RFQ Andover MA doc Chris Reviewed 2-127-2012

Defense Security Services (DSS) Request for Quotation (RFQ), HS0021-12-Q-0048 Phone System maintenance Service for Andover, MA

SECTION A.

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR part

12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and another written solicitation will not be issued.

(ii) This is a request for quote (RFQ). The solicitation number is HS0021-12-Q-0048.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-55, effective February 2, 2012.

(iv) This is a 100% small business set aside under NAIC 517911 "Telecommunication's Resellers".

The size standard is 1500 employees.

(v) A list of contract line item number(s) and items, quantities and units of measure, (including option(s), are available in the solicitation document.

(vi) This requirement is for telecommunication services. Services consist of maintenance of a

Alcatel-Lucent OmniPCX Office RCE PBX phone system and with fourteen (35) Alcatel-Lucent

Digital phone sets (4039, 4029, 4125 and Conference Phone). In addition, the vendor must provide local telephone service for two PRI and twenty-two (22) analog POTS lines.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point are available in the solicitation document. The period of performance is one base year and two one-year option periods. Place of performance and acceptance is Defense Security Service (DSS) at One Tech Drive, Suite 332 & 335

Andover, MA 01810. All products or services provided under this contract are provided F.O. B.

destination.

(viii) A statement that the provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The clause has been tailored to meet the specific requirements of the agency. The clause is contained in full text in the solicitation document.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items – Commercial Items, is applicable:

The evaluation factors are Conformance to Specifications, experience, past performance and price.

(x) A statement advising offerors to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications (Attachment 1) -- Commercial Items, with its offer per section L1.0(b) to be emailed at durba.ray@dss.mil unless they have been completed online at http://orca.gov. If they have been completed online, submit only section “b” of the provision.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1362_186295� http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1423_198126� http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1438_200149� mailto:durba.ray@dss.mil� http://orca.gov/�

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

(xii) The clause at 52.212-5 (DEVIATION)(Feb 2012), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Additional clauses apply, see sections H and I.

(xiii) All maintenance and local telecom payments shall be billed one month in arrears.

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating, applicable to this requirement.

(xv) On 1 March at 10:00AM EST offers are due.

(xvi) The Durba Ray and 571-305-6721 to contact for information regarding the solicitation.

Contained herein:

B. Schedule of Supplies or Services C. Statement of Work (SOW) D. Marking and Packaging E. Inspection and Acceptance F. Period of Performance / Place of Performance G. Contract Administration Data H. Special Contract Requirements I. Clauses J. Attachments K. Representations and Certifications L. Instructions to Quoters

M. Evaluation Criteria

SECTION B. Schedule of Supplies or Services

B-1. GENERAL. The Contractor shall provide all personnel, services and supplies necessary local dial tone, and maintenance support as described in Section C. The Contractor shall provide firm-fixed prices for services as outlined in the Section B-2c to include appropriate discount pricing.

a. Purpose. The purpose of this solicitation is to award a firm-fixed-price purchase order to the responsible Contractor that submits best value quotation to the Defense Security Service for a telecom equipment, installation and maintenance. The DSS field office is located at One Tech Drive, Suite 332 & 335 Andover, MA01810.

B-2. PRICING SCHEDULE.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1704_238643�

B-2a. The Offeror shall provide a firm-fixed price per task described in section C.

B-2b. Offerors are to fill in their proposed prices in section B-2c of this request for quotes.

B-2c. Pricing Schedule:

BASE PERIOD (Date of contract award thru 1 year)

Description Unit Quantity Cost

Base year maintenance

Month

Base year unlimited local calling service

Month

12 $

Total Base Period Charges $

OPTION PERIOD ONE (Date of option exercise thru twelve months)

Option Period one Maintenance Month 12 $

Option Period one unlimited local calling service

Month 12

Total Option Period One Charges $

OPTION PERIOD TWO (Date of option exercise thru twelve months)

Option Period two maintenance Month 12 $

Option Period two unlimited local calling service

Month 12

Total Option Period Two Charges $

OPTION TO EXTEND FOR SIX MONTHS PRICE AFTER THE BASE PERIOD (IN ACCORDANCE WITH

FAR 52.217-8)

Maintenance Month 6 $

Unlimited local calling service Month 6 $

Total Option to extend after the Base Year Charges

OPTION TO EXTEND FOR SIX MONTHS PRICE AFTER THE FIRST OPTION YEAR (IN ACCORDANCE

WITH FAR 52.217-8)

Unlimited local calling service Month 6 $

Total Option to extend after the option one

OPTION TO EXTEND FOR SIX MONTHS PRICE AFTER THE SECOND OPTION PERIOD (IN

ACCORDANCE WITH FAR 52.217-8)

Unlimited local calling service Month 6 $

Total Option to extend after the option two

Grand Total $_______________________________

SECTION C. Statement of Work

MAINTENANCE AND SUPPORT

The Contracting Vendor will be responsible for providing maintenance and support for an existing We require the purchase of an annual maintenance and support agreement that will provide maintenance, service and support for an existing Alcatel-Lucent Omni PCX Office RCE PBX phone system and up to thirty-five (35) Alcatel-Lucent Digital Phone Sets (4039, 4029, 4125). This maintenance will be provided to the Defense Security Service (DSS) at One Tech Drive, Suite 332 & 335 Andover, MA 01810.

The vendor will also be required to purchase new or transfer existing telephone services from the current contracting vendor/phone company to the winning contracting vendor. A total of two (2) PRI (with at least 40 DID/DOD) and twenty-two (22) analog POTS lines must be transferred under the name of the contracting vendor and resold to the DSS as a comprehensive phone solution. The phone service must include unlimited local phone service (long distance will be provided by the GSA). The name on the phone account (s) must be Defense Security Service.

If the offeror decides to replace the existing system versus maintain existing system, the proposed system and phones must meet the following salient characteristics:

1.1 Phone Solution:

The phone solution must be capable of initially supporting thirty-five (35) digital telephone including Conference Phone. It includes one (2) PRI (with at least 40 DID/DOD) and twenty two (22) analog POTS lines.

The phone solution must be capable of supporting up to thirty-five (35) call appearances on each phone line.

The phone solution shall be capable of providing simultaneous voicemail access to at least twenty five (25) percent of all possible phone subscribers.

The phone solution shall be capable of providing simultaneous dial tone and public switched telephone network access (PSTN) voice access to seventy (70) percent of all possible phone subscribers.

If the phone lines are to be configured with internal extensions, each phone line must have a unique direct inward dial telephone number assigned.

The phone solution and or phones for the solution must have the capability to place phone calls on hold, conduct 3-way conference calls, drop phone calls, forward phone calls and transfer phone calls.

The phone solution, connected PSTN phone lines and or phones for the solution must have the capability of sending and displaying Caller ID. If a listing is required, it must read “US Govt.” and the outbound caller’s telephone number. These lines should not be published in any yellow or white pages.

The phone solution must send the correct voltage to the phone sets from the central office or centrally located Power Supply/Phone Equipment that will be purchased and installed by the contracting Vendor in the LAN room.

The phone solution must be able to patch phone service over an RJ 45 patch panel.

The phone solution must be capable of supporting commercial off the shelf fax and conference telephone machines.

Enough power to run the phone solution and phones for two hours, in the event of power loss, will be installed as backup power.

If the offered phone solution is PBX based, it cannot be a VoIP solution but must be capable of being upgraded or converted into a VoIP solution. The offered solution cannot be VoIP.

If the phone solution is to be located on the Customers Premises, it cannot be set up to be accessed or monitored remotely.

The following features must be present on the phones running on the suggested phone solution:

call forward caller id call pick-up 3-way conference calling call waiting hold transfer voicemail

1.2 Phone Set Requirements

All phone sets must have speakerphone capability.

All phone sets must have the capability to store a user created phone book with at least 10 entries.

All phone sets must have an LCD screen that is capable of displaying status messages that indicate the presence of voicemail, caller ID and electronic phone book.

The phones must have dedicated or programmable buttons that will provide the phone user push button capabilities to drop phone calls, transfer phone calls, create conference phone calls, mute phone calls and hold phone calls.

The phones must be powered remotely by voltage provided from the LAN room and or

Central Office. Under no circumstance will these phones be powered by individual power supplies located at the workstations.

If conference telephone, it must be capable of providing clear voice communications to each person sitting at the conference table (approximately 360 square feet).

1.3 Maintenance package

Two (2) hour emergency response time 24/7/365 (An emergency is considered as the inability to place or receive telephone calls from the site.

2. Twenty-four-hour standard response time for other system and handsets issues (For all Service Agreements: standard response time is during normal business hours Monday through Friday, excluding Regular Holidays. Regular holidays shall include New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day, and New Year’s Eve.

3. Software & Firmware Updates (This cannot be done remotely)

4. Error correct (Clear alarm codes)

5. Free Refresher course(s) upon request (Monday thru Friday 8-5) . Limit of one Re-training onsite every six months

6. Vendor will assist with up to three Moves Adds or Changes (MAC) per month included in this agreement at no additional charge. This includes phone support and site visits. MACs cannot be done remotely.

7. Add up to three drops/ jacks per year at no additional charge. (The drops will be standard CAT 5e with RJ-45 or RJ-11 inserts as requested. Cables will be terminated to new inserts at station location.

Cables will also be terminated at the existing 66-M150 66-Block or Patch Panel at system location.

Cable will be run in existing “stubbed out” conduit to existing “gang box” for faceplate and inserts.

Cable runs will be completed in offices with standard “drop ceiling” not exceeding 100 ft)

8. Office Moves- Move and re-install PBX and related equipment for office moves. This includes removal and reinstallation of PBX, Voice Mail System and the cross-connect to the existing CO Lines, PRI-T-1 Voice Smart Jack and station cabling. This is estimated to be one move every five years.

9. Repairs must be completed within 24 hours. This covers all parts and labor. Repairs as a result of alteration, adjustment, or repair by anyone other than the contractor (or its representative) are not included. The contractor is not obligated to repair any System or System component which has been damaged as a result of accident, misuse, or abuse of the System or component (such as, but not limited to)

Per DSS information system policies, the contractor will not be able to gain remote access to any CPE phone systems. No configuration or troubleshooting services will be performed through the phone systems CPE console or auxiliary, or VTY ports.

Note: Per DSS information system policies, the contractor will not be able to gain remote access to any CPE phone systems. No configuration or troubleshooting services will be performed through the phone systems CPE console or auxiliary, or VTY ports.

SECTION D. Packaging and Marking

D-1. Marking & Packaging

Any deliverable received under this contract must be marked with the Contract Number and performance address.

SECTION E. Inspection & Acceptance

See Clause 52.212-4

SECTION F. Period and Place of Performance

F.1 Period of Performance

Base Period: February 29, 2012 to February 28, 2013 Option Period One: March 1, 2013 to February 28, 2014 Option Period Two: March 1, 2014 to February 28, 2015

F.2 Place of Performance

One Tech Drive, Suite 332 & 335 Andover, MA 01810.

SECTION G. Contract Administration Data

G.1 Submission of Invoices

(a) The contractor must all submit invoices in accordance with the “Wide Area WorkFlow” (WAWF) clause, DFAR 252.232-7003. Invoices must have the payment address identified in the solicitation/contract award form, unless delivery orders are applicable, in which case invoices will be segregated by individual order and submitted to the address specified in the order. Invoices must be attached in WAWF to be accepted by the Acceptor/Inspector office. If an invoice is not attached, it will be rejected. Invoices must be submitted as an “Invoice 2 in 1” for service or “Combo” for supplies.

(b) In addition to the requirements of the Prompt Payment clause, the contractor must cite on each invoice the contract line item number (CLIN); the contract subline item number (SLIN), if applicable as identified in the contract/order; and invoices must reflect how the CLIN(s) and SLIN(s) are structured in Section B of the contract/order.

The contractor will need the following information to input invoices into WAWF:

Administered by: HS0021 (DSS Contracting and Acquisition) Acceptor/Inspector: HS0001 (DSS Headquarters) Payment Official: F03000 (DFAS – Columbus, OH)

POINTS OF CONTACT

TECHNICAL: Omar Zakour 571-305-6496 omar.zakour@dss.mil

COR Patricia Kimball Patricia Kimball@dss.mil

CONTRACTS: Durba Ray 571-305-6721

Durba.ray@dss.mil

Contracting Officer Christopher Harris Christopher.harris@dss.mil

G.3 Contracting Officer’s Representative (COR)

(a) The Contracting Officer hereby appoints Patricia Kimball as the Contracting Officer’s Representative for contract HS0021-12-Q-0048.

(b) Performance of the work under this contract is subject to the technical direction of the Contracting Officer Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract.

(c) The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction that--

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or interferes with the Contractor's rights to perform the terms and conditions of the contract.

G.4 CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of the contract and notwithstanding any provisions contained elsewhere in the contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The Contracting Officer will affect all contract administration. The Contracting Officer is the only person with the authority to act as an agent of the Government under the contract. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the mailto:Durba.ray@dss.mil� mailto:Christopher.harris@dss.mil� contract price to cover any increase in costs incurred as a result thereof. Only the Contracting Officer has the authority to: (1) direct or negotiate any changes in the SOW; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of the contract.

SECTION H. Special Contract Requirements

H.1.(a) Inherently Governmental Functions - No inherently government functions as defined in FAR

2.101 and FAR 7.5 shall be performed by the contractor under this contract. Contractor employees shall not participate in any deliberations or meetings intended to exercise an inherently governmental function. All final determinations such as binding the United States to take or not to take some action, selecting program priorities, and providing direction to Federal employees shall be made by the government. The contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer if performance of an activity would result in the performance of an inherently governmental function.

(b) Non-Personal Services Contract - In accordance with FAR 37.101, this contract is a non-personal services contract. Contractor personnel rendering the services shall not be subject, either by the contract's terms or by the manner of its administration, to the continuous supervision and control of a Government officer or employee. The contractor shall immediately notify the COR and the Contracting Officer if, through contract administration, the actions of a government employee will result in the performance of a personal services contract.

(c) Identification of Contractor Personnel – In accordance with DFARS 211.106, contractor personnel shall never identify themselves as representing the Defense Security Service (DSS), but rather shall identify themselves as being under contract to DSS. To that end, contractor personnel shall 1) identify themselves as contractor personnel at meetings by introducing themselves or being introduced as contractor personnel; 2) display distinguishing badges or other visible identification for meetings with Government personnel; and 3) identify themselves as contractor employees in telephone conversations and in formal and informal (e.g. e-mail) written correspondence.

(d) Marking of Reports - The contractor shall mark all documents or reports produced under this contract with the contractor name, contract number, and task order number, if applicable.

H.2 Codes and Regulations

The Contractor is responsible for ensuring that all installations shall comply with all applicable

ADA, state, local, and federal building codes, local ordinances and regulations.

H.3 Post Installation Deliverables

Replace all damaged and incorrect products, and add all missing product within a reasonable period of time post-installation.

H.4 Cooperation during outages

Contractor shall fully cooperate with the local phone service provider in resolving outages.

H.5 508 Requirements

The following standards have been determined to be applicable to this contract:

______1194.21 Software applications and operating systems.

______1194.22 Web-based intranet and internet information and applications.

______1194.23 Telecommunications products.

______1194.24 Video and multimedia products.

______1194.25 Self contained closed products.

______1194.26 Desktop and portable computers.

___X__1194.31 Functional Performance Criteria ___X__1194.41 Information, Documentation and Support

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the EIT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future. The quote must indicate where full details of compliance can be found (e.g., vendor’s website or other exact location or attach the information).

H. 6 Extensions

Any extension under the 52.217-8 clause in this contract will extend the governments right to exercise any remaining option under the 52.217-9 clause up to the last day the contract has been extended under the 52.217-8 clause.

H.7 Payments

1. All installation charges, including equipment, cabling, shipping and training shall be billed after inspection and acceptance by the Government.

2a. Maintenance and local phone charges shall be billed in arrears.

2b. The Contracting Officer (CO) will accept a Contractor’s satisfactory financial condition as security for contract financing payments but at any time may demand other security if the Contractor’s financial condition becomes unsatisfactory. If the CO cannot make a positive determination of the Contractor’s financial condition, the CO may request additional financial information from the Contractor.

Deleted:

3. Local and long distance telecom charges shall be billed in equal payments in arrears.

5. Commercial interim payments: The contractor entitlement date specified in the contract, or 14 days after receipt by the designated billing office of a proper request for payment, whichever is later. The prompt payment standards for commercial delivery payments shall be the same as specified in FAR Subpart 32.9 for invoice payments for the item delivered.

SECTION I. Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003

52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards.

JUL 2010

52.237-11 Accepting and Dispensing of $1 Coin. SEP 2008 52.239-1 Privacy or Security Safeguards AUG 1996 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and

Construction Contracts

MAY 2008

52.223-18 Contractor Policy to Ban Text Messaging While Driving SEP 2010 52.225-13 Restriction on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran—

Certification

SEP 2010

252.232-7003 Electronic Payment thru WAWF

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (February 2012) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the

Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) Reserved

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L.

110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 -- Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within __10 days prior to the expiration of the option year.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day (insert the period of time within which the Contracting Officer may exercise the option); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 2 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months (End of clause)

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF

COMMERCIAL ITEMS (MAR 2011) (DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C.

2631)

252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631)

Deviation 2012-00004 Class Deviation-Prohibition Against Contracting With Corporations That Have an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-

00004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated

Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that-

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

(End of clause)

SECTION J:

ATTACHMENT 1 Representations & Certifications

ATTACHMENT 2 PROPOSAL TEMPLATE

SECTION K. Representations & Certifications (Attachment 1)

SECTION L. Instructions, Conditions & Notices to Offerors

1.0 FAR 52.212-1 Instructions to Offerors—Commercial Items (Jun 2008) see at www.farsite.hill.af.mil

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 517911 “Telecommunications Resellers” and 1500 employees, respectively.

(b) Submit quote to durba.ray@dss.mil. Quote must consist of the completed Past Performance Form, completed Price Form, and completed Reps & Certs Form.

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these http://www.farsite.hill.af.mil/� samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Offerors shall not submit multiple offers.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Quotes or proposals must be received in the following e-mail box by 10.00 A.M. EST on 1 March, 2012: durba.ray@dss.mil.

Quotes or proposals that are received late; (i.e. after the date and time shown in the preceding sentence), incomplete, or at any location other than the e-mail box identified in the previous sentence will be considered to be late and will not be evaluated by the Government. E-mail transmission is not instantaneous and delays in transmission may occur anywhere along the route. The Government takes no responsibility for any delays in the transmission of an e-mail quote or proposal.

This late rule in the preceding paragraph applies unless there is only one offer received. However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(2) Quotes may be withdrawn via email at any time before the exact time set for receipt of quotations. Oral quotes are not accepted.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotations and award a contract without discussions with offerors. However, if the Government decides that negotiations are necessary, it may negotiate without restriction with any offeror. This process may include negotiating with the highest rated offeror only or with multiple offerors. The exact form of negotiations will be determined after the Government examines the responses.

The Government may also summarily reject any offer not substantially in compliance with the terms and conditions of the solicitation. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform.

An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall provide the following in accordance with 13.106-3(d) and 15.503(b)(2):

(1) The number of offerors solicited;

(2) The number of proposals received;

(3) The name and address of each offeror receiving an award;

(4) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice. However, the items, quantities, and any stated unit prices of each award shall be made publicly available, upon request; and

(5) In general terms, the reason(s) the offeror’s proposal was not accepted, unless the price information in paragraph (b)(1)(iv) of this section readily reveals the reason. In no event shall an offeror’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

(End of Provision)

2.0 Sections of the Quote:

2.1 Experience – (Please use the attached response template)

Identify at least one (with a maximum of three) contract(s) for work relevant to that identified in the SOW within the last three (3) years. Relevant experience is considered work experience in which the requirements were similar to those detailed in the SOW. Provide a brief explanation demonstrating the relevance of the contractor's experience to the requirements in the SOW. DSS will place greater value on experience that is directly related to the SOW and DSS experience.

2.2 Past Performance

2.2.1. The Offeror shall list references from each example of experience. These references may be contacted for past performance. The Quoter shall include the project name, project total reference’s name, title, phone number, email address.

2.3 Conformance to Specifications—

In addition, if a vendor offers a solution that changes the existing equipment, then they must submit information that establishes its acceptability in accordance with Section C 1.1 to 1.3. Conformance to Specifications means submitting a quotation for maintenance of all existing equipment, local telephone service, and affirmatively stating that its company or personnel are certified to maintain the proposed solution (see response template). However, if a vendor offers a solution that changes the existing equipment, then in addition to the requirements above, an offeror must submit information that establishes the acceptability of the phone solution in accordance with Section C 1.1 to 1.3.

2.4. Price – Submit Pricing in the same format as section B.

(End of Provision)

3.0 Questions

All questions shall be directed to Durba Ray at 703-325-9637 or durba.ray@dss.mil.

3.1 Site Visit P.O.C. Patricia Kimball, 978-242-1803

SECTION M Evaluation Criteria

M.1 52.212-2 Evaluation--Commercial Items (Jan 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will employ simplified acquisition procedures in accordance with FAR

12.602 and 13.106. The following factors shall be used to evaluate offers:

M.1.1 CONFORMANCE TO THE SPECIFICATION (GO/NO GO)

New equipment will be evaluated for acceptability in accordance with section C 1.1 to 1.3. If the equipment does not meet the salient characteristics, then the offer may not be evaluated further. In addition, if the offeror fails to quote any part of the requirement, the quote will eliminated and receive no further consideration.

M.1.2 Past Performance is a measure of how well an offeror has performed in the past and its reputation with its customers. DSS will evaluate the past performance information submitted by contractors and DSS may obtain and consider other past performance information, including its own experience with the contractor. In the absence of past performance information the vendor will receive a neutral rating.

M.1.3 CORPORATE EXPERIENCE

DSS will evaluate the experience submitted by offerors to determine its relevance to the requirements in the proposed contract. In addition, DSS will measure the relative quantity of experience submitted.

M.1.4 PRICE

M.1.4.1 Evaluated Price

The evaluated price will be the sum of maintenance, unlimited local calling, equipment and installation (if applicable) for the base year, and the maintenance and local calling for four one-year option periods. In addition, for the purposed of the evaluation DSS will evaluate the price for an optional six-month extension (pursuant to 52.217-8 “Option to Extend Services”) as one-half of the last option period (option year 4). However, if the option is exercised, the quoter is required to continue to provide the services at the prices for the year immediately preceding the exercise of the option.

M.1.4.2 Options

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Any exercise of an extension under 52.217-8 shall be exercised prior to the expiration of the last option year. Evaluation of options and extensions does not obligate the Government to exercise any option or extension of the contract.