Physical_Security_Industry_Day_Brief_02.21.18.pdf

Mission Services Office Security & Intelligence Directorate

Physical Security Services Contract Acquisition

Industry Day

Presented by:

Security & Intelligence Directorate Contracts Management Office

February 21, 2018

1Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

• Introductions

• Mark Boyd, Director, SID

• Kevin Flaherty, Assistant Director, SID

• Scott Wilkerson, SSO and Physical Security, SID (COR)

• Mary Beth Colavito, Contracting Officer, CMO

• Overview

• About DARPA

• Agency Culture & Mission

• DARPA Leadership

• SID Culture and Mission

• Physical Security Services Mission

• Physical Security Services Statistics

• Contract Overview

• Contract Type by CLIN

• Important Notes

• Staffing Clarifications

• Solicitation Requirements

• Acquisition Schedule

Agenda

2Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

Formed in 1958 to PREVENT and CREATE strategic surprise

3Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

DARPA’s mission is to maintain the technological superiority of the U.S. military and prevent technological surprise from harming our national security by sponsoring revolutionary, high-payoff research bridging the gap between fundamental discoveries and their military use.

Over the years, DARPA has worked to enhance our national security by funding research and technology development that not only have improved our military capabilities but have changed the way we live. Since the very beginning, DARPA has been the place for people with innovative ideas that lead to groundbreaking discoveries.

4Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

Extremely fast-paced, unique mission/environment

• Full spectrum S&T (math, biology, physics, chemistry, cyber, etc.)

• Transition partnerships with Military Services, Defense Agencies, Intelligence Community, and non-DoD entities

• Research efforts across all traditional domains (air, land, sea, space, cyberspace), as well as non-traditional

(neurological/biological)

• Multi-level security protection requirements

• Diverse performer community – DoD, IC, industry, academia, and international

We are a Defense Agency, but …

• Combine aspects of Headquarters and Field (think Air Staff/OPNAV, MAJCOM, and System Program Offices all in one)

• Exercise unique authorities for hiring and contracting

• Execute a rapid acquisition cycle that far exceeds the DoD 5000 Acquisition Milestone standards

PFPA and DARPA Physical Security Services

• PFPA provides the armed security and the ‘outer shell’ protection

• Physical Security Services is responsible for the security within the building

• Operations of the Security Control Center (SCC), alarm response, escorting uncleared visitors

Agency Culture

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Mission Services (MSO) Mr. Brian W. Eshenbrenner

Comptroller (COMP) Ms. Ann Parrott

Contracting (CMO) Mr. Tim Applegate

Small Business Programs (SBPO) Ms. Susan Nichols

Human Resources (HR) Ms. Mary Vander Linden

General Counsel (GC) Mr. Crane Lopes

Public Affairs (PA) Mr. Rick Weiss

Director Dr. Arati Prabhakar

Deputy Director Dr. Steven H. Walker

Agency & Support Office Leadership

6Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

Biological Complexity at

Scale

Neuro-technologies

Engineering Biology

Restore and Maintain

Warfighter Abilities

BIOLOGICAL

TECHNOLOGY

OFFICE

DEFENSE

SCIENCE

OFFICE

INFORMATION

INNOVATION

OFFICE

MICROSYSTEMS

TECHNOLOGY

OFFICE

STRATEGIC

TECHNOLOGY

OFFICE

TACTICAL

TECHNOLOGY

OFFICE

• Restore and Maintain Warfighter Abilities

• Harness Biological Systems

• Apply Biological Complexity at Scale

• Physical Sciences

• Mathematics

• Transformative Materials

• Supervised Autonomy

•Novel Sensing and Detecting

• Complexity

• Cyber

• Data analytics at massive scale

• ISR exploitation

• Electromagnetic Spectrum

• Decentralization

• Information Microsystems

• Globalization

• Battle Management, Command and Control

• Comms and Networks

• ISR

• Electronic Warfare

• Positioning, Navigation and Timing

• Ground, Maritime & Undersea, Air, and Space Systems

• Agile Development

• Cooperative Autonomy

• Unmanned Systems

• Power and Propulsion

Technical Offices

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• Chief Information Officer

• Senior Services Manager (SSM)

• Privacy Program

• International Cooperation

• Freedom of Information Act (FOIA)

Director Brian Eshenbrenner

Mission Services Office (MSO)

Facilities & Supply Services

• Lease Management & Utilities

• Space Planning & Utilization

• Office Moves

• Janitorial Services

• Office Furnishings & Equipment

• Construction, Maintenance & Repair

• Parking Garage Management

• Office Machines & Equipment

Services

• Conference Center Management

• Heath & Wellness

• White Glove In processing Program

• Supply Services/Office Supplies

• Property Disposal Visual Media & Mail Services

• Graphics & Video Production

• Electronic Media Duplication

• Digital Signage

• Reproduction/Laminating/Binding

• Alumni Relations & Information

• Matting, Framing & Engraving

• Video & Photography Services

• Document Destruction

• Mail & Courier Services

• Shipping & Receiving

Program Security Services

• SAP Governance

• SCI Administration

• Program Protection

• Information Security

• Industrial Security

• Personnel Security

• International Security

• Counterintelligence

• Foreign Disclosure

• Information Assurance

• Operations Security

• Security Training & Education Physical Security Services

• Uniformed Security

• Antiterrorism/Force Protection

• Visitor Control

• Emergency Management

• Foreign Travel

• Transportation Services

• Physical Security

• Communications Security

• Technical Surveillance

Countermeasures

Business Processes Analysis

• Manager’s Internal Control Program

• Internal Assessments

• Accountable Property Management

• DARPA CBT Training

• Conference Approval & Reporting

• IT Configuration Control Board

• DTIC Account Management

• Subscription Services

• Public Release (DISTAR)

• Defense Message Services

• Policy, Directives, & DI Coordination

& Publication

• Records Management

• Research Services

• Forms Management

Facilities & Logistics Directorate (FLD) Aaron Amey

Security & Intelligence Directorate (SID) Mark Boyd

Business Processes Directorate (BPD) Carla Little-Kopach

IT Services

• Deputy CIO

• Unclassified/Classified

Operations/Support

• Defense Industry Base WAN

Operations/Support

• Guest Network Support

• Requirements ID/Decision Support

• Video Teleconferencing

• Webcasting

• Network Engineering

• Project Management

• Software Development

• Customer Help Desk

• Website Development &

Management

• File/Data Services

• Telephone/Unified Communications

• Technology Innovation/Pilots

• IT Procurement

• Asset Management

• IT Audit/Compliance

• Network security

• Customer Outreach/Training

Information Technology Directorate (ITD) Kevin Buckman

Asst. Director, Program Management (ADPM)

Jason Preisser

• Enterprise Financial Services

• Services Reqts Review Board

• Enterprise Services Supt Mgmt

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DIRECTOR

Mark Boyd

PHYSICAL SECURITY/SSO

Scott Wilkerson

INFORMATION ASSURANCE

Jason “Max” Klimek

PERSONNEL SECURITY / AT/FP

Russ Parsons

INTERNATIONAL,

INFORMATION & INDUSTRIAL

SECURITY

Dave Stiffler

ASSISTANT DIRECTOR

PROGRAM SECURITY

Darin Smith

NCIS Liaison Jack Rasmussen

ASSISTANT DIRECTOR

POLICY & OVERSIGHT

Kevin Flaherty

STO PSO

Jason Potter

I2O PSO

Denice Holden

TTO PSO

Dan Greenbaum

MTO & DSO PSO

Greg Woosley

BTO & APO PSO

Mike Smith

Security & Intelligence Directorate

Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

Physical Security Services

• Uniformed Security

• Antiterrorism/Force Protection

• Visitor Control

• Emergency Management

• Foreign Travel

• Physical Security

• Communications Security

• Technical Surveillance

Countermeasures

• Transportation Services

DIRECTOR

Mark Boyd

ASSISTANT DIRECTOR

POLICY & OVERSIGHT

Kevin Flaherty

PERSONNEL SECURITY /

AT/FP

Russ Parsons

PHYSICAL SECURITY/SSO

Scott Wilkerson

Operate with a sense of urgency and empathy

• Do not be paralyzed by unknowns, have a “can-do” attitude

• Be able to interpret complex issues and develop creative solutions

• Aggressively tackle issue resolution; balancing speed and correctness

• Consequence analysis must be part of our routine thought process

Apply security policy to technologies and capabilities that were never envisioned or were previously thought impossible – no precedence

• Requires innovative approaches and a sound understanding of risk management

Security as an enabler

• The focus is the programs - always

• Never say Never (maybe “no, but…” or “yes, if…”)

• Do not just identify problems, bring solutions

SID Security Culture

Physical Security Services Mission

Protect Personnel, Information, and Facilities

Visitor Welcome Center/DARPA Conference Center

• DARPA’s first impression

• Ability to efficiently process high level government and military leaders daily

Transportation Services

• Timeliness, presentation and safety are paramount

Uniformed Security Services

• Polished security professionals with the ability to communicate effectively

• Ability to understand the intent of their responsibilities

Physical and Technical Security

• Understand DARPA’s internal infrastructure as it relates to the protection of NSI

• Ability to expedite the support of external performers

• Provide COMSEC maintenance to numerous classified networks internally and externally

Antiterrorism and Emergency Management

• Ensure DARPA personnel are aware of and protected against current threats

• Ensure emergency communication channels are current and operational

Visitor Welcome Center/DARPA Conference Center

• 38,000 visitors

Uniformed Security Services

• 5,800 hours escorting

• 244 hours screening visitors for DCC

• 246 incidents reports

Physical Security Section

• 50 site surveys o 120 TDY days

• 60 accreditation packages reviews

• 4,000 persons of interest (POI) reviews

• 160 locksmith service calls

• Security System Technician calls o 80 access control o 8 alarm o 71 CCTV o 1,200 system modifications

COMSEC

• 800 item inventory

• 560 COMSEC calls

Technical Security Section

• 30 surveys

• 180 on-site device inspections

Transportation Services

• 2,800 trips

• 5,400 travelers

• 39,000 miles

Antiterrorism and Emergency Management

• 320 level 1 briefings

• 730 official/unofficial travel briefings

Physical Security Services Statistics

Note: all numbers are annual averages 13Distribution Statement “A” (Approved for Public Release, Distribution Unlimited)

Firm-Fixed-Price - Labor

• Majority of the requirements are well-defined

• Flexibility needs to be built into the FFP for some requirements where minor fluctuations in workload are anticipated Labor-Hour CLIN – Surge

• Allows rapid response to emergencies and unanticipated contingencies (e.g., events, weekend maintenance)

• Use of this CLIN requires government pre-approval

• Based on historical data, surge requirements should not exceed 5% of the total contract effort

• Permanent changes will be negotiated via bi-lateral contract modifications (e.g., new post requirements) and added to FFP Cost Reimbursement - Other Direct Costs

• ODC purchases shall be made in accordance with the FAR and DFARS and pre-approved by the COR o Follow purchasing system requirements required by DFARS 252.244-7001 “Contractor Purchasing System Administration –

Basic (MAY 2014)”

• Typical ODC purchases include, but are not limited to: uniforms for Security Officer/Visitor Welcome Center personnel; Arlington County Police; various maintenance agreements for security systems: cameras, access control, magnetometer, guard booth and security element at parking garage entrance, etc.

• Upon award, the awardee will receive projected ODC purchase plan

Contract Type by CLIN

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Uniformed Security Services Pay

• Due to clearance requirements, higher rates are necessary in order to keep turn-over rates low

• Expectation for pay is closer to the rate for armed guards

Employee turn-over rates must be kept low

• DARPA’s fast paced mission cannot afford high turnover

Historical/anecdotal data for Surge, off-hour events, etc.

• Will be compiled and included in solicitation if available

Transition Periods – to be revised/clarified in Final RFP

• Transition-in is 3-week period prior to full staff being required

• Transition-out is contained in last exercised option

• FAR 52.237-3 “Continuity of Services” will be negotiated and priced during contract performance if needed

Important Notes

Staffing Clarification

Evaluation Factors:

- If the number of FTEs proposed deviates from the notional amounts included in the Government-provided pricing spreadsheet, offerors shall explain the associated efficiencies and/or effectiveness of the deviations.

- Offerors shall describe the proposed labor mix planned for the hourly rate positions (not working standard 40-hour work weeks) to fulfill the PWS Section 9.7 “Post Requirements”.

PWS

Pr ic in g

Sp re ad sh ee t

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Resumes Actual Resume for Proposed Program Manager

• Letter of Intent rated higher Actual or Representative Resumes for all other Key Personnel positions

• Purpose is to ensure offerors understand the type of person required for each key personnel position Past Performance

Question: In accordance with FAR 15.305 (a)(2)(iii), will the Government take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition?

Answer: Yes; however, it is the offeror's responsibility to prove the information is relevant to the instant acquisition.

Question: Will the Government permit the use of sister company experience and past performance if a meaningful relationship is documented in a commitment letter?

Answer: Yes; however, it is the offeror's responsibility to prove the information is relevant to the instant acquisition.

Solicitation Requirements

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Acquisition Schedule

Event Date

Anticipated RFP Release Mid- to Late-March 2018

Proposals Due Late April 2018

Anticipated Award Date August 2018

Transition Period 10 Dec 2018 – 31 Dec 2018

Fully Staffed PoP Start Date 01 January 2019

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