SynopsisSolicitation_HSCG23-17-R-MWP044_FBO.pdf

Document: HSCG23-17-R-MWP044 COMBINED SYNOPSIS/SOLICITATION

US Coast Guard Hotel Services

Detachment Lodging in St. John’s, Newfoundland, Canada

HSCG23-17-R-MWP044

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is HSCG23-17-R-MWP044 and is being issued as a Request for proposal (RFP). The solicitation procedures of FAR 13.106 apply. The U.S. Coast Guard (USCG) anticipates awarding one firm-fixed-price purchase order resulting from this RFP.

(iii) The solicitation document, and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-92.

(iv) The North American Industrial Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels, and the small business size standard is $32,500,000.00. However, this procurement is not a set-aside for small business.

(v) Offerors shall provide a proposal, as requested in Attachment 2 – Clauses and Provisions, FAR 52.212-1 Instructions to Offerors (Oct 2015) – ADDENDUM.

(vi) The USCG has a requirement to secure reservations for hotel rooms to be used by U.S. Coast Guard (USCG) personnel during temporary duty assignments to St. John’s, Newfoundland, Canada on Ice Reconnaissance Detachments (IRD). Hotel rooms shall be provided in accordance with the requirements outlined in this SOR. A typical IRD is composed of 5 IIP personnel and 8 aircrew personnel from USCG Air Station Elizabeth City (ASEC). The contractor shall provide hotel rooms as required by the Government.

It is anticipated that roughly thirteen (13) rooms will be needed for eight (8) nights each.

It is estimated that there will be fourteen (14) detachments during each period of performance (Base Period and Option Period 1); twenty-eight (28) detachments in total [see Attachment 1 – Statement of Requirements for projected usage schedule].

(vii) The period of performance includes a Base Period, from February 01, 2017 – August 31, 2017, and one (1) Option Period, from February 01, 2018 – August 31, 2018.

The proposal shall also include the period of its validity from the date of the RFP close date (e.g., 90 days).

Contract Type. Based on Lowest Price Technically Acceptable (LPTA), the Government will award one firm-fixed-price (FFP) purchase order containing a support contract line item number (CLIN) for the Base Period and a support CLIN for Option Period 1. Subsequent to award, invoices will be submitted for approval monthly.

(viii) The provision at FAR 52.212-1 applies to this procurement. Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2015) is in Attachment 2 – Clauses and Provisions.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition. Refer to Attachment 2 – Clauses and Provisions for evaluation factors.

(x) Offerors are advised to include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications—Commercial Items and 52.222-22, Previous Contracts and Compliance Reports, with their offers based on the instructions provided.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. See Attachment 2 – Clauses and Provisions.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items, applies to this acquisition.

See Attachment 2 – Clauses and Provisions.

(xiii) Additional clauses and provisions that apply to this acquisition are in Attachment 2

– Clauses and Provisions.

The following attachments are included and is hereby incorporated into this solicitation:

Attachment 1 – Statement of Requirements Attachment 2 – Clauses and Provisions Attachment 3 – Pricing Spreadsheet

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this acquisition.

(xv) Questions about this combined synopsis/solicitation are due by 10:00 AM (Eastern) on Tuesday, January 03, 2017. Submit questions via e-mail to Mr. Ranford Demontegnac, Contract Specialist, at Ranford.C.Demontegnac@uscg.mil and Mr. James Ferguson (Contracting Officer) at James.F.Ferguson@uscg.mil.

mailto:Ranford.C.Demontegnac@uscg.mil mailto:James.F.Ferguson@uscg.mil

Proposals are due via email by the time and date posted on Federal Business Opportunities (FBO) to Mr. Demontegnac and Mr. Ferguson. There will be no exceptions to the time and date responses are due, unless determined otherwise by the Government. Any proposal submitted after this time will not be considered. When responding, include the title “HSCG23-17-R-MWP044 Hotel Services” in the subject line of the e-mail. It is the Offeror’s responsibility to ensure that proposals are submitted timely. No changes or additions will be permitted after the deadline, except as provided under discussions, if necessary. This RFP does not represent authorization to award or proceed with the subject effort, nor a promise of future direction to proceed. Offerors are solely responsible for this RFP’s submission costs, even if this RFP is canceled. Offerors that do not submit all of the information required may not be considered for award.

(xvi) Contact the Contract Specialist and Contracting Officer for information regarding this synopsis/solicitation.