Combined_synopsis_solicitation_LCD_Monitors.pdf

General Information

Document Type: Combined synopsis/solicitation

Solicitation Number: HDTRA1-18-R-0023

Posted Date: February 2, 2018

Current Response Date: February 7, 2018

NAICS Code: 334310 - Audio and Video Equipment Manufacturing

Contracting Office Address

Other Defense Agencies, Defense Threat Reduction Agency, Defense Threat Reduction Agency

(Headquarters), 8725 John J. Kingman Road, MSC 6201, Fort Belvoir, VA, 22060-6201

Description

The Defense Threat Reduction Agency (DTRA) contracting activity proposes to procure without using full and open competition to replace and upgrade 65" Monitors, Quantity (12), replacement of Leadership Boards. The purpose is to inform VIP’s and workforce of the organizational structure. The 65” Monitors DTRA Leadership Boards require brand name or equal replacement to maintain uniformity, continuity and inform DTRA VIP’s and workforce of the organizational structure. The replacement of the DTRA Command and Leadership Boards will relieve the workload for the Graphics, and Photo sections.

Requirment: NO WiFi/ NO Bluetooth/ NO Windows Software and No capability for

WiFi/Blutooth/Windows to be turned on with operating system.

This requirement is being solicited as a commercial item acquisition in accordance with FAR

Part 12. This acquisition will result in the award of a firm fixed price contract. The award will be based on the conforming offer that is considered the "Best Value" to the Government utilizing the “Lowest Price, Technically Acceptable” procedures. The North American Industry

Classification System (NAICS) code is 334310. The small business size standard for this code is

750 employees.

This combined synopsis/solicitation will be made available electronically upon its release at the

Federal Business Opportunities website at https://www.fbo.gov Paper copies, faxed copies, or e-mail copies of the solicitation will not be provided. All requests for hard copies of this solicitation will be disregarded. Interested parties are solely responsible for monitoring the above website for posting of the RFP and any amendments thereto. Questions and answers, if required, will be posted to this site as well. It is the offeror’s responsibility to check this web site for all information related to this procurement. Submission of the RFP must be in accordance with the solicitation instructions. If applicable, all amendments must be acknowledged. All offerors must be registered in the Systems for Award Management (Reference DFARS 252.204-7004, required

Systems for Award Management, www.sam.gov) in order to receive award consideration.

Point of Contact

Nimal Griffin

Contract Specialist

Phone: 703-767-5720

Email: nimal.b.griffin.civ@mail.mil

Place of Performance

Address:

8725 John J. Kingman Road., MS 6201, Fort Belvoir, VA

Postal Code: 22060-6201

Country: UNITED STAT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each 65" LED Monitor

FFP

FOB: Destination

NET AMT

QTY

NEC/V652 65” High-Performance LED Backlit Commercial-Grade Display w/ Integrated Speakers Featers: 12

Reliable 24/7 continuous operation

65” High-Performance LED Backlit Commercial-Grade Display w/ Integrated Speakers Featers:

LED backlighting technology reduces power consumption and allows for a slimmer cabinet depth

Built-in expansion slot supports the Open Pluggable Specification (OPS), which is the industry’s first standardization option slot that simplifies digital signage installations

Viewable Image Size 65"

Native Resolution 1920 x 1080-Pixel Pitch 0.74mm

Backlight Type LED Edge-lit

Response Time(Gray to Gray) 8ms

Displayable Colors More than 16.7 million

BrightSign/ H0523 Operating System

OPS compatible player based on HD3 with H.265, Full HD, mainstream HTML5 player with expanded I/O NO WiFi/ NO Bluetooth/ NO Windows Software and No capability for WiFi/Blutooth/Windows to be turned on with operating system.

Kingston IronKey Basic S250 Encrypted USB2 2GB FIPS 140-2 Level 3 4

Chief/ LTA1U Large Fusion Tilt Wall Mount 12

Freight 1

0002 12 Each Bright Sign/H0523 Operating System

0003 4 Lot Kingston Ironkey Basic

S250 Encrypted USB2 2GB FIPS 140-2 Level 3

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0004 12 Lot Chief/LTA1U Large Fusion Tilt Wall Mount

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0003 1 Lot Freight

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 01-APR-2018 12 DEFENSE THREAT REDUCTION

AGENCY/J48C

JERRE S. THOMAS

8725 JOHN J KINGMAN ROAD MSC 6201

FORT BELVOIR VA 22060

703-767-5877

HDTRA1

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-13 System for Award Management Maintenance OCT 2016 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (JAN

2017) Alternate I

JAN 2017

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

NOV 2017

52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.227-7015 Technical Data--Commercial Items FEB 2014 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

JUN 2012

CLAUSES INCORPORATED BY FULL TEXT

252.201-9000 PROJECT MANAGER (SEP 2013)

The Project Manager for this requirement is:

DTRA/_____

8725 John J. Kingman Rd, MS 6201 Fort Belvoir VA 22060-6201 Telephone number (703) ___-____ e-mail address____________@dtra.mil.

WAWF Acceptor DoDAAC: HDTRA1 mailto:address____________@dtra.mil

DTRA/_____

1680 Texas St SE Kirtland AFB NM 87117-5669 Telephone number (505) ___-____ e-mail address____________@abq.dtra.mil.

WAWF Acceptor DoDAAC: HDTRA2

DTRA/_________

(End of Clause)

252.201-9001 CONTRACTING OFFICE POINT OF CONTACT (POC) (Dec 2007)

The POC in the Procuring Contracting Office for this contract action is:

Mrs. Nimal Griffin

Contracting Officer, AL-ACB

Agency-wide Support Contracts

Defense Threat Reduction Agency

8725 John J. Kingman Rd.

Fort Belvoir, VA 22060 nimal.b.griffin.civ@mail.mil

703-767-5720

252.232-9012 - Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) formally (WAWF) –

RECEIPT AND ACCEPTANCE (RA) INSTRUCTIONS (AUG 2017)

(a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests (Jun 2012), Contractors must submit payment requests in electronic form. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply. To facilitate this electronic submission, the Defense Threat Reduction Agency (DTRA) has implemented the DoD sanctioned Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) for contractors to submit electronic payment requests and receiving reports. The contractor shall submit electronic payment requests and receiving reports via (iRAPT). Vendors shall send an email notification to the Contracting Officer Representative (COR), Program/Project Manager or other government acceptance official identified in the contract by clicking on the Send Additional Email Notifications link upon every submission of an invoice/cost voucher in iRAPT. To access (iRAPT), go to https://wawf.eb.mil.

For questions, contact the DTRA iRAPT Team at dtra.belvoir.J4-8C.mbx.dtra-wawf-help@mail.mil.

mailto:address____________@abq.dtra.mil

(b) Definitions:

Acceptor: Contracting Officer’s Representative, Program/Project Manager, or other government acceptance official as identified in the contract/order.

Pay Official: Defense Finance and Accounting Service (DFAS) payment office identified in the contract/order.

SHIP To/Service Acceptor DoDAAC: Acceptor DoDAAC or DCMA DoDAAC (as specified in the contract/order).

DCAA Auditor DoDAAC: Needed when invoicing on cost-reimbursable contracts. (Go to www.dcaa.mil and click on the appropriate link under Locator to search for your DCAA DoDAAC.)

>>>>> For contracts that are administered by the Office of Naval Research (ONR):

<<<<< Enter the ONR DoDAAC in the DCAA Auditor and Service Approver DoDAAC field in iRAPT.

(c) iRAPT Contractor Input Information:The contractor shall use the following information in creating electronic payment requests in (iRAPT):

Invoice Type in iRAPT:

If billing for Cost Type/Reimbursable contracts (including T&M and LH), select “Cost Voucher” If billing for Firm-Fixed Price (FFP) Materials Only, select “Combo” If billing for FFP Materials and Service, select “Combo” If billing for FFP Services Only, select “2-n-1 (Services Only)” If the contract contains both FFP and Cost Type (including T&M and LH) line items, they must be invoiced separately on appropriate types mentioned above. Upon the written approval of the Project Manager or Contracting Officer’s Representative, the contractor may invoice both line items in one type of invoice.

For iRAPT Routing Information, See Table Below:

Description SF 26 SF 33 SF 1449 DD 1155 Located in Block/Section Contract Number 2 2 2 1 Delivery Order See Individual Order 4 2 CAGE Code 7 15a 17a 9 Pay DoDAAC 12 25 18a 15 Inspection Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Acceptance Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Issue Date 3 5 3 3 Issue By DoDAAC 5 7 9 6 Admin DoDAAC 6 24 16 7 Ship To / Service Acceptor DoDAAC 6 24 16 7 Ship to Extension Do Not Fill In Services or Supplies Based on majority of requirement as determined by monetary value Final Invoice? Do not change “N” (no) to “Y” (yes) unless this is the last invoice and the contract is ready for closeout.

(d) Final Invoices/Vouchers - Final Payment shall be made in accordance with the Federal Acquisition Regulation (FAR) 52.216-7, entitled “Allowable Cost and Payment.”

Invoices - Invoice 2-n-1 (Services Only) and Invoice and Receiving Report (Combo)

Select the “Y” selection from the “Final Invoice?” drop-down box when submitting the final invoice for payment for a contract. Upon successful submission of the final invoice, click on the Send Additional Email Notifications link to send an additional email notification to the Contracting Officer Representative (COR), Program/Project Manager or other government acceptance official identified in the contract.

Final Cost Vouchers - Once the final DCAA audit is complete and final for cost type contracts and authorization from DCAA is received, submit the FINAL COST VOUCHER to dtra.belvoir.J4- 8C.mbx.closeouts@mail.mil

**DO NOT SUBMIT FINAL COST VOUCHERS (ENDING IN “Z”) VIA iRAPT, submit only to the e-mail listed above.

(e) WAWF e-Business Suite Training may be accessed online at https://wawftraining.eb.mil/wbt/. To practice creating documents in iRAPT, visit the practice site at https://wawftraining.eb.mil. General DFAS information may be accessed using the DFAS website at http://www.dfas.mil/. Payment status information may be accessed using the myInvoice system at https://wawf.eb.mil. Your contract number and shipment/invoice number will be required to check status of your payment.

Note: For specific voucher/invoice related inquiries, email: dtra.belvoir.j4-8c.mbx.vendor-pay@mail.mil.

Vendors shall forward any additional DTRA related iRAPT questions to dtra.belvoir.J4-8C.mbx.dtra-wawf-help@mail.mil.

(f) DCMA Administered Contract exceptions are as follows:

For iRAPT Routing Information, See Table Below:

Description SF 26 SF 33 SF 1449 DD 1155 Located in Block/Section Ship To / Service Acceptor DoDAAC 5 24 16 6 Final Cost Vouchers - Once the final DCAA audit is complete and final for cost type contracts and authorization from DCAA is received, submit the FINAL COST VOUCHER to dtra.belvoir.J4- 8C.mbx.closeouts@mail.mil and a copy to the DCMA office identified on the contract.

**DO NOT SUBMIT FINAL COST VOUCHERS (ENDING IN “Z”) VIA iRAPT, submit only to the e-mail listed above.

Note2: For specific voucher/ invoice related inquiries, please contact the DCMA office identified on the contract. Vendors shall forward any additional DTRA related iRAPT questions to dtra.belvoir.J4- 8C.mbx.dtra-wawf-help@mail.mil.

End of clause

252.237-9001 - Enterprise-wide Contractor Manpower Reporting Application (Nov 2017)

(a) In accordance with Section 2330a of title 10, United States Code (10 USC 2330a), Contractors shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

(b) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

(End of Clause) http://www.ecmra.mil/ http://www.ecmra.mil/