HS0021-18-R-0001_DRAFT_DEC_04_version.docx

HS002118R0001

Section B - Supplies or Services and Prices

Financial Management Support Services

FFP

Support services in accordance with the Performance Work Statement, Part 5.

FOB: Destination

NET AMT

Deliverables

Deliverables for Support services in accordance with the Performance Work Statement, Part 7.

NET AMT

Travel

Travel in accordance with the Performance Work Statement.

NET AMT

Contractor Manpower Reporting

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

FFP

Support services in accordance with the Performance Work Statement, Part 5 and FAR 52.217-8.

NET AMT

FFP

Deliverables for Support services in accordance with the Performance Work Statement, Part 7 and FAR 52.217-8.

NET AMT

FFP

Travel in accordance with the Performance Work Statement and FAR 52.217-8.

NET AMT

FFP

Contractor Manpower Reporting done in accordance with the Performance Work Statement Section 1.5.11. This line item is Not Separately Priced.

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Financial Management Support Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Financial Management (FM) Support Services. The Government shall not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in-turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform Financial Management Support Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Financial Management Division (FMD) is responsible for oversight and guiding implementation of financial management services across the Defense Security Service (DSS). FMD plans to enhance its comprehensive business environment and subsequent processes and increase compliance with Federal and Department of Defense (DoD) acts, standards and directives. In so doing, assistance with the development of program management services to ensure alignment with financial management, contract, and technical requirements objectives and processes is required. Additionally, support for Planning, Programming, Budgeting, and Execution (PPBE) is warranted as it is a high priority process that necessitates the development of disciplined financial requirements. Support is needed for integrating all the financial and program requirements process activities into an enterprise resource management solution. Financial statements are required by the Chief Financial Officers (CFO) Act of 1990, as amended by the Government Management Reform Act (GMRA) of 1994. Additionally, the Fiscal Year (FY) 2010 National Defense Authorization Act (NDAA) describes specific actions that Chief Management Officers of the Department of Defense (DoD) must take to correct the financial management deficiencies that impair the DoD’s ability to produce timely, reliable, and complete financial management information; and to ensure that DoD’s financial statements are validated as ready for audit by September 30, 2017. The FY 2010 NDAA also requires that appropriate business process reengineering efforts have been undertaken to ensure that the business processes to be supported by the business system modernization will be streamlined and efficient. DSS has made significant progress towards its audit readiness and continues to explore ways to sustain and enhance its control environment through its Manager’s Internal Control Program (MICP). DSS is also required by the Office of Management and Budget (OMB) to perform assessments over its manager’s internal control environment and produce an agency Statement of Assurance (SOA), signed by the Agency Director, as prescribed by OMB Circular A-123, “Manager’s Internal Control Program (MICP).”

The management and sustainment of the Defense Agencies Initiative (DAI) Full Financial Module requires data analysis, general ledger reconciliation and validation of account balances; financial statement line item analysis; internal control review and audit support; system integration and user acceptance testing, error handling, and the development of process documentation to support required business process re-engineering efforts. These activities are the responsibilities of the Accounting and Compliance Branch within the Financial Management Division.

1.3 Objectives: The objective of this PWS is to obtain Financial Management Budget, Execution, Accounting Operations, Audit Readiness and Sustainment, and Defense Agencies Initiative (DAI) Helpdesk (HD) support services for the DSS FMD. Services provided under this PWS will include enhancing operations and preparing the Agency to assert formal audit readiness for an independent financial audit, as well as provide:

(1) Project Management and Analysis Support

(2) Planning Programming Budgeting and Execution (PPBE) Support

(3) Audit Readiness and Sustainment support

(4) Defense Agency Initiative (DAI) Helpdesk (HD) Support

1.4 Scope: FM support service includes Financial Management Budget Execution and Accounting Operations, Audit Readiness and Sustainment, and Defense Agencies Initiative (DAI) Helpdesk (HD). The contractor shall accomplish deliverables as required by this PWS and the contract.

1.5 General Information:

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means to assure that work complies with the requirement of the contract. QCP is to be delivered, i.e., within 30 days after contract award and three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO), Program Manager (PM) and Contracting Officer’s Representative (COR) within five working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Contractor shall ensure that all deliverables have gone through the contractor QCP program.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 On-Site Working Conditions, Holidays and other Closures:

(a) DSS facilities are smoking restricted workplaces. Due to the nature of the work, facilities, and requirements, contractor staff may only smoke outside in designated smoking areas.

(b) The Government expects the Contractor will establish normal operating hours under this contract between 8:00 a.m. to 4:30 p.m. EST Monday through Friday. The Contractor’s Program Manager (PM) and the Governments Contracting Officer’s Representative (COR) shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission.

(c) Government personnel observe the following days as holidays and the Government facilities will be closed and unavailable to contractor personnel on the following days:

Independence Day July 4th* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th* Thanksgiving Day Fourth Thursday in November Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(d) In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Presidential Inauguration Day*

• Any other day designated by the President’s Proclamation

*Government personnel in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated (January 20 following a Presidential election). Government personnel are entitled to this holiday if they are employed in-

When Inauguration Day is moved to January 21st because January 20th falls on Sunday, Government personnel in the Washington, DC, area who would otherwise work on Monday, January 21st, are entitled to a holiday on that day.

(e) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

(f) When the Federal, State, Local or other Governmental entity grants excused absence to its employees, assigned Contractor personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and must be guided by the instructions issued by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

(g) If Government personnel are unavailable due to furlough or any other reason, the Contractor must contact the CO or the COR to receive direction. It is the Government's decision as to whether the contract price/cost will be affected.

Generally, the following situations apply:

(1) Contractor personnel who are able to continue contract performance (either on-site or at a site other than their normal workstation), must continue to work and the contract price shall not be reduced or increased.

(2) Contractor personnel who are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort. This may result in a reduction to the contract.

(h) It is understood and agreed between the Government and the Contractor that in the event contractor personnel wish to attend DSS social events, such as the annual picnic, holiday parties, etc., they must coordinate their work schedules with the COR and obtain approval of their company’s supervisor prior to the event. The Government is not responsible for reimbursing any expenses to the contractor for attending any DSS social event.

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 a.m. to 6:00 p.m. EST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed both on-site at DSS Headquarters location at 27130 Telegraph Road, Quantico, VA 22134 or off-site at the contractor work location at the discretion of the Government.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price Contract.

1.5.7 Security Requirements: The Contractor shall have a Secret Facility Clearance at the time of the proposal submission, and must maintain the level of security required for the life of the contract. Contractor personnel, including Subcontractors, are required to have a current Secret clearance eligibility at the time of performance start and maintain the level of security required for the life of the contract. It is incumbent on the Contractor to ensure that the necessary security paperwork is submitted in sufficient time to enable each individual to be cleared and read into prior to beginning work on this contract.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel and Non-Key Personnel Support Services: The following personnel are listed in two categories to identify the support services required in the different support categories and considered Key Personnel or Non-Key Personnel by the Government.

1.5.10.1 Key Personnel Support Services:

The Contractor is required to provide resumes to the Government for the Key Personnel ONLY and shall meet the minimum requirements below:

1.5.10.1.1 Project Manager (PM):

The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the PM is absent shall be designated in writing to the CO. The alternate PM shall not be a sub-contractor. The PM or alternate shall be the single point of contact for the Government and have full authority for all matters concerning progress, problems, problem resolution, performance scheduling, cost resources and all other contract matters relating to daily operation of this contract to include initiation, planning, execution, monitoring and closeout. The PM shall be available during normal working hours.

· A Master’s degree in any business discipline and a Bachelor’s of Science degree in Accounting or Finance

· Shall have a minimum of 5 years DoD PM experience managing projects and programs similar in magnitude and complexity as the work described in the PWS

· Shall have a minimum of 10 years DoD financial management experience managing projects and programs similar in magnitude and complexity as the work described in the PWS.

· Have overall experience in managing Contractor resources and shall work with the DSS Program Manager to ensure proper execution of the contract

· Significant experience briefing upper management and must possess in depth understanding and knowledge of, resource management, and accountability

· Excellent written and oral communication skills

· Must have the following certifications: Professional Management Professional and CPA

1.5.10.1.2 Audit Readiness / MICP - Internal Control over Operations:

· A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration

· Shall have a minimum of 5-8 years’ experience conducting operational assessments in DoD

· Shall have a minimum of 5 years DoD Inspector General (DoD IG) or Internal Review (IR) or MICP experience

· Experience providing support related to Enterprise Resource Management (ERM) and Manager’s Internal Control Program (MICP)

· Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.1.3 Audit Readiness / MICP – Internal Control over Financial Reporting:

· A Bachelor’s of Science degree in Accounting, or Master’s Degree with Business Concentration

· Shall have a minimum of 3-5 years’ experience of Actual Yellow Book audits

· Shall have a minimum of 5-8 years DoD Audit Readiness or Audit experience

· Experience with the Defense Agencies Initiative (DAI) accounting system or Oracle based accounting system

· Must have the following certifications: CPA

1.5.10.1.4 Audit Readiness / MICP – Internal Control over Financial Systems:

· A Bachelor’s of Science degree in Management Information Systems

· Shall have a minimum of 3-5 years’ experience of Actual Yellow Book

· Shall have a minimum of 5-8 years DoD systems AuR experience

· Experience with the Defense Agencies Initiative (DAI) accounting system or Oracle based accounting system

· Must have one of the following certifications: Certified Information Systems Auditor (CISA) (Preferred), Certified Information Systems Manager (CISM), or Certified Information Systems Security Professional (CISSP)

1.5.10.1.5 DAI Helpdesk:

· A Bachelor’s of Science degree in Business

· Shall have a minimum of 5 years DAI Helpdesk experience

· Shall have a minimum of 10 years of DoD financial management systems support experience

1.5.10.1.6 Accounting Support:

· Experience with the Defense Agencies Initiative (DAI) accounting system

· Shall have USSGL experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 AR reports etc.

· Shall have a minimum of total 5-8 years of DoD accounting experience

· Experience working with DFAS systems such as DDRS-B, DDRS-AFS, CEDMS

· Must have expert level experience working with Excel and Access databases

· Must have either of the following certifications: CPA (Preferred) or CGFM / CDFM

· Must have 5-8 years’ experience resolving/analyzing accounting reports and data anomalies related to Unmatched disbursements (UMDs), Unliquidated obligations (ULOs), Negative Unliquidated Obligations (NULOs), Tri-Annual Review (TAR), Qualitative Drill Downs (QDD) and Financial Statement reconciliations.

0. Budget and Execution Support:

· Must have a Bachelor’s of Science in Business (Accounting or Finance)

· Must have a minimum of 10 years’ DoD PPBE experience demonstrating the following:

· Experience developing policies, procedures, and controls for budget development, budget justification preparation, preparation of supplementary budget requests, and reprogramming requests

· experience preparing statistical summaries, analyses, and special reports on budget proposals, budget activities, and related matters

· experience monitoring and reporting budget execution against DSS spend plans

· working knowledge of DAI accounting system for data analysis

· Must have the following certifications: Certified Defense Financial Manager (CDFM), formal PPBE training

1.5.10.2 Non-Key Personnel Support Services:

The following personnel are considered Non-Key Personnel and the Contractor is required to provide resumes to the Government for these personnel and the personnel shall meet the minimum requirements below:

1.5.10.2.1 Audit Readiness/MICP - Internal Control over Operations:

· A Bachelor’s of Science degree in Business or Master’s Degree with Business Concentration

· Shall have a minimum of 3-5 years’ experience conducting operational assessments in DoD

· Shall have a minimum of 3-5 years DoD Inspector General (DoD IG) or Internal Review (IR) or MICP experience

· Experience providing support related to Enterprise Resource Management (ERM) and Manager’s Internal Control Program (MICP)

· Must have one of the following certifications: Lean Six Sigma – Green belt, Black belt or Master black belt

1.5.10.2.3 Audit Readiness/MICP – Internal Control over Financial Reporting:

· A Bachelor’s of Science degree in Accounting, or Master’s Degree with Business Concentration

· Shall have a minimum of 3-5 years’ experience of Actual Yellow Book audits

· Shall have a minimum of 3-5 years DoD Audit Readiness or Audit experience

· Experience with the Defense Agencies Initiative (DAI) accounting system or Oracle based accounting system

· Must have the following certifications: CPA

1.5.10.2.4 Audit Readiness/MICP – Internal Control over Financial Systems:

· A Bachelor’s of Science degree in Management Information Systems

· Shall have a minimum of 3-5 years’ experience of Actual Yellow Book

· Shall have a minimum of 3-5 years DoD systems AuR experience

· Experience with the Defense Agencies Initiative (DAI) accounting system or Oracle based accounting system

· Must have one of the following certifications: Certified Information Systems Auditor (CISA) (Preferred), Certified Information Systems Manager (CISM), or Certified Information Systems Security Professional (CISSP)

1.5.10.2.5 DAI Helpdesk:

· A Bachelor’s of Science degree in Business

· Shall have a minimum of 5 years DAI Helpdesk experience

· Shall have a minimum of 5 years of DoD financial management systems support experience

1.5.10.2.6 Accounting Support:

· Experience with the Defense Agencies Initiative (DAI) accounting system

· Shall have USSGL experience and the ability to produce, analyze and interpret accounting reports including but not limited to financial statements, related foot notes, SF133s, 1002 AR reports etc.

· Shall have a minimum of total 3-5 years of DoD accounting experience

· Experience working with DFAS systems such as DDRS-B, DDRS-AFS, CEDMS

· Must have expert level experience working with Excel and Access databases

· Must have either of the following certifications: CPA (Preferred) or CGFM / CDFM

· Must have 3-5 years’ experience resolving/analyzing accounting reports and data anomalies related to Unmatched disbursements (UMDs), Unliquidated obligations (ULOs), Negative Unliquidated Obligations (NULOs), Tri-Annual Review (TAR), Qualitative Drill Downs (QDD) and Financial Statement reconciliations.

1.5.10.2.7 Miscellaneous Reporting and Data Analytics

· Must have working knowledge of United States Standard General Ledger (USSGL), DAI financials, and database analytics and visualization tools

· Must have a minimum of 3-5 years of DoD experience

1.5.10.3 The Contractor shall ensure a stable workforce during the performance of this contract. Key personnel shall not be replaced without prior notification and approval by the CO or COR on the contract. The Government recognizes that the Contractor cannot compel any individual to remain under its employ. The Contractor shall notify the DSS Contracting Officer or Contracting Officers Representative, in writing of a proposed substitution at least fourteen (14) calendar days in advance of the key personnel change. Include the proposed replacement’s résumé in the notification. The Government will review the résumé(s) to ensure compliance with this clause and other requirements contained in this PWS. All proposed substitutes shall have qualifications equal to or greater than the person to be replaced. The Government will evaluate such requests and promptly notify the Contractor, in writing, of his/her approval or disapproval thereof.

1.5.11 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Security Service via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

1.5.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.13 Contractor Travel: Travel outside the local commuting area of some contractor employees may be required under this contract. The contract will include Contract Line Item Numbers (CLINs) for travel that will be provided for the base period and each option period with Not-to-Exceed values.

The Government anticipates that travel to various Government sites may be required. Exact locations and frequency are unknown at this time; however, the Government anticipates travel may be necessary to provide training support at field offices across the country. Travel reimbursement shall be made on a cost reimbursable method; the Government will reimburse the contractor for actuals costs associated with approved travel. All request for contractor travel must be approved by the COR or CO prior to commencing. The contractor shall submit a Cost Estimate that includes the following:

a. Reason for Traveling

b. Temporary Duty Location

c. Number of Individuals Traveling

d. Estimates for Hotel, Air Fare, Parking, Mileage, Rental Car, and Per Diem

All contractor travel shall use the most effective and efficient means to travel. Requests for approval of costs in excess of maximum per diem rates in accordance with the procedures contained in FAR 31.205-46(a)(3) must be submitted to the Contracting Officer for final approval prior to commencement of travel.

Local travel, including to and from DSS headquarters and in the surrounding metropolitan DC area, performed during the course of performance is considered the cost of doing business and will not be reimbursed. Consequently, all travel within 100 miles of the National Capital Region is included in the price of this contract. When movement of contractor personnel is required locally (i.e., Metro) costs will be borne by the Contractor. The Government will reimburse the Contractor for all other travel outside the 100 mile limitation that was authorized in advance by the COR or CO, for reasonable travel related expenses.

The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel Costs" and the limitation of funds specified in this contract. This includes, but is not limited to, reimbursement of transportation, lodging, meals and incidental expenses. When the contractor invoices for the completed travel, the contractor shall submit copies of all receipts (regardless of dollar value) with a copy of the COR/CO’s approval to travel with the invoice that requests reimbursement for travel under the Travel CLIN.

1.5.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2

Definitions & Acronyms

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

Part 3

Government Furnished Property, Equipment, and Services

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2 Equipment: DSS will provide all necessary equipment to perform this requirement. Contractor personnel will take and appropriately document any necessary training related to the use of DSS equipment. The Government will provide computing devices for use by the Contractor on the DSS Network, in the performance of this contract. In addition, the Contractor will be provided Government-Furnished Information (GFI) and Government-Furnished Material (GFM) as applicable.

3.3 Databases and Financial Systems: The Government shall provide access to various DSS databases and financial systems including Defense Agencies Initiative (DAI), the Defense Department Reporting System (DDRS), Manpower database.

Part 4

Contractor Furnished Items and Services

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility/Security Clearance: The Contractor shall possess and maintain a Secret facility clearance. The Contractor’s employees, including Subcontractors, performing work in support of this contract shall have been granted or will obtain a Secret security clearance from the Personnel Security Management Office for Industry (PSMO-I)/DoD Consolidated Adjudications Facility (DoD CAF) at time of award. The DD 254 will be completed within the Wide Area Workflow (WAWF) Business Suite, National Industrial Security Program (NISP) Contracts Classification System (NCCS) at contract award. The DD 254 will be housed within the NCCS through the life of the contract.

4.3. Materials and Equipment: For work performed at Government sites the Government shall provide all necessary materials, supplies and equipment necessary to accomplish the requirement. For any tasks performed off-site or at a Contractor facility the contractor shall furnish materials, supplies, and equipment necessary to accomplish the requirement.

Part 5

Specific Tasks

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for Program Management and Analysis; Planning, Programming, Budgeting, and Execution; Accounting; Audit Readiness and Sustainment Support; and Defense Agencies Initiative Operations.

5.2 Task Heading

5.3 Financial Management Budget Execution and Accounting Operations Support

5.3.1 Program Management and Analysis

1.

1.

1.

1.

1.

4.

4.

4.

2.

0. The Contractor shall assist in the development of program management services to ensure alignment with financial management, contract, technical requirements objectives, and processes. These include, but are not limited to preparation, review and assessment of program management documentation addressing scope, cost, schedule and technical performance, across all phases of the financial management lifecycle from requirement initiation through close out.

0. The Program Management function shall manage different work streams across operations, data analytics and reporting, compliance and audit infrastructure. The Contractor shall conduct a variety of studies and analyses to support development of overall DSS financial program planning to ensure responsiveness to mission objectives and reflecting sound program planning and tenants. The contractor shall recommend alternatives, assist, and assess in development of program management procedures and processes to achieve efficiency and cost savings for managing current and future requirements.

0. Program Documentation and Graphical Support: Contractor services shall include a comprehensive set of document and presentation authoring, editing, and production capabilities. Support services are required for audio-visual and written materials, documents, analytical reports, speeches, briefs, guidebooks, and related technical and administrative publications concerned with business transformation and enterprise business systems.

2. Planning, Programming, Budgeting, and Execution

1. Budgeting and Execution (PPBE) process. The overall objective is to create, submit and defend executable budgets clearly linked to DSS and DoD business transformation and strategic goals. In general, tasks for all phases of support will involve preparing briefing materials/issue papers/point papers/adhoc reports and extracting data from program/budget and acquisition databases to support the analysis.

1. Planning: The Contractor shall provide planning services to include: providing recommendations and initiatives for Agency Improvements to reduce overall costs, including, but not limited to, Business Case Analysis, cost benefit analysis, and e-business solutions; financial information in program planning documents and processes; developing and reviewing future year financial program plans; conducting financial and risk analysis identifying and evaluating financial risks and recommend mitigation strategies to reduce risk exposure; providing analytical assessments, studies and evaluations to improve financial policy development and decision making; preparing cost estimates (for life cycle costs or other activities); providing input to Estimates at Completion (EAC) for work conducted by a government activity or a contractor; providing recommendations on cost realism; providing inputs to cost/performance tradeoff studies; providing cost performance risk assessments.

1. Programming: The Contractor shall provide programming services to include: reviewing and preparing draft Program Objective Memorandum (POM) guidance documentation; developing Impact Statements; developing financial aspects of Plan of Actions & Milestones (POA&Ms); providing program analysis and evaluation reports in support of the DoD programming process; collecting, analyzing, and evaluating requirements.

1. Budgeting: The Contractor shall provide budgeting services to include: developing background information to justify financial program requirements; developing and preparing draft budget formulation documentation and recommendations in support of the OSD and Congressional Program and Budget processes; drafting budget exhibits as specified in the DoD Financial Management Regulations (FMR) and annual budget guidance (to include OMB Exhibit 300); drafting spreadsheets, reports, and conduct analysis for short and long-range budget requirements; preparing and providing recommendations to justify and defend budgets during all required annual and periodic budget submissions; drafting and providing recommended responses to Congressional inquiries, DoD and other government agency questions or requests for financial information; drafting back up information and recommendations for financial presentations; providing information and recommendations to respond to Congressional, DoD, other Government agency, media or industry inquiries, and audits and for Congressional testimony; conducting review/research of Congressional language impacting budget and financial issues; preparing reprogramming requests, reclamas, unfunded requirement requests and appeals to Congressional action. The contractor team will use Hyperion and budget artifacts to synthesize and compile data and provide advice on content for FM reports, presentations, and other ad-hoc requests from DSS senior leaders as well as external stakeholders, such as the Under Secretary of Defense (Intelligence) (USD(I)) and the OUSD.

1. Execution Support Services: Services shall include: preparing and amending spending plans and funding documents to provide funding to other Government agencies. The Contractor shall provide assistance to the DSS Resource Advisors for program management and administration functions, to include coordination and oversight of requirements, to ensure compliance with program scope, funding limitations, expenditures and schedule objectives. When required, Contractor shall review, edit and provide advice on content for FMD reports, presentations and support documentation. The work stream shall focus heavily on analyzing data in DAI to develop metrics, dashboards, and displays to measure and assess overall financial performance. This shall result in identification of specific metrics and trends (i.e. contract lead times, obligation rates, etc.) to improve visibility and accountability during execution and for use in subsequent planning activities.

1. Accounting and Financial Reporting: The Contractor shall assist with maintenance of accounting standards, processes, and requirements, and shall support the implementation and proper maintenance of the agency’s accounting system. Provide support for the examination, analysis, and interpretation of accounting data, records, and reports to ensure transactions have posted accurately, timely, and completely to DAI. Examples include reconciliation of DAI general ledger (and subsidiary ledger) to detailed transactions with the purpose of identifying errors and anomalies that requires subsequent research, analysis and correction, review and analysis of Balance Sheet, Statement of Net Cost (SONC) Statement of Net Position (SONP) and Standard Form 133. Perform financial reconciliations statements to develop and deliver financial reports and documentation that provide information for planning, formulating policy, determining root cause and corrective actions and evaluating financial performance. Provide support for establishing receivables, DSS public debt management programs and OSD monthly metrics.

1. The Contractor shall support FMD by maintaining and supporting financial management information systems; collecting, monitoring and analyzing obligation/expenditure information from the source (contractor or government activity) and official and/or unofficial accounting records or systems; resolving problem disbursements; providing reconciliation for the Unmatched Disbursements (UMDs) open document listings, Tri-Annual Review (TAR), contract closeout and negative un-liquidated obligations (NULO’s); and providing analyses of contractual financial execution; perform financial statement trend analysis and verify footnotes for accuracy and completeness; facilitating financially related Integrated Process Teams (IPTs), special advisory boards, off-sites, working groups, and audit teams.

1. General Ledger Reconciliation and Data and Report Analysis: Contractor shall support DAI data cleansing, DSS financial accounting and reporting operations, and DSS audit readiness and process improvement efforts. Contractor shall automate manual and labor intensive audit readiness efforts specifically that involve data retrieval and reconciliation. DSS financial reporting operations support consists of the account reconciliation activities required to achieve and sustain accurate general ledger account balances that result in an accurate monthly Trial Balance, accurate monthly report of Appropriation Status by Fiscal Year Program and Subaccounts (ARM 1002), and accurate monthly Report on Budget Execution (SF133). Contractor shall identify data populations that will benefit from data analysis which may include any data set from any primary or feeder system including multiple subsets of data (e.g. personnel security investigations for industry data from OPM, JPAS, and DAI). The contractor shall ensure data completeness, data cleansing, data anomaly root cause analysis and prevention with the end goal of valid data used in support of management decision making. The contractor team shall improve data quality by using analytical and/or statistical software to identify data characteristics, develop test scripts, and identify and isolate data anomalies. Additionally, on a recurring basis, contractor team shall run data through these automated scripts and anomalies for root cause analysis and corrective actions.

1. Property, Plant, and Equipment: The Plant, Property, and Equipment (PP&E) Reconciliations require that the Contractor primarily reconcile and validate general PP&E account balances on the DSS Trial Balance with capital asset records in the Defense Property Accountability System (DPAS) and assist DSS to identify and correct existing assets not properly recorded in the property system, as well as support any write-offs to correct PP&E balances.

1. Special Reports and Analysis: The Contractor shall provide financial analysis, trends, and forecast support for major programs (i.e. PSI-I, civilian pay, FTE, and manpower). Assessment and development of an annual execution strategy to improve agency compliance w/ OUSD Comptroller benchmarks. The Contractor shall develop and prepare special reports, financial analyses, and briefings to respond to the financial data needs of the DSS Comptroller. To accomplish this task the Contractor will receive and analyze DSS financial reports and other pertinent information with the goal of providing performance and decision support information to the Comptroller. Government shall provide the Contractor DSS financial reports and other pertinent information for analysis.