HE125419Q4001.docx

HE125419Q4001

Section SF 1449 - CONTINUATION SHEET

UNDEFINED

Risograph Machine Repair Services

FFP

MAX

NET AMT

0001AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

FOB: Destination J074

MAX

0001AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Poster Printer Repair Services

MAX

0002AA

Basic Repair Fee

Includes cleaning, adjustments, and labor up to 30 minutes IAW the Performance Work Statement.

MAX

0002AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Laminator Repair Services

MAX

0003AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

0003AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Risograph Machine Repair Services

MAX

1001AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

1001AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Poster Printer Repair Services

MAX

1002AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

1002AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Laminator Repair Services

MAX

1003AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

1003AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Risograph Machine Repair Services

MAX

2001AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

2001AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Poster Printer Repair Services

MAX

2002AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

2002AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Laminator Repair Services

MAX

2003AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

2003AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Risograph Machine Repair Services

MAX

3001AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

3001AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Poster Printer Repair Services

MAX

3002AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

3002AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Laminator Repair Services

MAX

3003AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

3003AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Risograph Machine Repair Services

MAX

4001AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

4001AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Poster Printer Repair Services

MAX

4002AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

4002AB

Parts

Charged in accordance with the parts list.

MAX

UNDEFINED

Laminator Repair Services

MAX

4003AA

Basic Repair Fee

Includes inspection, cleaning, lubrication, and adjustments IAW the Performance Work Statement.

MAX

4003AB

Parts

Charged in accordance with the parts list.

MAX

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$500.00

$50,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$30.00

$10,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

0001AA

0001AB

0002AA

0002AB

0003AA

0003AB

1001AA

1001AB

1002AA

1002AB

1003AA

1003AB

2001AA

2001AB

2002AA

2002AB

2003AA

2003AB

3001AA

3001AB

3002AA

3002AB

3003AA

3003AB

4001AA

4001AB

4002AA

4002AB

4003AA

4003AB

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

30-NOV-2019

ATTN: LOGISTICIS DIVISION/UPPLY TECH

DISTRICT SUPERINTENDENT OFFICE,

KADENA AIR BASE BLDG 9497,

OKINAWA-SHI

OKINAWA-KEN JP 904-0000

011-81-98-961-6015

HE7001

30-NOV-2019

HE7001

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEP 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $30, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of $10,000 (insert dollar figure or quantity);

(2) Any order for a combination of items in excess of $10,000 (insert dollar figure or quantity); or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the contract expires.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days before contract expires.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 1 December 2018 through 30 November 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered ``issued'' when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered ``issued'' when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

HE7001

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

John.baggett@dodea.edu Candice.sarlese@dodea.edu

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

John.baggett@dodea.edu

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

OFFICE MACHINE REPAIR SERVICES

1. Introduction.

0. Agency: The Department of Defense Education Activity (DoDEA) provides a comprehensive education program, grades Pre-Kindergarten (Pre-K) up to and including High School for eligible dependent children of Department of Defense personnel. DoDEA Pacific South District, Okinawa is comprised of 13 schools, the District Superintendent’s Office (DSO), and one student transportation office. The schools and administrative facilities are spread across United States Air Force and Marine Corps bases located on Okinawa, Japan.

0. Background: DoDEA requires office machine maintenance services to ensure its Risograph machines, laminators, and poster printers are operational at all times. The Risograph (RISO) machines are used to copy large amounts (more than 20) of educational documents and student curriculum; the laminators are used to laminate educational materials; poster printers are used for making posters for school events and for displaying in the classroom. These office machines contribute to the educational requirement for DoDEA schools. In the past year alone the office machines required seven calls to keep them in working order.

1. Scope. This requirement includes all labor, parts, and materials related to the repair, maintenance, and cleaning for RISO machines, laminators, and poster printers located in Okinawa’s 13 DoDEA Schools and the DSO.

1. Requirement.

0. The Contractor shall provide repair, maintenance, and cleaning services for RISO machines, laminators, and poster printers located in Okinawa’s 13 DoDEA Schools and the DSO. All services will be performed within five days after a delivery order is issued. In performance of its duties, the Contractor shall provide all parts, materials and equipment (except those specifically referred to as "U.S. Government Furnished Equipment”) necessary to repair and service the office machines. Table 1 below is an inventory summary of machines:

Table 1: Summary of Office Machine Quantities

0. Below are the office machines’ model and serial numbers by school:

Table 2: Office Machine Models and Serial Numbers (as of 30 September 2018)

Poster Printer: HP Designjet 500 Model: C7770C SN: SG38D62015

Riso Model: 590UI Asset ID: 100453856

Riso Model: 590UI Asset ID: 100453855

Poster Printers : hp designjet 800 & HP DesignJet Z2600

Poster Printer: HP Designjet T520

RISOGRAPH MACHINES Model numbers - RZ670 Asset ID:OKI000467 Serial Number:15186617

RISOGRAPH MACHINES Model numbers - RZ670 Asset ID:OKI000468 Serial Number:15186619

RISOGRAPH MACHINES Model numbers - RZ670 Asset ID:OKI000469 Serial Number:15223025

Poster printer:HP Designjet Z2100 Photo S/N: CN47S3K00K

Laminator: HeatSeal Ultima 65 S/N : QHG0288 / Room126

Poster Printer: HP DesignJet 130 S/N : SG16T1100H

RISO RN2235UI Asset ID : 110500134 / Room 126

RISO RN2235UI Asset ID : 110500135 / Room 309

Laminator: GBC Heat Seal model Ultima 65; SN: XC00381G

Poster printer: Model HP Designjet T520; SN: CN44N5M023

Poster Printer: HP Model: T790 SN:CN44EJK030

Laminator: Pinnacle 27 SN:AA11427H

Poster Printer: HP Designjet Z2600 SN:CN64E1K005

RISO Copier: RZ 590UI SN:15070608

Laminator: D & K Minikote Model No: 27" MINIKOTE G2 SN: C1708-7917 B217 (BLDG:9398)

Poster Printer: HP Designjet 8000 Model No: C7779B S/N: SG4858101Qin Room B124C (BLDG:9398)

Laminator: (Model : GBC Ultima 65 Seri : OHG0273)

Poster printer: (Model:HP C779B Seri: SG4858101C )

Laminator: Laminex minikote

Poster Printer: Cannon iPF 8400

Poster Printer: HP Designjet 800

Laminator: GBC Ultima 65 SN:UC01477G

Poster Printer: HP Design T1300

Poster Printer: HP Model C7779B SN: SG47H8106V

Note: The number of office machines, models, and serial numbers are provided for informational purposes only. The number of office machines and models may change during the performance of this contract.

0. Notification and Contractor Response. The contractor will be notified by either personnel from DoDEA Schools or personnel from the DSO requesting repair, maintenance, or cleaning services for the office machines listed in Table 2 of this PWS. The contractor shall provide an estimate within five working days of the initial request. Within five days after contract award, the Contractor shall provide Contractor names with their contact information so that request for service may be requested. The names and contact information shall be provided to the COR. The Contractor will receive notification of either approval or disapproval from the Contracting Officer (KO) prior to performing any services. Unless prior approval is obtained, all repairs will be conducted on Government’s site.

1. General Information.

0. Hours of Operations. Unless prior Government approval is obtained, the Contractor shall provide services during the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, and at such other times as required by the nature of the work and/or Task Orders issued, except on U.S. Federal holidays identified in the PWS. The Contractor shall provide a standby contact to address emergency issues outside the normal hours of operation.

0. United States (US) Federal Holidays. The following is a list of US Federal Holidays applicable to this contract:

1. New Year's Day - January 1

1. Martin Luther King's Birthday - Third Monday in January

1. Washington's Birthday - Third Monday in February

1. Memorial Day - Last Monday in May

1. Independence Day - July 4

1. Labor Day - First Monday in September

1. Columbus Day - Second Monday in October

1. Veterans Day - November 11

1. Thanksgiving - Fourth Thursday in November

1. Christmas Day - December 25

0. Contract Personnel. Contractor shall provide sufficient qualified personnel to ensure quality performance of the services required by this contract. Contractor shall provide a point of contact that has the ability to read, write and speak the English language at a level of fluency that allows for clear communication.

0. Contractor employees shall perform duties in a manner that does not disturb students, faculty or other facility occupants. Contractor employees found working under the influence of alcohol, drugs or other incapacitating agents shall be removed and replaced by the Contractor. Use of tobacco products are prohibited on school property. The Contractor shall instruct and ensure its employees abide by all DoDEA and U.S. Government installation policies, rules, and regulations, while on DoDEA premises. The Contractor shall immediately notify the Contracting Officer Representative (COR) within one business day if an employee performing under this contract has been arrested for a criminal offense. The KO reserves the right to deem unsuitable any contract employee under this contract who, before, or during the course of the contract is convicted of a criminal offense. The KO may require suspension from DoDEA facilities any Contractor employee arrested or so charged. The Contractor shall notify the KO when legal proceedings are completed and forward the findings. The KO will determine whether or not the contractor's employee will be reinstated. The KO reserves the right to remove any Contractor employee performing under this contract for any violation of this item.

0. Contract Personnel Identification. The Contractor shall provide each employee with an identification badge that is easily readable and includes employee's name, Contractor's name, functional area of assignment, and recent color photograph of the employee. Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

0. Contractor Furnished Equipment. The Contractor shall furnish all equipment necessary to perform contract requirements as stated in this PWS. All Contractor-furnished equipment shall be labeled as such.

0. Vehicles. The Contractor shall provide all vehicles required for performance of this contract. The vehicles shall be clearly marked with the company’s name and/or logo.

1. Deliverables.

3.3

Contractor Contact Information

Within 5 days after contract award.

1. Performance Requirements Summary (PRS). The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each task.

PWS Paragraph 4.3: Contractor shall provide a point of contact that has the ability to read, write and speak the English language at a level of fluency that allows for clear communication.

PARTS LIST

Included in the below parts list are the most common parts that require replacing. The prices provided are the maximum prices the Contractor may charge when replacing the listed items. In the event a part is required that is not on the list, the Contractor shall submit the part numbers and pricing to the Contracting Officer (KO) to obtain approval before purchasing or installing the parts. Once the requirement for the parts is verified, and the prices for the parts are deemed fair and reasonable, the KO may approve the purchase or installation. If KO approves the purchase or installation, the approval will be granted to the Contractor via Task Order issuance, or a modification.

RISOGRAPH

POSTER PRINTER

ADMINISTRATIVE INFORMATION

A. POINTS OF CONTACT

Vendor POC: TBD

DoDEA TAX EMEPTION

Tax Exempt Federal Government Account (Department of Defense Education Activity). With regard to taxes on sales to DoDEA and its schools, please be advised of the following: DoDEA and the schools and offices comprising it are activities of the federal government. As such, the doctrine of intergovernmental tax immunity prohibits state and local governments from taxing DoDEA. See McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes.

DoDEA's Federal Tax Identification Number is 26-2331642.

Should you have any further questions on this matter please contact the Contract Specialist or Contracting Officer above.

PROVISIONS

Below are provisions that are applicable to the soliciation only. These provisions will not be included in the contract.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS

The Offeror’s quote should include all data and information requested by these Instructions to Offerors (ITO) and be submitted in accordance with these instructions. Non-conformance with the instructions provided in this ITO may result in an unfavorable quote evaluation.

Quotes should provide the following information:

1. Tax identification number (TIN)

2. Unique Entity Identifier (formerly DUNS)

3. Commerical and Government Entity Code (CAGE Code)

4. Complete Business Mailing Address

5. Contact Name

6. Contact Phone

7. Contact email address

TECHNICAL REQUIREMENTS.

A. A technical quote shall be submitted by the Offeror in sufficient detail to evaluate compliance with the requirements of the solicitation and must address the requirements defined in the Performance Work Statement (PWS). This may include product literature, or other documents, if necessary. The quote should not simply rephrase or restate the Government’s requirements but rather, should provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge or experience and will base its evaluation on the information presented in the Offeror's quote.

B. Technical Approach. Each Offeror should provide information that clearly indicates the quoted items meet the requirements indicated in the PWS. The specific requirements of the Technical Approach are defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

C. The technical quote is limited to 100 pages. Page size shall be 8.5 x 11 inches and pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point.

PAST PERFORMANCE REQUIREMENTS.

A. To assist the Government is evaluating Past Performance, Offerors should submit customer Points of Contact (POC) and Past Performance information relating to at least one similar requirement for similar services for office machine repair previously provided by the Offerors. The services should have been provided within 3 years from the closing date of the solicitation.

B. The Past Performance information should include:

1. POC Name

2. Agency/Company

3. Phone number

4. Email Address

5. Description of work provided

6. Contract/Order Number (if applicable)

C. The Government reserves the right to contact the POC’s to gather information on any aspect of the Offeror’s performance of providing the required services. The Government also reserves the right not to contact some or all the POC’s provided. It is the Offeror’s responsibility to verify the POC information is current. Submit the Past Performance Information along with the technical quote. The number of pages submitted for Past Performance Information is not included in the page limits allowed for the technical quote.

D. In addition to contacting the POC’s provided by Offerors, the Government may research Offerors’ past performance on its own by searching various databases such as System for Award Management (SAM), Past Performance Information Retrieval System (PPIRS), and the Federal Awardee Performance and Integrity Information System (FAPIIS).

PRICE QUOTE.

A. Offerors may provide a price quote on Attachment 1 - Vendor Pricing Sheet or the Offeror’s standard quote form. If using Attachment 1, vendors should only put values in the blocks highlighted in yellow. Do not change the prices on the parts portion on Attachment 1 because the amounts a based on the Governments estimates.

B. Vendors should also complete Attachment 2 – Parts List price. The parts on the list are determined to be common parts that may become inoperable. Prices inputted by Offerors on the parts list is the maximum vendors may charge if the applicable part needs to be replaced.

C. When submitting prices quotes, Offerors should review the complete, most current conformed copy of the solicitation that includes all amendments. If the Government amends the solicitation, offerors should include a memo with the price quote acknowledging the number of amendments to the solicitation that was received.

D. Offerors should complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the RFQ, Standard Form 1449. Offerors should insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

E. If the Offeror is registered in System for Award Management (SAM), complete paragraph (b) of FAR provision 52.212-3 Alt 1, Offeror Representations and Certifications; or if the Offeror is NOT registered in SAM, complete paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

F. Complete any other fill-ins and certifications in provisions required in the RFQ.

G. Period for acceptance of offers. IAW 52.212-1(c), Period for Acceptance of Offers, by submission of its offer, the Offeror agrees quoted prices are valid for 60 days after the…