RFQ HS0021-11-F-0066.pdf

Defense Security Services (DSS) RFQ – Atlanta Telecom

HS0021-11-F-0066

March 28, 2011

The Defense Security Service (DSS) requires the purchase and installation of a phone solution and telephone handsets for our new field office located at 1899 Powers Ferry Road, Suite 330, Atlanta, GA 30339. This equipment will support fifteen (15) DSS employees.

Contained herein:

B. Schedule of Supplies or Services C. Statement of Work (SOW) D. Marking and Packaging E. Inspection and Acceptance F. Period of Performance / Place of Performance G. Contract Administration Data H. Special Contract Requirements I. Clauses J. Attachments K. Representations and Certifications L. Instructions to Offerors M. Evaluation Criteria

B. Schedule of Supplies or Services

Phone System

Phones

Cables & Miscellaneous Parts

Total Equipment Costs

Installation (Includes Cabling on this order)

Training

Shipping Costs (If any)

Local Phone Service—Base Period

Maintenance Base Period

Base Period Long Distance (90 Days) $

Total Base Period Charges $

Maintenance Option Period One

Local Phone Service—Option Period One $

Maintenance Option Period Two

Local Phone Service—Option Period Two $

Maintenance—Option Period Three $

Local Phone Service—Option Period Three $

Maintenance—Option Period Four $

Local Phone Service—Option Period Four $

Total Cost $

C. SOW

C.1 Project Estimates

The proceeding cabling, power and phone specifications is “Only” a guide designed to assist the potential contractor in developing their project plan and price offer. This planning estimate is not intended to limit a potential contractor’s ability to offer alternative solutions for task performance. The contractor shall conduct a site survey and will be responsible for accumulating pertinent data. The output will be a design specification reflecting the offered solution based on the resulting findings.

C.2 Telecommunication Service Requirements (Local and Long Distance Service)

C.2.1 The contracting vendor will provide a quote for the installation and yearly service cost of the telecommunication services (to include local and long distance calls [Verizon Business is the preferred primary PIC for long distance service, Quest to be the secondary PIC when Verizon Business is not available], monthly costs of lines, provisioning costs, etc.) required to run the offered phone solution. All lines will be established in the name of Defense Security Service (DSS). (Note- DSS will establish their own Long Distance account via DISA at a later date, once all lines have been delivered and installed. DSS will be incurring the Long Distance charges from that point going forward. All Long Distance charges incurred prior to the establishment of that account will be incurred by the vendor [approximately 90 days]).

C.2.2 The phone solution must be able to initially support sixteen (16) digital telephone sets and one (1) conference telephone set.

C.2.3 Five (5) analog telephone lines, with long distance services, will be purchased and installed separately of any phone solution in order to support two (2) fax machines, one (1) alarm line and two (2) STE Phones.

C.2.4 The alarm line must be installed in the LAN Room at the office’s extended point of demarcation. This line will be punched down from the extended demarcation directly into a RJ12 Jack/Faceplate. This phone jack will be mounted on the wall and installed next to the extended point of demarcation. This phone jack will be clearly labeled “Alarm.”

C.2.5 The Fax and Alarm lines must be independent of any telephone solution, and terminated directly to the appropriate workstations.

C.3 Office Cabling and Connectivity Requirements

C.3.1 RJ-12 Installation

One (1) 6 port, 110 punch down, Cat 3 RJ-12 telephone jack for telephone company analog voice service shall be installed on the wall at the extended point of demarcation in accordance with the physical site diagram. The RJ-12 jack must be clearly labeled “Alarm.”

C.3.2 Patch Cables

Thirty-Six (36) white or grey, cat5e, RJ45, five foot patch cables must be ordered and installed. These cables will be used to patch phone service to the correct locations throughout the office.

C.4 Phone Solution Requirements

C.4.1 The telephone solution shall meet the following requirements:

a. The phone solution must be capable of initially supporting seventeen (17) phone subscribers, but must be scalable to 50 users.

b. The phone solution must be capable of configuring or supporting up to thirteen

(13) call appearances on each phone line.

c. The phone solution will be capable of providing simultaneous voicemail access to twenty five (25) percent of all possible phone subscribers.

d. The phone solution will be capable of providing simultaneous dial tone and public switched telephone network access (PSTN) voice access to seventy

(70) percent of all possible phone subscribers.

e. If the phone lines are to be configured with internal extensions, each phone line must have a unique direct inward dial telephone number assigned.

f. The phone solution and or phones for the solution must have the capability to place phone calls on hold, conduct 3-way conference calls, drop phone calls, forward phone calls and transfer phone calls.

g. The phone solution, connected PSTN phone lines and or phones for the solution must have the capability of sending and displaying Caller ID. If a listing is required, it must read “US Govt.” and the outbound caller’s telephone number. These lines should not be published in any yellow or white pages.

h. The phone solution must send the correct voltage to the phone sets from the central office or centrally located Power Supply/Phone Equipment that will be purchased and installed by the contracting Vendor in the LAN room.

i. The phone solution must be able to patch phone service over an RJ 45 patch panel.

j. The phone solution must be capable of supporting commercial off the shelf fax and conference telephone machines.

k. Enough power to run the phone solution and phones for two hours, in the event of power loss, will be installed as backup power.

l. If the offered phone solution is PBX based, it can not be a VoIP solution, but must be capable of being upgraded or converted into a VoIP solution. The offered solution can not be VoIP.

m. If the phone solution is to be located on the Customers Premises, it cannot be set up to be accessed or monitored remotely.

n. The following features must be present on the phones running on the suggested phone solution:

• call forward

• caller id

• call pick-up

• 3-way conference calling

• call waiting

• hold

• transfer

• voicemail

C.5 Phone Set Requirements

C.5.1 The telephone sets shall meet the following requirements:

a. A total of seventeen (17) phone sets will be ordered for this phone solution.

Fourteen (14) of these phones must have at least ten programmable feature buttons. Two (2) telephone sets must have at least twenty (20) programmable feature buttons. One (1) telephone set will be a conference telephone.

b. All phone sets must have speakerphone capability.

c. All phone sets must have the capability to store a user created phone book with at least 10 entries.

d. All phone sets must have an LCD screen that is capable of displaying status messages that indicate the presence of voicemail, caller ID and electronic phone book.

e. The phones must have dedicated or programmable buttons that will provide the phone user push button capabilities to drop phone calls, transfer phone calls, create conference phone calls, mute phone calls and hold phone calls.

f. The phones must be powered remotely by voltage provided from the LAN room and or Central Office. Under no circumstance will these phones be powered by individual power supplies located at the workstations.

g. One conference telephone must be ordered and installed on the conference room table in accordance with the site diagram. This telephone must be capable of providing clear voice communications to each person sitting at the conference table (approximately 440 square feet).

3. Testing C.6 Checklist

The following checklist is to be used to verify that the work listed in this document is complete. Each test will receive a status of “Go’ when the associated test is complete, or “No Go” when the task has not met the standard laid out in the test. The contractor and DSS POC will confirm that all test merit a status of “Go” Once all items on the checklist merit a “Go”, the installation work requested is complete.

Test# Test Go No Go

All telephone sets and phone lines are installed and patched to the appropriate location in the office in accordance with the phone service site diagram.

2 All phone features are configured and operational on all phone lines and telephone sets.

Thirty-Six (36) white or grey, five foot RJ 45 Cat5e Ethernet cables are installed on the voice patch panel or located as spares in the new LAN room.

C.7 Warranty, Maintenance, and Support

C.7.1 The Contractor will provide a warranty for a period of 12 months after the

Government’s system acceptance. The warranty and guarantee of workmanship will be submitted in writing as part of the Contractor's offer. Acceptance of work will be by the Government representative. Warranty will cover all wiring defects, damage to wire and hardware during installation or failure during use for the entire period which will cover the accepted and installed number of cable terminations under this task order.

C.7.2 The contractor will provide maintenance and support for the installed phone solution. The contractor will be responsible for the maintenance, configuration and troubleshooting of all CPE in the phone solution, with the exception of existing cabling, after the point of demarcation and out to the end user telephone sets to include:

a. Two (2) hour emergency response time 24/7/365 (An emergency is considered as the inability to place or receive telephone calls from the site.)

b. 24 hour standard response time for other solution and handsets issues (For all Service Agreements: standard response time is during normal business hours Monday through Friday, excluding Regular Holidays. Regular holidays shall include New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day, and New Years Eve.

c. Software & Firmware Updates (This cannot be done remotely)

d. Error correct (Clear alarm codes)

e. Free Refresher course(s) upon request (Monday thru Friday 8-5). Limit of one

Re-training onsite every six months

f. Vendor will assist with up to three Moves Adds or Changes (MAC) per month included in this agreement at no additional charge. This includes phone support and site visits. MACs cannot be done remotely.

g. Add up to three drops/ jacks per year at no additional charge. (The drops will be standard CAT 5e with RJ-45 or RJ-11 inserts as requested. Cables will be terminated to new inserts at station location. Cables will also be terminated at the existing 66-M150 66-Block or Patch Panel at solution location. Cable will be run in existing “stubbed out” conduit to existing “gang box” for faceplate and inserts. Cable runs will be completed in offices with standard “drop ceiling” not exceeding 100 ft)

h. Office Moves- Move and re-install PBX and related equipment for office moves. This includes removal and reinstallation of PBX, Voice Mail Solution and the cross-connect to the existing CO Lines, PRI-T-1 Voice Smart Jack and station cabling. This is estimated to be one move every five years.

i. Repairs must be completed within 24 hours. This covers all parts and labor.

Repairs as a result of alteration, adjustment, or repair by anyone other than the contractor (or its representative) are not included. The contractor is not obligated to repair any System or System component which has been damaged as a result of accident, misuse, or abuse of the Solution or component (such as, but not limited to)

C.7.3 Per DSS information system policies, the contractor will not be able to gain remote access to any CPE phone systems. No configuration or troubleshooting services will be performed through the phone solutions CPE console or auxiliary, or VTY ports.

C.8 Required Training

C.8.1 Handset Training. Demonstration of basic features of the handset, programming and voicemail access.

C.8.2 System Training. Basic system functionality such as password reset and on off switch

C.8.3 Training Manual. Manual shall include instruction for basic handset and system function, contact information for the company performing the maintenance, and a response time that the caller can expect for each issue.

D. Marking & Packaging

Any Deliverable Received under this contract must be marked with the Contract Number and performance address.

E. Inspection & Acceptance

See Clause 52.212-4

F. Period and Place of Performance

F.1 Install Date

The Government estimates an install date of no later than four weeks after award.

However, the Contractor is expected to coordinate the exact installation date with Government Personnel.

F.2 Period of Performance

Base Period: Date of Contract Award thru one year Option Period One: One Year from Option Exercise Option Period Two: One Year from Option Exercise

Option Period Three: One Year from Option Exercise Option Period Four: One Year from Option Exercise

F.3 Place of Performance

1899 Powers Ferry Road, Suite 330, Atlanta GA 30339

G. Contract Administration Data

G.1 Submission of Invoices

(a) The contractor must all submit invoices in accordance with the “Wide Area WorkFlow” (WAWF) clause, DFAR 252.232-7003. Invoices must have the payment address identified in the solicitation/contract award form, unless delivery orders are applicable, in which case invoices will be segregated by individual order and submitted to the address specified in the order. Invoices must be attached in WAWF to be accepted by the Acceptor/Inspector office. If an invoice is not attached, it will be rejected. Invoices must be submitted as an “Invoice 2 in 1” for service or “Combo” for supplies.

(b) In addition to the requirements of the Prompt Payment clause, the contractor must cite on each invoice the contract line item number (CLIN); the contract subline item number (SLIN), if applicable as identified in the contract/order; and invoices must reflect how the CLIN(s) and SLIN(s) are structured in Section B of the contract/order.

The contractor will need the following information to input invoices into WAWF:

Administered by: HS0021 (DSS Contracting and Acquisition) Acceptor/Inspector: HS0001 (DSS Headquarters) Payment Official: F03000 (DFAS – Columbus, OH)

F.2 POINTS OF CONTACT

TECHNICAL: Omar Zakour 703.325-5814 Omar.Zakour@dss.mil

COR Adriane McGregor 972-580-1200 Ext. 230 Adriane.McGregor@dss.mil

CONTRACTS: Chris Harris 703-325-0538 Christopher.Harris@dss.mil

G.3 Contracting Officer’s Representative (COR)

(a) The Contracting Officer hereby appoints Adriane McGregor as the Contracting Officer’s Representative for contract HS-0021-11-P-0066. Her contact information is 972-580-1200 X230 or Adriane.McGregor@dss.mil .

(b) Performance of the work under this contract is subject to the technical direction of the Contracting Officer Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract.

(c) The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction that--

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or interferes with the Contractor's rights to perform the terms and conditions of the contract.

G.4 CONTRACTING OFFICER AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of the contract and notwithstanding any provisions contained elsewhere in the contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

The Contracting Officer will effect all contract administration. The Contracting Officer is the only person with the authority to act as an agent of the Government under the contract. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Only the Contracting Officer has the authority to: (1) direct or negotiate any changes in the SOW; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of the contract.

H. Special Contract Requirements

H.1 Product Warranty

All equipment shall have an industry standard one-year limited warranty.

H.2 Installation

Protect walls and floors of all corridors, building areas, staging areas, and rooms where the equipment is to be installed. Damage will be repaired at no additional cost to the government.

Remove and dispose of all packing materials, debris and cartons from the job site daily. No trash or packing material may be left at DSS facilities or discarded in the building's trash containers or dumpsters.

H.3 Codes and Regulations

The Contractor is responsible for ensuring that all installations shall comply with all applicable ADA, state, local, and federal building codes, local ordinances and regulations.

H.4 Post Installation Deliverables

Replace all damaged and incorrect products, and add all missing product within a reasonable period of time post-installation.

H.5 Cooperation during outages

Contractor shall fully cooperate with the local phone service provider in resolving outages.

H.6 Special Contract Requirements for Service Contracts

(a) Inherently Governmental Functions - No inherently government functions as defined in FAR 2.101 and FAR 7.5 shall be performed by the contractor under this contract. Contractor employees shall not participate in any deliberations or meetings intended to exercise an inherently governmental function. All final determinations such as binding the United States to take or not to take some action, selecting program priorities, and providing direction to Federal employees shall be made by the government. The contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer if performance of an activity would result in the performance of an inherently governmental function.

(b) Non-Personal Services Contract - In accordance with FAR 37.101, this contract is a non-personal services contract. Contractor personnel rendering the services shall not be subject, either by the contract's terms or by the manner of its administration, to the continuous supervision and control of a Government officer or employee. The contractor shall immediately notify the COR and the Contracting Officer if, through contract administration, the actions of a government employee will result in the performance of a personal services contract.

(c) Identification of Contractor Personnel – In accordance with DFARS 211.106, contractor personnel shall never identify themselves as representing the Defense Security Service (DSS), but rather shall identify themselves as being under contract to DSS. To that end, contractor personnel shall 1) identify themselves as contractor personnel at meetings by introducing themselves or being introduced as contractor personnel; 2) display distinguishing badges or other visible identification for meetings with Government personnel; and 3) identify themselves as contractor employees in telephone conversations and in formal and informal (e.g. e-mail) written correspondence.

(d) Marking of Reports - The contractor shall mark all documents or reports produced under this contract with the contractor name, contract number, and task order number, if applicable.

H.7 508 Requirements

All electronic and information technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. (36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.access-board.gov/sec508/508standards.htm - PART 1194).

The following standards have been determined to be applicable to this contract:

______1194.21 Software applications and operating systems.

______1194.22 Web-based intranet and internet information and applications.

__X___1194.23 Telecommunications products.

______1194.24 Video and multimedia products.

______1194.25 Self contained closed products.

______1194.26 Desktop and portable computers.

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the EIT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future. The quote must indicate where full details of compliance can be found (e.g., vendor’s website or other exact location or attach the information).

H.8 Payments

1. All installation charges, including equipment, cabling, shipping and training shall be billed after inspection and acceptance by the Government.

2a. Maintenance may be billed in arrears or in advance in accordance with customary commercial practices if the total order exceeds the simplified acquisition threshold ($150,000). If billed in advanced, they are considered advanced payments and they are governed in accordance with FAR 52.232-29 “Terms of Financing for Purchases of Commercial Items”. If advance payment is chosen follow all sections of 52.232-29 except section “e” of the clause. In lieu of the instructions in section “e”, in the base period the contractor shall bill for the maintenance concurrently with the installation charges and during the option years the contractor shall bill at the beginning of the period. However, at no time will total advance payments exceed 15% of the total contract price. If advance payment is not chosen or allowed (order does not exceed 150K), the Contractor shall bill in arrears.

2b. The Contracting Officer (CO) will accept a Contractor’s satisfactory financial condition as security for contract financing payments but at any time may demand other security if the Contractor’s financial condition becomes unsatisfactory. If the CO cannot make a positive determination of the Contractor’s financial condition, the CO may request additional financial information from the Contractor.

3. Local and long distance telecom charges shall be billed in equal payments in arrears.

4. Commercial advance payments: The contractor entitlement date specified in the contract, or 30 days after receipt by the designated billing office of a proper request for payment, whichever is later.

5. Commercial interim payments: The contractor entitlement date specified in the contract, or 14 days after receipt by the designated billing office of a proper request for payment, whichever is later. The prompt payment standards for commercial delivery payments shall be the same as specified in FAR Subpart 32.9 for invoice payments for the item delivered.

I. Clauses

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.232-7003 Electronic Payment thru WAWF 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for Equitable Adjustments

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2011) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110- 252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C.

793).

(vii) Reserved

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day (insert the period of time within which the Contracting Officer may exercise the option); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 2 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS

(MAR 2011) (DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375).

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10

U.S.C. 2631)

(End of clause)

J. Attachments

A. Drop Layout B. Telephone Layout C: FAR Clause 52.212-3 Representations and Certifications D. Telecom Response Template E. Telecom Response Template Pricing Summary

K. Representations & Certifications

See Attachment

L. Instructions to Offerors-Commercial Items

FAR 52.212-1 Instructions to Offerors—Commercial Items (Jun 2008) (Tailored)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 517911 “Telecommunications Resellers” and 1500 employees, respectively.

(b) Submit quote to charles.akers@dss.mil. Quote shall consist of the completed telecom response template, telecom response template pricing summary, and the Reps & Certs Form, and product warranty information. Product literature and 508 information may be attached.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

(ii) However, a late modification that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(5) Offers may be withdrawn by written notice, including via email, any time before award.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. However, if the Government decides that negotiations are necessary, it may negotiate without restriction with any offeror. This process may include negotiating with the highest rated offeror only or with multiple offerors. The exact form of negotiations will be determined after the Government examines the responses.

The Government may also summarily reject any offer not substantially in compliance with the terms and conditions of the solicitation. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705- 5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227- 2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall provide the following in accordance with 13.106-3(d) and 15.503(b)(2):

(1) The number of offerors solicited;

(2) The number of proposals received;

(3) The name and address of each offeror receiving an award;

(4) The items, quantities, and any stated unit prices of each award.

If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice. However, the items, quantities, and any stated unit prices of each award shall be made publicly available, upon request; and

(5) In general terms, the reason(s) the offeror’s proposal was not accepted, unless the price information in paragraph (b)(1)(iv) of this section readily reveals the reason. In no event shall an offeror’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

(End of Provision)

M. 52.212-2 Evaluation--Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will employ simplified acquisition procedures in accordance with FAR 12.602 and 13.106. The following factors shall be used to evaluate offers:

Conformance to Specifications (This is a go/no go factor)

Experience - Experience will be evaluated for quantity and quality in relation to its relevance to the tasks in the SOW, and the needs of the DSS customer.

Past Performance - Past Performance denotes how well the vendor has performed in the past for its customers. DSS will only consider past performance information that is considered relevant to this procurement. DSS reserves the right to independently gather past performance information from any source, including sources other than listed by the vendor.

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.