SOW-PFP175(v2).docx

Statement of Work

Automated Motor Vehicle Gate Drive Replacement

1. General Requirements

1.1. The contractor shall provide all management, supervision, labor, supplies, materials, equipment, tools and transportation necessary to install an automated motor vehicle gate drive at USCG Station, South Padre Island, TX.

1.2. The Contractor is responsible for the protection of existing structures, utilities, work and vegetation. Workers shall stay within the site area. Any damage shall be repaired at the contractor's expense.

1.3. The contractor shall unload, unpack, and store all equipment as such as to protect its physical condition.

1.4. The contractor shall removal all previously installed equipment and hardware within the scope of work.

1.5. Disposal of non-reusable equipment, components, and materials. The contractor shall dispose of, as scrap, all items or materials removed during the completion of the project that are not designated to be: reinstalled, retained and shipped by the Contractor to a Coast Guard authorized facility, or turned over to the Coast Guard Inspector. Ensure that all item/material disposals are in accordance with applicable Federal, state, and local regulations.

1.6. Prior to starting work on applicable systems, the contractor shall notify the COR, in writing, of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs/lock outs can be accomplished. Allow for up to 48 hours for approval.

1.7. Housekeeping.

-The Contractor shall maintain good housekeeping conditions at all times, and provide adequate aisles and passageways in all work areas. Ensure that all staging platforms, ramps, stairways, walkways, aisles, and passageways are kept clear of all tools, materials, and equipment (except those that are in use), and all debris such as welding rod tips, bolts, nuts, and similar material.

- Ensure that all working areas on or immediately surrounding the work area are kept reasonably free of debris, and construction material. To ensure that materials and debris do not present a hazard to personnel.

- Take action to mitigate any slippery condition on walkways or working surfaces.

- Maintain free access at all times to all exits and to all fire alarms or fire-extinguishing equipment.

- Keep all oils, paint thinners, solvents, waste, rags, or other flammable substances in fire resistant covered containers when not in use.

- Upon completion of all work, remove equipment and material from the work site and restore all existing facilities affected by the work to original conditions.

1.8. Labels/tags

The Contractor shall provide identification labels for all electrical and electronic equipment and fittings installed.

1.9. Inspection/Tests/Final Inspection

A. Only the COR/Government Inspector and the Contracting Officer has the right to reject defective workmanship or material.

B. Only the Contracting Officer is authorized to change any provision of the contract.

C. It is the Contractor’s responsibility to ensure quality construction. Arrangements for witnessing system tests will be coordinated in advance. Work or materials not meeting the requirements of the contract will be rejected -- even after installation.

D. Only the Contracting Officer's Representative (COR) and Contracting Officer can accept the work. Acceptance by the Government will be made as promptly as practicable after completion and inspection of all work required by the contract. The Contractor shall perform all tests and inspections in the presence of the CG Inspector. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements. Final inspection, punch list, acceptance and cleanup of the project site shall be completed before the contract completion date. Final acceptance of the work will be by the Contracting Officer or an authorized representative.

2. Scope

2.1. Replace current motor vehicle gate operating system with a linear induction slide gate operator.

2.2. Contractor shall replace existing gate with a 24 ft. x 7 ft. cantilever sliding gate, and support structure and retrofit it with a linear induction motor (LIM) drive system. The preexisting infrastructure shall be used to include but not limited to underground pull boxes, access and control systems, and structures. Modification to the electrical system to meet (LIM) operator requirements is authorized.

2.3. The contactor will not interfere with access during working hours and will not close access to the facility unless coordinated and approved by facility commander.

2. 4. Requirements:

• The contractor shall use linear induction technology as the operating force. The LIM drive system shall not use gears, belts, hydraulics, chain, pinch wheels or any other mechanical means of transferring the drive force to the gate.

• All electrical and electronic components shall conform to U.L. standards and be listed with a Nationally Recognized Testing Laboratory.

• All metallic components shall be of stainless steel, powder coated / anodized aluminum or corrosion protected steel. All fasteners shall be produced out of stainless steel, aluminum or have zinc plating.

• The controller enclosure shall comply with NEMA Type 3R, 4, and 12

• The LIM operator shall interface with all standard access control devices.

• The LIM operator shall interface and operate with entrapment and safety devices in accordance to U.L. 325.

• The LIM operator shall interface with all vehicular detection devices.

• The slide gate which the LIM will be installed on shall be reasonably level and in acceptable operating condition.

• The LIM operator electrical supply standard shall be 208/240VAC, single or 3 phase 60Hz or 440/480VAC single or 3 phase 60Hz.

• A 20 amp service shall be available at the installation site. Additional options and configurations may require higher current service.

• All electrical supply shall be installed in accordance with the National Electrical Code (N.E.C.). Additional local codes may exist.

• The LIM motors shall be encapsulated in an epoxy potting compound and have internal thermal protection.

• A 24VDC 2A fused supply shall be available for auxiliary device power.

• A pad lockable mechanical release shall be provided in the event of a power failure or malfunction. The standard LIM operator shall be FAIL SECURE. An optional version shall be available for FAIL SAFE requirements.

• The LIM operator shall have a normal ambient operating temperature range of 00F / +1200F

• The LIM operator shall have provisions for employing heating or cooling elements required in geographical locations exceeding the normal ambient operating temperature range.

• The LIM operator shall be installed in accordance with the manufacturer’s installation instructions.

CONTRACT ADMINISTRATION DATE

Part A: Contracting Officer Representative (COR)

MKC Michael Dioquino, Michael.C.Dioquino@uscg.mil 956-364-7408 is the Contracting Officer's Representative for the purpose of day to day technical administration/inspection of all work under the contract. This includes, but is not limited to, administration of progress, approval of submittals, final inspection and providing technical assistance when required. The contractor is cautioned that in no instance is the above named person authorized to approve any changes which will involve the quantity, quality, price or performance of the contract.

Part B: Submission of Invoices Reserved

Part C: Contract Administration

The progress of the resultant contract shall be closely monitored by telephone calls, informal meetings, formal reviews, and information audits as may be required. The Contract Administrator (CA) for other than technical advice shall be the Contract Specialist (CS) designated by the CO.

SPECIAL CONTRACT REQUIREMENTS

Part A: Access to Government Property (On-Site Contractors) The COR will make all necessary arrangements for access by contractor personnel to the work site(s). While on government property, the contractor personnel shall comply with all rules and regulations pertaining to health and safety, not only as they apply to themselves, but also to other personnel and property at the site. Contractor personnel shall comply with all regulations restricting the disclosure of information which may become know during the performance of this contract.

Part B: Permits and Licenses In the performance of work hereunder and with the price herein, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivisions thereof, or of any other duly constituted public authority. Further the contactor shall obey and abide by all applicable laws and ordinance.

Part C: Indemnification The contractor shall hold harmless and indemnify the government against any and all claims and costs of any kind and nature, for any loss or damage occurring in connection with the contractor’s acts or omissions incident to its performance under this contract. This indemnification includes the acts or omissions of the contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor.

Part D: On-Site Contractor Performance During all operations on government premises, the contractor personnel shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the facility, as expressed in DHS, US Coast Guard written and/or oral procedures. These procedures shall be furnished to the contractor within five (5) days after contract award.

Part E: Safety and Health In order to provide safety controls for protection to the life and health of contractor personnel; for prevention of damage to property, materials, supplies and equipment, and for the avoidance of work interruptions in the performance of the contract, the contractor shall comply with the safety, health and fire protection policies and procedures as may be provided. The contractor shall maintain an accurate record, and shall report to the CO all incidents and accidents resulting in death, traumatic injury, and/or damage to property, materials, supplies and equipment incident to work performance under this contract. The contractor shall take or cause to be taken such additional safety measures as the CO may determine to be reasonably necessary.

The CO or the COR will notify the contractor of any noncompliance with the provisions of this section and corrective action to be taken. The contractor shall, after receipt of such notice, immediately take such corrective action. Such notice delivered to the contractor or COR at the site of work shall be deemed sufficient for this purpose. If the contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop work order shall be subject of claim or extension of time for costs or damages by the contractor. Compliance with the provisions of this action by subcontractors will be the responsibility of the contractor.

Part F: Identification of Employees During the life of this contract, the rights of ingress and egress for contractor personnel shall be made available as required. In this regard, all contractor personnel whose duties under this contract require their presence on-site shall be clearly identifiable by a distinctive badge furnished by the government. The COR will assist the contractor in obtaining the badges for contractor personnel. It is the sole responsibility of the contractor to insure that each employee has proper identification at all times. All prescribed identification shall immediately be delivered to the security office for cancellation or disposition upon the termination of employment of any contractor personnel. Contract personnel must have this identification in their possession during on-site performance under this contract. WORKMEN COMPENSATION: As required by law at the job site

Part G: Qualifications of Employees The CO may require dismissal from work of those employees which he/she deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment he/she deems contrary to the public interest or inconsistent with the best interest of national security. The contractor shall fill out, and cause each of its Employees in the contract work to fill out, for submission to the government, such forms as may be necessary for security or other reasons.

Upon request of the CO, the contractor’s employees shall be fingerprinted. Each employee of the contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form I-151, or who presents other evidence from the Immigration and Naturalization Service that employment will not affect his/her immigration status.