, NSN, P/N, and S/N of the component, turn-around-time. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified under CLIN 0001.

The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the purchase order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the purchase order.

The KO shall either initiate negotiations for a firm-fixed overhaul price with the Contractor or if overhaul is not desired provide disposition instructions for the component. Authorization to proceed with overhaul work or disposition instructions if overhaul is not authorized shall be given via issuance of a purchase order modification. If a component is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to the T&E Fee established in the Schedule under CLIN 0002.

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests. The Contractor shall establish an inspection system IAW FAA and/or DOD procedures for all components. The Government reserves the right to review the Contractor operation and/or facilities at any time during the period of the purchase order.

6.2 Testing. The Contractor shall ensure that the acceptance testing required for overhauled components include verification of overhaul of the fault for which it was returned and other testing as required to verify RFI status. Acceptance testing for overhauled Actuator systems shall be conducted IAW the Government reviewed ATP. The Contractor shall make available to the Government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each Actuator Cylinder Assembly component. The ATP may be incorporated into the manufacturer’s publications.

6.2.1 Changes to Overhaul Test Procedures. The Contractor shall provide written notification to the KO no later than fifteen (15) working days following changes to applicable OEM Overhaul ATPs. The Government reserves the right to verify that the Contractor’s procedures are adequate to ensure the delivery of RFI parts.

6.3 Quality Control System. The Contractor is required to be certified and maintain a quality system that complies with the requirements of International Organization for Standardization (ISO) 9001-2000 Quality Management Systems – Requirements, Aerospace Standard AS9100, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by USCG upon request. USCG reserves the right to conduct surveillance at the Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of USCG, the Contractor shall forward a copy of their current certification and Quality Assurance Manual for review.

6.4 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by Government personnel for count, condition and properly completed documentation. Components determined to be non-RFI upon installation may be returned to the Contractor with a Product Quality Deficiency Report (PQDR) for overhaul at no additional cost to the Government. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", PQDR, to the Contractor for investigation. The Contractor shall report findings of the investigation to the KO, within twenty (20) working days after receipt of the component.

6.5 Requirements for Supplier Changes.

6.5.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product, component, or overhauled item found to potentially cause non-conformity to the original specifications of this purchase order. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain written approval from the KO prior to the disposition of any non-conforming product or component.

6.5.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

6.5.3 The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location, or personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the purchase order may be cancelled/terminated IAW the FAR.

6.5.4 The Contractor shall retain all records IAW FAR 4.7, Contractor Records Retention. The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

6.5.5 Unless otherwise specified, the Contractor shall flow down all requirements in this purchase order to their supply chain, to include all subcontractors and suppliers.

7.0 SPECIAL INSTRUCTIONS

7.1 Accelerated Turn-Around-Time and Delivery. Only the KO may request and authorize an accelerated turn-around-time and delivery if needed by the Government for delivery to the USCG, ALC Receiving Department, Building 63, 1664 Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turn-around-time and delivery is needed, which the Contractor can meet, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turn-around-time and delivery schedule established in the purchase order. After receiving a written request from the KO for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and delivery can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance may be authorized in writing via a purchase order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the purchase order, the additional costs are not recoverable from the Government.

7.2 Aircraft on Ground (AOG) Situations. An AOG situation necessitates a special schedule and requires accelerated overhaul completion and expedited delivery to the applicable USCG Air Station. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified by the Government in email or by phone of the AOG situation and the applicable USCG Air Station and will be requested to provide a written response within twenty-four (24) hours of the request. The Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for overhaul are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate overhaul completion. The accelerated overhaul work will be authorized via a purchase order modification in conjunction with mutually agreed upon prices, delivery, and shipping costs reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the purchase order will be modified to reflect the USCG Air Station’s delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

7.3 Aircraft Accidents and Incidents. Disposition of evidence, including Actuator Cylinder Assembly components, involved in aircraft accidents or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the National Transportation Safety Board whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of Actuator Cylinder Assembly failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

8.0 WARRANTY

The Government may accept the Contractor’s standard commercial warranty for overhauls. All assets returned under warranty shall be tested IAW Section 6.2. The warranty shall begin from the date the component is installed on the aircraft and extend for twelve (12) months after installation, unless corrosion or damage is found on the outside of the component.

9.0 FREIGHT ON BOARD (FOB) POINT

The preferred FOB point for shipments under this requirement is FOB Destination. Quotes submitting FOB Origin terms should include all applicable customs, duties, taxes, and shipping charges in their quote.

10.0 SHIPPING INSTRUCTIONS

10.1 Contractor Shipments. Unless otherwise specified hereunder, deliverable items shall be shipped to the following address:

10.2 Packaging and Preservation. All components and parts covered under this purchase order shall be stored and shipped in Contractor-provided shipping containers. Any damage sustained during shipment/handling/storage of the components due to Contractor's improper maintenance/packaging and preservation of the container, shall be the responsibility of the Contractor. Any exposed components shall be additionally wrapped for preservation.

10.2.1 Articles shall be packed and shipped per MIL-STD-2073-1 or American Society for Testing and Materials equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each line replaceable unit shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam or any type, or peanut packaging.

10.3 Marking Instructions. All shipping containers/packages shall be marked for delivery IAW the purchase order. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information:

Nomenclature

NSN

Purchase Order Number S/N Contractor’s P/N Contractor’s Name and Address Assembly date for new components

10.3.1 All items returned as BER IAW section 3.4 shall also be clearly marked “BER”.

11.0 DELIVERY REQUIREMENTS

11.1 Required Delivery Schedule. The required Delivery Schedule is as follows:

CLIN 0001: no later than 90 calendar days after receipt of purchase order and components.

CLIN 0002: no later than thirty (30) calendar days after receipt of the purchase order and components.

Note: Early deliveries are accepted and encouraged at no additional cost to the Government.

12.0 INVOICE SUBMISSION

Invoices shall be submitted IAW FAR 52.212-4 to either ALC-Fiscal@uscg.mil or mailed to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

12.1 All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit invoice five (5) business days after shipment of items. The invoice will not be approved until all items have been receipted.

APPENDIX A

USCG MPC 32014.1 Rev D

MAIN LANDING GEAR FIGURE 1

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