ABS_PWS_20160808_Final.doc

DEPARTMENT OF HOMELAND SECURITY (DHS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

SHIP CLASSIFICATION FOR USCG HEAVY POLAR ICE BREAKER

1.0 GENERAL

1.1 Background

1.1.1 The U. S. Coast Guard (USCG) has initiated a program with the intent to acquire at least one, but likely multiple, Polar Icebreakers (PIB) to replace existing USCG polar icebreaking capability.

1.1.2 The system specifications for the USCG PIB are currently in development and it is essential that the specifications incorporate classification notations and applicable rules. Many technical requirements are unique to the USCG and the missions performed by USCG icebreakers. As such, it is imperative that the requirements development address any duplicate, redundant, and/or conflicting requirements that may exist between the USCG stated requirements and those referenced and cited by the American Bureau of Shipping (ABS) rules required for Classification. In addition the requirements for data and information submissions, Contract Data Requirements List (CDRL) and Data Item Descriptions (DID), which will be required by the Coast Guard, and the submissions required by ABS to obtain Classing are potentially similar and possibly redundant and thus need to be reconciled.

1.1.3 ABS rules will be the first tier reference document for classing and provide for third party review of the PIB. As the Classification agent ABS will be a reviewer of contractor data submissions for PIB Classification.

1.1.4 Additionally, the PIB is to comply with the International Code for Ships Operating in Polar Waters (IMO Polar Code) which makes reference to the International Association of Classification Societies (IACS) Unified Requirements (UR) Concerning Polar Class (Polar Class UR) as construction standards. The Polar Class UR was developed by IACS and ABS actively participated in the development. It has been fully implemented in Part 6, Chapter 1, Sections 1 through of the ABS Steel Vessel Rules (SVR) which is referred to as “ABS Polar Class Rules”. There were several subjects in the UR that IACS left to the standards of each society. To ensure that the expertise and knowledge ABS gained in the previous ice class rules was not lost with the new rules ABS developed the Polar Class Enhanced requirements.

1.2 Scope

1.2.1 Task 1 - PIB Specification Review - The USCG is developing a system level specification for the PIB. ABS shall review this system specification. ABS shall provide guidance to the USCG identifying technical and/or classing conflicts. ABS shall identify concerns contained therein related to classing the PIB and shall provide a recommended course of action to remedy the technical or classing conflict.

1.2.2 Task 2 – PIB RFP Statements of Work (SOW), Contract Data Requirements List (CDRL), Data Item Description (DID) and Product/Certification Matrix Review – The USCG has developed a set of SOWs, CDRL/DIDs and a Product/Certification Matrix as part of the future PIB RFP. ABS shall review these products. ABS shall provide written and oral guidance on deliverables required for Classification of the PIB. The focus shall be establishing a clear and concise set of data and information submission requirements that satisfy ABS and USCG Technical Authority, and provide data needed for Classing PIB without redundancy. ABS shall develop a list of exceptions and list of additional data where needed.

1.2.3 Task 3 – USCG/ABS Memorandum of Understanding (MOU) Development – ABS shall assist the Coast Guard in the development of a MOU to define ABS and USCG expectations and Roles and Responsibilities in the design, construction, testing, and Classification of the PIB. ABS shall recommend resolutions with respect to the PIB USCG/ABS MOU.

1.2.3.1 Each of the above three tasks listed shall be accomplished concurrently with specified deliverables. These tasks will be ongoing from the start of the contract through receipt of proposals in response to the PIB Request for Proposal.

1.2.4 Task 4 – Guidance for Applicable Ice Class Selection through Application of ABS Polar Class Machinery Requirements to Existing USCG Vessels – ABS shall conduct Polar Ice class propulsion machinery analyses for USCGC HEALY and USCGC POLAR STAR and present the findings to the USCG SDT /SFLC.

1.3 OBJECTIVE

1.3.1 The intent of this performance work statement is to describe the technical effort of ABS in supporting the development of the PIB. Ultimately, by obtaining ABS support, the information provided to the shipyard/designer in the Coast Guard’s future governing technical requirement will minimize potential schedule impacts resulting from misunderstandings.

1.3.1.1 During the period of performance the USCG Ship Design Team (SDT), Surface Forces Logistics Center (SFLC) and ABS will work collaboratively to identify the technical requirements for the PIB by determining governing standards for design and construction and identifying and addressing conflicts between USCG specifications and the governing standards.

1.3.1.2 Review of the PIB Specification and Indicative Design with respect to design, construction, and testing of a vessel which may be classed by ABS.

1.3.1.3 Review of CDRLs, DIDs, product/certification matrix and associated attachments to ensure information and requested and received from industry meet USCG and ABS data requirements. The review will help to further establish a clear and concise set of data and information submission requirements for ABS that satisfy the USCG and provide data needed for classing the PIB.

1.3.1.4 Identify the polar ice class notation (PC X) that the machinery on existing USCG vessels meet.

1.3.1.4.1 Objectives of this work are: to assist the USCG SFLC propulsion team:

1.3.1.4.1.1 By exchanging information on new requirements and the experience from the past operations, and

1.3.1.4.1.2 To provide benchmark case studies for propeller and shafting system by applying the current ABS requirements to existing icebreaker designs.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents: Reserved

1.5 PERFORMANCE REQUIREMENTS SUMMARY.

1.5.1 This contract includes a Performance Requirements Summary (PRS) at PWS 9.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2 SPECIFIC REQUIREMENTS/TASKS

2.1 ABS shall provide personnel and materials required for this tasking. ABS is responsible for scheduling and preparing all work assigned. ABS shall prepare all meeting minutes, reports, specifications, and drawings as necessary for completion of the effort. (CDRL A001)

2.1.1 Task 1

2.1.1.1 Review the PIB System Specification - ABS shall provide consultation in review of the system level specification to ensure that the specification/requirements package in aggregate will result in a vessel capable of being classed by ABS. ABS shall provide consultation and guidance on the impact of ABS class notations applicable to the USCG PIB. (CDRL A002)

2.1.1.2 Meet with SDT Subject Matter Experts – ABS shall identify and adjudicate conflicting, duplicate, or gaps in requirements between the PIB system level specification and incorporated ABS classification requirements. (CDRL A002)

2.1.1.3 PIB System Specification Recommendations – ABS shall provide a list of recommended changes to the PIB Specification that are necessary to insure PIB classing requirements are met. (CDRL A002)

2.1.2 Task 2

2.1.2.1 Review SOWs, CDRL/DIDs, Product/Certification Matrix and Compare to ABS Data Submission Requirements – ABS shall review each in detail and determine which deliverables and to what extent/level they will be reviewed to satisfy ABS Classification requirements.

2.1.2.2 Meet with SDT Subject Matter Experts – ABS shall clarify and document the extent of ABS Classification review in detail for each data submission. (CDRL A002)

2.1.2.3 Develop an Exception List of Data – ABS shall develop a detailed draft exception listing of CDRL and DID submissions that will NOT be reviewed by ABS for Classification purposes. Include those portions of data submissions that will be partially reviewed by ABS. (CDRL A002)

2.1.2.4 Develop a List of Additional Data Submissions – ABS shall develop a draft list of additional data information, if required, to satisfy ABS Classification requirements. (CDRL A002)

2.1.2.5 Finalize Lists of Data Submissions – ABS shall incorporate any review comments and finalize the exception data list and additional data list. (CDRL A002)

2.1.3 Task 3

2.1.3.1 Review Proposed USCG/ABS MOU – ABS shall provide consultation in review and provide feedback of the USCG/ABS MOU to ensure USCG and ABS expectations, roles and responsibilities are defined and achievable in the Classification of the PIB.

2.1.3.2 Meet with USCG Technical Authority, Ship Design Team and Program Office – ABS shall coordinate and support meetings in Washington and ABS corporate offices as required bringing the USCG/ABS MOU to signature by both parties.

2.1.3.3 PIB/ABS MOU Recommendations – ABS shall recommend resolutions with respect to the PIB USCG/ABS MOU. (CDRL A002)

2.1.4 Task 4

2.1.4.1 Technical Approach

2.1.4.1.1 The technical approach for each subtask shall be as provided below. Each subtask is divided into two phases with phase 1 focused on the USCGC HEALY propulsion design and phase 2 focused on the USCGC POLAR STAR.

2.1.4.1.1.1 Workshop on ABS Rules and USCG Experience

2.1.4.1.1.1.1 ABS shall conduct a one day introductory workshop.

2.1.4.1.1.1.2 ABS shall provide a series of seminars to introduce the ABS propulsion machinery rules and applications. Specific topics shall be:

· Propeller blade analysis

· Shafting analysis overview

· ABS guidance for azimuthing propulsion units. SDT/SFLC will participate in the workshop by providing past icebreaker requirements and operational experiences.

2.1.4.1.1.2 Analysis of Propellers

ABS propeller Rules address the strength of propeller blades, fatigue life of propeller blades and the controllable pitch propeller (CPP) mechanism. The analysis shall be carried out starting with the highest polar class (PC1) and go down through the classes until the propeller offered meets the ABS Polar Class Rules. (CDRL A002)

2.1.4.1.1.2.1.1 Propeller Blade Strength Analysis

2.1.4.1.1.2.1.1.1 Phase 1:

The current ABS Rules require a finite element analysis (FEA) to evaluate the strength of the propeller blades. A FE model of the propeller blade shall be generated considering the geometry and material properties. The design ice loads shall be applied in the specified locations over the propeller blade and a total of five load cases shall be considered in accordance with the ABS Steel Vessel Rules. ABS shall carry out the strength analysis for the propeller design of the CGC HEALY. The analysis shall start with the loads for the highest Polar Class (PC1) and progress down through the ice classes until the propeller blades meet the requirements.

In addition, ABS shall carry out the propeller strength check using the past multi‐year ice class Rules (SVR 2011). The HEALY propeller was designed to ABS Ice Class A5 but was not reviewed by ABS. (CDRL A002)

2.1.4.1.1.2.1.1.2 Phase 2:

The above analysis shall be repeated for the propellers on the CGC POLAR STAR. (CDRL A002)

2.1.4.1.1.2.1.2 Propeller Blade Fatigue Analysis

2.1.4.1.1.2.1.2.1 Phase 1:

ABS Rules provide procedures to evaluate the fatigue strength of propeller blades. The results from the FE analysis of the blade shall be used together with the anticipated operational profile of the propulsion system in ice. ABS shall carry out the fatigue analysis for the propeller design of CGC HEALY with information on the operational profile of the vessel.

A fatigue life study shall be conducted to determine which Polar Class fatigue life requirements are met.

Guidance on how to perform fatigue life analysis in accordance with the ABS Rules shall be provided. (CDRL A002)

2.1.4.1.1.2.1.2.2 Phase 2:

The above analysis shall be repeated for the propellers on the CGC POLAR STAR. (CDRL A002)

2.1.4.1.1.2.1.2.3 Controllable Pitch Propeller Mechanism Review

2.1.4.1.1.2.1.2.4 Phase 1:

No additional analysis.

2.1.4.1.1.2.1.2.5 Phase 2:

Components of the hub of a controllable pitch propeller are subjected to loads due to ice interaction. The CPP propellers for the USCGC POLAR STAR shall be evaluated against the ABS requirements. (CDRL A002)

2.1.4.1.1.2.1.3 Analysis of Shafting System

The Shafting analysis required in the ABS Polar Class Rules requires dynamic analysis of the shafting system. The propeller ice torque excitation is defined by a sequence of blade impacts representing the blades impacting a single ice block or two ice blocks. The response torque in the propulsion system shall be applied to evaluate the strength of the shaft. ABS Rules require analysis for three blade‐ice interaction scenarios.

2.1.4.1.1.2.1.3.1 Phase 1:

A shafting strength analysis for the CGC HEALY shall be conducted. (CDRL A002)

2.1.4.1.1.2.1.3.2 Phase 2:

The above analysis shall be repeated for the center and wing shafts of the CGC POLAR STAR. (CDRL A002)

2.1.4.1.1.2.1.4 Propulsion Powering

Propulsion powering is not included in the IACS Polar Class Unified Requirements. Other ice class rules such as the Baltic Ice Classes found in ABS SVR 6‐1‐6 do specify a minimum powering so that a vessel has sufficient capability to maintain speed behind and ice breaker in the Baltic Sea and minimizing the escort effort. The obsolete ABS Multi‐year ice class rules contained recommendations for powering and these recommendations were retained in the ABS Polar Class Enhanced section (6‐1‐4) to help guide designers early in the development. Background information on this powering requirement shall be provided. (CDRL A002)

2.1.4.1.1.2.1.5 Workshop to Present ABS Case Study

2.1.4.1.1.2.1.5.1 ABS shall conduct a one day workshop to present the ABS report on Phase 1 work to the USCG. (CDRL A002)

2.1.5 Meetings – ABS shall send appropriate attendees to meetings between the SDT/SFLC and ABS, prepare minutes, and submit those minutes to SDT/SFLC. ABS shall combine meeting content of Tasks 1 through 3 when practical. Additional meetings shall be scheduled on an as needed basis unless specifically requested by the Contracting Officer Technical Representative (COR) or Contracting Officer (KO). Meetings addressing multiple tasks may be conducted concurrently.

2.1.6 Training – ABS shall provide a minimum of 5 training sessions at USCGHQ, SFLC Baltimore or ABS HQ in Alexandria, VA for a total of 80 hours on the documentation of and requirements of the following:

· Polar Class Rules

· Ice Class Vessel Design Considerations

· Ice Class – Government Vessels

· IACS Polar Rules and Winterization

· Ice Class Design and Planning

2.1.6.1 Copies of the briefings shall be provided. (CDRL A002)

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this PWS.

3.2 Key Personnel: Reserved

3.3 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this PWS. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.3.1 The Project Manager shall be available to the COR via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 48 hours of notification.

3.4 Employee Identification

3.4.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.4.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.5 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), may direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this PWS. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 Period of Performance

4.2.1 DELIVERABLES AND SCHEDULE

4.2.1.1 A schedule of events shall be mutually developed and followed by both the USCG and the ABS in carrying out the requirements of this SOW. When either party becomes aware of their inability to conform to this schedule, they shall so advise the other party, in writing, propose an alternate schedule, and provide justification.

4.2.1.1.1 For Task 1 to following tentative schedule is provided:

4.2.1.1.1.1 Participate in Initial Specification Review

4Q FY 2016 / 1Q FY 2017 Including an estimated 35 days of specification review Provide Technical Support for CDRL and SOW

2Q FY 2017

Provide Technical Support for GFE and CFI

3Q FY 2017

Participate in Follow On Specification Review

4Q FY 2017

4.2.1.1.2 For Task 4, the below schedule shall be followed:

4.2.1.1.2.1 Phase 1:

Phase 1 shall include travel, workshop, and report. The deliverables for Phase 1 shall be:

· an introductory workshop,

· a report containing:

· CGC HEALY propeller analysis, identifying the highest ice class met by design.

· CGC HEALY shafting analysis, identifying the highest ice class met by design.

· Background information behind the ice class powering requirements.

· A final workshop to present the findings of the report

4.2.1.1.2.2 Phase 2:

Phase 2

The deliverables for Phase 2 shall be a report containing:

· CGC POLAR STAR propeller analysis, identifying the highest ice class met by design.

· CGC POLAR STAR shafting analysis, identifying the highest ice class met by design.

Note: Phase 2 may commence immediately upon completion of Phase 1.

Meeting minutes shall be submitted. (CDRL A001)

4.3 PLACE OF PERFORMANCE

The primary place of performance is the contractor’s facility. Performance may also be accomplished at USCG Headquarters in Washington, DC or SFLC Baltimore, MD

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1530 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS.

4.5 TRAVEL

ABS personnel may be required to travel to USCG Headquarters in Washington, DC or SFLC Baltimore, MD for meetings listed above if the meetings are required to complete the tasking. Training shall be conducted at ABS HQ in Alexandria, VA. This location is considered within the local commuting area. The Government does not expect travel outside the local commuting area. In this PWS, the local commuting area is defined as a temporary duty outside of the "primary place of performance", but within the vicinity surrounding it; and if the site is a minimum driving distance of less than 50 miles, by the most direct route, from the primary place of performance, the site is considered to be a part of the local commuting area. However, should the need arise, ABS shall submit travel request to the Contracting Officer’s Representative, COR, no later than 5 business days prior to travel. ABS shall not travel without both the prior approval of the COR and the Authorization of the the KO. ABS will be reimbursed in accordance with the Joint Federal Travel Regulations (JFTR) for authorized travel. The Contractor shall be responsible for obtaining approval and authorization, via e-mail prior to scheduled travel for all reimbursable travel. Prior to travel the contractor shall provide to the COR an itinerary with estimates for lodging, transportation and meals. All rates / costs shall comply with JFTR.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 7 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held at the Government’s facility, location cited in 4.3 or via teleconference.

5.0 GOVERNMENT FURNISHED RESOURCES

Government Furnished Information by Task:

1.

Task 1 - Draft PIB System Specifications

2.

Task 2 - Draft RFP Statements of Work (SOW), Draft Contract Data Requirements List (CDRL) & Data Item Description (DID), 3.

Task 3 - Draft Product/Certification Matrix, and

4.

Task 4 - Drawings of the CGC HEALY and POLAR STAR propeller blades and propulsion shaft for their analysis.

The Government will provide the following property to the Contractor for work required under this contract:

Facility for the workshop including chairs, tables and audio/visual equipment (excluding computers).

The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in PWS 5.0 and PWS 6.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 20 business days to review deliverables and make comments. The Contractor shall have 35 business days to make corrections and redeliver.

8.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this PWS.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

Month 1

Month 2

Month 3

A

Workshop on ABS Rules and USCG Experience

B

Analysis of Propellers

C

Analysis of Shafting

D

Propulsion Powering

E

Report Generation and Workshop

Phase 1

Attachment 2

8/8/2016