17R0011_Misc_Food_Processing_Equip_-_Luke_AFB.pdf

SEE ADDENDUM

(No Collect Calls)

HDEC04-17-R-0011 14-Mar-2017

b. TELEPHONE NUMBER

804-734-8000

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 14 Apr 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQCKLF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

COLIN SASSER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQCKLF60472700000

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LUKE AIR FORCE BASE COMMISSARY

BUILDING 1550

7175 NORTH 138TH AVENUE

LUKE AFB AZ 85307-2007

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQCKLF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LUKE AIR FORCE BASE COMMISSARY

BUILDING 1550

7175 NORTH 138TH AVENUE

LUKE AFB AZ 85307-2007

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Luke AFB

FFP

FFP and T&M Hybrid Preventative Maintenance & Repair of Miscellaneous Food

Processing (MFP) Equipment at Luke AFB Commissary.

Base Year:TBD

FOB: Destination

PURCHASE REQUEST NUMBER: HQCKLF60472700000

NET AMT

PSC CD: J073

0001AA 80 Hours

LABOR

T&M

T&M

Hourly rate to perform repairs.

TOT ESTIMATED PRICE

CEILING PRICE

0001AB 1 Lot

PARTS

T&M

T&M

This is not a priced CLIN. DeCA will pay actual sosts for material as evidenced by supplier invoices.

0001AC 24 Each

TRAVEL

FFP

FFP Trip charge for REPAIRS ONLY. This does not apply to preventative maintenance services. This is IAW PWS 1.2 Section C.

0001AD 8 Each

PM CED 1M20-A/B/HV

FFP

FFP

Quarterly Preventative Maintenance for CED 1M20/B/HV.

0001AE 12 Each

PM CED 1M18

FFP

FFP

Quarterly Preventative Maintenance for CED 1M18.

0001AF 4 Each

PM CED 1B12-B

FFP

FFP

Quarterly Preventative Maintenance for CED 1B12-A.

OPTION Luke AFB

FFP

FFP Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Luke AFB Commissary.

Base Year:TBD

1001AA 80 Hours OPTION Labor

T&M

FFP

1001AB 1 Lot OPTION Parts

T&M

FFP

1001AC 24 Each OPTION Travel

FFP

FFP Trip charge for REPAIRS ONLY. This does not apply to preventative maintenance services. This is IAW PWS 1.2 section C.

1001AD 8 Each

OPTION PM CED 1M20-A/B/HV

FFP

Quarterly Preventative Maintenance for CED 1M20-A/B/HV.

1001AE 12 Each

OPTION PM CED 1M18

FFP

FFP

Quarterly Preventative Maintenance for CED 1M18.

1001AF 4 Each

OPTION PM CED 1B12-B

FFP

FFP

OPTION Luke AFB

FFP

FFP Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Luke AFB Commissary.

Base Year:TBD

2001AA 80 Hours OPTION Labor

T&M

FFP

2001AB 1 Lot OPTION Parts

T&M

FFP

2001AC 24 Each OPTION Travel

FFP

FFP Trip charge for REPAIRS ONLY. This does not apply to preventative mainenance services. This is IAW PWS 1.2 section C.

2001AD 8 Each

OPTION PM CED 1M20-A/B/HV

FFP

FFP

Quarterly Preventative Maintenance for CED 1M20-A/B/HV.

2001AE 12 Each

OPTION PM CED 1M18

FFP

FFP

Quarterly Maintenance for CED 1M18.

2001AF 4 Each

OPTION PM CED 1B12-B

FFP

FFP

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Maintenance and Repair of Miscellaneous Food Processing (MFP) Equipment

1 Introduction

Maintenance and repair of MFP equipment at various Defense Commissary Agency (DeCA) locations.

1.1 Scope

Provide Preventive Maintenance (PM) and unscheduled repair of MFP equipment, as identified, located at DeCA commissaries.

1.2 Definitions

A. Contractor: The party to a contract who is responsible for providing the contracted services.

B. Material(s)/Part(s): Includes all items which enable the equipment listed to operate IAW manufacturer's recommendations. Such items may include but are not limited to: Central Processing Units (CPU), chains, belts, hoses, horizontal slicer blades and various fluids part(s) or material(s). Replacement material(s) shall be OEM compliant, new out of the box, which will allow warranty to stay intact.

C. Trip charge shall be defined as the round trip travel needed to complete a service call from the home office or service center whichever is closest to the commissary and return to the home office or service center. Contractor may bill for a trip charge for calls made by the stores for estimates that do not ultimately result in a repair. Trip charges shall be firm fixed price and do not apply to PM services.

D. Preventive Maintenance: Scheduled preventive maintenance (PM) procedures consist of a complete operational check and service of designated equipment to ensure it is maintained in its intended operating condition according to the attached PM checklist. Labor and supply (lubricants, consumables, bench stock) costs incurred by the contractor in performing PM shall be included in the scheduled PM cost and shall not be charged or reimbursed separately.

E. The PM process may result in the identification of components which require repair or replacement due to wear and tear, safety, or imminent failure. All labor and repair parts for additional repairs, as identified during the PM process shall be reported to the store and handled in the same manner as repair parts procedures in Section 3 of this

PWS.

F. MFP Equipment: For coverage purposes this PWS will cover the following types of equipment:

Repair and PM:

Saw, meat, band type, DeCA Commissary Equipment Description (CED) 1M18.

Mixer / Grinder Systems, Single, DeCA CED 1M20-A.

Mixer / Grinder Systems, Tandem DeCA CED 1M20-B.

Mixer / Grinder, Industrial, DeCA CED 1M20-HV.

Oven, rotary, roll-in, single rack, gas, DeCA CED 1B12-B.

Not all equipment types listed will be at each location.

Quantities are only provided for items that require PM. This is done since PMs are provided on a regular basis at a

Firm Fixed Price. A contract modification is required to change the equipment quantity for each store. Contractor will assume full financial responsibility for PMs performed on equipment above totals listed on the equipment inventory attachment provided (see Attachment A).

Quantities for equipment requiring repair only are not provided. Repairs are provided on a Time and Material basis;

therefore, repairs on any of the types of items listed above are covered by the contract.

1.3 Key Government Positions

A. Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

The KO for this contract is shown on page 1 of the contract.

B. Contracting Officer's Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. When the term COR is used elsewhere in this contract, it means the COR as designated by the Contracting Officer.

C. Store Director (SD): An individual responsible for overall commissary operations. When the term SD is used elsewhere in this contract, it means the SD personally or the Acting SD.

D. Supply Management Specialist (SMS): An individual responsible for administrative work primarily concerned with analyzing, developing, evaluating, or promoting improvements in the policies, plans, methods, procedures, systems, or techniques of an equipment/maintenance program.

The Headquarter (HQ) SMS for this contract are:

DeCA HQ Equipment Maintenance Team, EquipmentMaintenanceTeamMembers@deca.mil

2 General Requirements

Contractor shall provide labor, supervision, equipment, tools, materials, parts, transportation of employees, permits and other items to perform the various services as identified in this PWS. The contractor shall have access to current technical manuals required to perform the services as stated in this PWS.

At time of award and throughout the duration of this contract, the contractor shall ensure that contractor personnel completely understand the requirements of this PWS. Contractor service technicians shall have certification(s) to service all equipment covered in this PWS and must provide evidence of such certification(s) if requested by the

Contracting Officer or COR. Service technicians shall have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosing, and repairing of the equipment included in this PWS.

2.1 Non-Personal Services

The government shall neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2 Business Relations

The contractor shall work to integrate and coordinate activities needed to execute the requirements of this PWS with the COR and with the HQ SMS as dictated in section 3. The contractor shall manage the timeliness, completeness and problem identification of equipment issues. The contractor shall provide corrective action plans, submit quotes, monitor timely identification of issues, and the management of subcontractors if required. The contractor shall seek to ensure customer satisfaction and present a professional and ethical business behavior.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at corresponding DeCA locations, the headquarter level and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate personnel resources to effectively administer the requirements of this contract. The contractor shall respond to government requests for contractual actions within the time constraints as dictated in section 3. The contractor shall have a single Point of Contact (POC) identified between the government and contractor assigned to support this contract. The contractor shall assign/direct the work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement.

The contractor shall ensure DeCA email addresses are readily available to prevent any loss or delay in communications.

file:///C:/Users/bareforl/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/JNZCKDFY/EquipmentMaintenanceTeamMembers@deca.mil

2.4 Subcontract Management

The contractor shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors shall notify the KO prior to adding subcontractors to their team.

2.5 Contractor Personnel

The following subsections specify requirements for contractor personnel.

2.5.1 Personnel Training

The contractor shall accomplish the assigned work with qualified personnel with appropriate combinations of education, training, and experience.

2.5.2 Consumption or Use of Government Property

The contractor shall not permit contractor personnel to consume or use government-owned resale items or any government-owned equipment or supplies that are not specifically provided for contractor use under this contract.

2.5.3 Use of Alcoholic Beverages/Drugs

The contractor shall not permit contractor employees to work under the influence of alcoholic beverages, cannabis, illegal drugs, or controlled substances. Contractor personnel are prohibited from using alcoholic beverages, cannabis, illegal drugs or controlled substances while on-duty.

2.5.4 Removal of Employees for Cause

The contractor shall immediately bar a contractor employee(s) for the following actions: deliberate destruction or mishandling of government, patron or vendor property; theft; use of alcoholic beverages; cannabis, illegal drugs or use of controlled substances; performance of work in other than a skillful manner; displaying disruptive/unacceptable behavior (e.g., abusive, demeaning, foul or threatening language and/or fighting) and willful violations of safety standards by contractor personnel. Removal of any employees for such cause shall not constitute a valid basis for non-performance of contract services or a claim for additional compensation. The contractor shall provide written notification to the KO regarding this action.

2.5.5 Installation Access

The contractor shall be responsible for obtaining installation access as required for all contractor employees authorized to work at the site specifically for this contract. Any government furnished identification shall be returned to the government when the contractor employee no longer works for the contractor at this installation or at the end of the contract, whichever comes first. Military, retired or dependent identification cards are not authorized for use as a means to access the base for performance on this contract. Additionally, see Federal Acquisition

Regulation (FAR) Clause 52.204-9.

2.5.6. Denial of Installation Access

Contractor employees may be denied access to the military installation by the installation law enforcement officials if it is determined that such entry may be contrary to good order, discipline or the security of the installation. The installation may bar contractor employees from entering the military installation under the provisions of Title 18, United States Code Section 1382.

2.5.7. Motor Vehicle Registration

Prior to commencing work, contractor employees shall register their vehicles in accordance with (IAW) the installation motor vehicle registration regulations.

2.5.8. Parking

The contractor’s employees shall park only in areas designated by the SD or COR.

2.5.9. Shopping Privileges

Contractor employees who are authorized to make purchases in commissaries shall show appropriate identification before purchasing commissary items and shall immediately remove the item(s) purchased from the commissary through the main exit door. Contractor employees with commissary privileges shall shop in the commissary only when they are off-duty. Contractor personnel with commissary privileges shall not purchase merchandise for consumption by other personnel or organizations not authorized to shop in the commissary.

2.5.10 Identification of Contractor Personnel

Contractor personnel shall be easily recognizable by wearing distinctive clothing bearing the name of the company and/or company identification. Contractor personnel shall wear required government furnished badge at all times during performance of this contract. Contractor personnel must use Personal Protective Equipment (PPE) as required IAW OSHA 29 Code of Federal Regulations (CFR) 1910.132 to include changes thereafter.

2.6 Location and Hours of Performance

The following subsections specify requirements for location and hours of work.

2.6.1. Location of Work

The COR will provide a safe work area for the contractor to perform PM or repair services. Though on-site work is required, in the event that it is not feasible, authorization will be obtained by the COR, from the HQ SMS, who will coordinate the transfer of the equipment with DeCA Property Accountability Division (LELP). The COR will have the vendor complete a DeCA Form 40-108 for equipment removed from the installation. The DeCA Form 40-108 will be forwarded by HQ SMS to the appropriate POC in the property accountability branch for record keeping purposes. The contractor will notify the COR when equipment will be off-site for a duration exceeding seven (7) calendar days. The COR will coordinate with HQ SMS if backup equipment is not readily available at the store and determine a plan of action.

2.6.2. Contractor Hours of Work

The hours of performance will be Monday through Friday, 8:00 a.m. to 5:00 p.m. local time at the store, excluding federal holidays. Refer to the Office of Personnel Management (OPM) website (http://www.opm.gov/) for a listing of federal holidays. Hours shall be recorded and invoiced in 15 minute increments from the time the contractor enters the Commissary until the contractor exits the Commissary.

2.6.3. Call Center

Prior to start of contract performance, the contractor will provide a phone number to the stores listed on the contract.

The contractor shall respond at this phone number for service calls during hours of performance. All calls for service will be made to the call center.

2.6.4 Closing for Inclement Weather or Emergency Conditions

In the event that inclement weather or other emergency conditions force commissary closure, the COR and contractor’s POC will agree upon the method by which the contractor’s POC will receive notification about closures or delayed reporting times. The contractor shall provide service as long as the commissary remains open.

3 Performance Requirements

The following section specifies the performance objectives and performance elements for the contract.

3.1 Perform preventive maintenance for miscellaneous food processing equipment.

Performance Standards

3.1.1. Standard: Contractor shall coordinate with COR date/time of all PMs.

3.1.2. Standard: Contractor shall coordinate date/time of initial PM with the COR within 15 calendar days of award. Contractor shall complete initial PM within 30 days of contract award.

3.1.3. Standard: PMs shall be performed quarterly on equipment IAW section 1.2 subsection D. Completed PM shall comply with federal, state and local laws, regulations, OSHA and DeCA standards. PMs shall include: labor, parts, expendables, fluids and trip charges to perform the requirements listed in the PM checklist.

3.1.4. Standard: Repairs discovered during a PM shall be reported to the COR. Repairs costing less than $1,000, excluding trip charge, shall be approved by the COR. Repairs exceeding $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge and notifying the contractor upon receipt of approval.

http://www.opm.gov/

3.1.5. Standard: Maintain cleanliness of area to include: disposal of hazardous materials IAW applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.1.6. Standard: Provide service ticket with a PM checklist to the COR at time of PM services being rendered.

Service ticket and PM Checklist shall be signed by contractor and the COR with a copy left at the location and the original to be maintained by the contractor. The signed documents shall be attached to the invoice in Wide Area

Work Flow (WAWF).

3.2 Repair miscellaneous food processing equipment.

3.2.1. Standard: Respond to service call and provide a signed repair quote to the COR within 16 working hours after receiving call from COR. Repairs costing over $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS; repairs less than $1,000, excluding trip charge, shall be approved by the COR. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge. No more than 3 delinquent responses per store per contract year.

3.2.2. Standard: Contractor shall coordinate with COR date/time of all repairs.

3.2.3. Standard: Perform approved repairs within 7 working days. Completed repairs shall comply with federal, state and local laws, regulations, OSHA and OEM standards. Contractor shall provide parts/warranty documents upon submission of service ticket.

3.2.4. Standard: Justification for a second technician shall be in writing and approved by the DeCA HQ SMS before work is performed. COR is responsible for obtaining HQ SMS approval for a second technician.

3.2.5. Standard: Contractor shall provide a 30 day warranty on replacement part(s) installed on the equipment.

The contractor shall repair the equipment at no additional cost to the government if same replacement part(s) fail within 30 days after maintenance has been performed.

3.2.6. Standard: Contractor shall provide a 30 day labor warranty on repairs conducted on equipment. Additional labor, part(s) and trip charges shall not be applied for the same repair on the same piece of equipment within a 30 day period.

3.2.7. Standard: Maintain cleanliness of area to include disposal of hazardous materials IAW all applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.2.8. Standard: At the time of completion for each repair the service ticket shall be signed by both the COR and the contractor representative. A copy of the signed service ticket shall be given to the COR and the original shall be maintained by the contractor. The contractor shall attach the signed service ticket to invoice in WAWF.

3.2.9. Standard: The contractor shall not bill the Government for an additional trip charge for contractor oversights, such as responding to the service call without the tools and commonly used parts as referenced in section

1.2, subsection B.

3.2.10. Standard: No more than 3 calls per month for repairs on one piece of equipment, except when authorized by a HQ SMS. COR is responsible for obtaining HQ SMS approval.

3.3 Provide service ticket, invoice and service history for miscellaneous food processing equipment covered by the contract.

3.3.1. Standard: Furnish completed service ticket for each repair and PM provided at the time the service is rendered to the COR. Service ticket shall be signed by both the service technician and the COR upon completion of the service. A copy of the signed service ticket shall be left at the location and the contractor shall maintain the original copy. At a minimum, the ticket shall include:

DeCA Location

Service ticket number/job order number

DeCA bar code

Serial number

Manufacturer

Item Description

Description of malfunction and work/service performed

Date if service & time service started and ended

Signed documents shall be attached to the invoice in Wide Area Work Flow (WAWF)

3.3.2. Standard: Submit combo invoice and attach supporting documents to include the service ticket, PM checklist and parts receipts, in WAWF no later than seven (7) calendar days after service is rendered.

4 Required Documentation

The contractor shall provide the required documentation as specified by the government. Delivery schedule for the following required documentation shall be completed as outlined in PWS section 3.

PM Checklist (3.1.6)

Signed service ticket (3.1.6 and 3.2.8)

Warranty documents (Part(s)/Material(s)) (3.2.5)

WAWF Invoice (3.3.3)

5 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

5.1 Safety

The contractor shall comply with applicable OSHA, DOD, DeCA and installation safety regulations.

OSHA: https://www.osha.gov/

DOD: http://www.dtic.mil/whs/directives/corres/ins1.html

DeCA: http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm

5.2 Security of Property

The contractor shall be responsible for safeguarding property while in the contractor's possession. A government representative will designate entrances and exits for contractor personnel to use in the commissary. At the close of each work period, the contractor shall return government equipment and materials provided for contractor’s use to the proper designated location.

5.3 Accident Reporting

The contractor shall report accidents immediately to the COR or on-duty government manager. Accidents resulting in death, traumatic injury, occupational illness or damage to government property incident to work performed under this contract shall be reported on DeCA Form 30-301 IAW DeCAM 30-17.1, Chapter 6 and Appendix E. A copy of the accident report shall be maintained by the contractor and the COR or on-duty government manager. Such notification shall be as soon as practicable, but in no case later than the next business day following the accident.

The DeCA Form 30-301 and DeCAM 30-17.1 can be found at http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm

6 Government Furnished Materials

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.1 Utilities

https://www.osha.gov/ http://www.dtic.mil/whs/directives/corres/ins1.html http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm

The government will provide the utilities necessary to perform operations required by this contract.

6.2 Telephone

The government will provide access to local telephone service (installation and surrounding community). The local service is limited to use for official business only (government business and emergencies).

7 Environmental Requirements

The contractor shall comply with environmental requirements listed below as mandatory and referenced under paragraph 3, Performance Requirements. The contractor shall comply with applicable OSHA, DOD, DeCA and

Installation environmental regulations.

7.1 Mandatory Compliance

Lubricating oils shall be food grade and contain at least 42% bio-based content.

8 Enterprise Wide Contractor Manpower Reporting (eCMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the eCMRA help desk at http://www.ecmra.mil/.

ADDENDUM

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO OFFERORS- COMMERCIAL ITEMS

a. North American Industry Classification System (NAICS) code and small business size standard applicable to this solicitation is 811310 and $7.5M.

b. Submission of Offers: Proposals are to be submitted to the Defense Commissary Agency

(DeCA), Supply/Equipment Acquisition Division DeCA/LEAE, ATTN: Colin Sasser, email: colin.sasser@deca.mil, 1300 E Avenue, Fort Lee, Virginia 23801. The complete proposal with authorized representative’s signature must be received by the closing date and time annotated within this solicitation.

Failure by the offeror to submit all of the requirements may cause for the offer to be rejected with no further consideration given.

By submitting proposal, the offeror acknowledges the requirement to register in

Invoicing, Receipt, Acceptance and Property Transfer (iRAPT formerly known as Wide

Area Workflow (WAWF)) prior to award. The successful awardee will be required to submit “combo invoices” in iRAPT to facilitate the payment process. For more information on iRAPT, please log in to https://wawf.eb.mil/. Offerors are encouraged to take the Web Based Training if this is the first time providing a proposal to the government.

http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:colin.sasser@deca.mil

By submitting a proposal, the offeror acknowledges the requirement to register in

Electronic Document Access (EDA) prior to award. The successful awardee will use this site to receive and/or obtain the basic contract and any future modifications. For more information on EDA, please log in to http://eda.ogden.disa.mil/ via https://wawf.eb.mil.

Offerors are encouraged to review the Training Material on the EDA site if this is the first time providing a proposal to the government.

By submitting a proposal, the offeror acknowledges the requirement to register in myInvoice prior to award. The successful awardee can use this site to review payment status for invoices. For more information on myInvoice, please log in to https://myinvoice.csd.disa.mil/ via https://wawf.eb.mil. Offerors are encouraged to review the Instructions on the myInvoice site if this is the first time providing a proposal to the government.

(4) TECHNICAL ACCEPTABILITY: Offerors shall submit a technical proposal, including attachments. It is imperative that the written technical proposal explicitly addresses all of the evaluation factors and sub factors set forth in the solicitation. Each question should be addressed separately. The narrative must be written in a clear, concise fashion, describing precisely HOW the offeror proposes to perform the http://eda.ogden.disa.mil/

Requirements stated in the Performance Work Statement (PWS). If you plan on subcontracting, provide information of your subcontractor(s) in the narrative. Please keep in mind the Limitations on Subcontracting as stated in FAR 52.219-14, when applicable.

Please respond to the following:

Provide a brief narrative, not to exceed 3 pages, explaining how your company intends to perform the standards prescribed in Section 3 of the PWS.

Provide a brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment listed in PWS

Section 1.2, Paragraph F.

Offeror’s are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at http://www.commissaries.com/store_locator.cfm . Additionally, please contact

Colin Sasser at colin.sasser@deca.mil, if you need any assistance.

Commercial Equipment Description (CED) numbers, for MFP covered by this requirement, can be found in the Performance Work Statement (PWS), Paragraph 1.2, Definitions.

(6) PRICE: Provide your best price for each line item and enter the total price for the maximum quantity for each line item. Offerors must submit a hourly labor rate on CLINs ending in AA for repairs. Offerors must submit a firm fixed price for trip charges and each item requiring PM. Enter all pricing for the base and option years. DO NOT price

PARTS CLINs (those ending with AB). DeCA will use a predetermined amount as a placeholder for system purposes. The vendor will be paid for actual parts costs as supported by a copy of the parts invoice. A copy of the invoice showing actual parts costs must be attached to the invoice in iRAPT.

Enterprise Wide Contractor Manpower Reporting (eCMRA) – Offerors should include the cost of eCMRA as part of the overall pricing submitted for the base and option years.

(8) Offerors must update the System for Award Management (SAM) at https://www.acquisition.gov/. SAM certifications must include the respective NAICS code found within the solicitation. The offeror only needs to complete paragraph (b) of

FAR 52.212-3 and submit with their proposal if in SAM; if not in SAM, then the offeror must complete FAR 52.212-3 in its entirety.

By submitting a proposal, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful http://www.commissaries.com/store_locator.cfm mailto:Justin.burke@deca.mil http://www.acquisition.gov/ registered Offeror (refer to clause 52.204-7 System for Award Management (SAM) July

2013).

(10) PAST PERFORMANCE: Submit at least five (5) references from companies that you have conducted business with for services that are similar to those listed in this solicitation within the last three (3) years. You should notify the references that we will be contacting them to complete past performance surveys and that they should respond promptly. Include the following information for each reference:

i. Name of Company

ii. Address of Company

iii. Name and Title of Point of Contact

iv. Phone Number/Email Address

v. Type of Contract Agreement

vi. Period of Performance of Contract/Agreement

vii. Annual Dollar Value of Contract/Agreement

viii. Description of Services Provided in Contract/Agreement

The references will be asked to provide information on your company’s past performance with regard to timeliness of service, quality of service and customer service/business relations. Any other past performance information available will also be considered.

Please do not submit past performance references from DeCA Commissaries or DeCA

HQ. DeCA will obtain past performance information from the commissaries and HQ.

Past performance references are due 10 days prior to the closing date of the solicitation.

c. PERIOD FOR ACCEPTANCE OF OFFERS: 90 days. In the event discussions are held, the offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for submission of final proposal revisions.

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2

EVALUATION – COMMERICAL ITEMS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is the Lowest Price Technically Acceptable (LPTA) offer to the Government. Only one award is possible.

The LPTA process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The LPTA process does not permit tradeoffs between price and non-price factors (FAR 15.101-2).

HDEC04-16-R-0027

Contractors must complete the on-line registration available at the website in order to submit invoices in the iRAPT system allowing payments to be processed electronically through EFT.

(i) Payment: Procedures:

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Invoicing, Receipt, Acceptance, and

Property Transfer (iRAPT – formerly known as Wide Area Workflow (WAWF)) electronic commerce. The invoice must include the items described in the PWS. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

Pay DoDAAC: Block 18a of the contract.

Admin DoDAAC: Block 9 of the contract.

Ship To DoDAAC: HQCKLF (Luke AFB)

Payment status can be obtained by checking the Misc Info Tab on your invoice in iRAPT and on the MyInvoice link or at https://myinvoice.csd.disa.mil/index.html via https://wawf.eb.mil.

Payment Inquiries: Payment questions can be addressed by calling DFAS – Columbus, OH, Customer Service at 800-756-4571, Opt 2, Opt 2.

If you need technical assistance on iRAPT, contact: Ogden Help Desk, 866-618-5988, Opt 2, Opt 3

For additional iRAPT information, see clause 252.232-7003, ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR

2008).

(q) Other Compliances: Labor Poster Information

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420) http://www.dol.gov/compliance/topics/posters.htm

HDEC04-16-R-0027

Evaluation factors and sub-factors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to offerors.

If sub-factors are used, they are to be evaluated separately.

Factors and sub-factors shall be evaluated on an acceptable or unacceptable basis.

All LPTA shall evaluate cost/price and acceptability of the product/service.

The evaluation criteria consist of three (3) evaluation factors: Technical, Past Performance and

Price. To receive consideration for award, a rating of “Acceptable” must be achieved for both the Technical and Past Performance factors. For each proposal found to be eligible for award, price will become the determining factor for making the award.

Evaluation Factors: Offerors proposals will be evaluated against the following factors:

Factor 1 – Technical Acceptability of Product or Service

Factor 2 – Past Performance

Factor 3 – Cost

Order of Importance – Technical Acceptability of Product or Service and Past Performance, when combined, are significantly less than cost.

ADDENDUM TO FAR 52.212-4

ADDENDUM TO FAR 52.212-4

TERMS AND CONDITIONS - COMMERCIAL ITEMS

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions –

Commercial Items.

(c) Changes: Administrative Modifications

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic

Document Access System (EDA) http://eda.ogden.disa.mil via https://wawf.eb.mil.

Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

(g) Invoice: Procedures:

All invoices shall be submitted electronically to DFAS Columbus via https://wawf.eb.mil/ in accordance with DFARS clause 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports (MAR 2008). The contract will require the type of invoice to be used as “Invoice and Receiving Report (COMBO)”.

Separate invoices shall be created for each location and service call.

http://eda.ogden.disa.mil/

HDEC04-17-R-0011

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

Period of Performance:

Base Year: May, 2017 through April, 2018

Option Year 1: May, 2018 through April, 2019

Option Year 2: May, 2019 through April, 2020

Posting Requirements: Be advised that this contract(s) will be posted on http://www.commissaries.com/business/contracting.cfm at two distinct points during the procurement cycle:

(1) RECENT CONTRACT AWARDS - The first posting will take place immediately after the contract is awarded and will contain only the base year pricing.

(2) HISTORICAL PRICING – The second posting will take place when it is time for re-solicitation of an existing contract and will contain all CLINs and Sub-CLINs prices of the base period and all exercised options of the contract which is about to expire and is being re-solicited.

Points of Contact:

Contracting Information:

Name: Colin Sasser

Phone Number: 804-734-8000 x86546

Email: colin.sasser@deca.mil

Store Information: Luke AFB

Name: Gene Trembley

Phone Number: 623-935-3822

Email: gene.trembley@deca.mil

Contractor Name:

Contractor Phone Number:

http://www.commissaries.com/business/contracting.cfm http://www.commissaries.com/business/contracting.cfm mailto:colin.sasser@deca.mil mailto:gene.trembley@deca.mil

Contractor Email:

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2016

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-17 Nondisplacement of Qualified Workers MAY 2014

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-41 Service Contract Labor Standards MAY 2014

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May

2011) Alternate I

MAY 2011

52.223-10 Waste Reduction Program MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-7 Payments Under Time-And-Materials And Labor Hour

Contracts

AUG 2012

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.245-1 Government Property APR 2012

52.245-9 Use And Charges APR 2012

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.216-7009 Allowability of Legal Costs Incurred in Connection With a

Whistleblower Proceeding

SEP 2013

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Aug 2016)

AUG 2016

252.225-7002 Qualifying Country Sources As Subcontractors AUG 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal SEP 2016

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (t) of this provision.

(a) Definitions. As used in this provision --

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings.