SOW20087821combinedNarcoticsDestruction.docx

U.S. CUSTOMS AND BORDER PROTECTION

Houston Field Office Statement of Work Narcotics Incineration

1. BACKGROUND:

This requirement is for narcotic incineration services for the permanent incineration of illicit and illegal drugs intercepted by the U.S. Customs and Border Protection (CBP), Houston Field Office. Customs and Border Protection interdicts illegal goods during smugglers’ attempts to bring or ship them into the United States of America (USA). These illicit and illegal goods, substances, and contraband must be destroyed within 30 days of issuance of the disposal order.

The incineration of hard and soft narcotics as defined by US Customs and Border Protection must be accomplished in a timely manner.

2. SCOPE:

The purpose of this project is to seek a certified incineration facility capable of safely incinerating illicit and illegal goods, materials and contraband (hereinafter “materials”) to a state of complete incineration or rendered useless. Completely Incinerated Narcotics is considered to be narcotics incinerated to a point that the ash generated from the narcotics incineration process no longer holds any composite of drugs.

The COR is the Government’s single point of contact for technical requirements for the Contractor. All questions for technical performance and compliance must be directed to the COR. The Contracting Officer (CO) is the Government’s single point of contact for all contractual matters and issues. All contractual issues must be directed to the CO.

Definition of Terms:

Hard Narcotics are Cocaine, Heroin, and Methamphetamine whether dry or wet; and must reach 1,800 degrees Fahrenheit to be considered completely incinerated.

Soft Narcotics are Marijuana, Hashish, Steroids, Opiates, and Khat that do not fall under Hard Narcotics whether dry or wet and can be completely incinerated at temperatures less than 1,500 degrees Fahrenheit.

High British Thermal Unit (BTU) is temperature of 1,800 degrees Fahrenheit or higher.

Low British Thermal Unit (BTU) is temperature less than 1,500 degrees Fahrenheit.

3. APPLICABLE DOCUMENTS:

All applicable state and Federal EPA air quality laws, rules and regulations CBP Seized Asset Management and Enforcement Procedures Handbook (SAMEPH) CIS HB 4400-01B, Chapter 7 Incineration

DHS Form 11000-6 Non-Disclosure Agreement

U.S. Department of Labor, Occupational Safety and Health Standards, Personal Protective Equipment

4. SPECIFIC TASKS/REQUIREMENTS:

The contractor shall provide all labor, supplies, equipment, CCTV monitoring, parking space for at least ten government vehicles plus a 16 to 24 ft. truck or tractor trailer; and supervision necessary to complete the task outlined in the Statement of Work, including responsibility for unloading and incinerating the narcotics.

The following are examples of the type of narcotics and the type of packages they come in at the time of seizure. The list is not all inclusive.

Contraband Packaging Materials

Glass materials Fiberglass PVC materials

4.1 Facility:

The Contractor will provide the use of their waste incineration facility to CBP officers to secure the incineration of soft and hard narcotics (Low BTU and High BTU respectively) and contaminated packaging materials that are seized in the performance of their duties.

The facility will remain open until the completion of the incineration project and the CBP team leader is satisfied with incineration integrity.

The Contractor shall prohibit public access to the incinerator and work area during CBP projects. Facility administrative personnel shall have limited access on an as-needed basis.

The facility must have all required permits and licenses, and meet state and federal EPA certification standards for operation. The Contractor shall ensure that the incineration is conducted with no fumes, odors and/or smoke in accordance with EPA requirements. The Contractor will hold and keep current all required licenses, permits or certifications required by law. The Contractor must provide proof of the appropriate state/federal license and permits to the COR upon request.

The facility must be located in a geographical area where emergency responders including police, fire and EMTs can reach the location within no more than 15 minutes.

The Contractor will be responsible for operating the incineration facility and any conveyor or transportation equipment on the incineration facility. CBP materials will not be commingled with other type of material during the incineration process.

The Contractor will provide an overview of the facility layout to include a safety orientation which addresses emergency exits should evacuation be needed to ensure that CBP personnel are familiar with the facility. The Contractor will update this safety review annually for any changes and provide a refresher orientation to CBP personnel each year.

4.2 Incinerator:

The incinerator must burn the materials at a minimum temperature range of 1800 to 2000 degrees Fahrenheit.

The Contractor facility must capable of completely incinerating up to 25,000 lbs. of these materials and substances for burning each year at a minimum of 2,000 lbs. per hour.

Hard Narcotics (Cocaine, Heroin, Methamphetamine) are considered High BTU for incineration purposes. Soft Narcotics (Marijuana, Pills, Steroids and other non-hard narcotic materials) are considered Low BTU for incineration purposes.

The incinerator must have the capability of destroying a variety of material (i.e., PVC, fiberglass, aluminum, glass, metal, etc.), and must be capable of destroying plastic wrappings and paper.

Incinerator must have the capability of destroying contraband soaked in gasoline, dry and wet material, contraband in liquid form (i.e., liquid meth, liquid cocaine, and hazardous material, etc.).

When CBP arrives for incineration, the incinerator will be ready for use, with no other materials or customer work still in process or ahead of CBP. This is for immediate CBP use. No other customers or materials will enter the area where the CBP incineration work is taking place. Only those Contractor employees specifically tasked with assisting CBP will be in the area.

In the event CBP officers determine that narcotics were not properly burned, the Contractor will pull the designated narcotics for appropriate re-processing through the incinerator as directed. Only those narcotics designated by the CBP team leader will be pulled for re-processing, and only under CBP direct supervision.

The Contractor will be responsible for disposing of all ashes from incineration in accordance with the proper and legal industry practices.

4.3 Closed Circuit Monitoring and Recording

The Contractor will maintain Closed Circuit Television Cameras (CCTV) with a 30 day recording capability throughout the incineration facility covering areas specific to the incineration of the CBP materials. CBP incineration recordings will be kept for 30 days. CBP Officers shall be allowed to monitor the incineration process via the CCTV. CBP incineration recordings will not be shared with, viewed by, released or disclosed to any person or entity without written authorization from the Contracting Officer (CO). The Contractor will be required to sign a DHS Non-Disclosure Agreement (NDA). Contractor will be required to maintain a Digital recordings for a period of up to 30 days recordings from the date of incineration and will be made available upon CBP’s request.

4.4 Scheduling of Incineration

Customs and Border Protection Seized Property Specialist or the COR will schedule an appointment with the contractor for the incineration no less than two weeks in advance in writing followed by a telephone call confirming the appointment.

One week before the scheduled order date, CBP shall provide Contractor an estimate of the narcotics to be incinerated. Because of the highly sensitive nature of this information, Contractor shall only reveal it to employees with an absolute need to know. At all times, Contractor shall keep manifest information in a secured location, such as a safe, with limited access.

The Contractor will notify the CBP Seized Property Specialist (SPS) or the CBP Contracting Officer’s Representative (COR), in writing at least one month prior to scheduled maintenance or downtime of the incineration facility. If the predetermined appointment for the incineration becomes impossible to honor due to technical problems or events beyond the control of the Contractor then it is up to the Contractor to make it known as soon as possible to the SPS or the COR. Advanced notification of downtime is required to avoid unnecessary costs to the Government involved with secure transportation.

4.5 Incineration Support Requirements

The Contractor will make available one forklift and one forklift driver in order to assist CBP officers in moving bulk packages of narcotics or materials into the incineration facility when needed. Each forklift will have a lifting capacity of a minimum of 1000 lbs. not to exceed a maximum lift capacity of 6500 lbs. Each forklift will have the following minimum specifications: length at fork back rest of 51”; forks at a 42” minimum and contain a triple stage mast at 169” minimum (i.e., standard forklift).

The Contractor shall address any mechanical problems with any operating equipment needed for the burn immediately if one should rise during the time of project.

The Contractor will shred the materials to break down the bundles of controlled substances and feed the shred directly into the incineration process without intervention. The shredder will be an industrial shredder capable of shredding a variety of material (i.e., PVC, fiberglass, aluminum, glass, metal, etc.), and must be capable of destroying plastic wrappings and paper.

The Contractor will provide truck scales capable of measuring weight of narcotics contained in transport truck at 35,000 pounds minimum capacity or balance weight scales capable of measuring weight up to 5,000 pounds and shall be calibrated per the manufacturer’s recommendations. The Government reserves the right to inspect all scales used in this work for proper calibration at any time during the period of performance.

Upon completion of the incineration the Contractor will provide weight certificates for each vehicle transporting property for incineration. These certificates will show the incoming and outgoing weights and the difference between the two. If the facility only has weight scales a complete certificate indicating the individual cardboard box weights should be provided by the Contractor upon completion of the incineration. CBP will provide the weight of hard and soft narcotics upon confirmation of appointment.

The Contractor will provide all necessary safety equipment such as hard hats, eye shields, ear protection and other required personal protective equipment (PPE) to CBP personnel to be used during the incineration process. These items must meet OSHA standards for protection. These items will be returned at the end of each incineration project.

CBP will bring the materials on plastic pallets. Contractors who are not able to process the materials from plastic pallets will provide cardboard storage boxes with dimensions of 41 7/8” H x 34 x 34 13/16. If boxes are necessary, CBP officers will break up the pallets into boxes. With the exception of materials incompletely burned (see Section 4.2 Incinerator), at no time will Contractor employees directly handle the contraband materials. Up to thirty boxes should be readily available for use at time of scheduled incineration date.

All materials and equipment used in the performance of this work shall be used and operated in accordance with this Statement of Work, manufacturer’s specifications, drawings, and recommendations, and all current codes, regulations, and laws applicable to design, construction, transportation, and safety requirements.

The Contractor must certified/qualified personnel to operate all machinery in a safe and professional manner.

5. DELIVERABLES AND DELIVERY SCHEDULE:

5.1 Contractor shall submit one invoice for final cost electronically to charlotte.j.mccarty@cbp.dhs.gov , mayra.rivera@cbp.dhs.gov and one to the National Finance Center at cbpinvoices@cbp.dhs.gov.

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

CBP will transport the materials for incineration to the facility. CBP will provide sufficient personnel for the transport and security of the materials for the entire incineration process. CBP officers require full access to the grounds that involve the incineration process to be completed.

CBP officers will perform all labor required to move materials into the cardboard boxes prepped to enter the incineration equipment; visually and manually inspect ashes to verify complete incineration of narcotic material or otherwise; and to continuously inspect the ash container throughout the incineration process.

One week before the incineration, Customs and Border Protection will provide the Contractor a complete manifest of materials to be destroyed.

7. PLACE OF PERFORMANCE:

The place of performance will be at the Contractor’s incineration facility. The facility must be located within the United States and within 350 miles driving distance from 2350 N Sam Houston Parkway East, Houston, Texas 77032 and 7501 Esters Blvd. Irving, Texas 75063

8. PERIOD OF PERFORMANCE:

The period of performance shall be one base year and four succeeding one year option periods.

9. SECURITY:

The work described here will be UNCLASSIFIED, but Law Enforcement Sensitive and For Official Use Only (FOUO).

CBP shall provide the security personnel which will be comprised of status CBP employees who will be present throughout the entire incineration process.

10. SPECIAL CONSIDERATIONS:

The facility will have available adequate restroom facilities for CBP employees, designated smoking area and designated lounge/waiting area.

Within one week of the incineration the Contractor will provide an invoice listing all pertinent information to the SPS and COR, along with an invoice for final cost.