ATTACHMENT__1__HQ051666674_PWS.doc

PERFORMANCE WORK STATEMENT (PWS)

as of 25/MAY/2016

1. Contracting Officer Representative (COR):

a. Primary COR.

Department of Defense Activity Address Code (DODAAC):

HQ0030

Fax Number:

b. Alternate COR.

Name:

Organization:

DODAAC:

Address:

2. Contract or Task Order Title: Facility Fire Detection and Sprinkler System Preventive Maintenance Service.

3. Background: The mission of the Defense Media Activity (DMA) and American Forces Network Broadcast Center-Riverside (AFN-BC, R) is to provide uninterrupted broadcast and audiovisual services worldwide. All Fire Alarm System work will be under the direct control and supervision of the DMA Facilities Management Office, Facilities Directorate, a field activity of the Defense Media Activity (DMA), under the Office of the Assistant to the Secretary of Defense (Public Affairs). Both DMA and DIMOC-R agencies are collocated and operate in the same 119,000 square foot facility. There are additional support buildings at this site which will require Fire Detection and Sprinkler System Preventive Maintenance Service as identified within this Statement of Work (SOW); buildings covered under this contract include the following:

BUILDING

APPROX. S.F.

Main Building

119,000

DMC Uplink

TASA Warehouse 1 14,000

4. Objectives: The objective of this contract is to provide all labor, materials, equipment, supplies and services, except as otherwise provided in this contract, necessary to deliver professional, quality fire alarm and sprinkler system testing and maintenance services during the period stated by this contract. All work shall be performed in a professional manner within industry standards, using quality, professional and/or industrial tools/equipment, methods and materials. Services listed in this Performance Work Statement (PWS) are not directional by the government, but notes expectations, general guidance and information.

5. Scope. The scope of this PWS is to provide general guidance for fire alarm and sprinkler system maintenance services related to proper operation and efficiency. The Contractor shall provide management, supervision, materials, equipment and labor. The types of expertise and trade disciplines are of a general nature; however, they require knowledge of industry standards relating to testing/inspection of equipment, materials, and methods. Contractor will provide preventive maintenance inspections (PMI) and service to include but not limited to: 334 smoke detectors, 29 pull stations, 11 horn strobes, 4 sprinkler risers, 1 heat detector, 99 fire extinguishers and 2 fire pumps. Maintenance/inspections will include all fire alarm devices in buildings 2730 AFN-BC, 2730F Television and Audio Support Activity (TASA) Lab and 2725 TASA Warehouse.

6. Performance Requirements: The Contractor shall provide fire alarm and sprinkler system maintenance functions as described in this PWS: Quarterly, semi-annual, annual and five year maintenance services.

6.1 Task 1 – Program Management Plan (PMP): The contractor shall develop and maintain a Program Management Plan (PMP) that shall be used as the underlying foundation for technical direction, resource management, reporting and other planning, throughout the period of performance. The proposed PMP will be presented at the post-award kickoff meeting for government evaluation.

6.1.1 Subtask 1 – Fire Alarm and Sprinkler System Maintenance: The contractor shall provide a fire alarm and sprinkler system maintenance plan for all identified equipment which shall include scheduled periodic preventive maintenance, corrective maintenance, recommended list of spare parts, recommended maintenance procedures and recommended procedures during catastrophic equipment outages for government approval.

Deliverables:

PMP, Quarterly, Semi-Annual and Annual Status Report

6.2 Task 2 – Fire Alarm and Sprinkler System Maintenance Plan: All work performed by Contractor personnel shall be accomplished in accordance with this PWS, established procedures, instructions, and standards. Vendor and/or commercial manufacturers’ data shall govern maintenance not covered by the aforementioned procedure, instructions and standards. The Contractor shall coordinate with equipment user’s for the purpose of scheduling equipment downtime to perform scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. The Contractor shall maintain the equipment in a serviceable, operating condition by performing systematic inspections, tests, checks and services to detect, prevent, or reduce equipment operational deterioration/failure in accordance with industry and local established standards under this contract. The Contractor shall not make any configuration changes without prior approval of the COR. The Contractor shall immediately notify the COR of any equipment malfunction, deficiency, unauthorized configuration changes that adversely impacts the broadcast mission, and off air situation or potential of being an off air situation.

6.2.1 Subtask 1 – Fire Alarm and Sprinkler System AFN-BC: - The Contractor shall provide all labor, common tools, test equipment, including calibration, and transportation necessary to maintain the AFN-BC, Fire Alarm and Sprinkler System and their support activities. Maintenance includes, but is not limited to, corrective, preventive, and depot level maintenance. The Fire Alarm and Sprinkler System Contractor shall provide equipment engineering and installation support; evaluate and analyze network or parts thereof; install new or replacement equipment or systems under the direction of the COR; and provide recommendations on project installations to government personnel as requested by the COR. The Contractor shall perform all maintenance, installation, repair, and general support for all new Fire Alarm and Sprinkler systems equipment purchased by the Government or by the Contractor as directed by the Government.

6.2.2 Subtask 2 - DMA (Riverside): The contractor shall provide Fire Alarm and Sprinkler support to the AFN-BC operations, on an 8-hour per day schedule from 8:00 A.M. to 4:00 P.M. Monday through Friday. DMA operations consists of television studios, production control rooms each with an integral audio control room, television editing suites which double as graphics editing suites, television finishing editing suites, television master control rooms, network operations room, content management suite (includes duplication and asset management systems), satellite antenna facility with multiple uplink and downlink antenna systems, training suites, audio voice-over booths, and audio design suites.

6.2.3 Subtask 3 – PREVENTIVE MAINTENANCE: The contractor shall perform preventive maintenance for all Fire Alarm and Sprinkler equipment and systems. Upon receipt of new equipment, an operational check of these systems and equipment shall be accomplished and appropriate entries shall be delivered to the COR in a status/deficiency report. New systems and equipment will be inspected, checked and delivered to the COR within three working days after the contractor receives the systems or equipment from the Government.

Service includes, but is not limited to:

6.2.4 Subtask 4 - MAINTENANCE OPERATING PROCEDURES: The Contractor shall utilize National Fire Protection Association (NFPA) standards and or Manufactures Maintenance Operating Procedures. It shall be the Contractors’ responsibility to review the provided procedures, establish replacement written procedures if necessary, create maintenance procedures for new equipment and provide them to the COR for review and approval. Subsequent changes to any Maintenance Operating Procedure shall be submitted to the COR for review and approval.

4 a. Quarterly Visual Inspections of the Water-Based Fire Protection System 4 b. Semi-annual testing of the tampers and flows (4 wet, 1 pre-action) 4 c.

Annual Fire Alarm inspection 4 d.

Annual Inspection and Certification of the Fire Extinguishers: 99 extinguishers

4 e.

Annual Test and Certification of the Fire Pumps (2 Pumps) Inspection in accordance with NFPA 25 (2006 California Edition) to include:

4 f.

Annual Fire Hydrant Flow Test (3 Hydrants)

4 g.

General Consultation and Recommendation.

6.2.5 Subtask 5 – AFN-BC MONITORING/RESPONSE TIMES: Contractor will provide 24-Hour Response for all major alarms, and will contact government representative if/when major alarm(s) occurs. The response times listed below are identified by category and are required in order to ensure that the DMA delivery requirements can be met. The DMA COR has established categories for the DMA. Any adjustments, extensions, or modifications to assigned action categories shall be coordinated and approved through the COR.

ROUTINE: There is immediate impact on mission requirements. The Contractor shall respond within 2 hours of notification. Preventive maintenance falls under this category unless the DMA COR requests a higher priority.

EMERGENCY: For Urgent or Emergency service, Contractor will be required to respond/dispatch a qualified technician within four to eight (4-8) hours, 24 hours a day, following notification.

6.3 Task 3 - REPORTS: The Contractor shall provide the COR with reports, as described herein, which provide details and status of planned and ongoing equipment maintenance, repair, and other job activities.

Deliverables:

Preventative Maintenance Inspections not completed report and identify any equipment/ components that failed inspection.

6.3.2 Subtask 1 - FAILED PREVENTATIVE MAINTENANCE REPORT: The Contractor shall submit a daily report at the end of each test and quarterly reports of all preventative maintenance inspections that were not completed as scheduled within the first week of the quarter and deliver to the COR in electronic form via e-mail. The report will include, but not limited to, identification of the equipment, type of maintenance, scheduled date, job control number, reason why inspection was not completed and an estimated time of completion.

Deliverables:

Preventative Maintenance Inspections not completed report.

6.4 Task 4 - QUALITY CONTROL (QC) PROGRAM: The Contractor shall provide the Government a QC program that is designed to ensure the Contractor meets all of the requirements of this contract. The QC program shall ensure acceptable quality levels for the equipment being maintained under this contract are met. The QC program shall be developed and tailored by the Contractor for this contract meeting requirements describe in the below subtask and provide the program to the COR for review and approval.

Deliverables:

QC program

6.5 Task 5 - QC INSPECTIONS: Contractor shall perform QC Inspections that will detect, prevent, correct, and report all areas not conforming to the QC program. Non-conformances shall include actual and potential defects in workmanship and procedures that could result in unsatisfactory in the performance of equipment. Contractor will document the details of planned and ongoing corrective actions are made available to the Government upon request.

Deliverables:

QC Inspection Report.

6.5.1 Subtask 1 - QC DEFICIENCIES: A QC system that ensures that during QC inspections regardless if work was accomplished by previous contractor that defects in workmanship or system designs are reported in a Deficiency Report. Deficiencies will be corrected by a time established by the COR.

6.5.2 Subtask 2 - DEFICIENCY CORRECTION REQUIREMENT: The Contractor shall correct deficiencies within 48 hours of receiving a copy of an inspection or evaluation deficiency report. The Contractor shall notify the COR within the day of inspection if any deficiency cannot be corrected within the established time frame because required parts are not available or of other circumstances beyond the Contractor’s control. Based on the circumstances experienced by the Contractor the COR will established a time frame for the correction of the deficiency.

Deliverables:

Deficiency Correction Report.

7. Performance Standards.

Task 1 and Subtask - Program Management Plan

8. Place of Performance. On-site work will be performed at DMA Riverside, 23755 Z Street, Riverside, CA 92518.

9. Period of Performance. The period of performance is for one (1) year after contract award with four (4) option years.

As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

10. Delivery Schedule.

Enclosure 4a, PWS

Page 1 of 5 Pages

2Oct2014/Version 6

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Enclosure 4a, PWS

Page 2 of 5 Pages 2Oct2014/Version 6