Amendment_2.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Purpose: Responses to potential offeror questions

Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr, RKL2/6145 MSC 7902, Bethesda, MD, 20892-7902, UNITED

STATES

HHS-NIH-NHLBI-CSB-RG-16-005-JF

1 3

11/17/2015

Ms. Nora I. Rivera, M.Ed., FAC III

11/17/2015

NHLBI CSR Pre-Solicitation Notice

HHS-NIH-NHLBI-CSB-RG-16-005-JF

Amendment #2

1. Total air spend expected, broken down for domestic and international.

2. Total number of airline tickets expected, broken down for domestic and international.

3. Total hotel spend, broken down for domestic and international.

4. Total hotel nights, broken down for domestic and international.

5. Number of travelers anticipated.

6. Form of payment for air/rail tickets, hotel prepayment.

Response to Questions 1-6: This is a Presolicitation notice and not a request for proposals. The Contractor shall provide an average of approximately 1500 to 2000 transactions per month. The transactions shall include, but not be limited to, airline tickets, rail tickets, reimbursement payments to reviewers, hotel payments for peer review, and etc. The Solicitation/Request for Proposals will contain as many of the logistical details as the government can provide.

7. You are soliciting small businesses, yet require a $12M line of credit. Please explain.

Response: The required credit line is in order for the small business to sustain costs associated with large volume of travel support activities without the use of government credit and be able to carry costs associated with travel support for 90 days.

8. What are your normal business hours?

9. Describe any pre-approval process, including Travel Management Company’s role.

10. Average number of after-hours/emergency service calls per month.

11. What online booking tool, if any, are you currently using?

12. What percentage of airline/rail tickets are booked online?

Response to Questions 8-12: This is a Presolicitation notice and not a request for proposals.

We are not asking for quotes. The Solicitation/Request for Proposals will contain as many of the logistical details as the government can provide.

13. Will use of Travel Management Company?

Response: This will be determined at award. There are no mandatory criteria to utilize a Travel Management Company, though extensive experience in travel management is requirement. All potential offerors should carefully review the requirement and solicitation when it is posted.

14. Who is your current Travel Management Company?

Response: World Travel Concepts (aka. World Travel Services).

15. What is the primary reason you are going out to bid?

Response: Refer to FAR subpart 6.1 – Full and Open Competition. Please read the requirement. All the background information is included. This requirement is a re-compete.

NHLBI CSR Pre-Solicitation Notice

HHS-NIH-NHLBI-CSB-RG-16-005-JF

Amendment #2

Results of a market survey show that there may be potential small businesses that can perform the requirement. Full and Open competition among small businesses applies and is practical.

16. The Pre-Solicitation Notice does not mention use of the government credit card. Will the government credit card be utilized for payment?

Response: There will be no government credit card used

17. Given the unique nature of services described in the Pre-Solicitation Notice, will the solicitation and contract be an open market order?

Response: This requirement will be solicited under Full and Open Competition for one single award Indefinite Delivery/Indefinite Quantity contract.

18. What percentage of the travel volume is international air travel?

Response to Questions: This is a Presolicitation notice and not a request for proposals. We are not asking for quotes. The Solicitation/Request for Proposals will contain as many of the logistical details as the government can provide.

19. The Pre-Solicitation Notice states that travelers include reviewers who are not government employees. Will the contractor be allowed to use the GSA government-negotiated fares for air travel and lodging, which are limited to government employees, or must the contractor meet the requirement of “lowest available non-refundable round trip air” through other means?

Response: The requirement is to use the most cost effective available fare at the time of booking, what is in the best interest of the government and lowest available fare at the time of booking. In regard to lodging, sleeping rooms are be at the government per diem rate.

20. Do reimbursement payments to reviewers require the contractor to issue Internal Revenue

Service Form 1099s?

Response: Yes, the contractor will issue 1099s.

21. Can the contractor use their own online registration system to track the participant requirements and travel?

Response: No, the contractor will not use their own online registration system to track the participant requirements and travel.

Amendment#2