Honeywell SSA and upgrade SOW.docx

Statement of Work for PAIHS Phoenix Area Honeywell SSA and Updates

1. BACKGROUND

Four Phoenix Area IHS (PAIHS) service units have Honeywell security systems installed that are now in need of upgrade. The current software versions are no longer supported by Honeywell. These systems are a critical tool for maintaining physical security for the building and high risk areas within the building.

2. Scope of Work – Contractor shall provide Software Support Agreements (SSA) and all database upgrades necessary to perform system upgrades to most current operating version for the equipment listed below at the following service units –

· Phoenix Indian Medical Center (PIMC)

· MaxPro 32 channel NVR

· WINPAK ProEd

· Hopi Health Care Center (HHHCC)

· Maxpro 32 Channel NVR

· Maxpro 48 Channel NVR

· WINPAK ProEd

· Parker Indian Health Center (PIHC)

· Maxpro 32 Channel NVR

· Maxpro 48 Channel NVR

· WINPAK ProEd

· Peach Springs Health Center (PSHCC)

· Maxpro 32 Channel NVR

· Maxpro 16 Channel NVR

i. WINPAK ProEd

a. Develop and maintain files containing complete documentation of all project actions from initial development through project completion including evaluations, plans specifications testing, as-built drawings, photographs and final reports.

b. Provide written analysis of work performed by government or tribal employees.

c. The Contractor shall provide all basic tools necessary to perform the duties. The Government will provide any required specialized tools and equipment.

d. The Contractor shall follow established written guidelines and procedures (design standards, standard specifications, programmatic policies and regulations).

3. WORK HOURS

All site work shall be performed during normal duty hours which are 8:00 am to 5:00 pm, Monday through Friday. No on-site work shall be permitted outside normal duty hours or on Federal Holidays. Any deviation from these hours must be requested by the contractor 48 hours or more before the work period commences and authorized in writing by the COR. This requirement is due to the need for security of patients, government personnel and property.

There must be a 'responsible government agent' on site when any contactor is present on PAIHS property.

4. QUALIFICATIONS

a. Professional qualifications necessary for satisfactory performance of required services, as stated in this Statement of Work. Each of these are required for performance, and therefore, required for award:

1). The Contractor shall meet the following minimum qualifications:

· Honeywell Platinum Certified Vendor certification is required.

b. Specialized experience, technical competence in the type of work required for any personnel identified as “Key Personnel” in the SOW.

1). Evidence of work performed on Honeywell Security Systems including MaxPro and WINPAK.

2). Evidence of 5 years minimum work experience in hospitals and clinics.

5. TRAVEL

a. Contractor is authorized travel necessary to address scheduled maintenance, repair, and inspection.

b. The Government will reimburse the Contractor for allowable transportation, lodging, meals and incidental expenses in accordance with FAR 31.205-46--Travel Cost, and the Federal Travel Regulation (FTR), or company policy, whichever is most cost effective for the Government. Reimbursements for lodging, meals, and incidental expenses may be based on either per diem or actual expenses, but will only be allowed to the extent that they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR.

The current rates can be found at the following urls:

http://www.gsa.gov/portal/content/104877 and http://www.gsa.gov/portal/content/100715.

c. Contractor shall submit invoices for travel expense after the completing of travel before the last working day in each month. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer’s Representative (COR) for approval.

6. MATERIALS

Contractor may be requested to purchase equipment or materials within the scope of this contract. The Government shall reimburse for these purchases at the invoiced amount. Contractor shall submit invoices for materials in accordance with FAR 31.205-26--Material Cost, before the last working day in each month. Invoices must include copies of all receipts and shall be submitted electronically via email to the Contracting Officer for approval.

Contract period of performance shall be base plus four option years.

Point of Contact /Contracting Officers Representative (COR): The COR for this service is CDR Christian Guess. His email is christian.guess@ihs.gov; Phone – 602-364-5071.

Invoice Submission: Invoices shall be submitted utilizing PAIHS provided invoice form (Excel) upon completion of all work and paid in arrears. Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Invoice date and contractor assigned number

2. Contract number

3. Charges for service or products identified at rate or as reimbursable expense. Rates shall be assigned numbers by COR following contract award.

4. Brief description of products or services rendered

5. Charges should follow be structured to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable

6. Dates of Service or Shipment

7. Work order number to which charges are invoiced

8. Brief written summary of work performed Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to christian.guess@ihs.gov and shirlene.raye@ihs.gov