SOW_Lapel_Pins.pdf

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The United States Vietnam War Commemoration

Statement of Work for Veteran Lapel Pins

31 August 2017

1.0 Scope. The United States of America Vietnam War Commemoration Program (the

Program) was established to commemorate the 50th anniversary of the Vietnam War. The

Program was established in 2008 and is expected to conclude in 2025. Objectives of the

Program include thanking and honoring Vietnam veterans and their families for their service and sacrifice, highlighting the service and contributions of the Armed Forces, Federal agencies, and other organizations in support of the Armed Forces, and paying tribute to the people of the

United States who made contributions on the home front. The Program envisions thousands of local groups and organizations taking part in the Commemoration activities. Approved entities will be officially designated as Commemorative Partners. As a part of meeting the overall objectives, the Program seeks to acquire commemorative lapel pins. These items will be presented and distributed to Commemorative Partners for presentation to veterans who served during the Vietnam War.

2.0 Items to be Produced. The Vietnam War Veteran Lapel Pin will be produced in accordance with the Specification Sheet (See Attachment 1). Hubs will be provided to the vendor to produce the die sets.

If requested, Adobe file formats will be sent to the successful bidder. All items procured under this order must be produced or manufactured in the United States by an organization which is certified by The Institute of Heraldry.

2.1 Veteran Lapel Pin Die Sets and First Articles. The vendor shall create four die sets from the hubs (front and back) provided by the Program. Each die set will include 20 sample lapel pins as first articles. Each die set will consist of the front and back dies and the 20 sample lapel pins. Dies will be for production in a progressive tool in order that large quantities may be quickly produced. Dies must be able to be fitted in commonly used production tools; dies must not be so unique that the producing manufacturer is the only one that can use them. When the first set of dies is complete, the manufacturer will produce 20 first articles of the lapel pins, including a butterfly clutch and packaged as described below. The first articles must match the description of the veteran lapel pin as presented in the specification sheet in Attachment 1. The

Program will also send two physical lapel pins to assist the manufacturer in matching the finish and appearance of the first articles.

The first articles will be evaluated and must be approved before production of the veteran lapel pins can begin. Once approved, the manufacturer must also produce the second set of dies and produce 20 first articles for evaluation by the Program. All die sets and 20 first articles produced

Page | 2 for this contract must be evaluated by the Program before they can be used in production of the lapel pins. Once the first articles are evaluated and accepted for all sets of dies created, the hubs used to create the dies are to be returned to the Commemoration. The dies become property of the United States of America Vietnam War Commemoration and will be shipped to the Program upon completion of the contract. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

2.2 Veteran Lapel Pins. Once the first articles described in 2.1 are complete and acceptable to the Program, the manufacturer will begin production. The lapel pins, with butterfly clutches, must be packaged as described in 3.0 Packaging. The Program requests 250,000 packaged veteran lapel pins according to the following production schedule. If a vendor can produce the items faster than the schedule below, they should detail their proposed delivery schedule in their proposal. Being able to provide the lapel pins on a faster schedule will be viewed favorably. If providing a faster delivery schedule, the vendor must adequately describe how they have the ability to produce and deliver on a faster schedule. Specific examples of past volumes and delivery schedules should be included in the proposal.

Shipment No. Quantity Due Date

1 25,000

21 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

2 25,000

28 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

3 25,000

35 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

4 25,000

42 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

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5 25,000

49 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

6 25,000

56 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

7 25,000

63 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

8 25,000

70 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

9 25,000

77 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

10 25,000

84 calendar days or less after first articles reviewed and accepted by the

Program in individual plastic boxes, with 100 units packaged to a box.

250,000 Total units shipped

3.0 Packaging. All items should be individually packaged in a hinged plastic box with a foam or cardboard insert to prevent damage. The top half of the plastic box must be clear so as to see the lapel pin face; the bottom half of the plastic box must be black. The plastic box should easily accommodate the length, width, and depth of the lapel pin with the butterfly clutch attached. The minimum interior measurement of the plastic box should be: 1.00 inch long, 1.00 inch wide, and 1.00 inch deep. Note: plastic hinged boxes that are slightly larger than these measurements will be acceptable. The lapel pin should be attached and centered on a black or

Page | 4 gray piece of foam or jewelers cardboard. The 20 first articles of lapel pins must be packaged as described in this section.

Individual packages of lapel pins in the hinged plastic box must be combined into a bulk package of 100 lapel pins to a box. Bulk packaging should also be done in a way that minimizes damage to the items and facilitates shipping. The bulk package of items should be clearly labeled as to contents and amount (e.g., 100 veteran lapel pins) without having to open the packaging.

4.0 Shipping. There are two shipping addresses used by the Program. For die sets, first articles, and correspondence, items will be sent to: The United States of America Vietnam War

Commemoration, 241 18th Street South, Suite 101, Arlington, VA 22202.

When the production phase is entered, shipments of the lapel pins will be sent to a warehouse:

The United States of America Vietnam War Commemoration, 5741 General Washington Drive, Alexandria, VA 22312. Shipping costs to this address must be shown separately. Shipping costs will not be evaluated in awarding the contract.

5.0 Artwork and Set-up Charges. Vendors must briefly describe the need for any one-time charges to produce the items including items such as artwork preparation, die preparation, and other items. Vendors should clearly specify and separately price different charges for necessary items not listed in this solicitation.

6.0 Quality Control. To ensure the quality of the products on this contract, all potential vendors must be a certified manufacturer by The Institute of Heraldry. The manufacturer agrees that all production and manufacturing for this contract shall meet or exceed the standards established by The Institute of Heraldry. As stated in 2.1, the manufacturer agrees to send twenty (20) first articles of the veteran lapel pin in a plastic box to the Program. When approved by the Program, the manufacturer may proceed with full production.

If defective items are produced, the manufacturer agrees to replace them with acceptable items at no additional costs to the Program. All items produced for this effort must be manufactured or produced within the United States.

7.0 Licensing and Rights. The logo and images of the Vietnam War Commemoration are the sole and exclusive property of the United States of America government. Thus, vendors do not have the right to license the logo and images of the Commemoration, nor do vendors have the right to produce items with the logo and images of the Commemoration and, in turn, sell or provide these items to any other group other than the Program, unless approved by the Program.

The Program intends to control and protect its images that can be produced for lapel pins and other items. Thus, dies (whether rejected or accepted) or similar items must be returned to the

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Program as described in section 2.1. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

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Bid Table

CLIN SOW Ref Description Quantity Unit Price Total

0001 2.1 Veteran lapel pin die set for progressive tool

0002 2.2 Veteran lapel pin with butterfly clutch 250,000

0003 3.0 Plastic, hinged box with foam inserts 250,000

0004 4.0 Shipments of lapel pins 10

0005 5.0 Artwork/Set-Up 1

Total all costs

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ATTACHMENT 1

30 January 2015

DETAIL SPECIFICATION SHEET

Vietnam War Veteran Lapel Pin

The requirements for acquiring the product described herein shall consist of this specification sheet and the issue of MIL-DTL-11484G.

OBVERSE REVERSE

MATERIAL: Red Brass 85/15 (UNS Alloy No. C-230)

FINISH: Epoxy resin, Brass, Oxidized, Buffed Relieved and shall match the Institute of Heraldry (TIOH) Metal Finish Chip Number 4.

DIMENSIONS:

DIAMETER: 7/8 inch (REF)

THICKNESS: 0.0785 + .010 inch

ATTACHING DEVICE:

1. The attaching device shall be a 5/16 inch prong with pick and wing type clutch.

2. The prong will be centered on the vertical and horizontal center lines, on the reverse side and fused or soldered to the lapel button.

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EPOXY: Epoxy resin shall be applied to the Lapel Pin as indicated above, and shall match TIOH Hard Enamel Color Chip Number 20 (blue). Hard cloisonné enamel may be used in lieu of epoxy.

NOTES:

1: The term (REF) refers to the measurements taken from the Government furnished hub or die.

2: A hub and die have been created for the reverse side and will be provided along with the hub and die for the obverse side.

Custodian Vietnam War Commemoration

Preparing activity Vietnam War Commemoration

Review activity Vietnam War Commemoration