Membership_in_a_Comprehensive_Assessment_Consortium_RFP_FINAL.doc

SOLICITATION FOR COMMERCIAL ITEMS

General Information

Date:

April 24, 2015 Document Type:

Solicitation

Solicitation Number:

HH60104- Membership in a Comprehensive Assessment Consortium Set Aside:

None

NACIS Code:

611710 Educational Support Services Small Business Size

Standard:

$15,000,000.00 Contracting Office Address Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive

Alexandria, VA 22350

Point of Contact: Tracey Wilder at Tracey.Wilder@hq.dodea.edu Description

This solicitation is issued as a Request for Proposal (RFP) using FAR Parts 12 and 15 procedures. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-81 and Defense. This requirement is being procured using full and open competition.

The Department of Defense Education Activity (DoDEA) has a requirement for a commercial membership in a Comprehensive Assessment Consortia with a comprehensive assessment system and other products and services available through the membership.

As a result of this solicitation, the Government intends to award one firm-fixed unit price requirements contract against which delivery orders will be placed with a period of performance of one 12-month base period and five consecutive 12-month option periods. The anticipated award date is July 2, 2015. The FOB point is Destination. Inspection and Acceptance shall be at the Government site.

All interested companies shall provide a proposal.

The following attachments provide additional information and details regarding the Government’s minimum requirements:

Attachment 1 – SOW - Membership in a Comprehensive Assessment Consortium Attachment 2 – Contract Line Item (Pricing) Schedule Attachment 3 – Provisions and Clauses Incorporated by Reference Attachment 4 – Provisions and Clauses Incorporated by Full Text/And Addendum to FAR clauses Attachment 5 – Past Performance Part I and Part II

Attachment 6 – Government Product/Service Accessibility Template (GPAT) (Provided under separate cover)

Attachment 7 – DoDEA Cloud Vendor Information Collection Questionnaire Attachment 8 – Terms and Definitions

The following FAR provisions and clauses for commercial items are applicable to this acquisition:

52.212-1, Instructions to Offerors - Commercial Items (APR 2014) - (See Attachment 6 for full text addendum to clause.)

52.212-2, Evaluation – Commercial Items (OCT 2014) - (See Attachment 6 for full text version of clause.)

52.212-3, Offeror Representations and Certifications - Commercial Items (DEC 2014)

52.212-4, Contract Terms and Conditions - Commercial Items (DEC 2014) - (See Attachment 6 for full text addendum to clause)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Deviation 2013-O0019) (DEC 2014)

An addendum to FAR clauses 52.212-1, 52.212-2, 52.212-4 and additional FAR and Defense FAR Supplement (DFARS) provisions and clauses determined by the Contracting Officer to apply to this acquisition are provided at Attachments 3 and 4.

Award Determination The Government will award a contract resulting from this solicitation on a best value basis using trade-off procedures, to the responsible individual/group whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, in order of importance, shall be used to evaluate the proposals: Technical Capability Statement and Oral Presentation, Past Performance, and Price. When combined Technical Capability Statement and Oral Presentation and Past Performance are significantly more important than Price.

RFP Questions Cutoff Date

The cutoff date for all questions is 30 April 2015 at 11:00 A.M. EST. Questions must be submitted in writing to Tracey.Wilder@hq.dodea.edu and Stesnie.Ridley@hq.dodea.edu.

Questions may not be accepted after this cutoff date/time. Telephone inquiries will not be accepted. Questions concerning this solicitation received prior to the above cutoff date/time will be answered via an amendment to the RFP and posted on FedBizOpps.

Information Technology (IT) Components Information and Closing Date

The closing date for all preliminary IT components, to included Attachment 7- DoDEA Cloud Vendor Information Collection Questionnaire is 8 May 2015 at 11:00 A.M. EST via U.S. Postal, UPS, or FEDEX to the address below.

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive, Suite 05H01-08 – Procurement

Alexandria, VA 22350-1400

Attn: Tracey Wilder - HH60104- Membership in a Comprehensive Assessment Consortium Preliminary IT components shall include Vendors’ proposed information technology (IT) components (to include passcodes to web-based sites, CDs and DVDs). In addition, a completed DoDEA Cloud Vendor Information Collection Questionnaire (Attachment 7) must be submitted as part of the IT component submission.

Refer to Attachment 4, FAR Clause 52.212-1, for detailed information.

Vendor Terms and Conditions Closing Date Vendor shall provide any terms and conditions associated with Membership in a Comprehensive Assessment Consortium to DoDEA by 8 May 2015 at 11:00 A.M. EST via U.S. Postal, UPS, or FEDEX to the address below.

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive, Suite 05H01-08 – Procurement

Alexandria, VA 22350-1400

Attn: Tracey Wilder - HH60104- Membership in a Comprehensive Assessment Consortium RFP Closing Date The closing date for proposals is 15 May 2015 at 11:00 A.M. EST to the following address:

Department of Defense Education Activity (DoDEA)

4800 Mark Center Drive, Suite 05H01-08 – Procurement

Alexandria, VA 22350-1400

Attn: Tracey Wilder - HH60104–Membership in a Comprehensive Assessment Consortium Proposals shall include three volumes. Volume 1– Technical Capability; Volume 2 – Past Performance and Volume 3 –Price.

Refer to Attachment 4, FAR Clause 52.212-1, for detailed information.

Attachment 1 – Statement of Work Membership in a Comprehensive Assessment Consortium 1.0

INTRODUCTION

1.1.

The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 76,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers seven states, Puerto Rico, and Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific. The former consists of England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter consists of Korea, Japan, and Guam. For specific school locations refer to www.dodea.edu/aboutDoDEA/districtsAndSchools.cfm.

2.0

BACKGROUND

2.1 Recently DoDEA adopted the DoDEA College and Career Ready (CCR) standards, which are based on the Common Core State Standards, and are rigorous, research-based, and reflect the knowledge and skills that our students need for success in college and careers. Implementation of the DoDEA CCR standards begins with Mathematics in PK-5 classrooms during the 2015-16 school year. The Mathematics and English Language Arts/ Literacy standards implementations for grades 6-12 will begin during the 2016-17 school year.

3.0

SCOPE

3.1 DoDEA requires a state-led membership in a Comprehensive Assessment Consortia authorized under the American Recovery and Reinvestment Act of 2009, and administered by the United States Department of Education that includes a voting privilege as a governing member to participate in policy decisions.

3.2 The membership will also afford DoDEA above-school level and school level educators to participate in groups that will enhance their understanding of the relationship between the CCR curriculum/instruction and assessments as they participate in education leader work groups, technical work groups, review committees, and other forms of informal and formal collaboration.

3.3 The membership must also provide a comprehensive and authentic assessment system that measures student mastery of the DoDEA CCR standards, and corollary products and services that align with DoDEA’s following needs: comprehensive assessment system; assessment delivery system; assessment scoring and reporting services; professional development and support services; and communication resources.

3.4 Membership will begin in the base year, with the option to purchase Mathematics and English Language Arts/Literacy assessments based on the determined style, type, and number of students to be assessed by grade level, per DoDEA policy. Because DoDEA seeks to administer summative assessments using a combination of paper/pencil and electronic delivery formats, student enrollments in Table 1 reflect the estimated number of students that might fall into each delivery category.

Table 1: Est. Number of Students in DoDEA by Grade Level and Assessment Delivery Category

3.5 DoDEA expects to award one contract for a base and five option years.

4.0 REQUIREMENTS

4.1 Membership: DoDEA requires a membership in a Comprehensive Assessment Consortia authorized under the American Recovery and Reinvestment Act of 2009, and administered by the United States Department of Education, which is available to state education agencies, the District of Columbia, and US territories that shall provide the following:

1.1. Participation in decisions regarding changes in the CCR assessment components.

1.1. Ongoing and regular discussions with member states and territories to include facilitation of a minimum of two conversations per year with other member states. These discussions will cover a wide gamut of mutual interests regarding the development and revision of policies and principles of the members that inform collective decision-making.

1.1. Work groups and advisory groups to (1) support DoDEA’s transition to the assessment system and (2) enhance understanding of the relationship of CCR curriculum and instruction to CCR assessments with the ultimate goal of improving teacher practices and student achievement.

1.1. Work groups and advisory groups that provide actionable data for assessment policy and practices for longitudinal planning that will positively impact student learning.

1.1. Technical advisory committee (TAC) comprised of national measurement and policy experts in areas that affect assessment.

1.1. Common assessment security, administration, interpretation, and reporting policies and practices agreed upon and implemented by all members.

1.1. Established process to address concerns by members, whereas input (questions, suggestions, comments) is applied in the products, services, policy, and operations of the membership.

1.1. Evidence of a sustainability plan that ensures the continued operations of the membership.

1.1. Summative assessments that include representation of children of military families.

4.2 Comprehensive Assessment System: The membership shall provide a comprehensive assessment system for all members that includes; practice, interim, benchmark, and/or diagnostic, and summative assessments in Mathematics and English Language Arts/ Literacy for students in grades K-8 and high school. The Comprehensive Assessment System shall:

4.2.1 Provide evidence that all components of the comprehensive assessment system are aligned to the DoDEA College and Career Ready Standards, which are based on the Common Core State Standards.

4.2.2 Provide the ability to compare student results or data points by grade and content to other students within the school system as well as students in states who are also members that participate in the same assessments.

4.2.3 Provide an assessment item design that includes positive expert reviews consistent with the Association of Test Publishers (ATP)/Council of Chief State School Officers (CCSSO) best practices and the joint National Council on Measurement in Education (NCME), American Educational Research Association (AERA) and American Psychological Association (APA) standards for educational testing.

4.2.4 Obtain and maintain permissions and copyrights for passages, written materials, graphics, photos, and other related stimuli.

4.2.5 Provide evidence that all assessments are developmentally appropriate for the age and grade band for which they are developed.

4.2.6 Provide evidence that the assessments are valid and reliable for the grade and subject for which they are designed.

4.2.7 Provide evidence that all components are based on the principles of universal design and use of research-based accommodations that support valid test results and allow for the maximum participation of all students including students with disabilities and English language learners.

· Provide accommodations in online assessments that are embedded and have the capability to be pre-populated with the appropriate accommodations for individual students.

4.3. Summative Assessments—As part of the Comprehensive Assessment System, the membership shall provide summative assessments that:

4.3.1. Include a combination of item types including selected response and constructed response.

4.3.2. Are available in paper/pencil and electronic format at the time of contract award and throughout the length of the contract.

4.3.3. Are based on assessment blueprints that describe the content, emphasis and balance, item types and depth of knowledge of the assessment.

4.3.4. Provide valid measures of individual student growth from year to year.

4.3.5. Provide numeric and a minimum of four performance level descriptors of student achievement that are consistent across member states.

4.3.6. Provide evidence of assessing student learning at all depth of knowledge levels and specifically measuring core concepts, including problem solving and extended and critical thinking.

4.3.7. Provide a flexible testing window that accommodates the varied school year calendars in DoDEA: http://www.dodea.edu/schoolCalendars.cfm.

4.3.8. Provide opportunities for students to retake the summative assessment, as determined by DoDEA policy in case of illness, school closures, etc.

4.4. Non-Summative Assessments—As part of the comprehensive assessment system, the membership shall provide non-summative assessments, including but not limited to:

4.4.1. Practice assessments that:

4.4.1.1. Mirror the summative assessments and allow users to familiarize themselves with the content, item types, and formats of the summative assessments.

4.4.1.2. Contain consistent formatting to allow students, teachers, and support personnel to familiarize themselves with the system and navigational tools of the proposed solution that will be used in the summative assessment.

4.4.2. Diagnostic/Interim/Benchmark assessments that:

4.4.2.1. Provide evidence of alignment to the summative assessments.

4.4.2.2. Can be aligned to a scope and sequence by grade and content.

4.4.2.3. Provide educators with immediate information about student progress toward mastery of the standards.

4.4.2.4. Can be administered at dates and intervals determined by DoDEA.

4.4.3. Formative assessment tools that:

4.4.3.1. Are designed to be incorporated into the CCR curriculum and utilized as a standard part of instruction.

4.4.3.2. Are student-centered and incorporate strategies to differentiate instruction for varying levels of student readiness.

4.4.3.3. Have been developed and validated by classroom teachers serving students of varying demographics with the goal of improving students’ achievement of intended instructional outcomes.

4.4.3.4. Are aligned to the summative and benchmark/interim/diagnostic assessments.

4.5. Assessment Scoring— As part of the comprehensive assessment system, the membership shall provide assessment scoring services that:

4.5.1. Provide a plan of options for DoDEA use to score all summative and non-summative multiple response items and provide results to inform instruction, remediation, intervention, and placement.

4.5.2. Provide a plan of options for DoDEA use to score all summative open-ended items and provide results upon receipt of the completed assessment. Scoring of open-ended items must be completed by content-knowledgeable individuals, and there must be evidence of inter-rater reliability.

4.5.3. Provide evidence of the comparability of scores obtained from the online and paper/pencil assessments.

4.5.4. Provide evidence of processes to flag anomalous results.

4.5.5. Provide a plan for review of preliminary summative results prior to final release that allows DoDEA to review and correct results prior to being finalized.

4.6. Assessment Reporting—As part of the comprehensive assessment system, the membership shall:

4.6.1. Provide a data warehouse and management system that interfaces with a school interoperability framework (SIF)-compliant third-party system—https://www.sifassociation.org.

4.6.2. Provide individual student online reports of assessment results that include summary results as well as item analysis summaries.

4.6.3. Provide aggregate online reports of assessment results that include but are not limited to reports by student, classroom, school, district, area, and DoDEA, which can be disaggregated by content area, grade level and standard sub-reporting categories (including but not limited to ethnicity/race, gender, English language learners, students with disabilities).

4.6.4. Provide individual and aggregate online reports that contain numeric, verbal, and graphic presentations of assessment results.

4.6.5. Provide assessment results that are available in a variety of formats to include but not limited to pdf and csv.

4.6.6. Provide an electronic student data file and file layout that corresponds to student, school, district, and area level reports.

4.7. Resources—As part of the comprehensive assessment system, the membership shall:

4.7.1. Provide a dedicated website for DoDEA stakeholders (e.g., students, parents, teachers, test administrators) to obtain updates, resources and specific information regarding the assessment system.

4.7.2. Provide communication tools that can be used by DoDEA to inform parents, staff, policymakers, and agency senior officials about the assessment system and results.

4.7.3. Provide communication tools that can be used to assist parents and other stakeholders in understanding the assessment system and results.

4.7.4. Provide a digital Assessment Coordinator’s Manual and Assessment proctor manual which includes notes and scripts for the provision of accommodations that is updated within six weeks of changes.

4.7.5. Provide a digital Technical Manual for the assessments which, including but not limited to scaling and equating procedures, reliability and validity of individual and group scores, classification categories, and of year-to-year changes in performance, and a glossary of terms.

4.7.6. Provide digital on-demand resources for DoDEA staff on the use of formative assessments to inform instruction.

4.7.7. Provide digital on-demand resources which contain, but are not limited to exemplar Mathematics and English Language Arts/Literacy lessons positively vetted by national experts and teachers.

4.8. Professional Development—As part of the comprehensive assessment system, the membership shall include a professional development plan to include resources and virtual training that can be placed on DoDEA’s learning management system (currently, Schoology). The membership shall also:

4.8.1. Provide School Assessment Coordinator and Assessment Proctor training modules that can be accessed on demand that address assessment security, standardized administration, and provision of accommodations.

4.8.2. Provide DoDEA Headquarter staff a minimum of three live webinars on the following topics: understanding assessments, assessments alignment to CCR standards, and depth of knowledge, which will be recorded for later use.

4.8.3. Provide professional development via live webinars to DoDEA personnel on the use of the assessment delivery platform at the onset of the contract and twice during each school year at mutually agreed upon times. Live webinars shall be delivered during normal school hours based on the time zone of the DoDEA schools—US, Europe, and Pacific, which will be recorded for later use.

4.8.4. Provide, as determined by DoDEA, face-to-face, train the trainer, professional development at selected district offices, area offices, and/or headquarters for a total of three trainings annually for up to 85 educators per training. Each face-to-face professional development will be based on a mutually agreed upon written training plan.

4.4. Technical Support—As part of the comprehensive assessment system, the membership shall provide the following technical assistance:

4.4.1. Point of Contact (POC): Dedicated POC to liaise with the Contracting Officer’s Representative (COR) and the COR’s Area counterparts.

4.4.2. Telephone and Help Desk Support: Telephone and help desk support shall be available to DoDEA’s school level assessment coordinators throughout school operating hours as detailed below for the duration of the summative assessment administration periods. The POC will provide a detailed written plan to address the requirements for each of the following areas of operation for DoDEA review and approval. DoDEA’s assessment calendar will be presented to the POC during the post-award conference.

a. US: Support shall be available from 7:30 AM to 6:30 PM, Monday-Friday Eastern Standard Time (EST).

b. Europe: Support shall be available from 7:00 AM to 4:00 PM Central Europe Time (CET).

c. Pacific: Support shall be available from 7:30 AM to 4:30 PM Japan Standard Time (JST).

4.4.3. Email Support: Email support responses shall be received within one business day of the initial inquiry.

4.4.4. Shipping: All arrangements and costs associated with packing, distributing, and returning assessment materials. Distribution procedures shall ensure 100 percent accountability using bar code labeling systems.

4.5. General—As part of the comprehensive assessment system, the membership shall:

4.5.1. Privacy: Require, wherever applicable, that individual accounts use unique usernames and passwords which do not require personally identifiable information (PII)—first and last name in conjunction with any other unique personal information—to access online content.

4.5.2. Section 508 Compliance—Meet the following requirements for all resources provided to all stakeholders:

4.5.2.1. IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

4.5.2.2. Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/ deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/ deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/ Service Accessibility Template (GPAT), per (Attachment 8). OCR-Provide two digital Optical Character Resolution (OCR) copies of all print materials. A digital copy of these materials shall be provided in one or more of the following formats:

· Digital Accessible Information System (DAISY)/ National Instructional Materials.

· Accessibility Standard (NIMAS) with cascading style sheet.

· HyperText Markup Language (HTML).

· Portable Document Format (PDF), (unlocked, embedded fonts, single page).

· Rich Text Format (RTF)/Word document.

· KESI format, edited (compatible with Kurzweil 3000 version 12 Text to Speech software) that will not require further modification by DoDEA.

5.0

TECHNICAL REQUIREMENTS

5.1 Software and Cloud Testing Requirements

5.1.1 All online resources, cloud-based services and instructional software shall meet Department of Defense and DoDEA Information Assurance requirements (as defined below). Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s Information Assurance and Technology requirements will be excluded from further evaluation.

5.1.2 DoDEA Information Assurance Testing and Validation will include, but not be limited to, ensuring that the Contractor software solutions do not modify DoDEA’s underlying system security configuration and/or interfere with other installed software. Standard software will undergo pre- and post-installation scans on a clean computer image and over 70 other security and malware validation checks.

5.1.3 In accordance with Department of Defense policy, cloud-based services shall undergo a supplemental series of validations. These validations closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. Contractors shall be prepared to discuss underlying details of their environment in the following seven areas. Failure to provide this information when requested shall automatically exclude Contractors from further evaluation.

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

5.2 Basic DoDEA System Requirements

In accordance with Section 5.1 (above), DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, network environment, or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop WITHOUT the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. In addition, all software shall be compatible with the following hardware baseline:

5.3 DoDEA Software License Keys

License keys and electronic downloads for software purchased by DoDEA under this guidance shall be provided to the Contracting Officer’s Representative (COR) with a copy of the same to SOFTWAREAPPROVALS@HQ.DODEA.EDU Software shall NOT be provided directly to DoDEA school, district, and/or area offices unless explicitly identified in the Performance Requirements.

5.4 DoDEA Information Assurance Supporting Elements / Requirements

5.4.1 DoDEA is subject to Federal statute and United States Department of Defense policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

· Department of Defense Directive (DoDD) 8500.01E, Information Assurance, found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

· The DoD Information Assurance Certification and Accreditation Process (DIACAP) [Accreditation Process (DIACAP), 28 November 2007, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

· Department of Defense Security Technical Information Guidance (STIGs), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx 5.4.2 These guidelines serve as a pillar of the Defense Information Assurance Program (DIAP), of which the following supplemental Contractor mandates shall form:

5.4.2.1 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to publicly released security vulnerabilities associated with their software solution. Any deviations from this requirement shall be approved in writing by the DoDEA Chief Information Officer.

5.4.2.2 The Contractor shall develop and provide software upgrades within 30 days of notification, and they shall be compliant with Defense Information Security Agency (DISA) and/or National Security Agency (NSA) standards. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Prior to award, Contractor software shall be subject to all new or updated Department of Defense/DIACAP requirements.

5.4.3 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. In addition, all web-based software shall not (wherever possible) require the use of streaming videos or downloads, such as Java Applets.

5.4.4 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft SCCM 2012. Older 16-bit software will be automatically denied per this requirement.

5.4.5 Any portion of the Contractor's solution that involves Internet access by DoDEA students has a duty to comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. Any part of the Contractor's solution that collects or stores agency-owned or agency-controlled personally identifiable information has a duty to do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. (See http://www.archives.gov/about/laws/privacy-act-1974.html.)

5.4.6 Contractor solutions that collect information from children under the age of 13 through the Internet must comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

5.4.7 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. They shall be scalable and able to expand to meet future growth, both in terms of the instruction and the size of the student body.

5.4.8 Any opportunity for data integration of student or teacher accounts shall adhere to Federal government and DoD guidance for security of personally identifiable information available from the following URLs:

· http://www.justice.gov/opcl/privstat.htm

· http://www.whitehouse.gov/omb/memoranda/fy2007/m07-16.pdf

· http://www.dtic.mil/whs/directives/corres/pdf/540011p.pdf.

5.4.9 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other contractors shall access the PA and PPI/PII slides, a link to which may be found on DoDEA's homepage (www.dodea.edu ). Contractors shall send written confirmation listing the staff members that have taken the mandatory PA and PPI/PII training to the COR.

5.5 Maintenance and Support

Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using the Internet and/or email. Any upgrades to online digital materials shall include compatibility with DoDEA school-level technology and Department of Defense requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the updates and/or revisions to the COR for testing.

5.6 Contractual Non-Disclosure Agreement Requirements

The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0 DELIVERABLES—The Contractor shall:

6.1 Post-Award Conference: Meet with DoDEA staff via video- or teleconference to review the contract terms within five days of contract award.

6.2 Provide a membership, per SOW 4.1.

6.3 Provide summative assessments, pre SOW 4.3.

6.4 Provide non-summative assessments, per SOW 4.4.

6.5 Score assessments, per SOW 4.5.

6.6 Report assessment data, per SOW 4.6.

6.7 Provide print and digital resources to include formative tools, resource tools, and manuals, per SOW 4.7.

6.8 Provide virtual professional development and resources, per SOW 4.8.1-4.8.3 6.9 Provide face-to-face professional development as required by DoDEA, per SOW 4.8.4.

6.10 Provide technical support per SOW 4.9 and 5.5.

7.0

PERFORMANCE AND DELIVERY SCHEDULE

7.1 The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule

Attachment 2 - Contract Line Item (Pricing) Schedule

The Contractor shall provide all products and technical support in accordance with the attached Statement of Work (SOW) entitled “Membership in a Comprehensive Assessment Consortium”. The following Contract Line Item Numbers (CLINs) are suggested CLIN structures. The contractor shall provide at a minimum the CLINs below.

The table sample below is provided as a guideline. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for the base and option periods. In addition, a copy of the Excel spreadsheet on CD is required.

OPTIONAL

K-2 Non-Summative

0002AA

0002AB

OPTIONAL

Grade 3-8 Summative Assessment

0003AA

0003AB

OPTIONAL

Grade 3-8 Non-Summative Assessment

0004AA

0004AB

OPTIONAL

Grade 9-12 Summative Assessment

0005AA

0005AB

OPTIONAL

Grade 9-12 Non-Summative Assessment

0006AA

0006AB

OPTIONAL

OPTIONAL

Professional Development

0008AA

0008AB

0008AC

OPTIONAL

0008AC

OPTIONAL

0009AA

0009AB

OPTIONAL

0009AC

OPTIONAL

OPTIONAL

Travel

All travel, airfare, per diem, and car rental, required and authorized by the Contracting Officer’s Representative, shall be performed and invoiced IAW FAR 31.205-46 and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, in effect at the time travel is performed. Costs shall be allowable only if the following information is documented -- (i) Date and place (city, town, or other similar designation) of the expenses; (ii) Purpose of the trip; and (iii) Name of person on trip and that person’s title or relationship to the contractor.

OPTIONAL

OPTIONAL

Base Year Total Price

Option 1

K-2 Non-Summative

1002AA

1002AB

OPTIONAL

Grade 3-8 Summative Assessment

1003AA

1003AB

OPTIONAL

Grade 3-8 Non-Summative Assessment

1004AA

1004AB

OPTIONAL

Grade 9-12 Summative Assessment

1005AA

1005AB

OPTIONAL

Grade 9-12 Non-Summative Assessment

1006AA

1006AB

OPTIONAL

OPTIONAL

Professional Development

1008AA

1008AB

1008AC

OPTIONAL

1008AC

OPTIONAL

Technical Support

1009AA

1009AB

OPTIONAL

1009AC

OPTIONAL

1009AD

OPTIONAL

OPTIONAL

Travel

All travel, airfare, per diem, and car rental, required and authorized by the Contracting Officer’s Representative, shall be performed and invoiced IAW FAR 31.205-46 and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, in effect at the time travel is performed. Costs shall be allowable only if the following information is documented -- (i) Date and place (city, town, or other similar designation) of the expenses; (ii) Purpose of the trip; and (iii) Name of person on trip and that person’s title or relationship to the contractor.

OPTIONAL

OPTIONAL

Option Year 1 Total Price

Option 2

K-2 Non-Summative

2002AA

2002AB

OPTIONAL

Grade 3-8 Summative Assessment

2003AA

2003AB

OPTIONAL

Grade 3-8 Non-Summative Assessment

2004AA

2004AB

OPTIONAL

Grade 9-12 Summative Assessment

2005AA

2005AB

OPTIONAL

Grade 9-12 Non-Summative Assessment

2006AA

2006AB

OPTIONAL

OPTIONAL

Professional Development

2008AA

2008AB

2008AC

OPTIONAL

2008AC

OPTIONAL

Technical Support

2009AA

2009AB

OPTIONAL

2009AC

OPTIONAL

2009AD

OPTIONAL

OPTIONAL

Travel

All travel, airfare, per diem, and car rental, required and authorized by the Contracting Officer’s Representative, shall be performed and invoiced IAW FAR 31.205-46 and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, in effect at the time travel is performed. Costs shall be allowable only if the following information is documented -- (i) Date and place (city, town, or other similar designation) of the expenses; (ii) Purpose of the trip; and (iii) Name of person on trip and that person’s title or relationship to the contractor.

OPTIONAL

OPTIONAL

Option Year 2 Total Price

Option 3

K-2 Non-Summative

3002AA

3002AB

OPTIONAL

Grade 3-8 Summative Assessment

3003AA

3003AB

OPTIONAL

Grade 3-8 Non-Summative Assessment

3004AA

3004AB

OPTIONAL

Grade 9-12 Summative Assessment

3005AA

3005AB

OPTIONAL

Grade 9-12 Non-Summative Assessment

3006AA

3006AB

OPTIONAL

OPTIONAL

Professional Development

3008AA

3008AB

3008AC

OPTIONAL

3008AC

OPTIONAL

Technical Support

3009AA

3009AB

OPTIONAL

3009AC

OPTIONAL

3009AD

OPTIONAL

OPTIONAL

Travel

All travel, airfare, per diem, and car rental, required and authorized by the Contracting Officer’s Representative, shall be performed and invoiced IAW FAR 31.205-46 and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, in effect at the time travel is performed. Costs shall be allowable only if the following information is documented -- (i) Date and place (city, town, or other similar designation) of the expenses; (ii) Purpose of the trip; and (iii) Name of person on trip and that person’s title or relationship to the contractor.

OPTIONAL

OPTIONAL

Option Year 3 Total Price

Option 4

K-2 Non-Summative

4002AA

4002AB

OPTIONAL

Grade 3-8 Summative Assessment

4003AA

4003AB

OPTIONAL

Grade 3-8 Non-Summative Assessment

4004AA