RFQ Livonia.pdf

Defense Security Services (DSS) RFQ – Livonia Telecom

HS0021-11-P-0052

February 24, 2011

The Defense Security Service (DSS) requires the purchase and installation of a phone system solution, telephone handsets, office voice and data cabling; patch panels, jack boxes and jacks for our new field office located at 17177 N. Laurel Park Drive, Suite 423, Livonia, Michigan 48152.

Contained herein:

B. Shedule of Supplies or Services

C. SOW

D. Marking & Packaging E. Inspections & Acceptance F. Period of Performance/Place of Performance G. Contract Administration Data H. Special Contract Requirements I. Clauses J. Attachments K. Reps & Certs L. Instructions to Offeror M. Evaluation Factors

B. Schedule of Supplies or Services

Phone System

Phones

Cables & Miscellaneous Parts

Total Equipment Costs

Installation (Includes Cabling on this order)

Training

Shipping Costs (If any)

Local Phone Service—Base Period

Maintenance Base Period

Base Period Long Distance (90 Days) $

Total Base Period Charges $

Maintenance Option Period One

Local Phone Service—Option Period One $

Maintenance Option Period Two

Local Phone Service—Option Period Two $

Maintenance—Option Period Three $

Local Phone Service—Option Period Three $

Maintenance—Option Period Four $

Local Phone Service—Option Period Four $

Total Cost $

C. SOW

2. SCOPE OF WORK

C.1 Project Estimates

The following cabling, power and phone specifications is “Only” a guide designed to assist the potential contractor in developing their project plan and price offer. This planning estimate is not intended to limit a potential contractor’s ability to offer alternative solutions for task performance. The contractor shall conduct a site survey and will be responsible for accumulating pertinent data. The output will be a design specification reflecting the offered solution based on the resulting findings.

C.2 Telecommunication Service Requirements (Local & Long Distance Service)

The contracting vendor will provide a quote for the installation and yearly service cost of the telecommunication services (to include local and long distance calls [For long distance, Verizon Business is primary PIC and Quest is the secondary option when Verizon Business is not available], monthly costs of lines, provisioning costs, etc.)

required to run the offered phone system solution. All lines will be established in the name of Defense Security Service (DSS).

(Note-DSS will establish their own Long Distance account via DISA at a later date, once all lines have been delivered and installed. DSS will be incurring the Long Distance charges from that point going forward. All Long Distance charges incurred prior to the establishment of that account will be incurred by the vendor [approximately 90 days]).

C.3 Telecom Solution Requirements

C.3.1 Phone System Functionality Requirements

A. The phone system must initially support fourteen (14) digital telephone sets and one (1) conference telephone set but be capable of supporting at least thirty-six

(36) phone subscribers.

B. The phone system must be capable of configuring or supporting up to thirteen

(13) call appearances on each line.

C. The system will be capable of providing simultaneous voicemail access to twenty five (25) percent of all possible phone subscribers.

D. The phone system will be capable of providing simultaneous public switched telephone network access to each phone subscriber. If the phone lines are to be configured with internal extensions, each phone line must have a unique direct inward dial telephone number assigned.

E. The phone system and or phones for the system must have the capability to place phone calls on hold, conduct 3-way conference calls, drop phone calls, forward phone calls and transfer phone calls.

F. The phone system and or phones for the system must have the capability of sending and displaying Caller ID. If a listing is required, it must read “US Govt.”

and outbound caller’s telephone number. These lines should not be published in any yellow or white pages.

G. The phone system must send the correct voltage to the phone sets from the central office or centrally located Power Supply/Phone Equipment that will be purchased and installed by the contracting Vendor in the LAN room.

H. The phone solution must be able to patch phone service over an RJ 45 patch panel.

I. The phone system must be capable of supporting commercial off the shelf fax and conference telephone machines.

J. Enough power to run the phone solution and phones for two hours, in the event of power loss, will be installed as backup power.

K. If the offered phone solution is PBX based, it can not be a VoIP solution but must be capable of being upgraded or converted into a VoIP solution. The offered solution can not be VoIP. The offered solution cannot be accessed or monitored remotely.

L. The following features must be present on the phones running on the suggested phone solution.

• call forward

• caller id

• call pick-up

• 3-way conference calling

• call waiting

• hold

• transfer

• voicemail

C.3.2 Additional Installation Requirements

C.3.2.1 Analog Lines

Two (2) analog telephone lines, with long distance services, shall be purchased and installed separately of any phone system solution in order to support one (1) fax machine and one (1) alarm line.

The alarm line must be installed at the office point of demarcation for an alarm system and punched down directly into a RJ12 Jack/Faceplate. This phone jack will be mounted on the wall and installed next to the extended point of demarcation. This phone jack will be clearly labeled “Alarm.”

The Fax line must be independent of any telephone system, and terminated directly to the workstation.

C.3.2.2 BRI Lines

Two (2) ISDN BRI voice telephone lines must be ordered and installed with the following configuration:

ISDN Ordering Codes (IOC): P, U, V, EZ ISDN-1, or EZ ISDN-1a.

If these codes are not available, these lines will be installed using the following guidelines.

BRI with 2B+D (Basic Rate Interface with two 64 kbps Bearer channels and a 16 kbps Data channel) Line Type.

CSV (Circuit Switched Voice) and CSD (Circuit Switched Data) must be enabled on both B channels.

One or two SPIDS, only one is necessary.

Two (2) Stand Alone NT1 cards and NT1 card power supplies must be purchased and installed on the ISDN BRI lines in order to offer ISDN Voice services to the office.

These cards will be used to provide power and signaling to a secure ISDN telephone set that will be located on the premises. The BRI line will be patched into the U interface port on this card. The contracting Vendor will then patch from the ST interface on the card out to the appropriate workstation in the office.

C.3.2.3 Office Cabling and Connectivity Requirements

Patch Panels

Three (3) RJ45 patch panels, one (1) for Data, two (2) for Voice, capable of terminating category 5e Ethernet cable to the T568B standard, will be installed. Cable management equipment capable of efficiently organizing patch cables up to 7 feet long must be installed for use with the patch panels.

RJ-12 Installation

One (1) 6 port, 110 punch down, Cat 3 RJ-12 telephone jack for telephone company analog voice service shall be installed on the wall at the extended point of demarcation in accordance with the physical site diagram. The RJ-12 must be clearly labeled “Alarm”

RJ21x and Voice Patch Panels

We require the purchase and installation of two (2) RJ21x punch down blocks; these punch down blocks must be mounted to the wall, approximately four feet high and to the left of the RJ45 Voice Patch Panels they will serve.

The Voice Patch panels will be mounted vertically in reference to each other and horizontally to the right of the RJ21x punch down block. The top voice patch panel must have 36 RJ45 ports. The bottom voice patch panel will also have 36 RJ45 ports; this patch panel must be installed below the other voice patch panel. The installing technician will install copper cabling from the station side of each RJ21x punch down blocks to the permanent side of each of the first thirty-six (36) RJ45 ports on the bottom voice patch panel. These cable pairs will be installed in one RJ45 voice jack port each and terminated on pins 4 and 5. Voice lines will be run and installed from the top voice patch panel to each designated workstation/faceplate/jack port.

LAN Data Patch Panel

The data patch panel will require 60 ports. A two post floor mount server rack that is 19 inches wide and at least 72 inches in height must be purchased and installed to the right of the Voice patch panels in accordance with the LAN Room Diagram. The 60 port data patch panel will be installed at the top of the server rack.

T1 Extension/Relocation

Two T1 lines exist in the DSS suite directly across the hall from the new office suite.

New Category 5e shielded twisted pair Ethernet cabling will be run from the buildings Demarc to the new suites LAN Room for each T1 line. The T1 lines will be terminated in the LAN room on one (1) six port modular faceplate with two Cat5e Modular jack ports. The faceplate will be located immediately to the left of the floor mount server rack in accordance with the Site Diagram. These T1 Lines must be clearly labeled “T1” on the faceplate.

Patch Cables

Thirty-six (36) white or grey, cat5e, RJ45, three foot patch cables must be ordered and installed. These cables will be used to patch phone service to the correct locations throughout the office.

Eighty (80) blue, cat5e, RJ45, five foot patch cables must be ordered and placed in the LAN room for use by DSS personnel.

Cabling and Cable Runs

• A total of 47 data and 24 voice cable runs will be installed from the permanent side of the associated patch panels to the proper workstation as noted in the Cable Drop Diagram.

• All Voice and Data cable will be Cat 5e plenum certified.

• All LAN cabling will be “Blue” in color.

• All Voice Cabling will be “White” or “Gray” in color.

• All cable runs will be concealed from view with the exception of the cabling terminating in the LAN room.

• Cable will be run through existing conduits, walls or ceilings when possible.

• Cable raceways and other cable concealment devices will be used as a last resort.

Any such devices of this type must match the color and aesthetic attributes of its surroundings.

• Each individual cable run/drop (from the patch panels out to the workstations) will be run and installed as a single cable, dedicated to one jack port at the faceplate/jack box.

• LAN cable runs will be installed from the LAN Data patch panel to the associated workstation/faceplate/jack port.

• Voice lines will be run and installed from the top voice patch panel to each designated workstation/faceplate/jack port.

Jack Boxes, Face Plates and Jack Ports

• All jack boxes and faceplates will be modular.

• Modular jack ports will be installed in the associated modular face plates.

• Each modular faceplate will accept up to six (6) jack port modules

• All Voice and Data jack ports must be RJ-45 and Cat 5e certified.

• The Voice and Data cable/faceplate/jack box installation location will be positioned in accordance with the site diagram.

• At each location noted on the floor plan, all voice and data drops that appear next to each other will be installed together in a single wall mounted faceplate/jack box.

• All LAN modular jack ports will be “Blue” in color.

• All Voice modular jack ports will be “White” or “Gray” in color.

C3.3 Phone Set Requirements

A total of fifteen (15) phone sets will be ordered for this phone system.

Eleven (11) of these phones must have at least ten programmable feature buttons. Three

(3) of these telephone sets must have at least twenty (20) programmable feature buttons.

One (1) of the telephone sets will be a conference telephone.

All phone sets must have speakerphone capability.

All phone sets must have the capability to store a user created phone book with at least 10 entries.

All phone sets must have an LCD screen that is capable of displaying status messages that indicate the presence of voicemail, caller ID and electronic phone book.

The phones must have dedicated or programmable buttons that will provide the phone user push button capabilities to drop phone calls, transfer phone calls, create conference phone calls, mute phone calls and hold phone calls.

The phones must be powered remotely by voltage provided from the LAN room and or Central Office. Under no circumstance will these phones be powered by individual power supplies located at the workstations.

One conference telephone must be ordered and installed on the conference room table in accordance with the site diagram. This telephone must be capable of providing clear voice communications to each person sitting at the conference table (approximately 440 square feet).

3. Testing C.3.4 Checklist

The following checklist is to be used to verify that the work listed in this document is complete. Each test will receive a status of “GO’ when the associated test is complete, or “NO GO” when the task has not met the standard laid out in the test. The contractor and DSS POC will confirm that all test merit a status of “GO.” Once all items on the checklist merit a “GO”, the installation work requested is complete.

Test# Test GO NO GO

All cable runs have been installed, tested and verified to be capable of passing voice or network traffic where applicable.

Each cable run is labeled in a manner that is easy to identify at both the patch panel/punch down and the terminating jack box.

All cable runs have been installed and placed in accordance with the statement of work and the site diagram.

All telephone sets and phone lines are installed and patched to the appropriate location in the office in accordance with the phone service site diagram.

All phone features are configured and operational on all phone lines and telephone sets.

Eightty (80) blue, five foot RJ 45 Cat5e Ethernet cables are installed on the voice patch panel or located as spares in the new LAN room.

Thirty-six (36) white or grey, five foot RJ 45 Cat5e Ethernet cables are installed on the voice patch panel or located as spares in the new LAN room.

C.3.5 WARRANTY, MAINTENANCE AND SUPPORT

The Contractor will provide a warranty for a period of 12 months after the Government’s system acceptance. The warranty and guarantee of workmanship will be submitted in writing as part of the Contractor's offer. Acceptance of work will be by the Government representative. Warranty will cover all wiring defects, damage to wire and hardware during installation or failure during use for the entire period which will cover the accepted and installed number of cable terminations under this task order.

The contractor will provide maintenance and support for the installed phone solution.

The contractor will be responsible for the maintenance, configuration and troubleshooting of all CPE in the phone solution, with the exception of existing cabling, after the point of demarcation and out to the end user telephone sets. The maintenance plan shall include the following:

1. Two (2) hour emergency response time 24/7/365 (An emergency is considered as the inability to place or receive telephone calls from the site.)

2. 24 hour standard response time for other system and handsets issues (For all Service Agreements: standard response time is during normal business hours Monday through Friday, excluding Regular Holidays. Regular holidays shall include New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day, and New Years Eve.

3. Software & Firmware Updates (This cannot be done remotely)

4. Error correct (Clear alarm codes)

5. Free Refresher course(s) upon request (Monday thru Friday 8-5) . Limit of one Re-training onsite every six months

6. Vendor will assist with up to three Moves Adds or Changes (MAC) per month included in this agreement at no additional charge. This includes phone support and site visits. MACs cannot be done remotely.

7. Add up to three drops/ jacks per year at no additional charge. (The drops will be standard CAT 5e with RJ-45 or RJ-11 inserts as requested. Cables will be terminated to new inserts at station location. Cables will also be terminated at the existing 66-M150 66- Block or Patch Panel at system location. Cable will be run in existing “stubbed out” conduit to existing “gang box” for faceplate and inserts. Cable runs will be completed in offices with standard “drop ceiling” not exceeding 100 ft)

8. Office Moves- Move and re-install PBX and related equipment for office moves. This includes removal and reinstallation of PBX, Voice Mail System and the cross-connect to the existing CO Lines, PRI-T-1 Voice Smart Jack and station cabling. This is estimated to be one move every five years.

9. Repairs must be completed within 24 hours. This covers all parts and labor. Repairs as a result of alteration, adjustment, or repair by anyone other than the contractor (or its representative) are not included. The contractor is not obligated to repair any System or System component which has been damaged as a result of accident, misuse, or abuse of the System or component (such as, but not limited to)

Note:

Per DSS information system policies, the contractor will not be able to gain remote access to any CPE phone systems. No configuration or troubleshooting services will be performed through the phone systems CPE console or auxiliary, or VTY ports.

C.3.6 Training

C.3.6.1 Handset Training

Demonstration of basic features of the handset, programming and voicemail access.

C.3.6.2 System Training

Basic system functionality such as password reset and on off switch

C.3.6.3 Training Manual

Manual shall include instruction for basic handset and system function, contact information for the company performing the maintenance, and a response time that the caller can expect for each issue.

D. Marking & Packaging

Any Deliverable Received under this contract must be marked with the Contract Number and performance address.

E. Inspection & Acceptance

See Clause 52.212-4

F. Period & Place of Performance

F.1 Install Date

The Govenrment estimates an install date of no later than four weeks after award. However, the Contractor is expected to coordinate the exact installation date with Government Personnel.

F.2 Period of Performance

Base Period: Date of Contract Award thru one year Option Period One: One Year from Option Exercise Option Period Two: One Year from Option Exercise Option Period Three: One Year from Option Exercise Option Period Four: One Year from Option Exercise

F.3 Place of Performance

17177 N. Laurel Park Drive, Suite 423, Livonia, Michigan 48152.

G. Contract Administration Data

G.1 SUBMISSION OF INVOICES

(a) The contractor must all submit invoices in accordance with the “Wide Area WorkFlow” (WAWF) clause, DFAR 252.232-7003. Invoices must have the payment address identified in the solicitation/contract award form, unless delivery orders are applicable, in which case invoices will be segregated by individual order and submitted to the address specified in the order. Invoices must be attached in WAWF to be accepted by the Acceptor/Inspector office. If an invoice is not attached, it will be rejected. Invoices must be submitted as an “Invoice 2 in 1” for service or “Combo” for supplies.

(b) In addition to the requirements of the Prompt Payment clause, the contractor must cite on each invoice the contract line item number (CLIN); the contract subline item number (SLIN), if applicable as identified in the contract/order; and invoices must reflect how the CLIN(s) and SLIN(s) are structured in Section B of the contract/order.

The contractor will need the following information to input invoices into WAWF:

Administered by: HS0021 (DSS Contracting and Acquisition)

Acceptor/Inspector: HS0001 (DSS Headquarters)

Payment Official: F03000 (DFAS – Columbus, OH)

G.2 POINTS OF CONTACT

TECHNICAL: Omar Zakour 703.325-5814 Omar.Zakour@dss.mil

COR Patricia Kimball 617-753-4918 Patricia.Kimball@dss.mil

CONTRACTS: Chris Harris 703-325-0538 mailto:Patricia.Kimball@dss.mil

Christopher.Harris@dss.mil

G.3 CO REPRESENTATIVE (COR)

(a) The Contracting Officer hereby appoints Patricia Kimball as the Contracting Officer’s Representative for contract HS-0021-11-P-0015. Her contact informaiton is 617-753- 4918 or Patricia.Kimball@dss.mil.

(b) Performance of the work under this contract is subject to the technical direction of the Contracting Officer Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract.

(c) The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction that--

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or interferes with the Contractor's rights to perform the terms and conditions of the contract.

(End of clause)

G.4 CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of the contract and notwithstanding any provisions contained elsewhere in the contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

mailto:Christopher.Harris@dss.mil

The Contracting Officer will effect all contract administration. The Contracting Officer is the only person with the authority to act as an agent of the Government under the contract. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Only the Contracting Officer has the authority to: (1) direct or negotiate any changes in the SOW; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of the contract.

H. Special Contract Requirements

H.1 Product Warranty All equipment shall have an industry standard one-year limited warranty.

H.2 Installation Protect walls and floors of all corridors, building areas, staging areas, and rooms where the equipment is to be installed. Damage will be repaired at no additional cost to the government.

Remove and dispose of all packing materials, debris and cartons from the job site daily. No trash or packing material may be left at DSS facilities or discarded in the building's trash containers or dumpsters.

H.3 Codes and Regulations The Contractor is responsible for ensuring that all installations shall comply with all applicable ADA, state, local, and federal building codes, local ordinances and regulations.

H.4 Post Installation Deliverables Replace all damaged and incorrect products, and add all missing product within a reasonable period of time post-installation.

H.5 Cooperation during outages

Contractor shall full cooperate with the local phone service provider in resolving outages.

H.6 Special Contract Requirements for Service Contracts

A. Inherently Governmental Functions - No inherently government functions as defined in FAR 2.101 and FAR 7.5 shall be performed by the contractor under this contract. Contractor employees shall not participate in any deliberations or meetings intended to exercise an inherently governmental function. All final determinations such as binding the United States to take or not to take some action, selecting program priorities, and providing direction to Federal employees shall be made by the government. The contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer if performance of an activity would result in the performance of an inherently governmental function.

B. Non-Personal Services Contract - In accordance with FAR 37.101, this contract is a non-personal services contract. Contractor personnel rendering the services shall not be subject, either by the contract's terms or by the manner of its administration, to the continuous supervision and control of a Government officer or employee. The contractor shall immediately notify the COR and the Contracting Officer if, through contract administration, the actions of a government employee will result in the performance of a personal services contract.

C. Identification of Contractor Personnel – In accordance with DFARS 211.106, contractor personnel shall never identify themselves as representing the Defense Security Service (DSS), but rather shall identify themselves as being under contract to DSS. To that end, contractor personnel shall 1) identify themselves as contractor personnel at meetings by introducing themselves or being introduced as contractor personnel; 2) display distinguishing badges or other visible identification for meetings with Government personnel; and 3) identify themselves as contractor employees in telephone conversations and in formal and informal (e.g. e-mail) written correspondence.

D. Marking of Reports - The contractor shall mark all documents or reports produced under this contract with the contractor name, contract number, and task order number, if applicable.

H.7 508 Requirements

All electronic and information technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. (36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.access-board.gov/sec508/508standards.htm - PART 1194).

The following standards have been determined to be applicable to this contract:

______1194.21 Software applications and operating systems.

______1194.22 Web-based intranet and internet information and applications.

__X____1194.23 Telecommunications products.

______1194.24 Video and multimedia products.

http://www.access-board.gov/sec508/508standards.htm#PART 1194 http://www.access-board.gov/sec508/508standards.htm#PART 1194

______1194.25 Self contained, closed products.

______1194.26 Desktop and portable computers.

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the EIT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future. The quote must indicate where full details of compliance can be found (e.g., vendor’s website or other exact location or attach the information).

H.8 Payments

Maintenance may be billed up front but phone service must be billed monthly in arrears.

I. Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.232-7003 Electronic Payment thru WAWF 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing Contract Modifications 252.243-7002 Requests for Equitable Adjustments

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUL 2010) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work http://www.acq.osd.mil/dpap/dars/dfars/html/current/252209.htm#252.209-7001 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7010 terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793).

(vii) Reserved.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110- 247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day (insert the period of time within which the Contracting Officer may exercise the option); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 2 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS

(JUN 2010) (DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375).

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10

U.S.C. 2631)

J. Attachments

A: Drop Layout B: Telephone Layout

K. Representations & Certifications

See Clause 52.212-3

L. Instructions to Offerors-Commercial Items

FAR 52.212-1 Instructions to Offerors—Commercial Items (Jun 2008) (Tailored)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 517911 “Telecommunications Resellers” and 1500 employees, respectively.

(b) Submit quote to Christopher.Harris@dss.mil. Quote shall consist of the completed response templates (technical and pricing) provided with the solicitation and product warranty information. Product literature and 508 information may be attached. No other documentation will be considered unless the Contracting Officer specifically requests additional data.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

mailto:Christopher.Harris@dss.mil

(ii) However, a late modification that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(5) Offers may be withdrawn by written notice, including via email, any time before award.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. However, the Government may negotiate without restriction with any offeror when deemed in the best interests of the Government or summarily reject any offer not substantially in compliance with the terms and conditions of the solicitation. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705- 5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227- 2423 or 269-961-5757.

http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch/ http://assistdocs.com/ http://assist.daps.dla.mil/wizard http://fedgov.dnb.com/webform http://www.ccr.gov/

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall provide the following in accordance with 13.106-3(d) and 15.503(b)(2):

(1) The number of offerors solicited;

(2) The number of proposals received;

(3) The name and address of each offeror receiving an award;

(4) The items, quantities, and any stated unit prices of each award.

If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice. However, the items, quantities, and any stated unit prices of each award shall be made publicly available, upon request; and

(5) In general terms, the reason(s) the offeror’s proposal was not accepted, unless the price information in paragraph (b)(1)(iv) of this section readily reveals the reason. In no event shall an offeror’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

(End of Provision)

M. 52.212-2 Evaluation--Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will employ simplified acquisition procedures in accordance with FAR 12.602 and 13.106. The following factors shall be used to evaluate offers:

Conformance to Specifications (This is a go/no go factor)

Experience

Past Performance

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

. NDIX

C3.3 Phone Set Requirements