Sources_Sought_-_Courtroom_Technology.docx

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

OMC COURTROOM TECHNOLOGY SUPPORT SERVICES

HQ0034-19-R-0189

General Information

Document Type: Sources Sought Notice Title: Office of Military Commissions (OMC) Courtroom Technology Support Services

Sources Sought Post Date:

Sources Sought Response Date:

NAICS Code: 517919 – All Other Telecommunications

Background

The Department of Defense (DOD) established the Office of Military Commissions (OMC) in 2001 to conduct Military Commissions proceeding of detainees being held for crimes against the United States at U.S. Naval Station Guantanamo Bay, Cuba (NSGB). The commission tries accused alien unprivileged enemy belligerents who have engaged in hostilities, or who have purposefully and materially supported hostilities against the United States, its coalition partners, or was a part of Al Qaeda. Additional background information is available on the OMC Public Website at https://www.mc.mil/.

Sources Sought Notice

This sources sought announcement is for informational purposes only. It is not to be construed as an obligation on the part of Washington Headquarters Service/Acquisition Directorate (WHS/AD). In order to proactively plan for future requirements, WHS/AD is conducting market research to locate qualified, experienced, and interested firms who have the capability to provide courtroom technology support in OMC’s courtrooms located at U.S. Naval Station Guantanamo Bay, Cuba (NSGB).

Responses from “all” sources is requested including Other than Small Businesses. Small Businesses, 8(a) Small Businesses, HUBZone Small Businesses, Service-Disabled Veteran- Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses are encouraged to respond.

A contract is anticipated to be awarded in fiscal year 2019 with a one-year base period and three one-year option periods. The anticipated contract type may be a single award hybrid type contract (firm fixed price, labor hour and time and material CLINs). At this time, no solicitation exists, however it has a potential estimated value exceeding $2 million.

This Sources Sought Notice is for market research purposes only, and is not a request for proposal (RFP) nor does it restrict the Government as to the final acquisition strategy. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

For this requirement, the contractor must have an active Top Secret Facility Clearance and contractor personnel must possess a fully adjudicated Top Secret clearance with Sensitive Compartmented Information (TS/SCI) eligibility while performing all related task to this requirement.

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is NAICS Code: 517919 – All Other Telecommunications

Service Requirement Critical Tasks/Elements

Firms submitting a response to this Notice should address performance of the following Service Requirement Critical Tasks/Elements in their capabilities statement.

Service Requirement Critical Tasks/Elements:

Basic services include operating all audio visual courtroom technology during Commissions proceedings at U.S. Naval Station Guantanamo Bay, Cuba (NSGB). Audio visual courtroom technology includes equipment installed in the courtroom and broadcast equipment at OMC locations in GTMO. The following tasks outline some of the mission essential functions:

Audio/Video Operator/Installer (1 full-time NSGB support staff)

Provide setup assistance to trial counsel, trial judiciary, and other technical staff during court sessions.

Provide direct assistance to the Judge in the area of technology assistance and assist court reporters, stenographers, and interpreters in audio/video issues that occur during court sessions.

Three (3) years of experience installing audiovisual equipment hardware in audiovisual racks. Equipment shall include the installation of BIAMP hardware, Crestron video processing hardware, and audiovisual matrix switchers.

Three (3) years of experience terminating audio XLR connectors, CAT-5 connectors, audio phoenix connectors, RCA connectors, and video BNC connectors; operating audiovisual software and touch panels; and operating BIAMP audio software, such as adjusting volume decibel, audio equalization, acoustic echo cancellation of audio transmissions and updating existing BIAMP program files.

Three (3) years of experience operating with Crestron touch panels; Crestron audio visual matrix processors; and upgrading existing Crestron program files, including uploading new equipment hardware IP addresses and operating Video Teleconference (VTC) system codecs.

Three (3) years of experience working with the following vendors’ equipment: Crestron, For The Record (FTR), BIAMP, Extron, Cisco, Kramer, Shure Microphones, and all commercially acquired equipment used in courtrooms and by translators

Audio/Video Engineers Support Services (Surge Support)

Integrate multi-platform networking and system capabilities critical to the insurance of courtroom and courtroom broadcasting mission success. Develop the best possible technical and engineering design capable of addressing audio, network/data and video communications systems issues and/or concerns; review designs; update operational directions and diagrams, plans and reports; and assess the impact of recommended changes on systems development and performance.

Provide system engineering, components and subsystems, and ensure the interoperability of proposed systems to existing systems, which includes the development of test plans for, and perform review and test of, software and hardware residing in various communications systems.

Three (3) years of experience as an Audio/Video Engineer in implementing commercial audio/video hardware systems. Implementation of hardware systems to include installing audiovisual matrix switchers, network cards, audio network servers, and high definition video cards.

Three (3) years of experience programming audiovisual servers and matrix switches. The Audio/Video Engineer shall be able to program all audiovisual matrix switchers for touch panel operations and program audio network servers for software operations.

Three (3) years of experience working with the following vendors’ equipment: Crestron, For the Record (FTR), BIAMP, Extron, Cisco, Kramer, AutoCAD, Shure Microphones, and all commercially acquired equipment used in courtrooms and by translators.

Remote Help Desk Support (Surge Support)

Remote Help Desk Support will include direct original equipment manufacturer (OEM) support through service support contracts for Extron, Crestron, BIAMP, 360 Systems Time Delay Servers, Cisco Switches & Codecs, and Netgear Switches. During commission hearing, the contractor shall be available for Remote Help Desk Support between 8:00am and 5:00pm.

Place of Performance: The work will be performed at U.S. Naval Station Guantanamo Bay, Cuba.

Instructions

If your company is an interested business that has the capability to perform OMC IT Support Services, please send the capability statement to the following contact listed below:

Contract Specialist, Deborah Moore via email to deborah.c.moore13.civ@mail.mil Subject Line:

Response to Sources Sought; Office of Military Commissions, (OMC) OMC COURTROOM TECHNOLOGY SUPPORT SERVICES

Responses must be submitted no later than Friday, June 14, 2019 10:00 AM (Eastern)

Capability statements will not be returned.

Please provide the following information:

1. A brief three to five page synopsis of similar work performed.

2. DUNS and CAGE Code Number.

3. Company name and address.

4. Company Point of Contact, phone number and email.

5. NAICS codes associated with the company.

6. Company must identify if they are a small or large business. Small business must identify their socio-economic status (i.e. small business category (e.g. 8(a), service-disabled veteran owned, HUBZone, small disadvantaged, veteran-owned, or women-owned).

7. Identify contracts your company has been awarded under NAICS: 517919 Other Computer Related Services. Additional information on NAICS codes can be found at www.sba.gov.

8. Specific examples of prior efforts same/and or similar to Information Technology (IT) Support Services –as outlined above in the Service Requirements Critical Task Elements.

9. Recommended/suggested NAICS codes for this effort.

10. Recommended/suggested contract type (i.e. FFP, Cost, T&M, LOE, etc.).

11. Identify/Recommended Government Wide Acquisition Contract (GWACS) that these services can be obtained based on the draft performance work statement. Identify the GWACs contract number.

12. Number of contracts currently held with the Government to include any Federal Supply Schedules listed under GSA Advantage.

13. Respondents must provide evidence of an active Top Secret Facility Clearance, and contractor personnel must provide evidence of an active Top Secret Clearance at a minimum, and Top Secret (TS) Sensitive Compartmented Information (SCI).

14. Please provide feedback or questions regarding the Service Requirements Critical Tasks/Elements listed above.

15. What percentage of small business participation, whether as a prime or subcontractor, would you recommend supporting this requirement?

16. Respondents must submit documents in Word or PDF format. Neither zipped files will be accepted nor telephone requests be honored.

POINTS OF CONTACT:

Contract Specialist:

Deborah Moore Email: deborah.c.moore13.civ@mail.mil

Contracting Officer:

Anthony Stephenson Email: anthony.t.stephenson.civ@mail.mil

Small Business Specialist:

Tequilla Wheeler Email: tequilla.n.wheeler.civ@mail.mil