Statement_of_Work_Fats_and_Bones.pdf

STATEMENT OF WORK

FATS AND BONES REMOVAL AND DISPOSAL

Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation and services necessary to perform the removal/pickup/disposal of supermarket animal and fish by-products, fats and bones, chicken, pork, beef, lunch meat, fish and sausages from the Defense Commissary Agency (DeCA) Commissary location(s) identified in the solicitation and resulting contract. DeCA employees will remove all packaging prior to disposal. The contractor will also be required to remove/pickup/dispose used rotisserie chicken oil at:

Personnel: This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves, or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

Compliance with Environmental Protection Agency (EPA), state and local regulations: Contractor is required to comply with all local, state and federal regulations applicable to the removal, transportation, and disposal of the fats and bones and used chicken oil. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state and federal regulations. All charges, fees or permits pertaining to providing, maintaining, emptying, transporting and dumping such containers shall be included in the Contractor’s price for the service.

Sanitation and Maintenance: All equipment, including trucks, and containers will be kept in a clean and well-maintained condition. The contractor shall be responsible for the cleaning of any spillage that occurs during the transport of fats and bones, in and around all facility(s), roads and highways while in route to the final destination for the materials.

Deteriorated containers (i.e., excessive rust, lids not operating correctly, exterior damage, etc.), or containers damaged by the Government, will be replaced by the contractor at a reasonable cost (approximately $250 per container). Containers damaged by the contractor shall be replaced at no cost to the Government. In addition the contractor shall furnish replacement containers for each one that is removed for maintenance or repair.

Prior to departing the commissary, the contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

Use of Materials: Use of the materials must be in a manner that is legal within the laws and ordinances of the local, state and federal government of the final destination where the material is to be processed. The objective of this program is to reduce the amount of material going to the commercial landfill. The contractor is expected to make all reasonable efforts to dispose of these products in an environmentally sound manner while being in compliance with the laws and ordinances of the local, state and federal government for disposal of the material.

Contractor Provided Equipment: The contractor shall provide all necessary equipment required for the performance of this contract. All container(s) shall meet industry standards and shall be leak proof and free from rust. The lids shall be odor sealing, easy to open and close and in good operating condition. The contractor will provide and maintain in good working condition, the fats and bones containers/equipment and will pick up and empty said equipment. The contractor shall provide containers that prevent wild animals from being able to gain access to the container(s).

Containers shall be clearly marked with at least one (1) inch lettering indicating the type of material that is to be placed in the container(s) for example Fats and Bones only.

Commissary State

Lackland AFB TX

Randolph AFB TX

Camp Lejeune MCB NC

The contractor is responsible for providing a sufficient number of containers for fats and bones collection at each of the stores identified in the solicitation and resulting contract.

Vehicles: The contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The contractor shall obtain all necessary permits for base access in accordance with the Installation Access Requirements found at 52.204- 4500 of this contract.

Containers shall be secured to the truck to prevent them from overturning or falling off the truck. Trucks shall be conspicuously marked indicating the contractor’s name and phone number.

Pickup Requirements: The contractor shall pickup from the facilities based on a per pickup basis with the overall frequency schedule identified for each location not to exceed the frequency of pickups identified on the Annual Estimated Volume Requirements Attachment 1, and in the resultant contract, with the exception of any Federal holidays when the commissary is closed. In this case pickup must be done on the next business day. The exception to the established pick up schedule is in the case of acts of God, natural disaster or power failures. During the time of a natural disaster (if the commissary is functioning) the contractor is to make every reasonable effort to pickup material from the commissaries at the frequency stated in the schedule. A normal pickup schedule should be resumed when normal operations resume for that installation.

At the time of pick-up at the store, the Contractor will sign a prepared shipment receipt DeCA Form 70-61 showing the date of each pick-up. The service described on the ticket shall be validated by a signature of a designated store point-of-contact.

Missed or Additional Pickups: The contractor shall be required to collect the fats and bones within 48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down.

Additional pickups may be required at the discretion of the Store Director, in no situation; however shall the number of pickups during any given work week exceed one.

Contaminated Material: If the contractor determines that material that is picked up from one of the commissaries is contaminated, he is to immediately notify the commissary store director of the contamination. He is to identify the material that caused the contamination. The contractor is required to dispose of the contaminated material in accordance with local laws and ordinances. If there are more than three incidents within a 30 day period, then the contracting officer is to be notified. Notification shall include pictures indicating the type of contamination and a recommendation to prevent it from happening in the future.

Reporting Requirements: The contractor shall provide a monthly report for the prior month to the Environmental Division email reports to SWAT@deca.mil by the 15th of each month indicating the number of pounds of material picked up from each commissary. The monthly report shall also identify the following:

a) The total number of pounds picked up and the commissary location and date of pickup.

b) Any material picked up that was considered to be contaminated and why

c) The amount of material that was not diverted and was sent to the landfill

Enterprise-wide Contractor Manpower Reporting (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later October 31 of each calendar year. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.