HQ0034-18-R-0278_-_Record_Digitization__and_Warehousing_-_Draft_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003418R0278 01-Nov-2018

b. TELEPHONE NUMBER

703-545-3235

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 16 Nov 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARGE A NIEDZWICZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MJH110220171138

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 703-545-3064 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

518210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003418R0278

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot STI Packing and Shipment

FFP

The contractor shall provide services in accordance with the PWS.

PURCHASE REQUEST NUMBER: MJH110220171138

NET AMT

PSC CD: D315

0002 1 Lot STI Receipt and Cataloging

FFP

0003 12 Months Warehouse Storage and Safeguarding

0004 11 Months Digitize Unclassified & On Demand

0005 11 Months Digitize Microform

0006 11 Months Digitize Classified & On Demand

0007 1 Lot Destruction

Not Used

1003 12 Months OPTION Warehouse Storage and Safeguarding

1004 12 Months OPTION Digitize Unclassified & On Demand

1007 1 Lot OPTION Destruction

2003 12 Months OPTION Warehouse Storage and Safeguarding

2004 12 Months OPTION Digitize Unclassified & On Demand

2007 1 Lot OPTION Destruction

OPTION Warehouse Storage and Safeguarding

3004 12 Months OPTION Digitize Unclassified & On Demand

3007 1 Lot OPTION Destruction

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government

1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 2007 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 3006 Destination Government Destination Government 3007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 23-MAR-2019 TO

22-APR-2019

N/A N/A

FOB: Destination

0002 POP 23-MAR-2019 TO

22-APR-2019

0003 POP 23-MAR-2019 TO

22-MAR-2020

0004 POP 23-APR-2019 TO

0005 POP 23-APR-2019 TO

0006 POP 23-APR-2019 TO

0007 POP 23-APR-2019 TO

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

1003 POP 23-MAR-2020 TO

22-MAR-2021

1004 POP 23-MAR-2020 TO

22-MAR-2021

1005 N/A N/A N/A N/A

1006 N/A N/A N/A N/A

1007 POP 23-MAR-2020 TO

22-MAR-2021

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 POP 23-MAR-2021 TO

22-MAR-2022

2004 POP 23-MAR-2021 TO

22-MAR-2022

2005 N/A N/A N/A N/A

2006 N/A N/A N/A N/A

2007 POP 23-MAR-2021 TO

22-MAR-2022

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

3003 POP 23-MAR-2022 TO

22-MAR-2023

3004 POP 23-MAR-2022 TO

22-MAR-2023

3005 N/A N/A N/A N/A

3006 N/A N/A N/A N/A

3007 POP 23-MAR-2022 TO

22-MAR-2023

CLAUSES INCORPORATED BY REFERENCE

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.204-2 Security Requirements AUG 1996

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

JUL 2018

52.217-5 Evaluation Of Options JUL 1990 52.222-54 Employment Eligibility Verification OCT 2015 52.237-3 Continuity Of Services JAN 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.204-7006 Billing Instructions OCT 2005 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements DEC 2010 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7025 Limitations on the Use or Disclosure of Government-

Furnished Information Marked with Restrictive Legends

MAY 2013

252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time before the contract expires.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at any time before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at any time before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 54 months.

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

252.209-7998 REPRESENTATION REGARDING CONVICTION OF A FELONY CRIMINAL VIOLATION UNDER

ANY FEDERAL OR STATE LAW (DEVIATION 2012-O0007) (MAR 2012)

(a) In accordance with section 514 of Division H of the Consolidated Appropriations Act, 2012, none of the funds made available by that Act may be used to enter into a contract with any corporation that was convicted of a felony criminal violation under any Federal or State law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) The Offeror represents that it is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal or State law within the preceding 24 months.

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L.

112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

252.233-9000 WHS/AD LOCAL PROVISION: AGENCY-LEVEL PROTESTS (MAR 2015)

Potential bidders or offerors may submit an agency-level protest directly to the Contracting Officer. As an alternative to the Contracting Officer’s consideration of a protest, a potential bidder or offeror may request an independent review of their protest by a WHS Protest Deciding Official. In either case, the agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests. A request for an independent review by the WHS Protest Deciding Official shall be submitted to:_______________ [Contracting Officer insert name, address, and e-mail of Protest Deciding Official in accordance with the clause prescription instructions.]___________. A protest decision by the Contracting Officer or WHS Protest Deciding Official is final and not subject to appeal or reconsideration within WHS.

(end of clause)

252.237-9000 WHS/AD LOCAL CLAUSE: MANDATORY CONTRACTOR MANPOWER REPORTING

(MAR 2015)

(a) The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

(b) There are four separate ECMRA tools at the ECMRA website: Army, Air Force, Navy and All Other Defense Components. The appropriate ECMRA reporting tool to use is determined by the requiring activity being supported by the service. The Contractor shall use the “All Other Defense Components” tool unless otherwise directed by the Contracting Officer’s Representative or Contracting Officer.

(c) Reporting inputs will be for the labor executed during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall completely fill in all required data fields. The Contractor shall enter initial data into the appropriate ECMRA tool to establish the basic contract record no later than 15 business days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the Contracting Officer when the basic contract record has been established in the appropriate ECMRA tool.

(d) Contractors may direct technical questions to the help desk at: http://www.ecmra.mil.

[Reference: DPAP memorandum of 28 November 2012, “Enterprise-wide Contractor Manpower Reporting Application.”] (end of clause)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEFENSE TECHNICAL INFORMATION CENTER (DTIC)

SCIENTIFIC AND TECHNICAL INFORMATION (STI)

RECORD DIGITIZATION AND WAREHOUSE SUPPORT SERVICES

PART 1

1.0 GENERAL: This is a non-personal services contract to provide Record Digitization and Warehouse Support Services for the Defense Technical Information Center (DTIC). The Government is not responsible for exercising supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Record Digitization and Warehouse Support Services as defined in this Performance Work Statement except for those items specified as Government Furnished Property (GFP) and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Defense Technical Information Center, an agency of the Department of Defense (DoD), serves the DoD community as the largest central resource for DoD and Government-funded scientific, technical, engineering, and business related information available today. The Information Analysis Centers (IACs) are research and analysis organizations established by the Department of Defense (DoD) and sponsored by DTIC, to help researchers, engineers, scientists and program managers throughout the Government utilize existing Scientific and Technical Information (STI) to solve their most difficult challenges. Specifically, IACs improve the productivity of researchers, engineers, and program managers in the defense and civilian agency research, development, and acquisition communities by collecting, analyzing, synthesizing, and disseminating STI worldwide in clearly defined, specialized fields or subject areas.

To accomplish the objectives above, IACs establish and maintain comprehensive knowledge bases that include historical, technical, scientific, and other data and information collected worldwide. IACs historically also worked directly with customers on Contractor-performed, customer-funded Technical Area Tasks (TATs) (task orders), which yield new STI.

The current Data Warehouse Contractor has received selected STI from up to six legacy IACs. The STI was delivered to the Data Warehouse Contractor by the legacy IACs at the IACs’ expense, and upon delivery, the Data Warehouse Contractor participated in unpacking, inventory/cataloging and storing of received STI. The Data Warehouse Contractor developed a single electronic metadata database and catalog for the STI. In response to requests from the Government/Defense System Information Analysis Center (DSIAC), the Data Warehouse Contractor retrieved, scanned/digitized, and transmitted STI and its metadata “on demand” to the Government. The Government hardcopy STI is currently housed at a centralized location operated by the Data Warehouse Contractor in Bethesda, MD.

A contract to perform the work described here would have a twelve (12) month Base Year and three (3), twelve-month option periods. In the Base Year, the new Contractor shall coordinate with the current Data Warehouse Contractor to inventory, pack, transport, unpack, catalog, store, and safeguard the materials at a secure contractor-provided storage facility which shall be located within 50 miles of the National Capital Region. Documents shall be transported via appropriate method based upon the classification level of the document. This transition-in phase shall be completed within the first 30 calendar days of the Base Year.

The Contractor will be required to digitize using OCR, Compression and DPI conversion, and transmit “on demand” government hardcopy scientific and technical information in addition to the bulk digitization. The hard copy documents are primarily paper reports that are lightly bound, stapled, coverbound, spiral bound, books, etc.

Metadata is currently available in electronic/computer format for every piece of material, including hardcopy media and approximately 200 microform (i.e., microfilm and microform) documents. The metadata will be provided to the Contractor at the start of the contract in an electronic/computer file format. The metadata is tagged to the documents’ accession number.

1.3 Objective: The objective of this effort is to convert STI (quantities and types provided in Figure 1) from its current hardcopy/microform media to digital media for upload to the DTIC library, thus allowing DTIC/IAC customers to electronically research and retrieve selected materials from this collection when needed.

Figure 1: Estimate of STI to Digitize and Store

Estimate of STI to Transport, Digitize and Store

DIGITIZE

Warehouse Storage and Safeguarding

Unclassified Hardcopy Documents

Classified Secret Level Hardcopy

Documents

Microform Media

~ Approximately 476,000 documents (est.

average of 90 pages per document)

~Approximately 54,000 documents (est. average of 90 pages per document)

~Approximately 200 microfilm and microfiche

~Approximately 530,000 hardcopy documents (~54,000 of which are classified) in addition to approximately 200 microform media. Warehouse storage will require ~25,000 cubic feet of storage space

2.0 SCOPE: Contractor shall provide Record Digitization and Warehouse Support Services for the Defense Technical Information Center (DTIC). Services shall include:

2.1 STI Packing & Shipment: Inventory and pack (at the current Data Warehouse Contractor’s location), and transport (to the new Contractor’s location) hardcopy and microform media, to include classified (up to Secret) media, for digitization.

2.2 STI Receipt & Cataloging: At the new Contractor’s location, unpack, inventory, and catalog hardcopy and microform media, to include classified (up to Secret) media for digitization.

2.3 Warehouse Storage and Safeguarding: Provide storage and safeguarding of approximately 476,000 unclassified hardcopy media with an estimated 54,000 documents at the classified level, and approximately 200 microform media. As part of the firm-fixed price, the Contractor is responsible for all warehousing costs including, but not limited to, warehouse leasing costs, labor costs, maintenance costs, security costs, and environmental costs.

2.4 Digitize Unclassified STI Perform bulk digitization, using methods appropriate to the media type, and provide the digitized products to DTIC for inclusion in its technical library. Retrieve, scan/digitize, and transmit small quantities of STI and its metadata "on demand" by requests from the Defense Systems Information Analysis Center (DSIAC) to enable selected materials that have current research value to be available to the DSIAC and DTIC user base.

2.5 Digitize Unclassified/Classified Microform Media STI : Perform bulk digitization, using methods appropriate to the media type of microfiche and microfilm documents, and provide the digitized products to DTIC for inclusion in its technical library. The microfilm is 35 mm film and 16 mm. An average sized document is approximately 98 pages for microform. Image may or may not be delivered to the Contractor in portrait orientation. Microform furnished to the Contractor may contain classified information.

2.6 Digitize Classified STI : Perform bulk digitization, using methods appropriate to the media type, and provide the digitized products to DTIC for inclusion in its technical library. Retrieve, scan/digitize, and transmit small quantities of STI and its metadata "on demand" by requests from the Defense Systems Information Analysis Center (DSIAC) to enable selected materials that have current research value to be available to the DSIAC and DTIC user base.

2.7 Destruction: Perform post-scan destruction of hardcopy media at the end of each contract year.

2.8 Quality Control: Perform Quality Control (QC) checks of scanned media to ensure legibility and completeness of the scans.

3.0 PERIOD OF PERFORMANCE: The Period of Performance (PoP) shall be for one (1) Base Year plus three

(3) one (1) year option periods. The transition period is expected to be incorporated into the first 30 calendar days of the Base Year.

Contract Period PoP Start PoP End Base Year 23 MAR 2019 22 MAR 2020

Option Year 1 23 MAR 2020 22 MAR 2021 Option Year 2 23 MAR 2021 22 MAR 2022 Option Year 3 23 MAR 2022 22 MAR 2023

4.0 CONTRACT TYPE AND CONTRACT LINE ITEMS:

This contract is a firm-fixed price contract. The Base Year of the contract contains seven contract line items (CLINs): STI Packing and Shipment; STI Receipt and Cataloging; Warehouse Storage and Safeguarding ; Digitize Unclassified STI; Digitize Microform Media; Digitize Classified STI; and Destruction. Optional CLINs assigned to this effort will depend on the speed, quality and capacity of the Contractor to digitize the entire quantity of records (unclassified hardcopy, classified hardcopy, in addition to approximately 200 microform media in Figure 1) requiring digitization.

The CLIN structure is provided below:

Contract Period CLIN # Service Qty. Unit

Base Year

0001 STI Packing and Shipment 1 Lot

0002 STI Receipt and Cataloging 1 Lot

0003 Warehouse Storage and Safeguarding 12 Mo

0004 Digitize Unclassified STI plus “on demand” requests 11 Mo

0005 Digitize approximately 200 Microform Media 11 Mo

0006 Digitize Classified STI plus “on demand” requests 11 Mo

0007 Destruction 1 Lot

Option Period 1 (Yr 2)

1001 Not used 1002 Not used 1003 Warehouse Storage and Safeguarding 12 Mo

1004 Digitize Unclassified STI plus “on demand” requests 12 Mo

1005 Not used 1006 Not used 1007 Destruction 1 Lot

Option Period 2 (Yr 3)

2001 Not used 2002 Not used 2003 Warehouse Storage and Safeguarding 12 Mo

2004 Digitize Unclassified STI plus “on demand” requests 12 Mo

2005 Not used 2006 Not used 2007 Destruction 1 Lot

Option Period 3 (Yr 4)

3001 Not used 3002 Not used 3003 Warehouse Storage and Safeguarding 12 Mo

3004 Digitize Unclassified STI plus “on demand” requests 12 Mo

3005 Not used 3006 Not used 12 Mo 3007 Destruction 1 Lot

5.0 GENERAL INFORMATION:

5.1 Monthly Status Report (MSR): Submit a Monthly Status Report by the 15th of each month documenting all work accomplished in the previous month as well as cumulative work done. The MSR shall provide detailed status of the work being accomplished, to include, but not limited to, quantities and types of products digitized, , schedule, performance (results of QC scans), status of known risks, risk mitigation efforts, and documents that cannot be effectively digitized. The MSR shall report all modifications of funding received and shall detail the funding.

Specific MSR format and content shall be mutually agreed upon by the Contractor and COR; this should be established no later than the Post-Award Orientation. If the MSR shows that the Contractor is not meeting anticipated performance thresholds, the Contractor shall provide the rationale and circumstances preventing the threshold from being met, and provide an update to the Project Manager (PM), to the satisfaction, acceptance and approval of the Contracting Officer’s Representative (COR).

5.2 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself and the Government that its work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within thirty (30) calendar days of contract award. Amendments/changes to the QCP shall be delivered to the COR and Contracting Officer (CO) within three (3) calendar days following any change.

5.3 Recognized Holidays: The Contractor is not required to perform service on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.4 Place of Performance: The primary place of performance will be at the Contractor’s facilities. It is preferred that the work shall be performed within 50 miles of the National Capital Region.

5.5 Security Requirements: Unless stated elsewhere, all Contractor personnel handling Secret material under this contract must have and maintain a final Secret security clearance. The security requirements are in accordance with the attached DD Form 254 which will be provided to the Contractor upon award of the contract. The Contractor shall comply with all security policies and procedures that apply to DoD and DTIC.

The Contractor shall be required to submit a DD Form 1540, Registration for Scientific and Technical Information Services, to DTIC in accordance with the National Security Program (NISPOM). The Contractor shall provide a complete DD1540 upon award. All Contractor personnel working on this task order must be US citizens. In addition, Contractor personnel working on this task order shall be fluent in the English language as exemplified in their written and verbal skills. In addition, all individuals shall be subject to a screening process which includes a criminal background check, drug screening, previous employment verification and proof of U.S. citizenship in accordance with FAR clause 52.222-54.

5.6 Facility Clearance: In line with the Contract’s DD Form 254, the Contractor shall possess and maintain a Secret facility clearance from the Defense Security Service.

5.7 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, material, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.8 Post Award Orientation/Periodic Progress Meetings: The Contractor agrees to attend any Post Award Orientation convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5 within ten (10) calendar days of contract award. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO/COR will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues within five (5) calendar days. These meetings shall be at no additional cost to the Government.

5.9 Contracting Officer’s Representative (COR): The COR will be identified by separate COR Designation Letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government Furnished Property, and provide site entry of Contractor personnel at the Government location as necessary. The COR Designation Letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting contract.

5.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

5.11 Contractor Travel: Travel is not anticipated on this task, however, if required, Contractor travel will be performed in accordance with Joint Travel Regulations (JTR). If travel is required, it shall be approved by the COR in writing prior to actual travel. Proposed travel costs shall be included as a separate line item in the Contractor’s Firm Fixed Price quotation, and shall be in accordance with the JTR. Payment for travel shall be on a reimbursable basis.

5.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract in accordance with DFARS 252.227-7015. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

5.13 Transition-In Plan: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the thirty (30) calendar day transition-in/transition-out periods. During the transition-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. During transition-in, the Contractor shall coordinate with the current Data Warehouse Contractor to inventory, pack, transport, unpack, catalog, and shelve the materials at a secure storage facility which shall be located within 50 miles of the National Capital Region.

5.13.1 The Contractor shall identify points of contact (POCs) for liaison between the Government and other contracted industry partners to ensure a proper and orderly transition and transfer of services and assets between the parties cited.

5.13.2 The Contractor shall ensure minimum disruption to vital Government business. The Contractor shall ensure that there shall be no service degradation during transition.

5.13.3 The Contractor shall establish an overview of the transition efforts and describe the activities to transition, which shall include a schedule with milestones by activity.

5.13.4 The Contractor shall obtain transition knowledge and information regarding risk or problem areas from Government personnel and the current Data Warehouse Contractor.

5.14 Transition-Out Plan: The Contractor shall develop and execute a Transition-Out Plan that shall facilitate the accomplishment of a seamless transition from the Contractor to the Successor Contractor and Federal personnel at the expiration of the contract. During the transition-out period, the Contractor shall work with the Successor Contractor in order to commence full performance of services on the contract expiration date, minimize any decreases in productivity, and prevent possible negative impacts on additional services. The Contractor shall provide the underlying catalog data in a format capable of being read by a variety of Library Services Platforms, e.g., Worldshare from OCLC, Alma from ExLibris, Intota from Serials Solutions, Sierra from Innovative, Bibliovation from PTFS, or Kuali from Kuali OLE.

The transition-out period will be for a period of thirty (30) calendar days. The transition-out period shall not interfere with the production efforts of current contract personnel. The Contractor shall provide a Transition-Out Plan no later than (NLT) sixty (60) calendar days prior to expiration of the contract.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 MICROFORM. Microfilm and microfiche.

2.1.76. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AD Acquisitions Directorate CO Contracting Officer COR Contracting Officer’s Representative DACA Days After Contract Award DD Form 1540 Registration for Scientific and Technical Information Services

DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DSIAC Defense Systems Information Analysis Center DSS Defense Security Services DoD Department of Defense DTIC Defense Technical Information Center FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFI Government Furnished Information GFP Government Furnished Property IAC Information Analysis Center IAW In Accordance With JTR Joint Travel Regulations MSR Monthly Status Report NLT No Later Than ODC Other Direct Costs OPT. Optional Digitize Unclassified & On Demand (CLIN nnn5 series) PAO Post Award Orientation PM Project Manager/Program Manager POC Point of Contact POP Period of Performance PPQ Past Performance Questionnaire PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STI Scientific and Technical Information TAT Technical Area Tasks WHS Washington Headquarters Services

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

3.2 Secret Facility Clearance: The STI storage facility used for storage of classified materials shall be approved for storage of information at the DoD SECRET clearance level. Storage facilities used for storage of unclassified STI are not required to be approved for SECRET clearance. No classified metadata shall be stored by the Contractor in its information technology systems (i.e., the Contractor's catalog database used for electronically storing STI metadata) nor shall classified information, including metadata, be electronically transmitted by the Contractor under this contract. Storage containers, packing, labeling and shipment of classified STI shall be in accordance with DoD Manual 5200.01, “DoD Information Security Program Manual," February 2012. The data warehouse facility shall have intrusion detection and alarm systems installed that activate and notify Contractor security personnel and/or the Contractor Project Manager, and local law enforcement, in the event of an unauthorized intrusion. All entrances and windows to the facility shall be locked/secured at all times. The facility shall have physical access controls and procedures in place to ensure that STI materials cannot be physically removed or otherwise accessed by unauthorized personnel.

The facility shall have active fire detection and suppression systems. The Contractor shall prepare and deliver a Facility Security Plan within twenty-one (21) calendar days of contract award that addresses and demonstrates the Contractor's compliance with the requirements above and its approach and procedures for maintaining compliance with the Plan throughout the duration of the contract. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Security Service. The DD Form 254 is provided as an attachment.

3.3. Materials: N/A

3.4. Equipment: Recommended but not required:

- nextScan Flexscan 400, ScanPro 200 desktop: Microform Scanners

- Kodak i5200: Paper Scanners

- LuraDocument PDF Compressor: OCR Compression

- Kodak Ngenuity 9125: High Speed Paper Scanning

- Fijusitu fi-6800: High Speed Paper Scanning

- Kodak i420 Flatbed Scanner: Flatbed scanner for fragile items

- Epson Perfection V700 photo and negative strip scanner: Photo/Negative Scanner

- Contex HD5450 54’ Color Scanner: Scanner for miscellaneous oversized documents

- Zeustchel OS 10000: Large size format scanner with book cradle

- Zeustchel OS 5000: Mid size format scanner with book cradle

- Zeustchel OS 16000: Large size format scanner with book cradle

- Eclipse 400 w/Nextstar Plus: High Speed Microfilm Scanning

- Mekel Mach VII: High Speed Microfiche Scanning

- Mekel C400: High Speed Aperture Card Scanning

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS:

4.1. Basic Services: The Contractor shall inventory, pack, transport, unpack, catalog, and store STI, in the form of hardcopy and microform media; scan/digitize records in bulk; scan/digitize records on demand; transmit STI in addition to its corresponding metadata; provide data warehousing (storage and safeguarding) functions; and provide document destruction.

4.2. The Contractor shall:

4.2.1 Initiate and lead coordination with the current Data Warehouse Contractor to inventory, pack, and transport the STI, which will be relocated to the new Contractor’s facility. The new Contractor shall be responsible for inventorying, packing, and transporting the STI. The new Contractor shall choose coordination methods and approaches it deems optimal and necessary, which may include telephone conferences, site visits, email etc.

4.2.2 As part of the inventorying and cataloging activity, the Contractor shall cross-check the material's…