RFQ telephone installation Andover MA.pdf

Defense Security Services (DSS) 1 of 24 Request for Quotation (RFQ) Phone System Installation and Service for Andover, MA 20 December, 2010

SECTION B

SUPPLIES OR SERVICES AND PRICES

B-1. GENERAL. The Contractor shall provide all personnel, services and supplies necessary for the phone system installation, local dial tone, long distance services, equipment, voice, data cabling and maintenance as described in Section C, to the Defense Security Service’s (DSS) Facilities. The Contractor shall provide firm fixed prices for services as outlined in the Section B-2c to include appropriate discount pricing,

a. Purpose. The purpose of this solicitation is to award firm-fixed price Purchase order to the responsible Contractor that submits best value quotation to the Defense Security Services for a Phone system installation, maintenance, local dial tone and long distance services to furnish and equip new DSS field office located at One Tech Drive, Suite 332 and 335, Andover, MA 01810.

B-2. PRICING SCHEDULE.

B-2a. The Offeror shall provide a firm-fixed price per task described in section C. The Offerors quote shall show a breakdown of labor category, hours, rate and total cost for installation.

B-2b. Offerors are to fill in their proposed prices in section B-2c of this request for quotes and a brief description of key personnel experience, see section L.

B-2c. Pricing Schedule:

BASE YEAR

Cost of Equip(phones, Wiring, System Components, etc Total $

Installation (labor category, hours, rate, total cost for installation) Total $

Shipping (if any)

Local phone services Base

Period

Long distance

Base Period

Maintenance Base Period

Total Base

Period Charges

OPTION

PERIOD

ONE

Equip(phones, Wiring, System Components, etc

Installation (labor category, hours, rate, total cost for installation)

Shipping (if any)

Local phone services Option Period

One

Long distance Option Period

One

Maintenance Option year

One

Total Option Period one

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N/A N/A N/A $ $ $ $

OPTION

PERIOD

TWO

Equip(phones, Wiring, System Components, etc

Installation Shipping (if any)

Local phone services Option Period

One

Long distance Option Period

One

Maintenance Option year

One

Total Option Period Two

N/A N/A N/A $ $ $ $

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SECTION C

SCOPE OF WORK

C-1. OBJECTIVE

The Defense Security Service (DSS) requires the purchase and installation of a phone system solution, phone service and phone sets, in order to build out a new field office located at One Tech Drive, Suite 332 & 335 Andover, MA 01810. This equipment will support up to thirty (30) DSS employees.

C-2. SCOPE OF WORK

C-2.1. TELECOMMUNICATION SERVICE AND EXTENSION SPECIFICATIONS

The contracting vendor will provide a quote for the purchase, installation and yearly service cost of the telecommunication services required to run the offered phone system solution.

The phone system solution must be able to initially support thirty-two (32) digital telephone sets and one (1) conference telephone set. Eight analog telephone lines, with long distance services, will be purchased and installed to support six (6) fax machines and two (2) alarm lines.

Fourteen (14) ISDN BRI voice telephone lines must be ordered and installed with the following configuration:

• ISDN Ordering Codes (IOC): P, U, V, EZ ISDN-1, or EZ ISDN-1a.

If the phone company is not able to program the phone using the preceding IOCs than these lines will be installed using the following guidelines.

• BRI with 2B+D (Basic Rate Interface with two 64 kbps Bearer channels and a 16 kbps Data channel) Line Type.

• CSV (Circuit Switched Voice) and CSD (Circuit Switched Data) must be enabled on both B channels.

• One or two SPIDS, only one is necessary.

An NT1 rack capable of terminating twenty-four (24) NT1 cards must be purchased and installed in the LAN room. Fourteen (14) NT1 cards must be purchased and installed in the NT1 rack in accordance with the phone service site diagram. These cards will be used to provide power and signaling to secure ISDN telephone sets that will be located on the premises. A power supply capable of providing the correct voltage to the NT1 card rack and cards must be purchased and installed. The BRI lines coming from the extended Demarc will be patched into the NT1 rack at pins 4 and 5 on each respective card slot. Power for the NT1 card will be installed to the NT1 rack in accordance with the manufacturers’ specification. The contracting Vendor will install the fourteen (14) NT1

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Phone System Installation and Service for Andover, MA 20 December, 2010 cards to the NT1 rack and patch from each card to the appropriate location where the ISDN BRI telephone service will be terminated in the office.

All fax lines noted on the phone service site diagram will be installed separate of any phone system as direct telephone lines from the local carrier. There will be a total of six (6) fax lines placed throughout the offices.

Two (2) analog telephone lines must be ordered and installed at the extended point of demarcation for two separate alarm systems. The alarm system line pairs must be tagged “Alarm.”

C-3. PHONE SYSTEM REQUIREMENTS

The phone system must be capable of supporting at least thirty-six (36) phone/fax subscribers.

The phone system must be capable of configuring or supporting up to thirteen (13) call appearances on each line.

The system will be capable of providing simultaneous voicemail access to twenty five (25) percent of all possible phone subscribers.

The phone system will be capable of providing simultaneous public switched telephone network access to each phone subscriber. If the phone lines are to be configured with internal extensions, each phone line must have a unique direct inward dial telephone number assigned.

The phone system and or phones for the system must have the capability to place phone calls on hold, conduct 3-way conference calls, drop phone calls, forward phone calls, make busy and transfer phone calls.

The phone system and or phones for the system must have the capability of sending and displaying Caller ID

The phone system must send the correct voltage to the phone sets from the central office or centrally located Power Supply/Phone Equipment that will be purchased and installed by the contracting Vendor in the LAN room.

The phone solution must be able to patch phone service over an RJ 45 patch panel.

The phone system must be capable of supporting commercial off the shelf fax and conference telephone machines.

Enough power to run the phone solution and phones for two hours, in the event of power loss, will be installed as backup power.

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If the offered phone solution is PBX based, it can not be a VoIP solution but must be capable of being upgraded or converted into a VoIP solution. The offered solution can not initially be VoIP.

The following features must be present on the phones running on the suggested phone solution.

• call forward

• caller id

• call pick-up

• 3-way conference calling

• call waiting

• hold

• transfer voicemail

C-3.1 PHONE SET REQUIREMENTS

A total of thirty-three (33) phone sets will be ordered for this phone system.

Twenty-Eight (28) of these phones must have at least ten programmable feature buttons. One (1) of the telephone sets will be a conference telephone. The remaining four (4) telephone sets must have at least twenty (20) programmable feature buttons.

All phone sets must have speakerphone capability.

All phone sets must have the capability to store a user created phone book with at least 10 entries.

All phone sets must have an LCD screen that is capable of displaying status messages that indicate the presence of voicemail, caller ID and electronic phone book.

The phones must have dedicated or programmable buttons that will provide the phone user push button capabilities to drop phone calls, transfer phone calls, create conference phone calls, mute phone calls and hold phone calls.

The phones must be powered remotely by voltage provided from the LAN room and or Central Office. Under no circumstance will these phones be powered by individual power supplies located at the workstations.

One conference telephone must be ordered and installed on the conference room table in accordance with the site diagram. This telephone must be capable of providing clear voice communications to each person sitting at the conference table (approximately 440 square feet).

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Phone System Installation and Service for Andover, MA

C-4.OFFICE CABLING AND CONNECTIVITY REQUIREMENTS

C-4.1 LAN ROOM EXTENDED POINT OFDEMARCATION

Patch Panels

LAN Room Extended Point of Demarcation An extended point of demarcation will be installed from the buildings point of demarcation to the LAN Room. The extended point of demarcation must have enough cable pairs and punch down blocks to accommodate phone service for the entire suite. An additional fifty percent (50%) port capacity must be available on the extended point of demarcation for future growth. At a minimum an RJ21x and 25 pair cable will be run from the buildings point of demarcation to the LAN room. All telecommunication lines (PRI, DSL, BRI and or Analog POTS) for this office will be installed on the extended point of demarcation.

C-4.2 T1 LINE RELOCATION

Two T1 lines exist in the DSS suite directly across the hall from the new office suite. The lines from the old suite will be uninstalled and new Category 5e shielded twisted pair Ethernet cabling will be run from the buildings point of demarcation to the new suites LAN Room for each T1 line. The T1 lines will be terminated in the LAN room on one (1) two port modular faceplate with two (2) RJ45 Cat5e Modular jack ports. The faceplate will be located immediately to the left of the Data Patch Panel in accordance with the LAN room Site Diagram. These T1 Lines must be clearly labeled “T1” on the faceplate along with their CCSD Identification numbers.

C-4.3 PATCH CABLES

• Ninty-Six (96) blue, cat5e, 7 foot, RJ 45, straight through Ethernet patch cables will be purchased and delivered to the field office. These patch cables will be used by DSS personnel to patch network services throughout the office.

• Sixty-Five (65) white or grey, cat5e, seven foot patch cables will be patched into the empty ports on each respective voice patch panel. The cable termination type will be determined by the phone system solution but it must be able to patch over an existing RJ45 patch panel. The workstations requiring phone service will be patched to the appropriate service equipment in accordance with the phone service solution.

C-5.TESTING CHECKLIST

The following checklist is to be used to verify that the work listed in this document is complete.

Each test will receive a status of “GO’ when the associated test is complete, or “NO GO” when the task has not met the standard laid out in the test. The contractor and DSS POC will confirm that all test merit a status of “GO.” Once all items on the checklist merit a “GO”, the installation work requested is complete.

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Test# Test GO NO GO

All telephone sets and phone lines are installed and patched to the appropriate location in the office in accordance with the phone service site diagram.

All telephone sets are capable of placing and receiving telephone calls in accordance with the statement of work.

Sixty-Five (65) white or grey, seven foot RJ 45 Cat5e Ethernet cables are installed on the voice patch panel or located as spares in the new LAN room.

Ninty-Five (95) blue, seven foot RJ45 patch cables are placed in the LAN room for the on site employees to use at their own discretion.

C-6 WARRANTY, MAINTENANCE AND SUPPORT

C-6.1 WARRANTY

The Contractor will provide a warranty for a period of 12 months after the Government’s system acceptance. The warranty and guarantee of workmanship will be submitted in writing as part of the Contractor's offer. Acceptance of work will be by the Government representative. Warranty will cover all wiring defects, damage to wire and hardware during installation or failure during use for the entire period which will cover the accepted and installed number of cable terminations under this task order.

C-6.2 MAINTENANCE AND SUPPORT

The contractor will provide maintenance and support for the installed phone solution. The contractor will be responsible for the maintenance, configuration and troubleshooting of all CPE in the phone solution, with the exception of existing cabling, after the point of demarcation and out to the end user telephone sets.

Maintenance shall provide the following services:

C-6.2a. Two (2) hour emergency response time 24/7/365 (An emergency is considered as the inability to place or receive telephone calls from the site.)

C-6.2b 24 hour standard response time for other system and handsets issues (For all Service Agreements: standard response time is during normal business hours Monday through Friday, excluding Regular Holidays. Regular holidays shall include New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day, and New Years Eve.

C-6.2.c Software & Firmware Updates (This cannot be done remotely)

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C-6.2.d Error correct (Clear alarm codes)

C-6.2.e Free Refresher course(s) upon request (Monday thru Friday 8-5) . Limit of one Re-training onsite every six months

C-6.2.f This includes providing up to thirty six (36) on-site visits within a year to conduct Moves, Adds, Changes (MACs) and troubleshooting to the phone system and associated telephones and site visits. Vendor will assist with up to three MACS per month included in this agreement at no additional charge. MACs cannot be done remotely.

The contractor will also be responsible for providing on-site and off-site training on the use and operation of this telephone system to on-site DSS personnel at their request.

C-6.2.g Add up to three drops/ jacks per year at no additional charge. (The drops will be standard CAT 5e with RJ-45 or RJ-11 inserts as requested. Cables will be terminated to new inserts at station location. Cables will also be terminated at the existing 66-M150 66-Block or Patch Panel at system location. Cable will be run in existing “stubbed out” conduit to existing “gang box” for faceplate and inserts. Cable runs will be completed in offices with standard “drop ceiling” not exceeding 100 ft)

C-6.2.h Office Moves--Move and re-install PBX and related equipment for office moves. This includes Removal and reinstallation of PBX, Voice Mail System and the cross-connect to the existing CO Lines, PRI-T-1 Voice Smart Jack and station cabling. This is estimated to be one move every five years.

C-6.2.i The Contractor will render troubleshooting service upon request. Requests for service will be submitted to the Contractor by a DSS POC. The Contractor will verbally respond within 4 hours of notification and render service within 2 business days. Per DSS information system policies, the contractor will not be able to gain remote access to any CPE phone systems. No configuration or troubleshooting services will be performed through the phone systems CPE console or auxiliary, or VTY ports.

C-6.2.jRepairs must be completed within 24 hours. This covers all parts and labor. (Repairs necessitated as a result of alteration, adjustment, or repair by anyone other than the contractor (or its representative) are not included. The contractor is not obligated to repair any System or System component which has been damaged as a result of (i) accident, misuse, or abuse of the System or component (such as, but not limited to, use of incorrect voltages, use of incorrect fuses, use of incompatible devices or accessories, improper or insufficient ventilations, or failure to follow operating instructions) by anyone other than the contractor (or it's representative), (ii) an act of God such as, but not limited to, lightening, flooding, tornado, earthquakes, and hurricanes, or (iii) the moving of the System from one geographical location to another or from one entity to another. With regard to any services that are not within the coverage of this Agreement, it may incur an additional charge.)

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C-7 TRAINING

C-7.1 HANDSET TRAINING

Demonstration of basic features of the handset, programming and voicemail access.

C-7.2 SYSTEM TRAINING

Basic system functionality such as password reset and on off switch

C-7.3 TRAINING MANUAL

Manual shall include instruction for basic handset and system function, contact information for the company performing the maintenance, and a response time that the caller can expect for each issue.

SECTION D PACKAGING AND MARKING

D-1. PACKAGING.

Equipments ordered under this contract shall be packed in accordance with the contractor’s standard commercial practice to prevent damage and to ensure safe arrival at final destination. Any labels identifying products shall be affixed to the outside of the packaging in such a manner as to be visible and not affixed directly on the product.

D-2. MARKING.

Packages shall be labeled with the “Contract Number and Performance address. Markings by the Contractor shall be clear and easily readable.

SECTION E INSPECTION AND ACCEPTANCE

E-1. INSPECTION AND ACCEPTANCE TERMS

E-1.1 CLAUSES INCORPORATED BY REFERENCE

52.212-4 INSPECTION OF SUPPLIES/SERVICES COMMERCIAL

E-2. ACCEPTANCE OF SERVICES.

The activity is responsible for performing inspection and acceptance of the services called for under this contract is as follows: COR OR AN AUTHORIZED REPRESENTATIVE AS INDICATED

IN THIS CONTRACT.

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SECTION F DELIVERY AND PERFORMANCE

F-1. SCHEDULE

DESCRIPTION INSTALL DATE DELIVERY

LOCATION /

PLACE OF

PERFORMANCE

PERIOD OF

PERFORMANCE

Installation of telephone system solution, phone services and phone sets.

See Section C

Install date of no later than two weeks after award of this contract.

However, the Contractor is expected to coordinate the exact installation date with Government Pernonnel

Defense Security Service One Tech Drive, Suite 332 & 335; Andover, MA 01810

One year from the date of award of this contract. See section F-2

F-2 PERIOD OF PERFORMANCE

Base Period: Date of Contract Award thru 6 months Option Period one: Date of Option Exercise thru 3 months Option Period Two: Date of Option Exercise thru 3 months

DSS facilities are not in operation in celebration of the following Federal Holidays. During these days, there will be no DSS personnel at the facilities.

New Year’s Day Martin Luther King Jr’s Birthday Washington’s Birthday (President’s Day) Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day

SECTION G CONTRACT ADMINISTRATION DATA

G-1. POINT OF CONTACT (PROCURING AGENCY)

The point-of-contract regarding this document is Durba Ray, Contract Specialist, who can be reached at durba.ray@dss.mil or (703)325-9637.

mailto:durba.ray@dss.mil

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G-2. CONTRACT MANAGEMENT

Per DFARS 201.602-2 notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government points of contact during the performance of this contract:

G-2.1

TECHNICAL(COTR): Omar Zakour 703.325-5814 Omar.Zakour@dss.mil

COR: Patricia Kimball, 617-753-4918;

Patricia.kimball@dss.mil

G-2.2 APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

G-2.2a. Performance of the work under this contract is subject to the technical direction of the Contracting Officer Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract.

(c) The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction that--

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or interferes with the Contractor's rights to perform the terms and conditions of the contract.

(End of clause)

G-2.2d CONTRACTING OFFICER AUTHORITY

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The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of the contract and notwithstanding any provisions contained elsewhere in the contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The Contracting Officer will effect all contract administration. The Contracting Officer is the only person with the authority to act as an agent of the Government under the contract. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Only the Contracting Officer has the authority to: (1) direct or negotiate any changes in the SOW; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of the contract.

G-3. SUBMISSION OF INVOICES AND PAYMENT

(a) The contractor must all submit invoices in accordance with the “Wide Area WorkFlow” (WAWF) clause, DFAR 252.232-7003. Invoices must have the payment address identified in the solicitation/contract award form, unless delivery orders are applicable, in which case invoices will be segregated by individual order and submitted to the address specified in the order. Invoices must be attached in WAWF to be accepted by the Acceptor/Inspector office. If an invoice is not attached, it will be rejected. Invoices must be submitted as an “Invoice 2 in 1” for service or “Combo” for supplies.

(b) In addition to the requirements of the Prompt Payment clause, the contractor must cite on each invoice the contract line item number (CLIN); the contract subline item number (SLIN), if applicable as identified in the contract/order; and invoices must reflect how the CLIN(s) and SLIN(s) are structured in Section B of the contract/order.

The contractor will need the following information to input invoices into WAWF:

Administered by: HS0021 (DSS Contracting and Acquisition)

Acceptor/Inspector: HS0001 (DSS Headquarters)

Payment Official: F03000 (DFAS – Columbus, OH)

G-1a INVOICE

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The contractor shall submit the original invoice, with appropriate backup documentation directly to the COR no more than once per calendar month. The COR shall approve/disapprove the invoice and forward it on to the appropriate payment office. If the invoice is disapproved in total or in part, the COR shall notify the contractor of the determination before forwarding the invoice, or returning it to the contractor for correction.

SECTION H SPECIAL CONTRACT REQUIREMENTS

H-1. Product Warranty The Contractor is responsible for ensuring all equipments have an industry standard one-year limited warranty.

H-2. Maintenance The contractor will provide a maintenance/service plan for one year following customer acceptance.

The contractor will provide an electronic and hard copy document identifying all maintenance requirements for the equipment.

H-3 Installation Protect walls and floors of all corridors, building areas, staging areas, and rooms where the equipment is to be installed. Damage will be repaired at no additional cost to the government.

Remove and dispose of all packing materials, debris and cartons from the job site daily. No trash or packing material may be left at DSS facilities or discarded in the building’s trash containers or dumpsters.

H-4 Codes and Regulations The Contractor is responsible for ensuring that all installation shall comply with all applicable ADA, state, local, and federal building codes, local ordinances and regulations.

H-5 Post Installation Deliverables

Replace all damaged and incorrect products, and add all missing products within a reasonable period of time post-installation.

H-6.

Contractor shall full cooperate with the local phone service provider in resolving outages.

SECTION I CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

Electronic Invoices DFARS 252.232-7003 Item Unique Identification DFARS 252.211-7007 Instructions to Offerors—Commercial Items FAR 52.212-1 Contract Terms & Conditions for Commercial Items FAR 52.212-4 Offeror Representations & Certifications FAR 52.212-3

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Availability of Funds FAR 52.232-18

I.2 Clauses—Full Text

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 2 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 12 months.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS--COMMERCIAL ITEMS (SEP 2009)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

x ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

x ___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (DEC 2008)(Pub. L. 110-252, Title VI, Chapter

1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (MAR 2009) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (MAR 2009) (Pub. L. 111-

5).

___ (5) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a).

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___ (6) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

___ (7) [Reserved].

x ___ (8)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).

___ (ii) Alternate I (OCT 1995) of 52.219-6.

___ (iii) Alternate II (MAR 2004) of 52.219-6.

___ (9)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644).

___ (ii) Alternate I (OCT 1995) of 52.219-7.

___ (iii) Alternate II (MAR 2004) of 52.219-7.

___ (10) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637 (d)(2) and (3)).

___ (11)(i) 52.219-9, Small Business Subcontracting Plan (APR 2008) (15 U.S.C. 637(d)(4)).

___ (ii) Alternate I (OCT 2001) of 52.219-9

___ (iii) Alternate II (OCT 2001) of 52.219-9.

___ (12) 52.219-14, Limitations on Subcontracting (DEC 1996) (15 U.S.C. 637(a)(14)).

___ (13) 52.219-16, Liquidated Damages--Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (14)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT

2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (JUNE 2003) of 52.219-23.

___ (15) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (APR

2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (16) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (OCT 2000) (Pub.

L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (17) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (MAY 2004) (U.S.C.

657 f).

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___ (18) 52.219-28, Post Award Small Business Program Rerepresentation (APR 2009) (15 U.S.C.

632(a)(2)).

x ___ (19) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).

x ___ (20) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126).

x ___ (21) 52.222-21, Prohibition of Segregated Facilities (FEB 1999).

x ___ (22) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

x ___ (23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of theVietnam Era, and Other

Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

___ (24) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29

U.S.C. 793).

___ (25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other

Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

x ___ (26) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O.

13201).

x ___ (27) 52.222-54, Employment Eligibility Verification (JAN 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (28)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008)

(42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(c)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (29) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b) .

___ (30)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC

2007) (E.O. 13423).

___ (ii) Alternate I (DEC 2007) of 52.223-16.

___ (31) 52.225-1, Buy American Act--Supplies (JUNE 2003) (41 U.S.C. 10a-10d).

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Phone System Installation and Service for Andover, MA 20 December, 2010

___ (32)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (JUN 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109- 169, 109-283, and 110-138).

___ (ii) Alternate I (JAN 2004) of 52.225-3.

___ (iii) Alternate II (JAN 2004) of 52.225-3.

x ___ (33) 52.225-5, Trade Agreements (AUG 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

x ___ (34) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (35) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (36) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

___ (37) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10 U.S.C.

2307(f))

___ (38) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C.

2307(f)).

x ___ (39) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31 U.S.C.

3332).

___ (40) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999)

(31 U.S.C. 3332)

___ (41) 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332).

___ (42) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

___ (43)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

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Phone System Installation and Service for Andover, MA 20 December, 2010

____ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option

Contracts) (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (SEP 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.)

x ____ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

____ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--

Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

____ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

____ (8) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008)(31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items.

Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (DEC 2008) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

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(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793).

(vii) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201).

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

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Phone System Installation and Service for Andover, MA 20 December, 2010

SECTION J ATTACHMENTS

J-1. Phone Service Site Diagram for Andover, MA

SECTION K REPRESENTATIONS & CERTIFICATIONS

See Clause 52.212-3

SECTION L INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

L.1 See 52.212-1 for Other Instructions

However, sections (f)(1), sections (f)(2), sections (f)(2)(i)(A), and sections (f)(2)(i) (B) are deleted.

L.2: Quotes are due by DECEMBER 27, 2010 at 12:00 p.m. EST.

L.3: Sections of the Quote:

L.3.1 Title Page/Executive Summary—One Page

L.3.2 Experience/Past Performance—Three Pages

Experience/Past Performance shall be no more than 3 pages. DSS may contact references that relate to the experience listed. Therefore, list the name, telephone number and email address of the point of contact for the experience referenced in the quote.

L.3.3 Specifications of Solution—2 Pages

Submit Information on the solution offered

L.3.4 Price:

Submit Pricing in the same format as section B Total Quote should be a maximum of seven pages.

L.3.5 Questions

All questions shall be directed to Durba Ray at 703-325-9637 or durba.ray@dss.mil.

L.3.6 Site Visit P.O.C.

The P.O.C. for a site visit appointment is Patricia Kimball or Mike Halter at 617-753-4901 Patricia.kimball@dss.mil

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SECTION M EVALUATION

M-1 EVALUATION CRITERIA

The Offerors submitting quotes are advised that the award of this solicitation will be made based upon a best value determination wherein submission on Conformance to Specifications, Experience and Past Performance are considered more important than price. However, price is always evaluated.

M-2 CONFORMANCE WITH SPECIFICATIONS

Conformance to all specifications is required. The Government will evaluate each offeror’s offering to determine if the quote is fully compliant. This is a go/ no go evaluation factor.

M-3 PAST PERFORMANCE

The Offeror shall provide three (3) references as related to similar contracts in progress or completed within the past three (3) years. References may be commercial, government or military projects.

a. This information shall include the following information (limit response to one (1) page per project):

i. Project Name iv. Telephone Number

ii. Two Point of Contacts v. E-mail address (if available)

iii. Current Address vi. Project total amount

b. A written authorization for the Government to contact each client listed.

In the absence of past performance information the vendor will receive a nuetral rating.DSS may obtain and consider past performance information other than that provided by the Contractor

M-4 CORPORATE EXPERIENCE

The Offeror shall provide the following information regarding its corporate experience and qualifications within the industry in regards to products and services required under this solicitation.

The Offeror shall provide a narrative address of the following topics as a minimum:

(i) Describe the Offeror’s history in the industry. In particular, describe experience in implementing new accounts, preferably experience with installation of phone system solution, phone services and phone sets per the requirements in the SOW. Describe the Offeror’s experience with the contractors it has successfully served with projects that are the same or similar in nature and scope per section C.

(ii) Identify the number of complaints filed against the Offeror with a consumer agency within the past five (5) years. If none, so state.

Defense Security Services (DSS)

(iii) Provide the name, addresses and telephone numbers of any clients that have terminated its services within the past two (2) years for any reason. Describe in detail the circumstances for the termination. If none, so state.

M-4. PRICE

The evaluated price will be the sum of the equipment, shipping, installation, training, base year maintenance for six months, and two option periods for three months (each) maintenance periods.

The Offeror may offer a fixed price line item that includes local and long distance service or Offeror may offer a fixed price for local service and a separate CLIN for long distance. However, the number used to calculate the evaluated price of each vendor will be the Government’s Monthly Estimate for Long Distance Service. Flat rate unlimited long distance service is preferred.

C-4.3 PATCH CABLES