sol amendment.pdf

HE12542138397

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Extend quote due by date Quotes due on December 10 2021. The due date for vendors to submit questions has been extended to 1 December

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Nov-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125422Q3001

X 9B. DATED (SEE ITEM 11)

03-Nov-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Nov-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125422Q3001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Nov-2021 12:00 PM to 10-Dec-2021 12:00 PM.

The following have been added by full text:

252.223-7999 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

(DEVIATION 2021-O0009) (OCT 2021)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

The word “offeror” is synonymously used with the words “quoter” and “vendor” in this RFQ. However, all submissions in response to this RFQ will be considered quotations in accordance with the definition listed in Federal Acquisition Regulation (FAR) 13.004.

Addendum to 52.212-1 Paragraph (b) Submission of Offers. In addition to those requirements as stated in this paragraph, the following are added and shall apply to the submission requirements in response to this solicitation:

General Instructions

Vendor shall examine and follow all instructions. Instructions are set forth herein for vendors to prepare and submit a quote to the Government in response to this solicitation. Vendors are strongly advised to carefully read and fully understand these instructions to ensure submission a fully compliant and sufficiently prepared quote. Failure to do so will be at the Vendor’s own risk. Vendors are cautioned that quotes containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Vendor intends to meet these requirements. Including statements such as “will comply,” “noted and understood,” and “in accordance with best industry practices/standards,” etc. without providing supporting narrative are not sufficient.

a. Page Size and Format

Vendors shall ensure that the contents of the files print on standard 8 ½" by 11" paper. Vendors shall use Times New Roman 12-point font or larger text, Arial 10- point font or larger for the tables and text in headers/footers, and Arial 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. The technical and past performance volumes of the quotation are to be submitted as MSWord or PDF document. The price volume shall be submitted via MS Excel.

b. Page Limitations

Vendors shall not exceed the specified word and/or page limitations. Content in excess of the word count and pages in excess of the page count will not be read or considered in the evaluation of the proposal. The following page limits has been established for all proposals in response to the solicitation.

1. QUOTE CONTENT AND FORMAT INSTRUCTIONS – Vendors shall submit quote packages consisting of the following volumes for evaluation purposes and include the content identified therein:

1) VOLUME 1 – Administrative Cover Letter: The signed cover letter shall include the following information:

a) Name of Vendor

b) Tax Identification number (TIN).

c) Data Universal Numbering System (DUNS) Number.

d) Complete Business Mailing Address.

e) Cage Code/NAICS Code.

f) Point of Contact Name, Phone, and Email Address

g) Date of Proposal

h) Proposal/Solicitation Number.

i) A statement certifies the extent of agreement will all terms, conditions, and provisions included in the solicitation.

j) A statement of quotation validity of a minimum of 120 days.

2) VOLUME 2- Factor I – Technical Evaluation, Subfactor 1: Information Technology (IT)

Compliance Forms: Vendor shall provide a fully executed completion of all IT compliance forms as shown below:

a) Completed Attachment 3- Government Product Accessibility Template (GPAT)

b) Completed Attachment 4- Terms of Service Addendum

c) Completed Attachment 5- DoDEA Cloud Questionnaire

d) Completed FAR Clause 52.204-24 – Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

e) Completed FAR Clause 52.204-26 – Covered Telecommunications Equipment or Services -

Representation

All sections and questions must be addressed on each of the IT compliance forms with a supporting narrative statement. If a question/section is not applicable to the service/product Vendors offer, it must be marked “Not Applicable.”

IT Compliance Form Assumptions: Vendors must indicate, in this section only, if any IT compliance related assumptions have been made, or exceptions have been taken with the solicitation as written. If IT compliance assumptions are not noted in this Volume and this section of the quotation, it will be assumed that the Vendors quote reflects no IT compliance assumptions for award and the Vendor agrees to comply with all terms and conditions set forth herein. Accordingly, any IT compliance related assumptions listed in any other Volumes or section shall be null and void. Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the Vendor being removed from consideration.

3) VOLUME 3- FACTOR 1- Technical Evaluation, Subfactor 2 – Technical Requirements: Vendors shall provide a technical approach that will be evaluated on how well their quote meets or exceeds the requirements specified in the Performance Work Statement (PWS) section 2.1 and all its sub-sections at Attachment 1. Volume 3 shall not exceed 15 pages in length.

Technical Approach Assumptions: Vendors must indicate, in this section only, if any technical related assumptions have been made, or exceptions have been taken with the solicitation as written. If technical assumptions are not noted in this Volume and this section of the quotation, it will be assumed that the Vendors quote reflects no technical assumptions for award and the Vendor agrees to comply with all terms and conditions set forth herein. Accordingly, any technical related assumptions listed in any other Volumes or section shall be null and void. Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the Vendor being removed from consideration.

4) VOLUME 4- FACTOR 2- Price: This quote volume shall:

a) Be in Microsoft Excel found at Attachment 2 - Pricing Sheet. Line items must have a price or be marked “NSP” for “Not Separately Priced. Each item will state the description including manufacturing number or catalog number, quantity, unit of issue, unit price, and extended total. A final total for one 12-month base period and four subsequent 12-month option periods is required in the Excel Spreadsheet provided at Attachment 2- Pricing Sheet.

b) In lieu, of Attachment 2 - Pricing Sheet, the vendor may submit an excel pricing sheet that is more appropriate to their standard commercial practice. If a vendor’s quote includes an alternate pricing structure than what is provided, the vendor shall reference the Contract Line Item Numbers (CLINs) in Attachment 2 – Pricing Sheet.

The Government may exclude quotes from further consideration if any items described in the technical quote are not included in the pricing sheet.

Price Assumption: Vendors must indicate, in this section only, if any pricing related assumptions have been made, or exceptions have been taken with the solicitation as written. If price assumptions are not noted in this Volume and this section of the quotation, it will be assumed that the Vendors quote reflects no price assumptions for award and the Vendor aggress to comply with all terms and conditions set forth herein. Accordingly, any price related assumptions listed in any other Volumes or section shall be null and void. Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the Vendor being removed from consideration.

2) QUESTIONS- Questions in regards to this Request for Quote (RFQ) shall be submitted in writing via email to Contract Specialist Mami.Obengduro@dodea.edu and Contracting Officer ShaHannah.Brown@dodea.edu with the subject line, “Questions to Solicitation Number HE1254-22-Q-3001, (Articulate 360)” no later than 12:00PM EST on 01 December 2021. Questions received after this date and time will not be responded by the Government.

Vendors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation section heading, page number of the solicitation, specific location on the page (e.g., third paragraph) to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following the format represented in the table below.

Question # Reference Question Category Question # Solicitation Section or

Attachment Section Contractual or Technical

Question

If amendments to the solicitation are issued, all vendors must acknowledge the amendments by signing the accompanying Standard Form (SF30) and returning the signed SF30 for all amendments issued with their quotation submission.

A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted to https://beta.SAM.gov/. It is the sole responsibly of the vendor to monitor the website for Government postings containing information applicable to this RFQ.

3) QUOTATION SUBMISSION AND DUE DATE: Volumes 1-4 quotations is due no later than the date listed in the solicitation via email to Contract Specialist Ms. Mami Obeng-Duro at mami.obengduro@dodea.edu and Contracting Officer Ms. ShaHannah Brown at Shahannah.brown@dodea.edu.

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic quotation submission by return email for these at the above email address.

Addendum to 52.212-1 Paragraph (c) Period for acceptance of offers. This paragraph is changed to read as follows: The offeror agrees to hold the prices in its offer firm for 120 calendar days from mailto:Mami.Obengduro@dodea.edu mailto:ShaHannah.Brown@dodea.edu https://beta.sam.gov/ mailto:mami.obengduro@dodea.edu mailto:Shahannah.brown@dodea.edu the date specified for receipt of offers, unless another time is specified in an amendment to the solicitation.

Addendum to 52.212-1 Paragraph (e) Multiple offers. This paragraph is changed to read as follows:

Multiple offers presenting alternative terms and conditions will NOT be accepted.

Addendum to 52.212-1 Paragraph (g) Contract award. This paragraph is changed to read as follows:

This is a procurement conducted under FAR Parts 12 and 13 and not FAR Part 15.The Government is not bound by FAR Part 15 procedures on negotiations, discussions, setting a competitive range, or any other FAR 15.503 requirements, unless specified in this solicitation.

Addendum to 52.212-1 Paragraph (l) Debriefing. This paragraph is changed to read as follows:

Request for information. Requests for information will be conducted under FAR 13.106-3(d) and 15.503(b)(2).

52.212-1 (End of Addendum to FAR 52.212-1)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Technical and past performance, when combined, are . (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

Addendum to 52.212-2 Paragraph (a)

Basis of Award

(a) The Government anticipates awarding a single Firm-Fixed-Price (FFP) contract resulting from this solicitation under the Best Value-Trade-Off approach, to the responsible vendor whose quotation is deemed most advantageous to the Government in accordance with Federal Acquisition Regulation (FAR) Part 12 and FAR part 13 procedures, when price and other factors are considered. To make the award decision, the following factors shall be used to evaluate offers:

1. Factor 1 – Technical Approach

2. Factor 2- Price

The Government intends to make an award based on initial quote submission, however, reserves the right to have discussions, if deemed necessary.

For a quote to result in an awardable contract, it must at least be acceptable for Factor 1-Technical and Factor 2- Price must be determined Fair and Reasonable by the government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

EVALUATION FACTORS

Any factor ranked as fail or unacceptable will not be considered eligible for contract award.

To be eligible for award, a quotation must comply in all material aspects to the requirements of law, regulation and the terms and conditions set forth in this solicitation, and the Offeror must be determined responsible according to the standards set forth in FAR Subpart 9.1.

DoDEA will evaluate (1) the entire technical quote (performance work statement), which shall not exceed 15 pages.

FACTOR 1 – TECHNICAL EVALUATION

Vendor’s technical approach will be evaluated to determine how well the vendor’s quoted approach meets or exceeds the requirements of the PWS Section 2.1 and all its subsections. The Government shall evaluate each subfactor for this factor. Subfactor 1 will be given a rating of Pass or Fail. If a vendor’s quote receives a Fail for Subfactor one it will be considered Unacceptable. Subfactor 2 will be given a rating of Outstanding, Good, Acceptable, Marginal or Unacceptable. Factor 1 will then be given an overall Factor rating of Outstanding, Good, Acceptable, Marginal or Unacceptable. Any fail or unacceptable rating in one or more of the subfactors makes the overall factor rating unacceptable and the vendor will not be evaluated further nor be considered for award.

Factor 1 – Technical Evaluation, Subfactor 1 - Information Technology (IT) Compliance Forms:

The Government will evaluate the vendor’s executed submission of:

1. Completed Attachment 3- Government Product Accessibility Template (GPAT)

2. Completed Attachment 4- Terms of Service Addendum

3. Completed Attachment 5- DoDEA Cloud Questionnaire

Note: Completed FAR Clause 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and Completed FAR Clause 52.204-26 – Covered Telecommunications Equipment or Services – Representation will be reviewed by the government for completeness however they will not be evaluated or given a rating by the government.

FACTOR 1- Technical Evaluation, Subfactor 2 – Technical Requirements:

The Government will evaluate the vendor’s approach to determine if it meets or exceed the technical requirements stated in Section 2.0 of the PWS.

The ratings used for Factor 1 are defined as follows:

Table 1. Combined Technical/Risk Ratings Color Rating Description Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

FACTOR 2 - PRICE

Vendor’s total quoted price will be evaluated for fair and reasonable pricing in accordance with FAR 13.106-3. The Government will establish a total evaluated price based on the sum of all prices proposed within the solicitation Pricing Sheet found at Attachment 2. Optional periods will be evaluated and awarded in accordance with FAR 52.212-2. The evaluation of options does not obligate the Government to exercise such evaluate options.

In accordance with FAR 52.217-8, the option to extend services for an additional six months will be included within this solicitation. A six-month extension is within the total project scope of the solicitation. For purposes of evaluation of this extension, the Government shall use the Vendor’s pricing attachment response for the last option period.

Evaluation of options shall not obligate the Government to exercise the option(s).

(End Of Addendum 52.212-2)

(End of Summary of Changes)