SOW.doc

Bottled Water Services Statement of Work

Description of Service

This is a combined synopsis/solicitation prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This is an unrestricted procurement. The HSCG38-16-Q-400001 is issued as a request for quotation (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84. The North American Industry Classification System (NAICS) is 424490. The small business size standard is 100 employees. This procurement is a total small business set aside. The purchase order will be awarded in accordance with the Simplified Acquisition Procedures format in FAR part 13 as a firm fixed price purchase order.

The Aviation Logistic Center (ALC) intends to award a firm-fixed price Service Maintenance Agreement (SMA) for the delivery of 5 gallon purified water cooler type bottle container comparable with the current bottle water cooler dispenser. Water must comply and be in the parameters that are established by the Environmental Protection Agency (EPA). The contractor shall provide all management, labor, materials, and transportation necessary to provide cooler type purify bottled water refills (5 gallon) at specify designated locations to the United States Coast Guard Aircraft Logistic Center (ALC), 1664 Weeksville Rd, Elizabeth City, N.C. 27909. Estimate delivery of 252 bottles of water a week for an estimated 13,104 a year. Period of performance will commence on October 01, 2015 and will end on September 30, 2016.

The unit price shall include F.O.B. destination. The contractor will be responsible for shipping charges of any material or equipment. Quotes will not be considered unless F.O.B. destination is quoted. The price of pickup and delivery services, are to include "On Call" services shall be included in the unit price for the bottled water refills.

Pallets shipped with purified water bottles and or permanent fixed water fountains/bottleless fountains will not be acceptable.

Delivery of Purified Bottled Water (Refills)

The contractor shall deliver five gallon bottled water refills and pick up empty water bottles on a weekly basis (every Thursday or otherwise scheduled) to the designated locations, per attached table. The listed drop off locations are the only authorized locations. Any other location will require prior approval from the Aviation Logistic Division (ALD) Contracting Officer. Payment will not be approved without prior approval.

Signing of Receipts and Payment

The contractor should contact the government representative per location prior to delivery to obtain signature. Invoices without proper authorized government representative signature will not be accepted. Weekly receipt will be required to be provided to ALD Contracting Officer with proper delivery signatures. Monthly invoices will be delivered to the ALD Contracting Officer for payment.

Invoice should be delivered to:

United States Coast Guard

Aviation Logistic Center

1664 Weeksville Road

Building 63

Elizabeth City, NC 27909

Attn: SK1 Heather Coulter

Billing and payment will be conducted monthly in arrears and payment will be made suing the Government-Wide Commercial Purchase Card.

“On Call” Delivery Service

Upon notification by the ALD Contracting Officer or representative, contractor shall deliver refilled bottles within one calendar day after notification in any area covered under this contract.

Contractor Furnished Property and Services

The contractor will provide all necessary tools, equipment, water bottle, and personnel to deliver the bottle water to the designated locations.

Hours of Operations

Services under this contract shall be performed during the hours of 7:30 A.M. through 4:00 P.M. Monday through Friday.

Holidays

The contractor is not required to provide services on the following holidays:

New Years Day

Labor Day

Martin Luther King Day

Columbus Day

President’s Day

Veteran’s Day Memorial Day

Thanksgiving Day Independence Day

Christmas Day If the holiday falls on a delivery day contractor will work with government point of contact to make delivery prior to holiday.

Security Requirements

The contractor shall obtain all necessary cards, passes, or other items required for access to the United States Coast Guard Base in Elizabeth City, N.C. All personnel operating a vehicle shall be a licensed driver and all vehicles shall be licensed and insured. Upon employee termination or completion/termination of contract, the contractor shall surrender any employee/vehicle identification to the Security Forces.

The contractor’s employees shall be restricted to those areas necessary to perform work under the contract as well as direct routes to and from work site.

The contractor’s employees shall take a flight line training in order to make deliveries located on the flight line.

The contractor shall perform services during a crisis per the contractual requirements. The contractor shall perform the contractual requirements on a modified schedule as provided by the ALD Contracting Officer.

All questions concerning this request for quotation shall be directed to SK2 Heather Marek at phone 252-334-5224 or email heather.d.marek@uscg.mil. To receive an award, company must be registered in the System for Awards (SAM) https:www.sam.gov/portal/public/SAM or meet an exception. Final inspection and acceptance shall be at destination. Anticipated award date is on or about October 1, 2015. All responsible small business sources capable of quoting on the 5 gallons water SMA in accordance with the purchase description may submit a quote, which shall be considered by the agency.