A23_Draft_RFQ_HQ0034-17-R-0276.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003417R0276 06-Sep-2017

b. TELEPHONE NUMBER

703-545-3045

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 19 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIC DARBY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

7171DWAC70533000

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 910

ARLINGTON VA 22202-3909

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0157 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

OSD AT&L DEFENSE SCIENCE BOARD

DEBRA ROSE

3140 DEFENSE PENTAGON, ROOM 3B888A

WASHINGTON DC 20301-3140

TEL: (703) 571-0084 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

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42b. RECEIVED AT (Location)

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STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0001 Lot Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science Board Summer Study as described in the PWS

PURCHASE REQUEST NUMBER: 7171DWAC70533000

TOT ESTIMATED PRICE

CEILING PRICE

UNIT UNIT PRICE AMOUNT

0002 Lot OPTION Additional Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Lot Travel

T&M All travel must have prior approval in writing from the COR if reimbursement wil be sought. All travel for this contract must be in accordance with FAR 31.205-46. Local travel in the National Capital Region is not reimbursable

0004 5,620 Lot Other Direct Costs/Materials

T&M This SubCLIN is to be billed for material, equipment, supplies and Other Direct Cost for this requirement includes but not limited to: editing, printing, computers/laptops, meeting supplies, CD's Books and publishing of the monthly progres reports, and final reports.

UNIT UNIT PRICE AMOUNT

1001 Lot OPTION Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

UNIT UNIT PRICE AMOUNT

1002 Lot OPTION Additional Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

1003 45,680 Lot OPTION Travel

T&M All travel must have prior approval in writing from the COR if reimbursement wil be sought. All travel for this contract must be in accordance with FAR

1004 5,620 Lot OPTION Other Direct Costs/Materials

T&M This SubCLIN is to be billed for material, equipment, supplies and Other Direct Cost for this requirement includes but not limited to: editing, printing, computers/laptops, meeting supplies, CD's Books and publishing of the monthly

UNIT UNIT PRICE AMOUNT

2001 Lot OPTION Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

UNIT UNIT PRICE AMOUNT

2002 Lot OPTION Additional Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

2003 45,680 Lot OPTION Travel

T&M All travel must have prior approval in writing from the COR if reimbursement wil be sought. All travel for this contract must be in accordance with FAR

UNIT UNIT PRICE AMOUNT

2004 5,620 Lot OPTION Other Direct Costs/Materials

T&M This SubCLIN is to be billed for material, equipment, supplies and Other Direct Cost for this requirement includes but not limited to: editing, printing, computers/laptops, meeting supplies, CD's Books and publishing of the monthly

UNIT UNIT PRICE AMOUNT

3001 Lot OPTION Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

UNIT UNIT PRICE AMOUNT

3002 Lot OPTION Additional Task Force Support

LH

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Defense Science

3003 45,680 Lot OPTION Travel

T&M All travel must have prior approval in writing from the COR if reimbursement wil be sought. All travel for this contract must be in accordance with FAR

UNIT UNIT PRICE AMOUNT

3004 5,620 Lot OPTION Other Direct Costs/Materials

T&M This SubCLIN is to be billed for material, equipment, supplies and Other Direct Cost for this requirement includes but not limited to: editing, printing, computers/laptops, meeting supplies, CD's Books and publishing of the monthly

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DEFENSE SCIENCE BOARD

SUMMER STUDY

August 30, 2017

1. General Information :

1.1 This is a non-personnel service contract providing Support Services for the Defense Science Board. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 The Defense Science Board (henceforth referred to as DSB or the “Board”) was established in 1956 as a discretionary Board under the provisions of the Federal Advisory Committee Act of 1972 (5 U.S.C., Appendix, as amended) and 41 C.F.R. § 102-3.50(d)). The Board provides independent advice and recommendations on matters relating to the Department of Defense's (DoD) scientific and technical enterprise. The Board supports the Secretary of Defense; the Deputy Secretary of Defense; the Under Secretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)); the Chairman of the Joint Chiefs of Staff; and, as requested, other Office of the Secretary of Defense Principal Staff Assistants; the Secretaries of the Military Departments; and the Commanders of the Combatant Commands independent advice and recommendations on science, technology, manufacturing, acquisition process, and other matters of special interest to the DoD. The DSB Office, as government staff in the Office of the USD (AT&L), assists the Board in accomplishing its missions.

1.4 This requirement requires the contractor to provide in-depth knowledge of analytical and administrative support services to support the DSB Summer Study operations as well as the internal operations of the DSB Office and the Board. The contractor shall provide off-site support and on-site support for routine and unforeseen events and requirements as directed by the contracting authority. The number, type, and essential skills for contractor personnel shall be dictated by the nature of the tasks in each task area. Task requirements will be in direct support of the DSB Office in support of the summer study mission and functions of the Board. The contractor shall provide sufficient long-term personnel during normal operations and be capable of providing short-term surge personnel during special situations to accomplish the requirements specified in this document. The contractor shall efficiently and effectively manage the performance under this contract to ensure all the necessary technical, business, and administrative planning; organizing; managing; coordinating and tracking (e.g., schedule, and deliverables); performance management; data management, and subcontract management required to perform all activities successfully as required by this PWS. The contractor shall be prepared to provide personnel on-site (e.g., in the Pentagon and other National Capital Region sites) to provide extensive reach-back capability for analysis, workload surge requirements, and other necessary support.

1.5 The overall objectives of this acquisition are procurement of professional analytical and administrative support services to include the tasks of planning, preparation, execution, administrative support, logistics, documentation, and conclusion for the annual DSB Summer Study Subcommittee(s), also called Task Force(s), meetings and conferences to support the DSB. The contractor shall provide high quality analytical, planning, administrative, and logistical resources to support mission requirements.

2. Scope: The Contractor shall provide a full range of support to meet DSB requirements.

2.1 The DSB is notionally expected to conduct a minimum of one (1) and maximum of two (2) focused studies per year, titled ‘DSB Summer Study’ Subcommittee/Task Force (short name DSB SS TF), which addresses topical areas as stated above, but are executed on a specified timeline. The total performance effort is fifteen (15) months divided as follows: three months preparation; eight months of meetings culminating in an final outbrief DoD Senior Leadership, and four months of writing and publishing a final report. The DSB SS TF is composed of designated Members drawn from the core DSB, members of the Private Sectors who are brought on as Special Government Employees, Government Employees, and Contractor staff. The Summer Study size generally will not exceed eighty (80) personnel.

2.2 The DSB SS TF will typically need a total of seven (7), two-day meetings. The purpose of these meetings is to gather information as a basis for the DSB Summer Study findings and recommendations. A portion of each meeting may be set aside to discuss preliminary findings and recommendations. For planning purposes the meetings will occur monthly, although occasionally the meetings may be more frequent. A meeting of the entire the DSB SS TF is referred to as a plenary session. As explained below, the DSB SS TF may organize into approximately six (6) panels of approximately equal size to conduct concentrated analysis as part of its operations.

2.3 It is anticipated that the DSB SS TF will have a need for a total of Fourteen (14) meeting days and a two-week continuous meeting period as discussed below. For initial planning purposes, plenary and panel meetings will occur monthly. During some months the DSB SS TF plenary and/or its panels may meet more often than once per month. The purpose of these meetings is to gather information which supports the DSB SS TF in developing its findings and recommendations. A portion of each meeting may be set aside to discuss preliminary findings and recommendations.

2.3.1 The Fourteen (14) meeting days required above (plenary and panel) may be used in any number of combinations. For example, panel – plenary – panel, plenary – plenary – panel, plenary – plenary, plenary – panel, panel-panel, etc. Some panel meeting dates may occur separately from a plenary meeting. Multiple panels may meet on the same day. Occasionally the panels may combine to hear the same briefing. Panels that combine to hear the same briefing may or may not stay together the entire day. The decision to stay together the rest of the day or separate will be known prior to the briefing day. At this time, the first plenary meeting is scheduled for January 2018, actual date TBD.

2.3.2 Two-week continuous meeting period. The two-week long meeting period is Twelve (12) consecutive days long. Location is TBD, but for planning purposes the DSB will meet at the Beckman Center in Irvine, California. It is tentatively scheduled for 30 Jul – 10 August 2018. The contractor is NOT responsible for obtaining meeting space or providing facility admin support. The DSB SS TF will spend significant portions of time split into panels and will come together to meet in a plenary session as required. This session is a capstone session and is expected to produce an interim or final report/brief. A significant amount of work during week two involves converting written and oral ideas to briefing slides, providing graphics support (creating and/or inserting pictures, graphs and drawings into briefing slides) and assisting the panels/members in writing the report.

2.4 The DSB SS TF is expected to meet in ‘Closed Session’ by FACA definition and receive classified briefings up to the Top Secret/Sensitive Compartmented Information level. The Government requires access to a Contractor-provided Sensitive Compartmented Information Facility (SCIF) to hold Subcommittee meetings

3. General Contractor Responsibilities:

The Contractor shall, as an independent contractor, and not as an agent of the Government, furnish all management, labor, tools, supplies, and materials (except as provided by the Government) necessary to perform the requirements contained herein. The Contractor shall obtain Government approval prior to contractor use of contractor provided hardware and software in the performance of this work. Hardware, Commercial Off-the-Shelf (COTS) software, custom-developed software, and data provided during the execution of this contract shall become property of the Government at the end of the contract.

3.1 The Contractor shall deliver and maintain a document describing the Contractor’s organization including the management structure, points of contact, and support teams to carry out requirements and tasks detailed in this task order.

3.2 The Contractor shall participate in authorized meetings within the National Capital Region NCR; prepare and present written and oral briefings on progress of work, as requested by the Government.

3.3 The Contractor shall adhere to the Government’s personnel “in and out” processing procedures.

3.4 The Contractor shall provide reports to the Government on contract performance including but not limited to: performance measures demonstrating performance to established service levels, risks and mitigations, major accomplishments, shortfalls, and future activities.

3.4.1 The Contractor shall submit a Comprehensive Management Plan describing the technical approach, organizational resources, and management controls to be employed to meet the performance and schedule requirements for a DSB SS TF study effort. The Project Management Plan shall detail the products, methods for developing the products, allocation of staff and other resources necessary to produce the products, and a revised timeline for producing the products, if necessary. The COR shall receive the revised Project Management Plan in both hard copy and electronic form, normally Microsoft Word. Based on the Project Management Plan, the Contracting Officers Representative (COR) will provide approval to move forward on activities planned. The contractor shall request prior approval on all activities not included in the plan or any modifications to the plan after approval has been given (draft with numbered pages is due 30 working days after orientation meeting).

3.4.2 The plan shall include but is not limited to the following:

Summary of progress and activities accomplished for all Tasks.

Progress and activities projected to include a breakout of hours, travel, and required materiel.

Identified and/or anticipated risks or difficulties in upcoming tasks, schedules, or deliverables.

Plan to implement an integrated team approach for delivery of services and method for overall management of sub-contractors.

3.5 Upon Government approval, the Contractor shall implement plans and procedures, and address discrepancies through the Contractor’s Quality Control Management procedures.

3.5.1 A review related to the Contract Management Plan shall be conducted twice a year at a time agreed between the Contractor and Government. Attendees shall include Contractor representatives, the COR, and DSB Office representatives. The meeting shall be held at either the contractor facility or Government office location. At the meeting, the Plan and program status shall be briefed by the Contractor.

4 Requirements/Tasks:

4. 1 Task 1: Management of Analytical and Administrative Support Services to DSB: The Contractor shall provide Sensitive Compartmented Information Facility (SCIF) to host summer study meetings, security, and administrative support as follows:

4.1.1 In fulfillment of this effort, the Contractor shall provide meeting facilities and locations adequate to support the DSB Summer Study Subcommittee meetings and conferences. The facility must be large enough to hold a meeting as specified in specific tasks, but for planning purposes use 75 total persons.

These facilities should be in close proximity (within four blocks) to Metrorail stations in the Washington, DC area and in acceptable areas appropriate to the health, welfare, safety and security of the SUMMER STUDY members as approved by the Government. A list of Metrorail stations can be accessed at http://www.wmata.com/rail/stations.cfm.

4 .1.2 Determine and enforce facility security and attendee clearance requirements for meetings. Ensure meeting facilities properly support the classification levels of briefings to be received and discussion that may follow. Prior to the meetings, request and verify proper clearances for all attendees, and then http://www.wmata.com/rail/stations.cfm maintain the security clearance information for the Period of Performance. The Government expects that no properly cleared individual with a validated need to know will be prevented from attending meetings.

Storage of TS/SCI information will occur at the contractor facility as well as the government facility as directed by the COR. See DD254 for more information.

4.1.3 Unless meeting dates are provided by the Government (DSB Office), coordinate meeting dates with summer study leadership and obtain Government (DSB Office) approval for the proposed dates and locations.

4.1.4 Unless the meeting content is specified by the Government, coordinate briefings and discussion participants with the SUMMER STUDY leadership and Executive Secretary to build an agenda productive to the TOR.

4.1.5 Coordinate on-site working lunches, for a charge to the members, as required by SUMMER STUDY leadership. Contractor should keep lunch prices at or below Government per diem rates, while maintaining quality appropriate to the health and welfare of the SUMMER STUDY members.

4.1.6 Provide the SUMMER STUDY with information on meeting dates, location, agenda and ancillary logistics not less than one month prior to the meeting with final details provided one week prior to the meeting.

4.1.7 Provide and maintain a minimum of four (4) classified laptops at the SECRET Collateral level and one

(1) classified laptop at the TOP SECRET//SCI level. These laptops will be utilized by DSB SS TF members to prepare classified briefings and reports during study meetings. This equipment can be Government Furnished, if necessary. The contractor may be required to courier these laptops to and from meeting locations as directed by the Government.

4.2 Task 2: Preparatory and Repository Services - The Contractor shall be responsible for the following at the direction of the Government.

4.2.1 Technical Report: the Contractor shall deliver a technical report in which they:

(1) Conduct archival analysis of previous DSB studies and assessments relevant to DSB SS TF deliberations.

(2) Research public and private sources for data relevant to the DSB SS TF. Recommend and provide copies of previous research for review by DSB SS TF members.

(3) Make recommendations as to relevancy of previous research.

4.2.2 Analytical Report: the Contractor shall deliver an analytical report in which they:

(1) Identify key issues of previous DSB and similar studies.

(2) Identify those issues that have historical precedent, and determine relevancy to current study.

(3) Conduct qualitative and/or quantitative analysis on key issues. This includes short-term, quick responses and long-term analysis of key issues.

4.2.3 Relevant Studies Report: the Contractor shall deliver a relevant studies report in which they:

(1) Summarize findings and recommendations of previous relevant studies.

(2) Evaluate the implementation success of the various recommendations made by each study.

(3) Research to determine systemic cause of failure of any implementation.

4.2.4 Point Papers, Issue Papers, and Summary of Comments: the Contractor shall:

(1) Prepare point papers for use by the DSB SS TF and DSB Office.

(2) Provide issues papers to DSB SS TF members soliciting comments as directed by the Chairperson(s) of the study.

(3) Coordinate and consolidate members’ responses, and provide a summary of comments to the DSB SS TF Chairperson(s) and DSB Office.

4.2.5 Lessons Learned Report: the Contractor shall deliver a lessons learned report which shall:

(1) Explain how the experiences and lessons learned from the support of a DSB SS TF can be leveraged to improve the support of future DSB SS TF.

4.2.6 DSB SS TF Membership: the Contractor shall coordinate Special Government Employee (SGE) and Regular Government Employee (RGE) membership appointments, at the discretion of the DSB Office.

The Contractor shall:

(1) Request, collect, review for accuracy and completeness, process, and assist with SGE and RGE paperwork with the objective of successful membership appointments and renewals, when necessary.

(2) Communicate with the DSB SS TF members, ensuring coordination amongst DoD offices and compliance with FACA guidance.

4.3 Task 3: Facilitation of DSB SS TF Deliberations: - The Contractor shall be responsible for the following at the direction of the Government.

4.3.1 Plan of Action and Milestones, and Calendar of Events. The contractor shall:

(1) Prepare a plan of action and milestones for the DSB SS TF study.

(2) Recommend methodologies/plan of action for execution of the DSB SS TF.

(3) Determine critical dates and milestones.

(4) Provide a calendar of events for the DSB SS TF.

4.3.2 Administrative Support, Travel, Security, and Facilities. The contractor shall:

(1) Provide administrative and logistics support, and event planning for all DSB SS TF meetings.

(2) Provide meeting facilities and locations adequate to conduct meetings.

(3) Coordinate—unless provided by the Government—the DSB SS TF meeting dates with members of the Subcommittee, request DSB Office approval for the proposed dates, and communicate approved dates to the Subcommittee.

(4) Provide DSB SS TF members with information on meeting location(s), dates, administrative and logistics, security, agenda, and other pertinent matters.

(5) Determine security requirement for meetings.

(6) Request proper clearances for attendees. The Government expects the contractor to request proper clearances for attendees prior to the meetings.

(7) Maintain security clearance information. The Government expects the contractor to maintain clearance information for attendees prior to the meetings.

(8) Ensure proper clearances are on hand prior to the meetings. The Government expects that no properly cleared individual with a validated need to know will be prevented from attending a meeting.

(9) Provide and maintain a minimum of four (4) classified laptops at the SECRET Collateral level and one (1) classified laptop at the TOP SECRET//SCI level. These laptops will be utilized by DSB SS TF members to prepare classified briefings and reports during study meetings. This equipment can be Government Furnished, if necessary. The contractor may be required to courier these laptops to and from meeting locations as directed by the Government.

4.3.3 Meeting Agendas and Documentation. The contractor shall:

(1) Coordinate and prepare meeting agendas and report outlines.

(2) Coordinate relevant briefings for DSB SS TF members.

(3) Provide meeting agendas to DSB SS TF members and the DSB Office at least three (3) working days prior to any meeting.

(4) Prepare minutes of DSB SS TF meetings and gain approval by DSB SS TF Chairperson(s). Minutes must be approved by the DSB SS TF Chairperson(s) and delivered to the DSB Office as a scanned PDF document no later than sixty (60) calendar days after the conclusion of each DSB SS TF meeting date, and within the contract performance period.

(5) Ensure that all material which is provided to the DSB SS TF is properly marked, sourced, and dated.

This applies to markings and sources for all classification levels. Contractor shall maintain full awareness on this topic during DSB SS TF meetings and be prepared to conduct a security classification review in support of the members and the Executive Secretary (ies). Contractor shall ensure all classified notes, working files, reports, etc. are properly annotated with the appropriate classification level and source data for incorporation into future briefings, reports, and products.

4.3.4 Meeting Execution and Management. The contractor shall:

(1) Facilitate communications among DSB SS TF members, Government Advisors, and invited guests and speakers. Managing communications for meetings shall include collecting resume and contact information of all persons, disseminating questions and answers among all interested parties, and archiving records into a library (per Section 5.2.5.5.).

(2) Ensure DSB SS TF members, Government Advisors, and invited guests and speakers are informed of DSB SS TF meetings, procedures, FACA guidelines, and provide information pertinent to their respective roles with the DSB SS TF.

(3) Synthesize comments, opinions, advice, and inputs (both oral and written) from DSB members into professional, coherent, written reports and/or presentations.

(4) Abide by Applicable Publications (Current Editions). The Contractor must abide by all applicable regulations, publication, manuals, and local policies and procedures

(5) Abide by DoD 5400.11 and DoD Privacy Policy

(6) Comply with Section 508

A. Contractor shall comply with Section 508 of the Rehabilitation Act of 1973 and support the Government to ensure compliance with Section 508 throughout the development and implementation of this requirement B. Contractor shall assist and support the requirement so when Federal agencies develop, procure, maintain, or use electronic information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency.

C. Contractor shall also assist and support the requirement from Section 508 that requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

D. Contractor shall ensure its supervisors/managers are familiar with Section 508 information at http://www.section508.gov/index.cfm?FuseAction=Content&ID=12 and http://www.access-board.gov/508.htm.

4.3.5 Library: The library serves as an information repository for the DSB SS TF. The library should contain both electronic and hard copies of information. The contractor shall:

(1) Collect and maintain pertinent information while the DSB SS TF is in existence.

(2) Maintain a DSB SS TF library to include, but not limited to: issue papers, draft reports, substantive communications between members, and briefings to members, information presented to and shared by members of the study, meeting minutes, report summaries, and final reports of information not posted on DSB website.

(3) Identify books or other written material(s) of a scientific nature directly related to the study, and as directed by the DSB Office staff purchase said material to support the DSB SS TF in the specifics of the study. Material is categorized in ODC’s.

(4) Deliver the library to the DSB within 15 days of the completion of the DSB SS TF study.

4.3.6 Meals. The Contractor shall:

(1) Coordinate on-site working lunches, for a charge to the attendees, as required by DSB SS TF.

(2) Keep lunch prices at or below Government per diem rates, for DSB SS TF members eligible to receive per diem, while maintaining quality appropriate to the health and welfare of the DSB SS TF members.

4.3.7 CD/DVD. The Contractor shall:

(1) Prepare a CD containing all material presented at each meeting for each member and provide a copy to the DSB Office. Electronic format delivery is acceptable. CDs/DVDs shall be provided by the Contractor and are included in the ODC’s.

(2) Produce one CD/DVD containing all unclassified material presented to the DSB SS TF, meeting announcements, signed minutes, generated briefings, and Final Report. The Final Report shall be provided as an official recorded copy to the DSB Office.

4.4 Task 4: Preparation of DSB SS TF Briefings and Final Report: - The contractor shall be responsible for the following at the direction of the Government.

4.4.1 Issue Draft Report & Interim Briefings, and other reports, as required. The Contractor shall:

(1) Prepare DSB SS TF interim briefings as directed by the DSB SS TF Chairperson(s), in the format desired. The DSB SS TF members are responsible for developing the substantive content of the briefing.

The DSB SS TF Chairperson(s) may gather the DSB SS TF members at the contractor facility (subject to METRO access requirement above) in briefing generation sessions to support this activity.

(2) Prepare DSB SS TF interim reports as directed by the DSB SS TF Chairperson(s). The DSB SS TF members are responsible for developing the substantive content of the report. The DSB SS TF Chairperson(s) may gather the DSB SS TF members at the contractor facility in report writing sessions to support this activity. Provide adequate copies to support briefing. For planning purposes, the first interim report shall be 50 pages.

(3) Summarize results of briefings and reports, and disseminate to members and DSB Office.

4.4.2 Prepare Final DSB SS TF Report. The Contractor shall:

(1) Prepare DSB SS TF final report. The DSB SS TF Chairperson(s) may gather the DSB SS TF members at the contractor facility in report writing sessions to support this activity. The DSB SS TF members are responsible for developing the substantive content of the report.

(2) Prepare reports in the format as directed by the DSB SS TF Chairperson(s). For planning purposes, the report shall be 150 pages. Significant editing, content enhancement, consolidation, and formatting may be involved in the preparation of the report.

(3) Include in the report a cover, transmittal memos, table of contents, executive summary, report findings and recommendations, Terms of Reference, and Subcommittee membership list.

(4) The final report may consist of a classified and an unclassified version. At a minimum, there shall be an unclassified version of the final report.

(5) Provide a publication-ready PDF file of final report to the DSB Office for printing and/or publishing to the DSB website. The contractor shall provide the final report to DSB within thirty (30) days of receipt from the DSB SS TF Chairperson(s), and within the contract performance date.

4.5 Task 5: Deliverables and schedule:

4.5.1 In fulfillment of this effort, the contractor shall provide the deliverables in accordance with the Delivery

Table below. All deliverables shall be submitted to the COR, unless otherwise agreed upon. Unless otherwise specified, the Government will have a maximum of ten (10) working days from the day a draft deliverable item is received to review the document, provide comments back to the Contractor, and approve or disapprove the deliverable(s). The Contractor shall also have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be workdays unless otherwise specified.

4.5.2 Orientation Briefing: Within twenty (20) working days of award, the contractor shall conduct an orientation briefing for the Government. The Government does not want an elaborate orientation briefing nor does it expect the Contractor to expend significant resources in preparation for this briefing. The intent of the briefing is to initiate the communication process between the Government and contractor by introducing key personnel and explaining their roles, reviewing communication ground rules, and assuring a common understanding of subtask requirements and objectives. The Orientation Briefing shall be held at the Government's facility or another designated location at a date and time mutually agreed upon by both parties.

4.5.3 Monthly Status Report: Reporting requirements for the monthly status reports shall be outlined at the initial orientation meeting. These reports shall be due prior to the 10th of the month. It is expected that the reports include, but not be limited to:

(1) Program status to include objectives met, work completed, and work outstanding

(2) Notable achievements

(3) Issues or obstacles impeding progress and recommended solutions

(4) Status of deliverables/milestones

(5) Resource planning/status

(6) Topics or issues identified by the Government COR

(7) Description of work completed and plans for next month.

4.5.4 Monthly Financial Report: Reporting requirements for the financial reports shall be outlined at the initial Orientation meeting. Reports are not required if there is no DSB SS TF activity for that month, however an email to the Contracting Officer and COR stating that no work has been performed or expenses incurred will be acceptable. The report shall be due prior to the 10th of the month, provided to both the COR and the Contracting Officer. The reporting period shall be from the first day of the month to the final day of the month. It is expected that the reports include, but not be limited to:

(1) Budgeted total and budgeted monthly hours

(2) Actual hours expended for the reporting period by unit including breakdown by labor category and name. Actual hours should be further subdivided to reflect:

(a) Actual hours spent at a meeting

(b) Actual hours spent preparing for or following up on meeting activities

(c) Actual hours expended to date by task including breakdown by labor category and name – include all task totals

(d) Actual costs to date and for the reporting period (based on actual hours)

(e) Estimated Cost to Completion

(f) Estimated Cost at Completion

(g) Task/cost variances (for >10% variance include explanation/analysis) of ODC progress/costs

(3) Travel Expenses

(a) Current quarter travel budget predicted and actual expended

(b) Next quarter travel budget predicted and actual expended

4.5.5 Final Task Report: The contractor shall provide a final report, to the COR, at the conclusion of a DSB

SS TF study effort. The report shall summarize objectives achieved, significant issues, and problems and recommendations to improve the process in the future. The report is due no later than 10 days prior to the expiration date of the task.

4.6 Surge Support: Subject to the mutual agreement of the parties, the Government may add work on a firm fixed price basis within the overall scope of this order that is not already included in the price of performance under any contract line item herein. Such additional work includes, but is not limited to support unanticipated short term, time-sensitive projects. These requirements may result from changing directives, leadership or policies.

5 Administrative/Security Requirements:

5.1 Administrative Support and Coordination: At the discretion of the DSB Office, the Contractor shall provide admin support for the DSB SS TF and its members to include government employee processing and travel-related activity. Administrative tasks could include submitting, tracking, and responding to actions in the Correspondence and Task Management System (CATMS); conducting Records Management of DSB official records; coordinating the utilization of DSB SharePoint sites, websites, and network data storage systems; coordinating the posting, archiving, and sharing of DSB studies, reports, and products; and monitoring and managing of DSB office email mailboxes and calendars.

Contractor shall propose personnel who possess experience in Defense Travel System (DTS) as coordinators and/or administrators. Contractor shall maintain personnel training needs for systems such as CATMS and DTS. The Contractor shall assist the Government in making travel arrangements and voucher reimbursements for up to 75 DSB members, to include execution under the parameters of the DoD travel regulations. As directed, the Contractor shall manage and coordinate all required actions to support successful travel authorizations, travel modifications, vouchers, and management aspects.

Contractor shall communicate with and inform the Board members throughout the process of travel authorization and reimbursement. Contractor shall maintain traveler information; shall assign appropriate permission levels to official personnel and travelers; shall update DTS profiles as well as manage the administrative setup structure within DTS; and shall review and analyze accounting/ financial reports to determine implementation and compliance with policies and/or procedures as well as adherence to governing instructions/regulations. Contractor personnel for this effort must be capable of accessing and utilizing DTS, which requires having a Common Access Card (CAC). Refer to Government-furnished items in Section 3. On a quarterly basis, the Contractor shall provide reports related to travel and assist with travel forecasts, budgeting, and issue resolution.

5.2 Place of Performance: Performance shall take place in the National Capital Region (NCR.) Primary NCR office location will be in the Contractor Facility. Note: The (NCR) includes the Mark Center, District of Columbia and neighboring counties and cities of Maryland, including Charles, Frederick, Montgomery and Prince George’s counties, and Virginia, including Arlington, Loudon, Fairfax and Prince William counties.

The Contractor shall perform support services on-site (in Government work spaces) during NWH for the purposes of supporting customer requirements and the Contractor’s Corporate Offices; however other off-site locations are allowable work locations upon COR approval.

5.3 Hours of Operation/Performance: The Contractor is responsible for conducting business, between the primary hours of (0800-1700) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor coverage shall be provided during the core work hours (0800-1500).

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential. Contractor personnel may work within the hours prescribed and vary working times to accommodate day-to-day requirements.

Normal Working Hours(NWHs) 0800 to 1700

Recognized Holidays: The Contractor will normally observe all Federal Holidays. In the event a mission critical activity requires Contractor participation – the request shall be made in writing by the Government in advance of the Federal Holiday. Normal holiday observances include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s President Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.3.1 Presidential Inauguration Day (metropolitan DC area only) and any other day designated by

Federal Statute, Executive Order, and/or Presidential Proclamation. Or any other kind of administrative leave such as acts of God (i.e. hurricanes, snow storms, tornadoes, etc), Presidential funerals, or any other unexpected government closures.

5.3.2 When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government Agencies.

5.3.3 When the Government grants administrative leave to Government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the On-site Manager to the extent that the overall performance is not adversely impacted.

5.3.4 Contractor Travel: Government required travel will adhere to paragraph 5.8.5 below. Local travel within the NCR is not reimbursable.

5.3.5 Other Direct Costs: The Contractor shall seek COR/KO approval in advance of incurring any costs other than direct labor as required. Training requirements defined by the Government shall be reimbursed by the Government. Preapproved travel costs shall be reimbursed by the Government. A written Cost Estimate shall be provided to the COR as part of the coordination process. Approval shall be in writing.

Although not an exhaustive list, ODCs may include the following items: equipment rental (such as for copier, shredder, computer, printer, LCD’s, facsimile; audiovisual equipment, high-speed Internet connections; rigging); Meeting supplies; Wireless radios or communications; CDs and books; Copying;

Printing & Mailing; FedEx shipping (GSA Schedule); Storage and handling; Signage; Telephone usage;

additional requirement facility rental; and DSB members’ transportation costs in association with a DSB meeting or work.

5.3.6 Data Rights: The Government shall maintain unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, desk and / or training guides, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.3.7 Organizational Conflict of Interest (OCI): All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. "Offeror" as used in this solicitation section addressing OCIs shall include all vendors, prime and subcontractor, that have entered into a contractor teaming agreement in connection with a quote submission for this acquisition.

5.3.8 If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, or, if the Offeror is currently performing or anticipates performing any other work for the Government under any quote for any solicitation relating to the requirements for this contract, the Offeror shall include in its quote submission: (1) a statement identifying and describing the actual or potential OCI, and (2) a proposed OCI mitigation plan detailing the offeror's recommendation for how the potential OCI may be avoided, neutralized and/or mitigated. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the offeror may be excluded from consideration for award.

5.3.9 Applicable Documents:

The contractor shall ensure continuing adherence to generally accepted Government information technology policies and guidance applicable to the task order. This includes, but is not limited to, public laws, executive orders, directives, regulations, manuals, standards, memorandums, and instructions. The contractor shall comply with the appropriate DoD-approved programs, standards, and guidelines.

• DoD Issuances including directives, instructions publications and memorandums are listed at http://www.dtic.mil/whs/directives/

• DoD IA policies, procedures, directives, instructions, and manuals are listed at http://iase.disa.mil/policy-guidance/index.html

• United States Cyber Command (USCC) orders, directives, and IA vulnerability alerts are listed at https://www.jtfgno.mil

6 Required Key Personnel: See Section H2.

6.1 Other Support Personnel qualifications:

(a) Senior Analysts shall be highly capable of transferring ideas and concepts presented in briefings and DSB SS TF discussions into written documents and summary briefings, and should possess a minimum of a graduate degree and five years of work experience or years of experience may be substituted for a degree on a year-for-year of education basis.

(b) Junior Analysts shall be capable of transferring ideas and concepts presented in briefings and DSB

SS TF discussions to summary briefings and written documents, and should possess at a minimum of a four year college degree and two years of work experience or years of experience may be

(c) Graphics support personnel should possess a minimum of an associate’s degree and five years of work experience, or a bachelor’s degree and three years of experience or years of experience may be

(d) Meeting planners should possess an associate’s degree at a minimum or years of experience may be

6.2 The Contractor will identify and designate a single key position to act as the on-site representative for the team. The Contractor will also provide the name and contact information of the company contract representative who shall be responsible for performance of work and deliverables. This person shall act for the Contractor when the senior on-site representative is absent and shall be designated in writing. The http://www.dtic.mil/whs/directives/ http://iase.disa.mil/policy-guidance/index.html https://www.jtfgno.mil/ contract manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [0800 -1630], Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

7 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor will submit a Quality Control Plan (QCP) within 30 days after contract award to the Contracting Officer (KO) and Contracting Officer’s Representative (COR). Proposed changes to the QCP will be submitted within five working days thereafter. After receipt of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing, along with of any proposed change(s) to the QCP.

8 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).