0416R0023_Solicitation_for_release.pdf

SEE ADDENDUM

(No Collect Calls)

HDEC04-16-R-0023 19-May-2016

b. TELEPHONE NUMBER

804-734-8000

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 20 Jun 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HDEC049. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HATTIE L BROWN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE COMMISSARY AGENCY

SUPPLY & EQUIPMENT DIVISION

BUILDING P 11200

1300 E AVENUE

FORT LEE VA 23801-1800

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(804) 734-8269/8886FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Bangor NSB Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bangor NSB Commissary.

Base Year: June 1, 2016, or date of award if later, through May 31, 2017

FOB: Destination

NET AMT

0001AA 60 Hours

TIME REPAIR

T&M AW FAR 16.601(a) “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a common control.

TOT ESTIMATED PRICE

CEILING PRICE

0001AB 6,250 Lot

PARTS

T&M This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

(4) Applicable indirect costs.

0001AC 24 Each

TRAVEL - TRIP CHARGE

FFP

Trip Caharge

0001AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

Quarterly Preventative Maintenance of CED 1M20-A/B/HV FOB: Destination

0001AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1M18

0001AF 4 Each

1B12-A PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-A

Bremerton NBK Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bremerton NBK Commissary.

Base Year: June 1, 2016 through May 31, 201760

0002AA 60 Hours

TIME REPAIR

T&M IAW FAR 16.601(a) “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a common control.

0002AB 6,250 Lot

PARTS

T&M This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

0002AC 24 Each

TRAVEL

FFP

Trip Change

0002AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

Quarterly Preventative Maintenance of CED 1M20-A/B/HV

0002AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1M18

0002AF 4 Each

1B12-B PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-B

Bangor NSB Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bangor NSB Commissary.

Option Year 1:

1001AA 60 Hours

TIME REPAIR

T&M “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a common control.

1001AB 6,250 Lot

PARTS

T&M This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

1001AC 24 Each Travel

FFP

Trip Charge

1001AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

1M20-A/B/HV PREVENTIVE MAINTENANCE QUARTERLY FFP

Quarterly Preventative Maintenance of CED 1M20-A/B/HV

1001AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

1001AF 4 Each

1B12-A PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-A

Bremerton NBK Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bremerton NBK Commissary.

Option Year 1:

1002AA 60 Hours

TIME REPAIR

T&M IAW FAR 16.601(a) “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a

1002AB 6,263 Lot

PARTS

T&M This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

1002AC 24 Each Travel

FFP

1002AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

1002AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1M18

1002AF 4 Each

1B12-B PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-B

Bangor NSB Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bangor NSB Commissary.

Option Year 2: June 1, 2017 through May 31, 2018

2001AA 60 Hours

TIME REPAIR

T&M IAW FAR 16.601(a) “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a

2001AB 6,275 Lot

PARTS

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

2001AC 24 Each Travel

FFP

2001AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

2001AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

2001AF 4 Each

1B12-A PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-A

Bremerton NBK Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP) Equipment at Bremerton NBK Commissary.

Option Year 2: June 1, 2016 through May 31, 2017

2002AA 60 Hours

TIME REPAIR

T&M IAW FAR 16.601(a) “Hourly rate” means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions subsidiaries, or affiliates of the contractor under a

2002AB 6,250 Lot

PARTS

T&M This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice.

IAW FAR 16.601(a) “Materials” means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

2002AC 24 Each Travel

FFP

2002AD 8 Each

1M20-A/B/HV PREVENTIVE MAINTENANCE QUART

FFP

2002AE 12 Each

1M18 PREVENTIVE MAINTENANCE QUARTERLY

FFP

2002AF 4 Each

1B12-B PREVENTIVE MAINTENANCE QUARTERLY

FFP

Quarterly Preventative Maintenance of CED 1B12-B

52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO OFFERORS- COMMERCIAL ITEMS

a. North American Industry Classification System (NAICS) code and small business size standard applicable to this solicitation is 811310 and $7.5M. Your Reps & Certs must include the applicable NAICS and indicate your size status.

b. Submission of Offers: Proposals are to be submitted to the Defense Commissary Agency

(DeCA), Supply/Equipment Acquisition Division DeCA/LEAE, ATTN: Hattie Brown, 1300 E Avenue, Fort Lee, Virginia 23801-1800. Faxed, scanned or email copies will be accepted. You may send to fax number: 804-734-8009 pause pause 78375 or email to hattie.brown@deca.mil. The complete proposal with authorized representative’s signature must be received by the closing date and time annotated within this solicitation.

Failure by the offeror to submit all of the requirements may cause for the offer to be rejected with no further consideration given.

By submission of a proposal, the offeror acknowledges the requirement to register in Invoicing, Receipt, Acceptance and Property Transfer (iRAPT formerly known as Wide Area Workflow (WAWF)) prior to award. The successful awardee will be required to submit “combo invoices” in iRAPT to facilitate the payment process. For more information on iRAPT, please log in to https://wawf.eb.mil/. Offerors are encouraged to take the Web Based Training if this is the first time providing a proposal to the government.

Electronic Document Access (EDA) prior to award. The successful awardee will use this site to receive and/or obtain the basic contract and any future modifications. For more information on EDA, please log in to http://eda.ogden.disa.mil/ via https://wawf.eb.mil.

Offerors are encouraged to review the Training Material on the EDA site if this is the first time providing a proposal to the government.

myInvoice prior to award. The successful awardee can use this site to review payment status for invoices. For more information on myInvoice, please log in to https://myinvoice.csd.disa.mil/ via https://wawf.eb.mil. Offerors are encouraged to review the Instructions on the myInvoice site if this is the first time providing a proposal to the government.

(4) TECHNICAL ACCEPTABILITY: Offerors shall submit a technical proposal, including attachments. It is imperative that the written technical proposal explicitly addresses all of the evaluation factors and subfactors set forth in the solicitation. Each question should be addressed separately. The narrative must be written in a clear, concise fashion, describing precisely HOW the offeror proposes to perform the requirements stated in the Performance Work Statement (PWS). If you plan on subcontracting, provide information of your subcontractor(s) in the narrative. Please keep in mind the Limitations on Subcontracting as stated in FAR 52.219-14, when applicable.

Please respond to the following:

x Provide a brief narrative, not to exceed 3 pages, explaining how your company intends to perform the standards prescribed in Section 3 of the PWS.

x Provide a brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment listed in PWS Section 1.2, Paragraph F.

Offeror’s are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at http://www.commissaries.com/store_locator.cfm .

Commercial Equipment Description (CED) numbers, for MFP covered by this requirement, can be found in the Performance Work Statement (PWS), Paragraph 1.2, Definitions.

(6) PRICE: Provide your best price for each line item and enter the total price for the maximum quantity for each line item. Offerors must submit a hourly labor rate on CLINs ending in AA for repairs. Offerors must submit a firm fixed price for trip charges and each item requiring PM. Enter all pricing for the base and option years. DO NOT price PARTS CLINs (those ending with AB). DeCA will use a predetermined amount as a placeholder for system purposes. The vendor will be paid for actual parts costs as supported by a copy of the parts invoice. A copy of the invoice showing actual parts costs must be attached to the invoice in iRAPT.

Enterprise Wide Contractor Manpower Reporting (eCMRA) – Offerors should include the cost of eCMRA as part of the overall pricing submitted for the base and option years.

(8) Offerors must update the System for Award Management (SAM) at https://www.acquisition.gov/. SAM certifications must include the respective NAICS code found within the solicitation. The offeror only needs to complete paragraph (b) of FAR 52.212-3 and submit with their proposal if in SAM; if not in SAM, then the offeror must complete FAR 52.212-3 in its entirety .

By submission of a proposal, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror (refer to clause 52.204-7 System for Award Management (SAM) July 2013).

(10) PAST PERFORMANCE: Submit at least five (5) references from companies that you have conducted business with for services that are similar to those listed in this solicitation within the last three (3) years. You should notify the references that we will be contacting them to complete past performance surveys and that they should respond promptly. Include the following information for each reference:

i. Name of Company

ii. Address of Company

iii. Name and Title of Point of Contact

iv. Phone Number/Email Address

v. Type of Contract Agreement

vi. Period of Performance of Contract/Agreement

vii. Annual Dollar Value of Contract/Agreement

viii. Description of Services Provided in Contract/Agreement

The references will be asked to provide information on your company’s past performance with regard to timeliness of service, quality of service and customer service/business relations. Any other past performance information available will also be considered. Please do not submit past performance references from DeCA Commissaries or DeCA HQ. DeCA will obtain past performance information from the commissaries and HQ.

Past performance references are due 7 days prior to the closing date of the solicitation.

c. PERIOD FOR ACCEPTANCE OF OFFERS: 90 days. In the event discussions are held, the offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for submission of final proposal revisions.

52.212-2

ADDENDUM TO FAR 52.212-2

EVALUATION – COMMERICAL ITEMS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is the Lowest Price Technically Acceptable (LPTA) offer to the Government. Only one award is possible.

The LPTA process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The LPTA process does not permit tradeoffs between price and non-price factors (FAR 15.101-2).

Evaluation factors and sub-factors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to offerors.

If sub-factors are used, they are to be evaluated separately.

Factors and sub-factors shall be evaluated on an acceptable or unacceptable basis.

All LPTA shall evaluate cost/price and acceptability of the product/service.

The evaluation criteria consist of three (3) evaluation factors: Technical, Past Performance and Price. To receive consideration for award, a rating of “Acceptable” must be achieved for both the Technical and Past Performance factors. For each proposal found to be eligible for award, price will become the determining factor for making the award.

Evaluation Factors: Offerors proposals will be evaluated against the following factors:

Factor 1 – Technical Acceptability of Product or Service Factor 2 – Past Performance Factor 3 – Cost/Price

Order of Importance – Technical Acceptability of Product or Service and Past Performance, when combined, are significantly less than cost or price.

52.212-4

ADDENDUM TO FAR 52.212-

TERMS AND CONDITIONS - COMMERCIAL

ITEMS

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions Commercial Items.

(c) Changes: Administrative Modifications

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic Document Access System (EDA) http://eda.ogden.disa.mil via https://wawf.eb.mil. Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

(g Invoice: Procedures:

All invoices shall be submitted electronically to DFAS Columbus via https://wawf.eb.mil/ in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). The contract will

Separate invoices shall be created for each location and service call.

Contractors must complete the on-line registration available at the website in order to submit invoices in the iRAPT system allowing payments to be processed electronically through EFT.

(i Payment: Procedures:

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT formerly known as Wide Area Workflow (WAWF)) electronic commerce. The invoice must include the items described in the PWS. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

Pay DoDAAC: Block 18a of the contract.

Admin DoDAAC: Block 9 of the contract.

Ship To DoDAAC: HQCWGM (Bangor Commissary), and HQCWGN Bremerton Commissary).

Payment status can be obtained by checking the Misc Info Tab on your invoice in iRAPT and on the MyInvoice link or at https://myinvoice.csd.disa.mil/index.html via https://wawf.eb.mil.

Payment Inquiries: Payment questions can be addressed by calling DFAS Columbu s, OH, Customer Service at 800-756-4571, Opt 2, Opt 2.

If you need technical assistance on iRAPT, contact: Ogden Help Desk, 866-618- 5988, Opt 2, Opt 3

For additional iRAPT information, see clause 252.232-7003, ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(MAR

2008).

(q) Other Compliances: Labor Poster Information

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420)

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

PWS

Performance Work Statement (PWS)

Maintenance and Repa ir of Miscellaneous Food Processing (MFP) Equipment

I Introduction Maintenance and repair of MFP equipment at various Defense Commissary Agency (DeCA) l ocations.

1.1 Scope

Provide Preventive Maintenance (PM) and unscheduled repair ofMFP equipment, as identified, located at DeCA commissaries.

1.2 Definitions

A. Contractor: The party to a contract who is responsible for providing the con tracted services.

B. Material(s)IPart(s): Includes all items which enable the equipment l isted to operate lAW manufacturer's recommendations. Such items may include but are not limited to: Central Processing Units (CPU), chains, belts, hoses, horizontal sl icer blades and various fluids part(s) or material(s). Replacement material(s) shall be OEM compliant, new out of the box, which will allow warranty to stay intact.

C. Trip charge shall be defined as the round trip travel needed to compl ete a ser vice call from the home office or servi ce center whichever is closest to t he commissary and return to the home office or service center. Contractor may bill for a trip charge for calls made by the stores for estimates that do not ul timately result in a repair. Trip charges shall be firm fi xed price and do not apply to PM services.

D. Preventive Maintenance: Scheduled preventive maintenance (PM) procedures consist of a complete operational check and ser vice of designated eq ui pment to ensure it is maintained in its intended operating condition according to the attached PM check list. Labor and supply (lubricants, consumables, bench stock) costs i ncurred by the contractor in performing PM shall be included in the scheduled PM cost and shall not be charged or reimbursed separately.

E. The PM process may result in the identification of components which require repair or replacement due to wea r and tear, safety, or i mminent failure. All labor and repair parts for additional repairs, as identified during the PM process shall be reported to th e store and handled in the same manner as repair parts procedures in Section 3 of th is

PWS.

F. MFP Equipment: For coverage purposes this PWS will cover the following types of equipment:

Repair and PM:

• Saw, meat, band type, DeCA Commissary Equipment Description (CEO) I M 18.

• Mixer I Grinder Systems, Singl e, OeCA CEO I M 20-A.

• Mixer I Grinder Systems, Tandem OeCA CEO IM20-B.

• Mixer I Grinder, Industrial, DeCA CEO I M20-HV.

• Oven, rotary, roll-in, single rack, el ectric, OeCA CEO I B12-A.

• Oven, rotary, roll-in, single rack, gas, DeCA CEO I B12-B.

• Oven, mini-rotary, w ith proofer, DeCA CEO I B1 5.

• Oven, roll in rack, double rack, electric, OeCA CEO I B1 3-A

• Oven, roll in rack, double rack, gas, DeCA CEO I B1 3-B

Repair Only:

• Rotisserie oven, DeCA CEO I 009.

• Conveyor, meat, portabl e, inclined, DeCA CEO I M I 0.

• Chopper, meat, table model, OeCA CEO I M 14.

• Molder I bulker, meat, attachment, DeCA CEO I M 16.

• Tenderizer, meat, tabl e model, OeCA CEO I M34.

• Horizontal slicer, meat cl eaver, OeCA CEO I M37.

• Slicer, meat, automatic, OeCA CEO 4SMA.

• Proofer, roll-in, one door, DeCA CEO I 820-A.

• Proofer, roll-in, two door, DeC A CEO I 820-B.

Not all equipment types listed w ill be at each location.

Quantities a re only provided for items that require PM. This is done since PMs are provided on a regular basis at a Firm Fixed Price. A contract modification is required to change the equipment quantity for each store. Contractor will assume full financial responsi bility for PMs perfonned on equipment above totals listed on the equipment inventory attachment provided (see Attachment A).

Quantities for equipment requiring repair only are not provided. Repairs are provided on a Time and Material basis;

therefore, repairs on any of the types of items listed above are covered by the contract.

1.3 Key Government Positions

A. Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations a nd findings. The term includes certain authorized representati ves of the contracting officer acting within the lim its of their authority as delegated by the contracting officer.

The KO for this contract is shown on page I of the contract.

B. Contracting Officer's Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. When the term COR is used elsewhere in this contract, it means the COR as designated by the Contracting Officer.

C. Store Director (SO): An individual responsible for overall commissary operations. When the term SO is used elsewhere in this contract, it means the SO personally or the Acting SO.

D. Supply Management Specialist (SMS): An individual responsible for administrative work primarily concerned with analyzing, developing, evaluating, or promoting improvements in the policies, plans, methods, procedures, systems, or techniques of an equipment/maintenance program.

The Headquarter (HQ) SMS for this contract are:

DeCA HQ Equipment Maintenance Team, Egu i pm entMaintenan ceTeamMem bers@deca.m i l

2 General Requirements Contractor shall provide labor, supervision, equipment, tools, materials, parts, transportation of employees, permits and other items to perform the various services as identified in this PWS. The contractor shall have access to current technical manuals required to perform the services as stated in this PWS.

At time of awa rd and throughout the duration of this contract, the contractor shall ensure that contractor personnel completely understand the requirements of this PWS. Contractor service technicians shall have certification(s) to service all equipment covered in this PWS and must provide evidence of such certification(s) if requested by the Contracting Officer or COR. Service technicians sh all have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosing, and repairi ng of the equipment included in this PWS.

2.1 Non-Personal Services

The government shall neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. Under no circum stances shall the government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its empl oyees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal ser vices, it shall be the contractor's responsibility to notify the KO imm ediately.

2.2 Business Relations

The contractor shall work to integrate and coordinate activities needed to execute the requirements of this PWS with the COR and with the HQ SMS as dictated in section 3. The contractor shall manage th e timeliness, completeness and problem identification of equipment issues. The contractor shall provide corrective action plans, submit quotes, monitor timely identification of issues, and the management of subcontractors if required. The contractor shall seek to ensure customer satisfaction and present a professional and ethical business behavior.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at corresponding DeCA locations, the h eadq uarter l evel and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate personnel resources to effectively administer the requirements of this contract. The contractor shall respond to government requests for contractual actions within the time constraints as dictated in section 3. The contractor shall have a single Point of Contact (POC) identified between the government and contractor assigned to support this contract. The contractor shall assign/direct the work effort and maintain proper and accurate tim e keeping records of personnel assigned to work on this requirement.

The contractor shall ensure DeCA email addresses are readily available to prevent any loss or delay in communications.

2.4 Subcontract Management

The contractor shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OC I) considerations. Contractors shall notify the KO prior to adding subcontractors to their team.

2.5 Contractor Personnel

The following subsections specify requirements for contractor personnel.

2.5.1 Personnel Training

The contractor shall accomplish the assigned work with qualified personnel w ith appropriate combinations of education, training, and experience.

2.5.2 Consumption or Use of Government Property

The contractor shall not permit contractor person nel to consume or use government-owned resale items or any government-owned equipment or supplies that are not specifically provided for contractor use under this contract.

2.5.3 Use of Alcoholic Beverages/Drugs

The contractor shall not permit contractor employees to work under the influence of alcoholic beverages, cannabis, illegal drugs, or controlled substances. Contractor personnel are prohibited from using alcoholic beverages, cannabis, illegal drugs or controlled substances while on-duty.

2.5.4 Removal of Employees for Cause

The contractor shall immediately bar a contractor employee(s) for the following actions: d eliberate destruction or mishandling of government, patron or vendor property; theft; use of alcoholic beverages; cannabis, il legal drugs or use of controlled substances; performance of work in other than a skillful manner; displaying disruptive/unacceptable behavior (e.g., abusive, demeaning, foul or threatening language and/or fighting) and willful violations of safety standards by contractor personnel. Removal of any employees for such cause shall not constitute a valid basis for non-performance of contract services or a claim for additional compensation. The contractor shall provide written notification to the KO regarding this action.

2.5.5 Installation Access

The contractor shall be responsible for obtaining installation access as required for all contractor employees authorized to work at the site specifically for this contract. Any government furnished identification shall be returned to the government when the contractor employee no longer works for the contractor at this installation or at the end of the contract, whichever comes first. Military, retired or dependent identification cards are not authorized for use as a means to access the base for performance on this contract. Additionally, see Federal Acquisition Regulation (FAR) Clause 52.204-9.

2.5.6. Denial of Installation Access

Contractor employees may be denied access to the military installation by the installation Jaw enforcement officials if it is determined that such ent ry may be contrary to good order, discipline or the security of the installation. The installation may bar contractor employees from entering the military installation under the provisions of Title I 8, United States Code Section 1382.

2.5.7. Motor Vehicle Registration

Prior to commencing work, contractor employees sha ll register their veh icles in accordance with (lAW) the installation motor vehicle registration regulations.

2.5.8. Parking

The contractor's employees shall park only in areas designated by the SO or COR.

2.5.9. Shopping Privileges

Contractor employees who are authorized to make purchases in commissaries shall show appropriate identification before purchasing commissary items and shall immediately remove the item(s) purchased from the commissary through the main exit door. Contractor employees with commissary privileges shall shop in the commissary only when they are off-duty. Contractor personnel with commissary privileges shall not purchase merchandise for consumption by other personnel or organizations not authorized to shop in the commissary.

2.5.10 Identification of Contractor Personnel

Contractor personnel shall be easily recognizable by wearing distinctive clothing bearing the name of the company and/or company identification . Contractor personnel shall wear required government furnished badge at all times during performance of this contract. Contractor personnel must use Personal Protective Equipment (PPE) as required lAW OSHA 29 Code of Federal Regulations (CFR) 19 I 0. I 32 to include changes thereafter.

2.6 Location and Hours of Performance

The following subsections specify requirements for location and hours of work.

2.6.1. Location of Work

The COR will provide a safe work area for the contractor to perform PM or repair services. Though on-site work is required, in the event that it is not feasible, authorizati on will be obtained by the COR, from the HQ SMS, who will coordinate the transfer of the equipment with DeCA Property Accountability Division (LELP). The COR will have the vendor complete a DeCA Form 40-108 for equipment removed from the installation. The DeCA Form 40-108 will be forwarded by HQ SMS to the appropriate POC in the property accountability branch for record keeping purposes. The contractor will notify the COR when equipm ent will be off-site for a duration exceed ing seven (7) calendar days. The COR w ill coordinate with HQ SMS if backup equipment is not readily available at the store and determine a plan of action.

2.6.2. Contractor Hours of Work

The hours of performance wi ll be Monday through Friday, 8:00a.m. to 5:00p.m. l ocal time at the store, excludi ng federal holidays. Refer to the Office of Personnel Management (OPM) website (http://www.opm.gov/ ) for a listing of federal holidays. Hours shall be recorded and invoiced in I 5 minute in crements from the time the contractor enters the Commissary until the contractor exits the Commissary.

2.6.3. Call Center

Prior to start of contract performance, the contractor will provide a phone number to the stores listed on the contract.

The contractor shall respond at this phone number for service calls during hours of performance. All calls for service will be made to the call center.

2.6.4 Closing for Inclement Weather or Emergency Conditions

In the event that inclement weather or other emergency conditions force commissary closure, the COR and contractor's POC will agree upon the method by which the contractor's POC will receive notification about closures or delayed reporting times. The contractor shall provide service as long as the comm issary remains open.

3 Performance Requirements The following section specifies the performance objectives and performance elements for the contract.

3.1 Perform preventive maintenance for miscellaneous food processing equipment.

Performance Standards

3.1.1. Standard: Contractor shall coordinate w ith COR date/time of all PMs.

3.1.2. Standard: Contractor shall coordinate date/time of initial PM w ith the COR within 15 calendar days of award. Contractor shall complete initial PM within 30 days of contract award.

3.1.3. Standard: PMs shall be performed quarterl y on equipment lAW section 1.2 subsecti on D. Completed PM shall com pl y with federal, state and local laws, regulations, OSHA and DeCA standards. PMs shall include: labor, parts, expendables, fluids and trip charges to perform the requirements listed in the PM checklist.

3.1.4. Standard: Repairs discovered during a PM shall be reported to the COR. Repairs costing less than $1,000, excluding trip charge, shall be approved by the COR. Repairs exceeding $1 ,000, exclud ing trip charge, shall be made with the approval from QeCA HQ SMS. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge and notifYing the contractor upon receipt of approval.

3.1.5. Standard: Maintain cleanliness of area to include: disposal of hazardous materials lAW appl icable local, state and federal regulations. Nonhazardous materials shall be disposed of on l y in designated on-site area(s).

3.1.6. Standard: Provide service ticket w ith a PM checklist to the COR at time of PM services being rendered.

Service ticket and PM Checklist shall be signed by contractor and the COR with a copy left at the location and the original to be maintained by the contractor. The signed documents shall be attached to the i nvoice in Wide Area Work Flow (WAWF).

3.2 Repair miscellaneous food processing equipment.

3.2.1. Standard: Respond to service call and provide a signed repair quote to the COR with in 16 working hou rs after receiving call from COR. Repairs costing over $1,000, excluding trip charge, shall be made with the approva l from DeCA HQ SMS; repairs less than $1 ,000, excluding trip charge, shall be approved by the COR. COR is responsible for obtaining HQ SMS approval for all repairs exceed ing $1,000, excluding trip charge. No more than 3 delinquent responses per store per contract year.

3.2.2. Standard: Contractor shall coordinate w ith COR date/time of all repairs.

3.2.3.Standard: Perform approved repai rs within 7 working days. Completed repairs shall com ply with federal, state and local laws, regulations, OSHA and OEM sta ndards. Contractor shall provide parts/warranty documents upon submission of ser vice ticket.

3.2.4.Standard: Justification for a second technician shall be in writing and approved by the DeCA HQ SMS before work is performed. COR is responsible for obtaining HQ SMS approval for a second techn ician.

3.2.5.Standard: Contractor shall provide a 30 day warra nty on replacement part(s) installed on th e eq uipment.

The contractor shall repair the equipment at no additional cost to the government if same replacem ent part(s) fail within 30 days after maintenance has been performed.

3.2.6.Standard: Contractor shall provide a 30 day labor warranty on repairs conducted on equipm ent. Additional labor, pa rt(s) and trip charges shall not be applied for the same repair on the same piece of equipment w ithin a 30 day period.

3.2.7. Standard: Main tain cleanliness of area to include disposal of hazardous materials lA W all applicable local, state and federal regulations. Non hazardous materials shall be disposed of only in designated on-site a rea(s).

3.2.8.Standard: At the time of completion for each repair the service ticket sha ll be signed by both the COR and the contractor representative. A copy of the signed service ticket shall be given to the COR and the original shall be maintained by the contractor. The contractor shall attach the signed service ticket to invoice in WA WF.

3.2.9.Standard: The contractor shall not bill the Government for an additional trip charge for contractor oversights, such as responding to the service call without the tools and commonly used parts as referenced in section 1 .2, subsection B.

3.2.10.Standard: No more than 3 calls per month for repairs on one piece of equipment, except when authorized by a HQ SMS. COR is responsible for obtaining HQ SMS approval.

3.3 Provide service ticket, invoice and service history for miscellaneous food processing equipment covered by the contract.

3.3.1. Standard: Furnish completed service ticket for each repair and PM provided at the time the service is rendered to the COR. Service ticket shall be signed by both the service technician and the COR upon completion of the service. A copy of the signed service ticket shall be left at the l ocation and the contractor shall maintain the original copy. At a minimum, the ticket shall include:

• DeCA Location

• Service ticket number/job order number

• DeCA bar code

• Serial number

• Manufacturer

• Item Description

• Description of malfunction and work/service performed

• Date if service & time service started and ended

• Signed documents shall be attached to the invoice in Wide Area Work Flow (WA WF)

3.3.2.Standard : Submit combo invoice and attach su pporting documents to include the service ticket, PM ch ecklist and parts receipts, in WA WF no later than seven (7) calendar days after service is rendered.

4 Required Documentation The contractor shall provide the required documentation as specified by the government. Delivery schedule for the following req uired documentation shall be compl eted as outlined in PWS section 3.

PM Checklist (3.1.6) Signed service ticket (3.1 .6 and 3.2.8) Warranty documents (Part(s)/Material(s)) (3.2.5) WA WF Invoi ce (3.3.3)

5 Special Requirements This section describes the special requirements for this effort. The foll owing sub-sections provide details of various considerations on this effort.

5.1 Safety

The contractor shall comply with applicable OSHA, DOD, DeCA and installation safety regulations.

OSHA: https://www.osha.gov/ DOD: http://www.dtic.mil/whs/d irectives/corres/ins l.html DeCA: http://www.commissaries.com/ins ide deca/publ i cati ons/directi ves/directives index.cfin

5.2 Security of Property

HDEC04-16-R-0023

The contractor shall be responsible for safeguarding property while in the contractor's possession. A government representative will des ignate entrances and exits for contractor personnel to use in the commissary. At the close of each work period, th e contractor shall ret urn government equi pment a nd materials provided for contractor's use to the proper designated location.

5.3 Accident Reporting

The contractor shall report accidents immediately to the COR or on-duty government manager. Accidents resulting in death, traumatic injury, occupational illness or damage to governm ent property incident to work performed under this contract shall be reported on DeCA Form 30-30 I lAW DeCAM 30-17.1 , Chapter 6 and Appendix E. A copy of the accident report shall be maintained by the contractor and the COR or on-duty government manager. Such notification shall be as soon as practicable, but in n o case later than the next business day following the accident.

The DeCA Form 30-301 and DeCAM 30-1 7.1 can be found at h ttp://www.commissa ries.com /inside deca!publ i cations/d i recti ves/d i recti ves index.cfin

6 Government Furnished Materials Th is section describes the special req u irements for this effort. The following sub-sections provide details of vari ous considerations on this effort.

6.1 Utilities

Th e governm ent will provide th e utilities necessary to perform operations requ i red by this contract.

6.2 Telephone

The government will provide access to l ocal telephone service (installation and surrou nding community). The l ocal servi ce is limited to use for officia l business on ly (government business and emergencies).

7 Environmental Requirements The contractor shall com ply with environmental requirements listed below as mandatory and referenced under paragraph 3, Performance Requirements. The contractor shall compl y with appl icable OSHA, DOD, DeCA and Installation environmental regulations.

7.1 Mandatory Compliance

Lubricating oils shall be food grade and contain at least 42% bio-based content.

8 Enterprise Wide Cont ractor Manpower Reporting (eCMRA) The contractor shall report ALL contractor labor h ours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completel y fill in all required data fields using the follow i ng web address: h ttp://www.ecmra.mi l/ .

Reporting inputs w ill be for the labor executed during th e period of performan ce during each Government fiscal year

(FY), which runs October I through September 30. While inputs may be reported any time duri ng the FY, all data sh all be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may di rect questi ons to the eCMRA hel

PM CHECK LISTS

CEO#

1812-A 1813-A

PREVENTIVE MAINTENANCE CHECK LIST

OVEN, ROTARY,ELECTRIC

Task Procedure or Action Sevice Tech Initials

1 Control/ burner compartment check condition and vacuum dust accumulation

Oven compartment check operating temperature and adjust if necessary

2 Electrical wiring inspect for discoloration and replace if necessary

3 Electrical cord check condition and replace if damaged

Electricalplug check condition and replace if damaged

4 Switches check operation and replace if necessary

5 Blower motor check operation and vacuum dust accumulation

Motor cooling fan check operation and vacuum dust accumulation

6 Cavity vent check operation and repair if faulty

7 Rack lift assembly check operation and adjust if necessary

8 Door gasket check condition and replace if necessary

9 Loading door latch and interior release check operation and replace if faulty

10 Door sweep check condtiion and replace if necessary

11 Set scews, panelscrews, air louver screws inspect and tighten or replace

12 Floor anchors check condition and tighten if necessary

13 Safety Labels check condition and replace if needed

14 Overall Operation check oven operation NOTE* If deficei ncies are detected during quarterly PM checks,report findings to the COR.

Si t f COR Signature of Service Technician

1M20-A 1M20-B

1M20-HV

MIXER/GRINDER (SINGLE UNIT 1M20-A), (TANDEM UNIT 1M20-B),(HEAVY DUTY TANDEM UNIT 1M20-HV)

Task Procedure or Action Sevice Tech Initials

1 Interlocks check operation, perform corrective action if necessary

2 Electrical circuits check condition

3 Electrical cord check condition and replace if damaged

Electricalp…