Evaluation Criteria - Revised 7-31-09.doc

HSCG38-10-Q-200003 EVALUATION CRITERIA

Only offers meeting the listed technical capability criteria are eligible for award.

Technical Capability

Quotes shall address in detail the following information as they will be rated against these criteria. The criteria in this section are pass/fail criteria. Only offerors meeting all of these criteria will be considered for contract award.

1.

FAA Certification:

The contractor shall provide verification that they possess a valid and current FAA certification applicable to the services being requested.

2.

OEM Procedures:

The contractor shall provide verification that they have access to OEM specifications, procedures, and parts.

3.

SDVOSB Status:

The contractor shall provide verification that they are a Service Disabled Veteran Owned Small Business (SDVOSB) as specified IAW FAR 19.1403

Only offerors successfully meeting these technical evaluation factors listed above will be considered for possible award and evaluated in the following areas. The Government will evaluate quotes based on the following criteria in descending order of importance:

1. Past Performance (Relevant and recent)

2. Price

3. Delivery

Past Performance is the most important evaluation factor. Price is the second most important evaluation factor. Delivery is the least important evaluation factor. The closer the offers are to equality, price becomes the most important.

Quote Requirements: In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items”, the following information is provided. Offerors are required to submit their quotes in two separate volumes as follows:

Volume I

- Written Technical Quote Original + Electronic Media

Volume II

- Price Quote Original + Electronic Media

The completion and submission of the items contained herein will constitute an offer (quote) and the offeror’s unconditional assent to the terms and conditions of this RFQ and any attachments hereto. An offeror may correct a deficiency only through discussions (see FAR 15.306(b), 15.306(d), and 15.307).

Volume I Technical Quote shall contain Technical, Past Performance, & Delivery data.

Volume II Price Quote shall include the proposed pricing information.

QUOTE FORMAT: This section specifies the format that offerors shall use in this RFQ. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes. Each volume shall contain the following items in addition to the technical/descriptive data required by this RFQ.

Cover:

The cover shall indicate the following:

Title of the quote

Quote category (Technical or Price)

Volume number

RFQ number

Name and address of offeror

Identification of copies bearing original signatures Written Component: Volume I, the technical quote shall be limited to no more than 15 pages. Each “page” is one sheet, 8 ½” x 11”, with at least one inch margins on all sides, using Time New Roman font with 12 point size type or larger. Pages shall be consecutively numbered. Multiple pages or foldouts count as an equivalent of 8 ½” x 11” pages. Each page of each copy should affix with the legend “Source Selection Information See FAR 3.104”.

EVALUATION CRITERIA:

Past Performance The offeror shall provide three (3) past performance references that reflect relevant experience performed within the past five (5) years. Relevant experience includes that which is similar in services provided. The following information shall be provided for each reference listed: Name of Contracting Activity, Contract Number, Contract Type, Contract Amount, Short Description of Work Performed, Contracting Officer and Telephone Number, Technical Point-of-Contact and Telephone Number. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

Past performance will be evaluated for relevancy and recency. More relevant past performance will be rated higher. More recent, relevant past performance will be rated higher.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be given a neutral past performance rating. The Government may also use other information available from Government sources to evaluate an offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

Price The contractor shall provide pricing based on the line items documented in the solicitation HSCG38-10-Q-200003. Any quantity price discounts should be included in this section.

NOTE: The line item structure identified on this document can be altered if needed by the offeror to accommodate things such as separately priced options, multiple separately priced features, no cost items, alternate versions, etc.

Delivery The offeror shall provide a delivery schedule for each of the line items contained in the solicitation. This section should also include maximum deliveries per month, if applicable.

USCG Evaluation of Capability:

The offerors selected for contract award will be subject to review and evaluation by the USCG Aviation Logistics Center (ALC) New Product Capability office prior to contract award. Any company found not acceptable will not be considered for award.

Evaluation of vendor’s technical capability shall include evaluation by the USCG New Product Development Branch. The evaluation will include in-depth analysis of the vendor’s capability to complete the work being solicited to include: facilities, personnel, and associated processes (Quality Control, inventory management, etc.). This evaluation may be accomplished via document reviews and/or a vendor site visit.

Vendors must pass this evaluation in order to be considered for contract award.

This evaluation will only be performed on vendors selected for contract award. Evaluation will be conducted and completed prior to contract award.