HDEC05-19-Q-0014_UPC-based_Inventory_Services_August_2019.pdf

Combined Synopsis/Solicitation

UPC-Based Inventory Services for August 2019

Solicitation Number: HDEC05-19-Q-0014

Response Date: Tuesday, July 9, 2019, 11:00 AM EDST

POC: Jill A. Craft, Contracting Officer

Phone: 804-734-8000, x86294

Email: jill.craft@deca.mil

Place of Performance: Various Defense Commissary Agency Locations

Set Aside: Full and Open Competition

FSC Code: R799 – Support – Management: Other

NAICS Code: 561990

Size Standard: $11,000,000.00

Description: All Other Support Services – Inventory Taking Services

i. This is a combined synopsis and solicitation for commercial services prepared in accordance with the format Subpart FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a separate written solicitation will not be issued.

ii. The solicitation number for this procurement is HDEC05-19-Q-0014 and is issued as a

Request for Quote (RFQ).

iii. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-100 (08/22/2018), DFARS Change

Notice 2018-O0015, and Defense Commissary Agency Acquisition Regulations

(DeCAARS) 2005 Edition.

iv. This solicitation will be unrestricted (Full and Open Competition). For information purposes, the Federal Supply Classification is R799, and the North American Industry

Classification systems (NAICS) code is 561990, which has a small business size standard of $11,000,000.00 per annum.

v. Contract Line Item Numbers (CLINS):

CLIN 0001 UPC- Based Inventory Services at Gunter AFB

$ (Enter Price Here)

UPC- Based Inventory Services at Gunter AFB

ADDRESS: 115 North Turner Blvd, Bldg 811, Montgomery, AL 36114

PHONE NUMBER: 334-416-7920

ESTIMATED SQUARE FOOTAGE: 46,444

INVENTORY DATE(S): Aug 4, 2019

INVENTORY TIME: 8:00 a.m. to 5:00 p.m. Local Time

ESTIMATED STORE VALUE: $616,713.00

ESTIMATED NUMBER OF STORE SKUs: 11,492

CLIN 0002 UPC- Based Inventory Services at Maxwell AFB

UPC- Based Inventory Services at Maxwell AFB

ADDRESS: 335 S. Kelly St., Maxwell AFB, AL 36112

PHONE NUMBER: 334-953-7175

ESTIMATED SQUARE FOOTAGE: 90,079

INVENTORY DATE(S): Aug 5-6, 2019

ESTIMATED STORE VALUE: $1,322,983.00

ESTIMATED NUMBER OF STORE SKUs: 20,064

CLIN 0003 UPC- Based Inventory Services at Memphis NSA

UPC- Based Inventory Services at Memphis NSA

ADDRESS: 7428 Sample Dr., Millington, TN 38054

PHONE NUMBER: 901-874-5125 x2999

ESTIMATED SQUARE FOOTAGE: 62,186

INVENTORY DATE(S): Aug 5, 2019

ESTIMATED STORE VALUE: $1,023,873.00

ESTIMATED NUMBER OF STORE SKUs: 15,526

CLIN 0004 UPC- Based Inventory Services at Keesler AFB

UPC- Based Inventory Services at Keesler AFB

ADDRESS: 508 Larcher Blvd, Bldg 2307, Keesler AFB, MS 39534

PHONE NUMBER: 228-377-3933

ESTIMATED SQUARE FOOTAGE: 97,876

INVENTORY DATE(S): Aug 6-7, 2019

ESTIMATED STORE VALUE: $1,628,532.00

ESTIMATED NUMBER OF STORE SKUs: 21,792

CLIN 0005 UPC- Based Inventory Services at Fort Polk

UPC- Based Inventory Services at Fort Polk

ADDRESS: 7445 LA 467, Bldg 601, Fort Polk, LA 71459

PHONE NUMBER: 337-531-7725

ESTIMATED SQUARE FOOTAGE: 79,968

INVENTORY DATE(S): Aug 11-12, 2019

ESTIMATED STORE VALUE: $904,318.00

ESTIMATED NUMBER OF STORE SKUs: 20,468

CLIN 0006 UPC- Based Inventory Services at Great Lakes NS

UPC- Based Inventory Services at Great Lakes NS

ADDRESS: 2630 Greenbay Rd, Great Lakes, IL 60088

PHONE NUMBER: 847-688-2644

ESTIMATED SQUARE FOOTAGE: 60,636

INVENTORY DATE(S): Aug 12, 2019

ESTIMATED STORE VALUE: $978,690.00

ESTIMATED NUMBER OF STORE SKUs: 16,055

CLIN 0007 UPC- Based Inventory Services at New Orleans NSA JRB

UPC- Based Inventory Services at New Orleans NSA JRB

ADDRESS: 400 Russell Ave. Bldg 502B, Belle Chase, LA 70143

PHONE NUMBER: 504-678-2587

ESTIMATED SQUARE FOOTAGE: 46,600

INVENTORY DATE(S): Aug 12, 2019

ESTIMATED STORE VALUE: $928,297.00

ESTIMATED NUMBER OF STORE SKUs: 13,384

CLIN 0008 UPC- Based Inventory Services at New River MCAS

UPC- Based Inventory Services at New River MCAS

ADDRESS: 4055 Curtis Road, PSC Box 21006, Jacksonville, NC 28545

PHONE NUMBER: 910-449-6395

ESTIMATED SQUARE FOOTAGE: 49,239

INVENTORY DATE(S): Aug 18, 2019

ESTIMATED STORE VALUE: $739,677.00

ESTIMATED NUMBER OF STORE SKUs: 14,744

CLIN 0009 UPC- Based Inventory Services at Parris Island MCRD

UPC- Based Inventory Services at Parris Island MCRD

ADDRESS: Bldg 407, Wake Blvd, MCRD Parris Island, SC 29905

PHONE NUMBER: 843-228-2383

ESTIMATED SQUARE FOOTAGE: 44,390

INVENTORY DATE(S): Aug 19, 2019

ESTIMATED STORE VALUE: $680,594.00

ESTIMATED NUMBER OF STORE SKUs: 12,299

CLIN 0010 UPC- Based Inventory Services at Pittsburgh Area

UPC- Based Inventory Services at Pittsburgh Area

ADDRESS: 79 Soldiers Lane, Moon Township, PA 15108

PHONE NUMBER: 425-375-6310

ESTIMATED SQUARE FOOTAGE: 43,000

INVENTORY DATE(S): Aug 19, 2019

ESTIMATED STORE VALUE: $765,686.00

ESTIMATED NUMBER OF STORE SKUs: 12,256

CLIN 0011 UPC- Based Inventory Services at Fort Bragg North

UPC- Based Inventory Services at Fort Bragg North

ADDRESS: 3571 Butner Road, Fort Bragg, NC 28307-5000

PHONE NUMBER: 910-396-2316

ESTIMATED SQUARE FOOTAGE: 92,044

INVENTORY DATE(S): Aug 20-21, 2019

ESTIMATED STORE VALUE: $1,529,076.00

ESTIMATED NUMBER OF STORE SKUs: 22,262

CLIN 0012 UPC- Based Inventory Services at Fort Lee

UPC- Based Inventory Services at Fort Lee

ADDRESS: 400 Shop Road, Bldg 1600, Fort Lee, VA 23801

PHONE NUMBER: 804-765-2254

ESTIMATED SQUARE FOOTAGE: 82,633

INVENTORY DATE(S): Aug 25-26, 2019

ESTIMATED STORE VALUE: $1,553,877.00

ESTIMATED NUMBER OF STORE SKUs: 19,615

CLIN 0013 UPC- Based Inventory Services at Fort Leonard Wood

UPC- Based Inventory Services at Fort Leonard Wood

ADDRESS: 689 Nebraska Avenue, Building 485, Fort Leonard Wood, MO 65473-8954

PHONE NUMBER: 573-596-0783

ESTIMATED SQUARE FOOTAGE: 72,478

INVENTORY DATE(S): Aug 26-27, 2019

ESTIMATED STORE VALUE: $1,305,094.00

ESTIMATED NUMBER OF STORE SKUs: 20,958

CLIN 0014 UPC- Based Inventory Services at Fort Eustis

UPC- Based Inventory Services at Fort Eustis

ADDRESS: 1382 Lee Blvd, Fort Eustis, VA 23604-5542

PHONE NUMBER: 757-878-5966

ESTIMATED SQUARE FOOTAGE: 99,046

INVENTORY DATE(S): Aug 27-28, 2019

ESTIMATED STORE VALUE: $1,908,252.00

ESTIMATED NUMBER OF STORE SKUs: 22,576

vi. Description of Requirements: The Defense Commissary Agency requests offerors to provide UPC-based perpetual inventory services in accordance with the performance work statement.

vii. The overall period of performance is August 1, 2019 through August 31, 2019, with specific dates/times for each Commissary location.

viii. Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum:

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items

The following paragraphs are altered as follows:

a. North American Industry Classification System (NAICS) Code: 561990; Small

Business Standard is $11M per year.

b. Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.

As a minimum, offers must show:

(1) The solicitation number: HDEC05-19-Q-0014;

(2) The time specified in the solicitation for receipt of offers:

Tuesday, July 9, 2019 at 11:00 a.m. EDST;

(3) The name, address, point of contact, and telephone number of the offeror;

(4) A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. (This document shall be no more than 5 pages, using a 12 point font, and 1 inch margins.) This may include product literature, or other documents, if necessary, as attachments.

(5) n/a

(6) Price for each location for which your firm wishes to provide service;

(7) “Remit to” address;

(8) Representations and Certifications shall be completed and available for FAR and

DFARS requirements in the System for Acquisition Maintenance (SAM);

(9) Acknowledgment of Solicitation Amendments;

(10) n/a

(11) n/a

Quotes shall be submitted in electronic format by an authorized representative of the quoter. Submit quotes through the following:

https://safe.amrdec.army.mil/safe/Welcome.aspx

Vendors should choose "Non-CAC Users". On the next page, key in your name and email address. Upload the files and then manually enter the recipients' email address or addresses.

After submission, please email Jill Craft (jill.craft@deca.mil), Daniel Schroeder

(daniel.schroeder@deca.mil), and Jason Reedy (jason.reedy@deca.mil) that your quote was submitted. Please include the total number of attachments and pages submitted, to ensure that receipt can be verified.

(End of provision)

ix) Provision at FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered, using Lowest Priced Technically

Acceptable methodology. The following factors shall be used to evaluate offers:

Factor 1 – Price

Factor 2 – Technical Acceptability

Factor 3 – Past Performance

Award will be made to the lowest price, technically acceptable offeror. In order to be technically acceptable, both factors of Technical Acceptability and Past Performance must be rated as "Acceptable".

Evaluation Process: After receipt of quotes, the Government will rank quoters by Price

Per Location (PPL) in ascending price order. The Government will first evaluate the quoter with the lowest PPL. If the quoter with lowest PPL is determined Acceptable for Technical

Capability and Past Performance and its price is determined fair and reasonable, the evaluation process will end as that quote is the lowest price technically acceptable. Award will be made to that quoter without further consideration of any other quotes. If the lowest ranked PPL quoter’s Technical Capability or Past Performance is determined

Unacceptable, or the price cannot be determined fair and reasonable, the next lowest PPL quoter’s Technical Capability and Past Performance will be evaluated and receive a rating of Acceptable or Unacceptable. This process will continue (in order of ascending PPL) until a lowest price technically acceptable quoter with a fair and reasonable price is achieved. Upon that achievement, the evaluation process will end and award will be made to that quoter without further consideration of any other quotes for each specific location.

Factor 1 - Price:

https://safe.amrdec.army.mil/safe/Welcome.aspx mailto:jill.craft@deca.mil mailto:daniel.schroeder@deca.mil mailto:jason.reedy@deca.mil

Quoters may provide pricing on any combination of locations, from a single location to all locations (or any combination in between). A separate price must be included for each location that the company wishes to quote on. Pricing will be evaluated for fairness and reasonableness. This evaluation will be based primarily on competition; however the government’s estimate may be utilized for locations of limited competition. Since each serviced location will be awarded based on the lowest price technically acceptable, there is no risk to the Government that unbalanced pricing will exist.

Factor 2 - Technical Acceptability

The technical factor assesses whether the offeror’s proposal will satisfy the Government’s minimum requirements. The quoter shall submit a written narrative (maximum of 5 pages, single spaced, using a 12 point font with 1” standard margins) describing how the firm will fulfill the contract requirements IAW the Performance Work Statement. Offers shall be rated as either technically “Acceptable” or “Non-Acceptable.”

Minimum Requirement:

Receive an “Acceptable” rating for based on the capability to complete services IAW the

Performance Work Statement.

Factor 3 - Past Performance

The past performance assessment is based on two aspects:

-The offeror’s record of Relevant and Recent past performance information in relation to

UPC-based Inventory Services.

-Whether the contractor performed satisfactorily on past contracts.

In evaluating past performance, the Government will use various sources of information, including, but not limited to federal, state and local government agencies, Better Business

Bureaus, published media, electronic databases (PPIRS), and/or the offeror’s performance on DeCA contracts. The evaluation of past performance will consider relevant facts and circumstances. The Government will evaluate past performance as an indicator of future performance. Past performance will be evaluated and rated as either “Acceptable” or

“Unacceptable.” In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/ unacceptability, a neutral rating shall be considered “acceptable.”

Minimum Requirement:

Receive an Acceptable rating for all assessed past performance categories.

x) FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition along with the following Addendum:

ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS -

COMMERCIAL ITEMS

(c) Changes: The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data.

(w) Travel Costs: Contractor travel costs are not handled separately. The contractor’s price must include any related travel costs associated with the performance of inventory services.

(x) Performance Evaluation: This purchase order for inventory service will contain a performance evaluation to be completed no later than two (2) working days after the inventory service. The information contained in these evaluations will be used to create a past performance record in the Contractor Performance Assessment Reporting System (CPARS). The performance evaluation will contain a rating of the following elements of the service performance:

i. Quality of Service

ii. Schedule

iii. Management

iv. Regulatory Compliance

(y) Failure to Perform:

i. It is important that an inventory be conducted as scheduled. If for any reason a contractor fails to perform an inventory as scheduled, the contractor may be held liable to the Government for the commissary’s costs to prepare for that inventory, and potentially for re-procurement costs. Some examples of failure to perform include, but are not limited to, having less than two people to conduct an inventory, contractor team members not being able to gain access to the installation that the commissary is located on, and the contractor not having a disinterested team member to conduct validation counts. Since each commissary inventory involves a different level of effort, the contracting officer will consider the factors surrounding each situation on a case by case basis.

ii. Breach of contract terms is also a failure to perform. An example of a breach is sharing an inventory section count with the person performing the validation count. By signing final inventory documentation and/or submission of an invoice, the task order awardee is certifying and making a claim that the effort has been accomplished within the confines of contract terms. Potential false claims may be submitted to authorities to investigate as to whether a violation of the False Claims Act (see 31 U.S.C. 3729-3733) has occurred.

(End of Clause)

(xi) Contract Provisions and Clauses:

The following provision and clauses apply to this acquisition and are incorporated by reference:

52.203-12, LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS;

52.203-19, PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS;

52.204-7, SYSTEM FOR AWARD MANAGEMENT (SAM);

52.204-9, PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL;

52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS;

52.204-13, SYSTEM FOR AWARD MANAGEMENT (SAM) MAINTENANCE;

52.204-19, INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS;

52.204-23, PROHIBITION OF CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES;

52.209-6, PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING

WITH CONTRACTORS DEBARRED, SUSPENDED OR PROPOSED FOR DEBARMENT;

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS;

52.219-4, NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL

BUSINESS CONCERNS;

52.219-28, POST AWARD SMALL BUSINESS PROGRAM REPRESENTATION

52.222-3, CONVICT LABOR;

52.222-19, CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES;

52.222-21, PROHIBITION OF SEGREGATED FACILITIES;

52.222-26, EQUAL OPPORTUNITY;

52.222-41, SERVICE CONTRACT LABOR STANDARDS;

52.222-44, FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS - PRICE ADJUSTMENT

52.222-50, COMBATING TRAFFICKING IN PERSONS;

52.222-55, MINIMUM WAGES UNDER EXECUTIVE ORDER 13658;

52.222-62, PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706

52.223-5, ALT 1, POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

52.223-10, WASTE REDUCTION PROGRAM;

52.223-18, ENCOURAGE CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING;

52.225-13, RESTRICTION ON CERTAIN FOREIGN PURCHASES

52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD

MANAGEMENT

52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS;

52.233-3, PROTEST AFTER AWARD;

52.233-4, APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM;

52.237-1, SITE VISIT;

52.237-2, PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION;

252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS;

252.203-7002, REQUIREMENTS TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS;

252.203-7005, REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS;

252.204-7008, COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE

INFORMATION CONTROLS;

252.204-7012, SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL

INFORMATION;

252.204-7015, DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT

CONTRACTORS;

252.209-7004, SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED

BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF

TERRORISM;

252.216-7009, ALLOWABILITY OF LEGAL COSTS INCURRED IN CONNECTION WITH

A WHISTLEBLOWER PROCEEDING;

252.225-7048, EXPORT-CONTROLLED ITEMS;

252.232-7010, LEVIES ON CONTRACT PAYMENTS;

252.243-7001, PRICING OF CONTRACT MODIFICATIONS;

252.244-7000, SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL

COMPONENTS (DOD CONTRACTS);

252.247-7023, ALT II, TRANSPORTATION OF SUPPLIES BY SEA;

The following provisions and clauses apply to this acquisition and are shown in full text:

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

(End of clause)

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND

DEVELOPMENT (SEP 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $236.00 per hour of delay for hours during which the site is accessible to the contractor.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price

Supply and Service clause, the Contractor is liable for liquidated damages accruing until the

Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and Service clause in this contract.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-

O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records --

Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and

(3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities

(Apr 2015). (v) 52.222-26, Equal Opportunity (Sep

2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause

52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and

E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May

2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through

April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April

24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and

NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States

(Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year

2008; 10 U.S.C. 2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42

U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price Purchase Order resulting from this solicitation.

52.222-35, EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

(a) Definitions. As used in this clause--

“Active duty wartime or campaign badge veteran,” “Armed Forces service medal veteran,”

“disabled veteran,” “protected veteran,” “qualified disabled veteran,’ and “recently separated veteran” have the meanings given at FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the

Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The

Contractor shall act as specified by the Director, Office of Federal Contract Compliance

Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate of identify properly the parties and their undertakings.

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the

Secretary, so that such provisions will be binding upon each subcontractor or vendor. The

Contractor shall act as specified by the Director, Office of Federal Contract Compliance

Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

52.222-4503, CONSOLIDATED WAGE DETERMINATION

COMMISSARY COUNTY STATE

EQ

NUMBER

AC*****

21150

STOCK

CLERK

4-2

EQ

ISSUE

DATE

WAGE

DET #

WD

REV

WD REV

DATE

21150

STOCK

CLERK

4-2

HEALT

H AND

WELF

ARE

RATE

(HOUR

LY)

VACAT

ION

DAYS

PER

YR

(AFTE

R 1

YEAR)

PAID

HOLI

DAYS

PER

YEAR

FORT BRAGG

NORTH CUMBERLAND NC 0299R $14.94 3-Jul-18 15-4377 8 26-Dec-18 $15.99 $4.27 10 10

FORT EUSTIS

NEWPORT

NEWS VA 0140R $15.94 3-Jul-18 15-4341 11 26-Dec-18 $16.73 $4.27 10 10

FORT LEE

PRINCE

GEORGE VA 0141R $15.89 3-Apr-19 15-4313 9 26-Dec-18 $17.88 $4.27 5 10

FORT

LEONARD

WOOD PULASKI MO 0082R $13.74 3-Apr-19 15-5093 9 26-Dec-18 $18.18 $4.27 10 10

FORT POLK

VERNON

PARISH LA 0060R $13.41 19-Jun-18 15-5197 10 26-Dec-18 $16.62 $4.27 10 10

GREAT LAKES

NS LAKE IL 0047R $18.12 3-Apr-19 15-4935 9 26-Dec-18 $19.57 $4.27 10 10

GUNTER AFB MONTGOMERY AL 0040R $13.52 3-Apr-19 15-4607 7 26-Dec-18 $15.26 $4.27 10 10

KEESLER AFB HARRISON MS 0076R $17.64 3-Apr-19 15-5147 7 26-Dec-18 $17.85 $4.27 5 10

MAXWELL AFB MONTGOMERY AL 0040R $13.52 3-Apr-19 15-4607 7 26-Dec-18 $15.26 $4.27 10 10

MEMPHIS NSA SHELBY TN 0124R $13.91 9-Apr-19 15-4673 8 26-Dec-18 $15.81 $4.27 10 10

NEW ORLEANS

NAS JRB

PLAQUEMINES

PARISH LA 0061R $12.40 3-Apr-19 15-5189 12 26-Dec-18 $14.33 $4.27 10 10

NEW RIVER

MCAS ONSLOW NC 0101R $15.37 1-Apr-19 15-4389 10 26-Dec-18 $17.45 $4.27 10 10

PARRIS ISLAND

MCRD BEAUFORT SC 0042R $15.42 17-Jul-18 15-5799 9 26-Dec-18 $17.01 $4.27 10 10

PITTSBURGH

AREA ALLEGHENY PA 0116R $17.63 3-Apr-19 15-4235 9 26-Dec-18 $18.67 $4.27 10 10

52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997)

The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract.

52.228-4501, VEHICLE OPERATION, REGISTRATION AND INSURANCE (DEC 2001)

A. All private-owned and contractor-owned vehicles shall be properly licensed, insured and safety inspected in accordance with applicable federal, state and local regulations. The following automotive liability coverage is required:

(1) for contractor-owned vehicles: bodily injury $200,000 per person, $500,000 per occurrence; property damage $20,000 per occurrence.

(2) for privately-owned vehicles: bodily injury and property damage insurance meeting requirements of state in which vehicle is registered.

B. Vehicles licensed or registered in a state which requires a mechanical safety inspection must display a valid inspection sticker.

C. All vehicles operating at the installation are subject to the installation traffic code, copies of which are available in the office of the installation provost marshal.

52.228-4502 OTHER INSURANCE REQUIREMENTS (OCT 1995)

The contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance and shall furnish a certificate upon request by the

Contracting Officer:

(1) Workmen's Compensation: As required by law of the state where service is rendered.

(2) Employer's Liability: $100,000

(3) Comprehensive General Liability: $500,000 each occurrence.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.arnet.gov/far http://farsite.hill.af.mil www.acq.osd.mil/dp/dars/dfar.html

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil www.acq.osd.mil/dp/dars/dfars.html http://www.arnet.gov/far http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement

(48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation

Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND

RECEIVING REPORTS (JUNE 2012)

(a) Definitions. As used in this clause–

(1) Contract financing payment and invoice payment have the meanings given in section

32.001 of the Federal Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area

WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(4) Receiving report means the data required by the clause at 252.246-7000, Material

Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that

WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide

Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when–

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the

Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter

Data System (TEDS) as the electronic format; or

(4) When the Government wide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in

Wide Area Work Flow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(b)Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the

WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2in1, Invoice and Receiving Report "COMBO"

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1, Invoice and Receiving Report "COMBO"

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0131

Issue By DoDAAC HDEC05

Admin DoDAAC** HDEC05

Inspect By DoDAAC HDEC05

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HDEC05

Service Acceptor (DoDAAC) HDEC05

Accept at Other DoDAAC N/A

LPO DoDAAC N/A DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Daniel.Schroeder@deca.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

IMPORTANT INFORMATION

FREEDOM OF INFORMATION ACT

(FOIA)

Any award(s) resulting from issuance of this solicitation or quote may be posted in the DeCA

Freedom of Information Act (FOIA) electronic reading room at www.commissaries.com. The posting will contain the total contract award amount, as well as any awarded individual contract line item pricing (CUIN and Sub-CUIN). Unexercised option prices will not be published.

In compliance with the provisions of Executive Order 12600, the contract holder may identify to the agency FOIA Officer (foia@deca.mil), within 21 calendar days of the contract award date, any information contained in the contract that it deems to be confidential commercial information. The FOIA officer will review the submission and contact the contract holder with a decision. Failure to identify any such information will be interpreted by the Agency as the contract holder having no such information to identify or withhold from posting in the FOIA electronic reading room.

The postings typically take place at a minimum of two distinct points; upon the initial award of the contract and then again after the final option period has been exercised. However, should a

FOIA request for the contract be received in the interim, the contract may be reposted including any awarded contract pricing up to the date of the FOIA request. Unexercised option prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the pursuant to the President's January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).

PERFORMANCE WORK STATEMENT

UPC-BASED INVENTORY SERVICES

1.0 Background

1.1 The requirement is for UPC-based inventory services for the Defense Commissary Agency

(DeCA). The services will provide the level of expertise from an outside source to facilitate the business transformation of the DeCA business model from a dollar based accountable and valued inventory to a UPC-based accountable inventory at the point of full deployment of the Enterprise mailto:Daniel.Schroeder@deca.mil http://www.commissaries.com/

Business Solution (EBS). Except as required by law, awardee shall not release information concerning all activities related to the DeCA’s transformational initiatives without the consent of

DeCA. This restriction will not apply to any information that is publicly available.

2.0 UPC-based Inventory Service Overview

2.1 Unless otherwise specified, the term “Contractor” refers to all Contractor personnel who participate in the inventory process. Unless otherwise specified, the terms “Government” and

“Government Representative” refer to any Government employee whom the Commissary Officer or Manager authorizes to participate in the inventory process.

2.2 The Contractor is required to perform a quantity based full facility inventory count by

Universal Product Code (UPC) for all items sold in a Department of Defense (DoD) Commissary

(military grocery store). The Contractor shall be responsible for providing all supervision, personnel, supplies, equipment (excluding material handling equipment (MHE) and safety ladders, which the Government will provide), and any other items necessary to perform the inventory.

2.3 To ensure the integrity of the inventory process, the Contractor must have enough personnel to ensure a disinterested party is available for validation and reconciliation counts. This means that an inventory can never be conducted by fewer than two people, or no fewer than three people if the team leader approach is used (a team leader usually has knowledge of the inventory section counts, and therefore, is not considered a disinterested party). The Contractor shall consider the Government’s estimated SKU quantity, store square footage and/or total book value estimate of the inventory, the requirement to perform validation procedures as stated in paragraph

5.3, and the time period allowed to complete the inventory. It is required that no less than one half of the contracted counters on each inventory have more than one year experience in counting inventory. This capability includes the ability to perform at two or more inventory locations on the same date at any given time, if quoted as such by the contractor.

2.4 DeCA needs to be able to receive calculations of inventory valuation by SKU, section and overall store based on cost data by SKU. Signature validation on final reports generated for the inventory can be done electronically and then printed for retention by the store when received by the contractor. The electronic signature can serve as the original signature for completion of services.

3.0 Government Responsibilities

At a minimum, the Government with provide the following:

3.1 The Government will provide an estimate of the dollar value of items within each store inventoried during contract performance. DeCA can provide the estimated number of varying

SKU items in addition to the estimated value within each store but it will not be an exact measure as we are continually changing our product mix during this transformation.

3.2 The Government will provide a download of SKU’s and their respective cost data for items carried at the store being inventoried and to be uploaded in accordance with (IAW) predefined timeframes/real time, formats, etc. into the contractor’s equipment. This download will be provided prior to performance of the inventory no sooner than 5 days in advance and no later than the day before the inventory. If there is a problem with the file download, the Contractor shall contact the Contracting Officer immediately upon discovery of the problem.

3.3 It is the Government’s responsibility to clearly and correctly identify the items that the

Contractor is required to count as part of this inventory. Store location can cover some or all of the following physical areas: the sales area, perishable and non-perishable storage rooms, processing and/or preparation rooms, contiguous and remote warehouses, and distribution centers (collectively referred to hereafter as “warehouse/backup storage area”). Many of the

DeCA locations have product in backrooms that will be staged for counting. The Government will provide, on the day the inventory is to be conducted, the most current diagram showing areas to be inventoried, which indicates the department and which sections are sales areas and warehouse/backup storage areas.

3.4 Areas that are not to be counted will be identified as “DO NOT INVENTORY” for easy identification to Contractor personnel. DeCA will identify all merchandise that the Contractor is required to count with the contractor during the walkthrough. In any areas where merchandise that the Contractor is required to count is immediately adjacent to or intermingled with merchandise that the Contractor is not required to count, the Government will clearly indicate which merchandise the Contractor is required to count and which merchandise the Contractor is not required to count. Items marked under Section 50 (DeCA section reference only) will be used only for markdown/distressed/dissimilar or misplaced items displayed in the sales area. The

SKU’s need to be clearly identifiable on each of these items. Section 300 (DeCA section reference only) will be used only for damaged merchandise awaiting rework in the warehouse.

SKU’s need to be clearly identifiable on each of these items. Any items that do not have a SKU assigned need to be identified to the store personnel for research for inclusion or they will be omitted from the inventory and items will be noted on the contractor work statements.

3.5 The Government will ensure that all items have SKU’s associated with them (readily identifiable and product specific). PLU’s will be established for problematic areas such as salvage processing room and salvage markdown sales area. Warehouse/backup storage areas will be set up to be scanned by SKU. The contractor will be able to go to each product and find a

SKU label with quantities associated to the SKU to input into their system. No opening or moving of product would need to take place by the contractor.

3.6 Immediately prior to the start of the contract inventory count, a Government representative will orally brief contractor personnel on safety and security concerns, on the location of break rooms, restrooms, and smoking areas, and on any other matters considered pertinent to performance of the inventory. A Government representative will conduct a “walk-through” of the commissary facility(s) with the Contractor, using the inventory diagram, to review inventory preparation and to identify unique or unusual facility characteristics. In the space provided on the

Inventory Certification Form (DeCA Form 40-106), the Contractor shall sign to indicate that the

Government has provided this “walk-through,” and may opt to comment on this form to indicate the Contractor’s estimate of the state of preparedness observed. It is recommended that the contractor provide comments at this time that may impact their ability to properly perform the inventory.

3.7 To expedite counting,…