HE1260-16-Q-9004_30NOV2015.pdf

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY PACIFIC

UNIT 35007

APO AP 96376-5007

30 November 2015

TO: ALL PROSPECTIVE QUOTERS

FROM: DODEA-PACIFIC PROCUREMENT

DIVISION UNIT 35007

APO AP 96376-5007

SUBJECT: HE1260-16-Q-9004 – Guam District Superintendent’s Office (DSO), Pest Control

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Department of Defense Education Activity (DoDEA) Pacific, Guam District has a requirement for Pest Control of Guam federal school facilities. The Contractor shall provide all personnel, equipment, tools, materials, supplies, supervision, base access, transportation and other items necessary to provide integrated pest management (IPM) services to prevent a wide variety of arthropod and vertebrate pests as identified in the performance work statement for the DoDEA Guam school facilities.

1. Solicitation HE1260-16-Q-9004, Guam DSO, Pest Control is issued as a Request for Quotation (RFQ) for

Guam Pest Control.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84

3. The associated North American Industrial Classification System (NAICS) code for this procurement is 561710 – Exterminating and Pest Control Services and the small business size standard is $ 11 Million. This is set aside for HUBzone business.

4. This is a Firm Fixed Price Requirements contract. Quantities of Contract Line Item Numbers (CLINs) 0001 through 4005 shown are estimated and provided for informational purposes only. The actual quantities ordered may be more or less than the estimated quantities (See clause 52.216-21 entitled “Requirements”).

Contract Line Item Numbers (CLINs), Potential offeror are to quote on the following line times

CLIN Item Description Quantity Unit of Issue

Unit Price

Total Price

Base 0001 Ant and Roach/Field and Turf/Other Pest Treatment 12 Months 0002 Rodent Control 6 Each 0003 Termite Treatment 8 Each 0004 Wasp/Bee Treatment 84 Each Option 1 1001 Ant and Roach/Field and Turf/Other Pest Treatment 12 Months 1002 Rodent Control 6 Each 1003 Termite Treatment 8 Each 1004 Wasp/Bee Treatment 84 Each Option 2 2001 Ant and Roach/Field and Turf/Other Pest Treatment 12 Months

2002 Rodent Control 6 Each 2003 Termite Treatment 8 Each 2004 Wasp/Bee Treatment 84 Each Option 3 3001 Ant and Roach/Field and Turf/Other Pest Treatment 12 Months 3002 Rodent Control 6 Each 3003 Termite Treatment 8 Each 3004 Wasp/Bee Treatment 84 Each Option 4 4001 Ant and Roach/Field and Turf/Other Pest Treatment 12 Months 4002 Rodent Control 6 Each 4003 Termite Treatment 8 Each 4004 Wasp/Bee Treatment 84 Each

5. Ordering Period is a twelve-month base period with four (4), twelve-month option periods. The

Government reserves the right not to exercise any options.

Base Period: 15 December 2015 – 14 December 2016 Option Period 1: 15 December 2016 – 14 December 2017 Option Period 2: 15 December 2017 – 14 December 2018 Option Period 3: 15 December 2018 – 14 December 2019 Option Period 4: 15 December 2019 – 14 December 2020

6. Place of Performance

The DoDEA School facilities in Guam: See Technical Exhibits (A) and (E) for locations and dimensions.

7. Provisions and Clauses

FAR 52.212-1, Instructions to Offerors -- Commercial, does not apply to this acquisition.

Quoters shall submit the following documents:

(1) Schedule of Supplies/Services to include price per each/month (Item No. 0001-4005).

(2) Prospective contractors shall complete electronic annual representations and certifications at https://www.acquisition.gov in conjunction with required registration in the System for Award Management (SAM) database prior to submission of the offer.

(3) Submit the following information: (Attachment B)

(a) Company Name

(b) Business Address

(c) Name of Primary Contact

(d) Email Address of POC

(e) Office & Cell Phone Number

(f) Dun and Bradstreet (DUNS) or DUNS + 4 Number, Cage Code, Business Size

(g) Website URL Address

(4) Technical and Past Performance information required:

(a) Technical – The offeror is required to provide the information below in a written statement to explain their technical capability. A written response is required for each item.

1) Copy of State Certification for Contractor Personnel

2) Copy of State Business License

3) PUP – Pesticide Use Proposal (Technical Exhibit B in the PWS)

4) IPMP – Integrated Pest Management Plan – In accordance with PWS. (Technical Exhibit D in the

PWS)

(b) Past Performance - Three (3) past performance references are requested to be submitted that are most similar to the work of this solicitation that you have performed in the past three years. (Attachment C)

FAR 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers using Simplified Acquisition Procedures:

1) Price: The lowest price for award purposes will be the combined total of the base year and all option periods. The Government intends to evaluate offerors and award without discussions. Therefore, vendors are instructed that submitted quote should contain their best pricing. Offeror is required to provide complete pricing for each contract line item.

2) Technical Capability: This factor evaluates the offeror’s technical ability in providing the Government’s requirements as set forth in the Performance Work Statement (PWS).

3) Past Performance: This factor identifies and evaluates relevant present and past performance as they relate to the offeror’s technical capability to perform contracted work.

Technical Capability and Past Performance, when combined, are equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it to a six-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition.

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: (b)(1) 52.203-6 Alt I, (b)(4) 52.204-10, (b)(8) 52.209-6, (b)(1) 52.219-4, (b)(14)(i) 52.219-6, (b)(19) 52.219-14, (b)(22) 52.219-28, (b)(25) 52.222-3, (b)(26) 52.222-19, (b)(27) 52.222-21, (b)(28) 52.222-26, (b)(29) 52.222-35, (b)(30) 52.222-36, (b)(32) 52.222-40, (b)(33)(i) 52.222-50, (b)(40) 52.223- 18, (b)(44) 52.225-13, (b)(50) 52.232-33, (c)(1) 52.222-17, (c)(2) 52.222-41, (c)(3) 52.222-42, (c)(4) 52.222-43, (e)(xi)(A) 52.222-50

CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: hnp://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://acquisition.gov/far/index.html http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far/index.html http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(End of clause)

Additional provisions and clauses that apply to this Acquisition are:

Clauses

52.203-3 Gratuities 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of

Whistleblower Rights 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-9 Personal Identity Verification of Contractor Personnel 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.216-18 Ordering 52.216-19 Order Limitations 52.216-21 Requirements 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-99 (Dev) Establishing a Minimum Wage for Contractors (Deviation 2014-O0017) 52.223-3 Hazardous Material Identification And Material Safety Data 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

52.228-5 Insurance - Work On A Government Installation 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.237-2 Protection of Government Buildings, Equipment, And Vegetation 252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Deviation 2016-O0001) 252.204-7003 Control Of Government Personnel Work Product 252.204-7011 Alternative Line Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation 2016-

O0001) 252.204-7015 Disclosure of Information to Cooperative Agreement Holders 252.209-7004 Subcontracting with Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony

Conviction under any Federal Law – Fiscal Year 2016 Appropriations (Deviation 2016-O0002) 252.215-7007 Notice of Intent to Resolicit 252.215-7008 Only One Offer 252.222-7007 Representative Regarding Combat in Trafficking in Persons 252.223-7001 Hazard Warning Labels 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7012 Preference For Certain Domestic Commodities 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing Of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea

13. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

14. Quotes must be received no later than 1200 Guam Time Zone, 7 December 2015. Submission shall be via email to Miyoko.hokama@pac.dodea.edu and stephanie.vandine@pac.dodea.edu.

15. For additional information regarding this solicitation, please send an email to miyoko.hokama@pac.dodea.edu and stephanie.vandine@pac.dodea.edu . Please ensure to reference the solicitation number in the subject line.

ATTACHMENTS

A． Performance Work Statement (PWS) B． Offeror Information Sheet C． Past Performance Information Summary D． Department of Labor Wage Determination No. 2005-2153, Revision 20, Dated 08 July 2015

ATTACHMENT A

PEST MANAGEMENT SERVICES

PERFORMANCE WORK STATEMENT (PWS)

17 NOV 2015

1.0 Performance Work Statement.

1.1. The Contractor shall provide all personnel, equipment, tools, materials, supplies, supervision, base access, transportation and other items necessary to provide integrated pest management (IPM) services to minimize arthropod and vertebrate pests as identified in the performance work statement for the DoDEA Guam school facilities. This includes, at a minimum:

1.1.1. Thoroughly inspecting all areas suspected of pest infestation(s) and surrounding area/facilities as necessary.

1.1.2. Coordinating with the Contracting Officer’s Representative (COR) regarding planned actions and recommendations.

1.1.3. Using only registered pesticides for use in Guam and approved by the Armed Forces Pest Management Board appropriate non-chemical technologies to control pests.

1.1.4. Using pesticide products, formulations and application methods that present the lowest potential hazard to human/children health, non-target animals and the environment.

1.1.5. Recording and reporting all integrated pest management operations including surveillance, inspections, non-chemical and chemical control (Reference: DoD Instruction 4150.7, “DoD Pest Management Program.”).

1.2. Work will be conducted at the following DoDEA Guam facilities. See Attached documents (F) for locations and dimensions:

Building 21000 – North Bus Dispatch Building 1599 – Andersen School Generator/Sewage Lift Station Building 1600 – Andersen Elementary School Building 1601 – Andersen Elementary School Building 1602 – Andersen Gymnasium Building 1603 – Andersen School Cafeteria/Chiller Plant Building 1604 – Andersen Middle School Building 401 – Guam High School Building 402 – Guam High School Broadcasters’ Booth Building 403 – Guam High School Cooling Tower Enclosure Building 17 – Guam High School PE Storage Building 311 – McCool E/M School Building 372 – South Bus Dispatch Building 100 – Guam District Superintendent Office Building 70 – Guam High School Auxiliary Gym

1.3. Comprehensive interior and exterior pest treatment will be performed twice a year for all facilities; first application before school resumes for the new school year over Summer Break (typically the third week of June through the fourth week of August) and second application during Winter Break (typically the last week of December through the first week of January). See the following link for school calendars.

http://www.dodea.edu/schoolCalendarsDetail.cfm?customel_datapageid_172689=172936 This work includes interior treatment of all DoDEA facilities and extends to 30 feet from the exterior of each facility. Schedule shall be coordinated with the Contracting Officer’s Representative (COR). After the initial service within 6 months, in the event that pest activity persists, the Contractor shall re-service at no charge.

1.4. Rodent control will be upon issuance of a task order and will be performed at all facilities. Work will be performed in the interior and exterior of facilities. The Contractor shall attempt to locate and remove any deceased pest(s) within the affected area. If needed, odor control methods shall be used to treat any odors.

1.5. Termite treatment will be performed on an as needed basis for all DODEA Guam facilities. A task order will be issued and work will be performed in the interior and exterior of the facilities.

1.6. The Contractor shall conduct bee/wasp inspections for all DODEA Guam facilities, playground equipment, and playground canopies on a bi-monthly basis. If bee/wasp activity and/or nests are discovered, treatment will be performed following issuance of a task order. When services have been determined to be urgent by the COR, the Contracting Officer shall authorize services utilizing oral ordering procedures and followed up by issuing a written task order within five working days.

Inspection and treatment will be performed in exterior areas such as entrance ways, covered walkways, fencing and playground areas to 30 feet out from the playground equipment and in interior areas when need is identified. The Contractor shall attempt to locate the deceased bee(s) within the affected area and remove them along with the nests/hives. Schedule shall be coordinated with the COR.

1.7. The Contractor shall conduct routine pest control inspections and treatment at all facilities and athletic fields on a monthly basis and shall include, but is not limited to, mosquitos, spiders, snails, slugs, bats, centipedes and caterpillars. The Contractor shall conduct treatment in the interior and exterior of facilities. Schedule shall be coordinated with the COR.

1.8. Warranty for each pest treatment will be for at least 90 days. The warranty for termite treatment will be 3 years.

If pests re-appear during the warranty period, the contractor shall re-perform the treatment(s) at no cost to the government.

1.9. Treatment shall be performed on outlying areas; 30 feet from exterior of facility to boundaries of school property, which is the equivalent of 10 acres.

PWS

Paragraph

Task Frequency

1.3 Comprehensive Interior and Exterior Pest Treatment Twice yearly

1.4 Rodent control

Upon request

1.5 Termite Treatment As needed

1.6 Bee/Wasp Inspection Bi-monthly

1.7 Routine Pest Control Inspection/Treatment at Facilities and Athletic Fields

Monthly

2.0 Personnel. All Contractor personnel shall understand and implement IPM principles and practices.

Additionally, the Contractor shall have a written IPM policy describing their overall objectives relating to IPM.

2.1. Contract Manager. The contractor shall assign, in writing, a Contract Manager. The Contract Manager shall perform the Contractor Quality Control Inspection (QCI). The Contract Manager, or alternate, will represent the contractor's firm in all contractual and quality related issues.

2.2. Operating Personnel Certification. The contractor's personnel shall possess a minimum of one year technical expertise in commercial pest control and provide a copy of their professional certificates. All Contract personnel employed who will apply or supervise the application of pesticides under this contract shall possess current commercial certification by the Territory of Guam in the appropriate EPA-approved State categories for the work requirements of the contract. Neither private applicator certification nor private registered technician certification are acceptable. Proof of Territory/Federal certification shall be provided to the government prior to contract award.

2.3. Government Personnel: COR shall serve as the liaison between the Government and the Contractor in the performance of this contract.

3.0. Safety Considerations.

Contractor will abide by current Guam and U.S. government safety standards related to the use and deployment of pest control and pest abatement equipment, materials, and techniques. The contractor is required to ensure all employees receive safety training from Contractor for on-the-job safety procedures. A copy of all Safety Data Sheets (formerly MSDS) shall be provided by the Contractor to the COR for acknowledgement, prior to any pesticide use.

4.0. Government Furnished Materials (GFM).

Government shall provide basic utilities such as water and electricity in order to successfully execute this contract.

Government will also provide restrooms for contractors to utilize while on the work site.

5.0. Contractor Furnished Materials.

Contractor shall supply all labor, supervision, transportation, facilities, materials, equipment, services and other related items necessary to successfully execute this contract. No materials, other than those identified in paragraph 4.0, shall be provided by the Government.

6.0. Deliverables.

6.1. Initial consultation and complimentary inspection within seven days of contract award.

PWS Report Title Quantity Due Date/Frequency

1.1.5

Record of all integrated pest management operations including surveillance, inspections, non-chemical and chemical control

1 As IPM is conducted.

2.2 Copy of State Certification for Contractor Personnel

1 per person

With proposal. Copies of renewed certifications shall also be submitted, as they are renewed.

6.1 Initial Consultation and Inspection

1 per site Within 7 days of contract award.

11.5 Quality Assurance Plan

1 Submitted with contract bid proposal.

13.1 Contractor's Work Plan

1 Submitted within 15 days after contract/task award.

14.0 Copy of State Business License

1 per state/ territory

With proposal. Copies of renewed licenses shall also be submitted, as necessary.

16.1 Pest Management Records

1 per month

Electronically once per month by the 15th of the following month. (Example: July data must be submitted by August 15).

16.2 Report of Conditions Conducive to Pest Infestation

As required

Within 1 business day after identifying condition(s).

16.3 Three-year Termite Treatment Warranties

As required

Within 10 business days following the treatment.

1.1.5 Integrated Pest Management Plan

First draft submitted with proposal. Second draft within 15 days of contract award. Final within 30 days of receipt of COR comments.

15.3.2.

Pesticide Use Proposal (PUP)

1, then as required thereafter using

OCPUR

With the proposal. Note: Any proposed changes in pesticide usage shall be submitted for COR approval by OCPUR at least 5 business days in advance of pesticide use.

7.0. Ordering Period

7.1. The period of performance will include one base period and four optional periods. The Government reserves the right not to exercise any options.

Base Year: 15 December 2015 through 14 December 2016 Option Year 1: 15 December 2016 through 14 December 2017 Option Year 2: 15 December 2017 through 14 December 2018 Option Year 3: 15 December 2018 through 14 December 2019 Option Year 4: 15 December 2019 through 14 December 2020

8.0. Personnel Security.

8.1. Military Installation Access and Required Vendor Identification. The Contractor is responsible for obtaining military base vendor identification for all employees under this contract prior to services as required for access to the military installations in accordance with established documentation requirements and deadlines at each installation.

8.1.2. The Contractor shall prepare the appropriate forms for each authorized installation-pass applicant for the minimum number of installations to which access is required.

8.1.3. The Contractor shall return Installation Passes to the issuing Pass and ID Office when the contractual relationship that served as the justification for the Installation Pass changes or is terminated. When an employee terminates their employment with Contractor, the Contractor must also return installation pass to the Pass and ID office within 3 business days.

8.1.4. Contractor personnel that use privately owned vehicles to access, on a recurring basis, US Forces Guam installations in support of the pest control program may be required to register the vehicle as part of the installation pass application process.

8.1.5 RAPIDGate is required for access to US Naval facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate badge is active for the specific facility and performance period in accordance with RAPIDGate User Agreement (http://www.RAPIDGate.com).

8.1.5. Applicants shall submit a copy of the following documents with the application:

8.1.5.1. Passport or personal ID card, issued by the country of citizenship.

8.1.5.2. A copy of all required local police record check results.

8.1.5.3. Verification letter with personal information as required by the applicable military installation.

8.1.6. Contractor employees shall only use the Installation Passes to perform work under this contract. The

Contractor is responsible for controlling U.S. installation passes issued to Contractor personnel. Installation passes remain the property of the U.S. Government and are returned in accordance with paragraph 8.1.3.

8.1.7. Contractor personnel who are denied an Installation Pass shall be removed from performing service(s) under this contract immediately upon Contractor’s receipt of such notification.

8.1.8. Pass and Registration will take a digital photo and fingerprint the contractor’s employee. Refusal to provide a digital photo and digitized fingerprint minutia data will result in not receiving an Installation Pass.

8.1.9. When necessary, a Daily Installation Pass may be issued pending completion of a required background check.

A Daily Installation Pass is required until receipt of approved base access.

8.1.10. Contractor personnel shall always secure the installation pass and other government issued documents to prevent loss or theft. If lost or stolen, the installation pass holder shall report the loss or theft to the COR, the U.S.

Military Police or Security Forces Police station, and Pass and ID Office immediately. The installation pass will be flagged as lost or stolen. The Contractor must submit a new application to the same Pass and ID Office where the original Installation Pass was obtained.

8.1.11. The Government issues one required DoDEA badge to each Contractor employee at no cost to the Contractor. The Contractor shall obtain and be responsible for all DoDEA badges issued to its own or its subcontractor's employees. Badges must be in their possession at all times while on DoDEA property. DoDEA Badges shall only be used in performance of duties under this contract and shall be surrendered to the COR upon expiration of the pass or contract, when a Contractor employee is no longer employed by the Contractor or requires access, or when requested by the COR.

8.2. Criminal Background Checks. A satisfactory Federal and/or local criminal background check must first be performed on each identified contract employee prior to facility access being granted (DoDI 1402.5). Proof of local or State police clearance must be presented to the COR/ACOR or Government’s point of contact along with a verification memo/letter as part of the access request letter before a background check is initiated by the applicable military installation. Each contractor employee must pass the Childcare National Agency Check with Written Inquires (CNACI). Costs connected to the background checks are a Contractor expense.

8.2.1. The Contractor shall maintain a copy of the most current local police record checks/clearances on file and shall provide a copy to the COR/ACOR and Contracting Officer upon request. Failure to provide requested record checks within five calendar days of the request shall be considered an indication that the checks were not performed and may result in the affected personnel being deemed unsuitable to perform services by the Contracting Officer.

8.2.2. The Government reserves the right to require heightened security.

9.0. Physical Security and Safety.

9.1. The Contractor shall establish and implement methods of ensuring keys issued by the government are not lost or misplaced and are not used by unauthorized persons.

9.2. The Contractor shall develop a plan for control of keys as a part of the Quality Control Plan.

9.3. No keys issued to the Contractor shall be duplicated.

9.4. In the event keys other than master keys are lost or duplicated, the Contractor will be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government.

9.4.1. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system at Contractor expense.

9.5. The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry.

9.6. The Contractor shall implement and maintain a safety program for employees to ensure all operations and activities are in compliance with Occupational Safety and Health Administration (OSHA) standards. The Contractor shall be thoroughly familiar with all safety and health requirements of this contract.

9.7. Vehicles used by the Contractor shall display the name of the Contractor’s company, meet all state/territory laws for identification and placarding, and have lockable storage compartments for storing pesticides. All pesticides shall be secured when not in use.

10.0. Quality Standards and Thresholds.

The Contractor shall meet the quality standards established in the approved CWP. The Contractor’s performance will be evaluated based upon the Government’s Quality Assurance Surveillance Plan (QASP).

Failure to meet any of the standards may result in re-performance by the Contractor at no cost to the Government, the Contractor paying the Government for the use of another Contractor to perform the work, or cancellation of this contract. Re-performance by the Contractor shall be completed within 1 business day.

11.0. Quality Control Program.

The Contractor shall establish a complete quality control program to ensure all requirements of the contract are met. As part of the Contractor’s proposal, the Contractor shall describe the procedures they will use to perform quality control.

11.1. Inspection System. The Contractor’s quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies.

11.2. Checklist. The Contractor shall use a quality control checklist to evaluate contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor as well as every task the Contractor is required to perform.

11.3. Quality Control File. The Contractor’s quality control file shall contain a record of all inspections conducted by the Contractor and any corrective measures taken. The Contractor shall maintain record of all inspections throughout the term of the contract. The inspection reports shall be made available to the COR upon request.

11.4. Quality Report. The Contractor shall provide data to the COR for inclusion into the annual performance evaluation report sent to the KO.

11.5. QAP. The Contractor shall develop a Quality Assurance Plan (QAP). The Contractor shall submit a QAP addressing the requirements listed in the Government’s QASP provided in Technical Exhibit (D). The Contractor shall submit the QAP with the bid proposal. The QAP should highlight key quality assurance activities or events the COR will use to determine when Government inspections can be conducted to assess progress toward milestones and quality of services. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of QA inspections. Table 2 (Performance Requirement Summary) in the Government’s QASP summarizes the minimum key elements. The Contractor’s QAP will be based on the CWP.

12.0. Schedule of Services.

It shall be the Contractor’s responsibility to schedule work with the COR. The Contractor shall be responsible for communicating with the COR for every service requested. The purpose of this communication is to coordinate the date and time of the service, permit access to the work site, and relay specific instructions for site preparation or entry.

13.0. Project Management.

The Performance Based Contracting (PBC) approach requires careful coordination of project activities to ensure that all stakeholders are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of the Government’s project stakeholders and decision-makers. The Contractor shall be responsible for the following project management activities:

13.1. Contractor Work Plan. The Contractor shall develop and maintain a detailed Contractor’s Work Plan (CWP).

The CWP (Technical Exhibit E), based on the schedule prepared as part of the Contractor proposal, shall specify the schedule, technical approach, and resources required for the planning, execution, and completion of the performance objectives. Contractors may review the military base’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the IPMC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent nuisance pests and disease vectors in and around specified buildings (Technical Exhibit A). The CWP shall include labels, SDS sheets, and the planned PUP (Technical Exhibit C) and comply with all applicable local, state/territory, and Federal regulations. CWP is submitted within 15 days of contract award.

13.1.1. As part of the CWP, the Contractor shall develop a schedule that fully supports the technical approach and that outlines the due dates and cost expenditure percentages for all milestones and payable/invoiced deliverables.

It is the Government’s intent to make all payments after verification of satisfactory service. The Contractor shall coordinate activities with the COR to ensure that the proposed project schedule does not conflict with other Contractor activities on site, or interrupt Government’s mission activities.

13.1.2. The Contractor shall submit the completed CWP upon contract award.

14.0. Business License.

The Contractor shall possess a business license issued by the Territory of Guam to provide pest control services.

The Contractor shall provide proof of licensing to the government prior to contract award.

15.0. Additional Requirements.

15.1. Vehicles. Vehicles used for pest control operations shall not be used for other purposes in connection with this contract. Vehicles shall be secured at all times to prevent unauthorized access. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash and a portable spill and decontamination kit.

Vehicles shall be marked as required by federal and state/territory law.

15.2. Equipment. The Contractor shall repair and maintain all equipment in accordance with manufacturer’s instructions. Equipment shall be in good operating condition, free of visible deterioration, shall not leak, and shall be calibrated to apply pesticides in accordance with the pesticide product label. Proof of calibration may be requested by the government. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations. The Contractor must clearly and plainly mark all pesticide application equipment including rodent bait stations and glue traps with the company’s name, a point-of-contact, and phone number. The Contractor shall assume responsibility for all Contractor-owned equipment or other items.

15.3. Pesticides.

15.3.1. The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, Guam, local laws, and military installation regulations.

15.3.2. Prior to use, the Contractor shall request approval for all pesticides using the PUP (Technical Exhibit C).

The Contractor shall ensure that all pesticides proposed for use on Naval Base Guam, Naval Hospital and Andersen Air Force Base are EPA-registered and registered with the appropriate Guam State Agency. Approvals may be made and limited to specific pests/sites. During the term of this contract the Contractor shall submit an Out-of- Cycle Pesticide Use Request (OCPUR) for additional pesticides to the COR for review and approval by the appropriate base coordinator. The Contractor shall not deviate from the PUP-listed pesticides without prior approval from the COR. The PUP shall reflect only the currently approved pesticides for application on the installation and updated as additional products are approved and/or other products deleted through an OCPUR approved by the appropriate base coordinator via the COR.

15.3.3. The Contractor shall maintain a binder containing labels and SDSs (formerly MSDSs) for all pesticides used and keep readily available for the COR's inspection.

15.4 Pesticide Storage, Mixing and Disposal

15.4.1. Pesticide Storage. The Contractor shall not store pesticides on Government property. All pesticides shall be stored off Government property or inside a secured Contractor vehicle(s).

15.4.2 Pesticide Mixing. The Contractor shall not mix pesticides on Government property. All pesticides must be mixed prior to arrival at the installation.

15.4.3. Pesticide Disposal. All pesticides, rinse water, and containers shall be disposed of in accordance with label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off Government property.

15.4.4. Pesticide Spills. The Contractor shall immediately report all spills of hazardous materials to the COR and shall be financially responsible for the clean-up of any spills. Spills shall be managed in accordance with the military installation’s Spill Contingency and Countermeasure Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on the installation.

15.4.5. Personal Protective Equipment. The Contractor shall provide Personal Protective Equipment (PPE) to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the applicable pesticide labels and SDS.

15.4.6. Occupied Spaces. Liquid or aerosol pesticide shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent and ant bait stations or other pesticide formulations that do not volatize or carry on air currents may be applied in occupied spaces.

16.0. Records and Reports.

16.1. Pest Management Records. The Contractor shall prepare, submit, and maintain pest management records and reports for each pest management service/treatment provided to include surveillance, non-chemical controls and pesticide applications. Records shall be accurate and complete. Records shall include: the installation name, pesticide common name from the label that was applied, pesticide formulation, EPA Registration Number, target pest, the type of application and final concentration applied, the amount of final spray or dry formulation, date of application, location of the service (building number, room number, military base, etc. that accurately identifies the location), the weight of active ingredient applied, and the pest controller’s name and certification number.

16.1.2. All pest management records shall be submitted electronically to the COR monthly.

16.1.3. Records rejected by the COR due to inadequate or incorrect information shall be corrected and returned to the COR by the Contractor at no additional cost to the Government within 10 business days.

16.2. Reports of Conditions Conducive to Pest Infestation. When the Contractor observes a condition that promotes or is conducive to pest infestations, they shall submit a report describing findings and recommendations to correct these conditions. Conditions may include sanitation problems, improper food storage practices, inadequate exclusion policies, or damaged or missing exclusion devices. The Contractor shall report these deficiencies to the COR within one business day after identifying conditions. Report must be legible and can be completed electronically or by hand.

16.3. Termite Warranties. The Contractor shall provide the COR with a three (3) year written warranty against existing and new infestations of subterranean termites for the areas treated. The warranty shall state the chemical concentrations, rates, and methods of application complied in accordance with the EPA label. The warranty period shall commence from the date of acceptance by the COR. Visual sightings of termites, additional damage, new mud tubes, or other signs of living termites within the structure during the warranty period, shall be grounds for re-treatment at the Contractor's expense. The Contractor shall also cover the repair of damage from termite infestations during the warranty period.

17.0. PERFORMANCE OBJECTIVES AND STANDARDS

Table 1: Performance Requirements Summary

Performance Objective Performance Standard Acceptable Level of P fDevelop approved Contractor Work Plan

(CWP) to include in an IPM Plan.

Government QASP and exhibits to include in the IPM plan are included in Technical Exhibits (B), (C) and (D). *electronic files provided upon request*

Complete one IPM Outline for each pest for each site type [Technical Exhibit (D)].

CWP includes information required in section 13.1 and Technical Exhibit (D) of this PWS and is submitted to the

COR.

Plan complies with federal, state and industry best management practice standards.

KO approval through the

COR.

CWP includes 100% of the information required in section

13.1 of this is PWS and is submitted within 15 days of contract/task award.

Develop a Quality Assurance Plan (QAP) QAP addresses the requirements found in Technical Exhibit (C) and throughout the contract.

QAP is submitted with contract bid proposal.

Successfully implement all aspects of the approved CWP for all pests/sites identified in this PWS. Plan must be followed for scheduled services as well as unscheduled services, as appropriate.

All IPM standards must be met:

All sites thoroughly inspected before beginning control efforts.

Report prepared and submitted to COR on conditions conducive to pest infestation (if applicable).

Non-chemical pest management operations utilized as a first resort for pest control methods.

Use of pesticides where pesticide applications are necessary.

Surveillance implemented to monitor pest populations and effectiveness of control measures.

Pest management operations recorded and reported in approved format.

Submission of all required documentation listed in the PWS.

CWP is followed.

Pests are controlled to the standards specified in the CWP IPM outlines.

KO approval through COR.

100% of required reports submitted on time in accordance all required documentation listed in the

PWS.

100% of required reports submitted contain required information.

IPM standards are met 100% of the time for all services for each pest for each site type.

CWP is followed 100% of the time for all services for each pest for each site type.

Pests are controlled to the standards specified in the CWP IPM outline at least 80% of the time for each pest for each site type.

Reports submitted “on time” 90% of the time.

Reports are corrected by the Contractor less than 25% of the time.

18.0. Definitions.

Certified Applicator/Operator: Any individual who applies pesticides or supervises the use of pesticides, and who has been authorized to do so by successfully completing a training program approved by the EPA, followed by formal certification by DoD or a State/Territory.

Contracting Officer’s Representative (COR): An individual who is responsible for technical administration of the contract and assures proper Government surveillance of the Contractor’s performance by utilizing the Government’s Quality Assurance Surveillance Plan (QASP).

Contractor Work Plan (CWP): A Contractor-developed document submitted as part of the Contractor proposal that describes how the requirements of this contract will be met. The plan establishes strategies and methods for conducting a safe, effective, and environmentally sound IPM program.

Pest Management Coordinator (PMC): The individual designated by the applicable military base Commander to coordinate and oversee all pest management activities on the specific base.

Integrated Pest Management (IPM): A planned program incorporating a wide variety of technological and management practices to achieve long-term and environmentally-sound pest suppression and prevention. IPM uses targeted, sustainable methods including education/communication, habitat modification, nonchemical control, biological control, and, where necessary, the use of pesticide compounds, formulations, and application methods that present the least potential hazard to humans and the environment. Federal Agencies are mandated by Public Law (Section 136r-1 of Title 7, USC) to use IPM.

Integrated Pest Management Plan (IPMP): A long-range, well-defined planning and operational document that describes the IPM program. Written pest management plans are required as a means of establishing and implementing IPM.

Out of Cycle Pesticide Use Request (OCPUR): The OCPUR is a supplement to the PUP. An OCPUR is a pesticide use request for pesticides that were not included in the annual Pesticide Use Proposal. (See below for information on the Pesticide Use Proposal)

Pesticide: Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and is specifically labeled for use by the EPA. Also, any substance or mixture of substances intended for use as a plant regulator, defoliant, desiccant, or biocide.

Pesticide Use Proposal (PUP): The PUP documents the exact pesticides proposed to be used the following year.

The pesticides listed on this proposal must be approved by the COR and PMC prior to use. The Contractor confirms that the pesticides are registered by the EPA and State/Territory and are being used for the correct target site and pest.

Quality Assurance Plan (QAP): The QAP is the Contractor’s quality assurance plan submitted with their contract bid. The QAP will indicate the Contractor’s resolution in meeting the Government’s performance requirements and standards throughout the contract and QASP.

List of Technical Exhibits

Technical Exhibit A List of Buildings and Sites for Scheduled Services Technical Exhibit B Contractor Pesticide Use Proposal Technical Exhibit C Government’s Quality Assurance Surveillance Plan Technical Exhibit D Contractor Work Plan Integrated Pest Management Outline Technical Exhibit E Building Layouts

Technical Exhibit A List of Buildings and Sites for Scheduled Services

Building List/Square Footage

Andersen Elementary and Middle School Net Area

(SF)

Gross Area (SF) (includes exterior areas)

Bldg. 1600 – Elementary SS 55,806 105,473 Bldg. 1601 – Elementary SS 51,541 75,136 Bldg. 1602 – Gymnasium SS 17,364 20,643 Bldg. 1603 - Cafeteria & Central Mech. FHS/A 7,838 13,538 Bldg. 1604 - Middle SS 46,803 73,615

McCool Elementary and Middle School Bldg 311

157,03 5 169,316

A128 – Gymnasium SS 8,280 A113 – Information Center SS 4,386 A114 – Cafeteria FHS 5,882 M110 – Music Room SS 1,142 E105 – Kindergarten Classroom SS 1,006 E106 – Kindergarten Classroom SS 1,016 E110 – Kindergarten Classroom SS 953 E108 – Kindergarten Classroom SS 1,016 E107 – Kindergarten Classroom SS 1,006 E109 – Kindergarten Classroom SS 923 E122 – Art Classroom SS 1,103 E122A – Art Storage SS 285

Guam High School

Bldg 401 – Main building SS/A…