HCR 808D4 Solicitation Details.pdf

PS Form 7435 September 2001

801-470-24

1. SOLICITATION NO.

808D4

2. DATE OF SOLICITATION 3. CONTRACT NO.

7. CONTRACTING OFFICER 8. ADDRESS TO SUBMIT PROPOSALS IN PERSON 9. ADMINISTRATIVE OFFICIAL

10. AVAILABILITY OF SOLICITATION PACKAGES

Solicitation packages may be obtained by contacting the Contracting Officer at the address or telephone number shown in Item 7.

Requests by mail must include the Solicitation No. in the mailing address.

6. FOR MAIL SERVICE

IN OR BETWEEN

11. SUBMISSION OF PROPOSALS

12. NOTES TO OFFERORS

CITY & STATE CITY & STATE

02/09/2024

DIVIDE, CO H090, CO

CONTRACT DELIVERY SERVICES

CDS@USPS.GOV

US POSTAL SERVICE

3300 S PARKER RD STE 204

AURORA CO 80014-3530

0--

CDS@USPS.GOV

US POSTAL SERVICE

3300 S PARKER RD STE 204

AURORA CO 80014-3530

DIVIDE

US POSTAL SERVICE

66 HYBROOK RD S

DIVIDE CO 80814-9998

719-687-2885

SOLICITATION FOR REGULAR TRANSPORTATION SERVICES

REQUEST FOR PROPOSAL

BOX ROUTE SERVICE

BOX DELIVERY VEHICLE TYPE(S)

03/18/2024

4. BEGIN CONTRACT TERM

09/30/2030

5. END CONTRACT TERM

The contract will be awarded not less than 3 day(s) prior to the term beginning date as stated in Item 4, or subsequent date as ordered by the Contracting Officer.

C.

A. This contract is solicited in accordance with the policies and procedures in effect as of the issue date of this solicitation.

B. In the event that you are awarded a contract resulting from this solicitation, your proposal, the Statement of Work and all attachments will be incorporated. By executing the contract, the supplier agrees to perform the Statement of Work and accepts the clauses and provisions stated in this solicitation.

Proposals must be submitted on PS Form 7405, Transportation Services Proposal & Contract for Regular Service.

Offerors are required to complete PS Form 7468A, Highway Transportation Contract - Cost Worksheet in accordance with the Instructions to Offerors section of this Solicitation.

B.

D.

C.

A.

The proposed offer(s) must include all elements of cost the supplier expects to incur in performing this service. The proposed offer(s) must be expressed as follows:

Proposals for providing the service described in the attached Statement of Work and Specifications should be mailed to the address shown in Item 7. Proposals may be submitted in person at the address shown in Item 8. All proposals submitted must include the Solicitation No. Proposals will be received in person or by mail until:

Route Part Rate Type Route Part Rate Type Route Part Rate Type

10:00 AM, Mountain Time, February 14, 2024

PER ANNUMALL

D. The applicable Department of Labor Wage Determination(s) for this solicitation is outlined in Section B of the Statement of Work.

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Section B. Statement of Work and Specifications

HCR 808D4, DIVIDE,CO - H090,CO

B.1 SCHEDULE, FREQUENCY, AND SERVICE REQUIREMENTS

B.1.1 Schedule

A PART

1 TRIP TIME NASS

K7 FREQUENCY ZONE CODE

0800 LOAD/UNLOAD/CASE

1130 Lv DIVIDE,CO MT 80814 1429 Ar H090,CO MT

1439 LOAD/UNLOAD/CASE

VH120 VEHICLE REQMT

23.8 MILEAGE

B.1.2 Frequency Explanations

FREQUENCY IDENTIFICATION ANNUAL TRIPS

K7 Daily except Sundays and holidays 303.07

B.1.3 Service Requirements

Special Rate for Extra Trips will be $6.00 per mile.

Exceptional service may include Sunday delivery.

SERVICE

PART A:

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1 --- Begin AMS H092 2 (E) R on Hybrook Rd S to Hwy 24 .2 mi.

3 (W) L on Hwy 24 to Crescent Ranch 1.7 mi.

4 (E) R on Hwy 24 to Sherwood Forest Dr .1 mi.

5 (S) R on Sherwood Forest Dr to NDU & ret .6 mi.

6 (E) R on Hwy 24 to Hwy 67S 1.2 mi.

7 (S) R on Hwy 67 S to Cty Rd 63 (woodrock) & ret 7.7 mi.

8 (S) R on Hwy 67 S to Primrose Ln (Rainbow Valley) & ret 2.0 mi.

9 (N) L on Hwy 67 S to Cty Rd 62 4.7 mi.

10 (E) R on Cty Rd 62 to RMMC & ret to Hwy 67 S .2 mi.

11 (N) R on Hwy 67 to Divide South Dr 2.3 mi.

12 (E) R on Divide South Dr to NBU & ret to Hwy 67 S .1 mi.

13 R on Hwy 67 S to Cantiberry Dr 14 R on Cantiberry Dr to 813 & ret to Hwy 67 S .5 mi.

15 (S) R on 67 S to Elk Valley Dr .7 mi.

16 (E) R on Elk VAlley Dr to NBU & ret to Hwy 67 S .2 mi.

17 (N) R on Hwy 67 S to Hwy 24 1.1 mi.

18 (E) R on Hwy 24 to Divide PO .5 mi.

23.8 r/t miles on a K7 frequency

*1. Estimated annual schedule miles: 7,213.1 **2. Estimated annual schedule hours: 2,015.0 Estimated boxes: 490

* The estimated annual miles and per trip miles are given only as information. Prior to submitting a proposal, the supplier should determine the actual miles.

** The estimated annual hours are approximately the number of hours needed to operate the trips as they are shown in the schedule. Also included in the total estimated annual hours are the number of hours needed for casing, loading/unloading and mail mark-up. Prior to submitting a proposal, the supplier must determine the actual hours.

*** See the contract Terms and Conditions for further information regarding miles and hours.

The hours are based on 490 total boxes cased as follows:

SUPPLIER CASING:

TRIP OFFICE NAME BOXES START END

1 DIVIDE, CO 490 08:00 - 11:30

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ADJUSTMENTS TO COMPENSATION BASED ON CHANGES IN ROUTE MILES AND / OR ROUTE

HOURS: Subject to the Changes clause of this contract, miles and/or hours may be added to or subtracted from the contract. Contract compensation may be adjusted based on an increase or decrease in route miles and/or route hours.

SPECIAL NOTE: Any additional hours or miles which may result from the supplier's unique operations should be included in the proposal price. The miles and hours shown in this section are the estimated minimum miles and hours necessary to operate the trips as shown and do not include washup time, vehicle inspection, etc.

B.1.4 Work Requirements

a. Before submitting a proposal, information concerning the casing and delivery of mail should be obtained from the Administrative Official at

DIVIDE CO.

b. The supplier will be required to report in sufficient time to case, load and depart on schedule (See Section 1.1.) The Supplier is required to report for duty at either (1) the time specified in the contract, or (2) an alternative time expressly approved by the Administrative Official; provided that, in any case, the Supplier must always report in sufficient time to case (if contract requires casing), load, and depart on schedule. The sup-plier is responsible for the delivery of all mail in all situations, and should report for duty, if possible, regardless of weather conditions, un-less instructed otherwise by the Administrative Official.

c. The supplier will be required to load, transport, and unload all classes of mail at the headout, en route, and destinating offices.

d. The supplier will be required to exchange mail through locked lobbies, vestibules, collection boxes, or lockers as directed by the contracting officer or authorized representative. Collection boxes may not be cleared prior to the posted box collection time. Supplier will also be required to use scanning devices when instructed by the contracting officer or authorized representative.

e. The supplier may be assigned lobby/vestibule keys and/or a scanning device to be used in the delivery and collection of mail along the contract route.

These are accountable items that must be signed out prior to the start of the designated trip(s) and turned in at the end of the trip(s). Loss, negligent damage, or failure to turn in accountable item(s) as scheduled may result in assessment of damages or termination of the contract. When assigned a scanning or similar device, the supplier is responsible for en-suring the validity of set up data in the device and for the accuracy of all

Effective 03/18/2024 00:00 Page B-4HCR 808D4 scanning inputs.

B.2 VEHICLE REQUIREMENTS AND SPECIFICATIONS

a. The minimum cubic feet of usable load space required for each vehicle is identified below. The successful supplier, with the approval of the contracting officer, may elect to use a vehicle providing usable load space in excess of the minimum requirement of this solicitation. The successful supplier must provide as a minimum the vehicle(s) required by the contract.

b. The number of vehicles identified below is the minimum vehicle requirement.

The supplier will also be required to have readily available sufficient stand-by equipment of the type(s) listed below to perform extra trips, to permit vehicle maintenance, and to prevent delays in emergencies such as mechanical failures and poor weather conditions.

c. The successful supplier may elect to provide a right hand drive vehicle due to the contract delivery service features of this route.

d. Vehicle(s) cannot be more than five years old at the beginning of the contract term. A vehicle that becomes more than nine years old during the term, must be replaced at the expense of the supplier. For purposes of calculation, a vehicle will be considered as one year old on December 31 of its model year.

e. All equipment shall be presented for inspection at the location and time indicated by the contracting officer or authorized representative. Equipment used on the contract must at all times be maintained in a condition that reflects favorably on the Postal Service and is acceptable to the contracting officer or authorized representative for the full term of the contract and any subsequent renewals that might be negotiated.

f. The supplier will be required to provide as a minimum the vehicle(s) indicated below:

TYPE OF VEHICLE CUBES NUMBER

Vehicle 120 1

g. Vehicles used on this route must be equipped with roof mounted warning light(s), visible from all directions. Strobe-type lights are recommended in lieu of flashing/rotating lights in areas where state or local law permits.

Such light(s) must be used while mail deliveries are being made. The words "US MAIL" may also be displayed on the delivery vehicle at the option of the

Effective 03/18/2024 00:00 Page B-5HCR 808D4 supplier or as required by state law. Lights and signs may be temporary or permanently affixed to the vehicle. This requirement does not apply where prohibited by state or local law.

h. The supplier shall equip each vehicle or supply each driver with a cellular phone to enable the Postal Service or the driver to initiate two-way communications. The supplier/driver must observe all federal/state/local laws regarding the use of cellular communications. The vehicle shall not be in motion during communications. The supplier/driver will be required to notify the postal authority at the appropriate service point on the route if a delay in excess of fifteen (15) minutes is anticipated. (The Postal Service assumes no liability for phone piracy experienced by the supplier or unauthorized use of the cellular phone.)

B.3 GENERAL REQUIREMENTS AND PROHIBITIONS

The supplier shall provide transportation services as specified in this Statement of Work and Specifications.

a. Sanctity of the Mail

The supplier shall carry all mail tendered for transportation under this contract, whatever may be its size and weight, with certainty, celerity, and security, in accordance with the operating schedule and between the points fixed in the schedule, as modified from time to time pursuant to this contract. The supplier, when so directed by the contracting officer, shall

(i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail.

b. Extra Trips

Supplier will be required to perform additional trips of service pursuant to the Changes clause. The supplier must proceed to perform any extra trips ordered by the contracting officer or authorized representative.

c. Cancelled Trips

The Postal Service may cancel any trips under this contract. Supplier will be compensated at 50% of rate per mile (miles x cost segment rate per mile for annual rate contracts) for trips cancelled with at least 4 hours' notice.

Trips cancelled with less than 4 hours' notice will be fully compensated, as if performed.

d. Protection of the Mail

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The supplier shall protect the mail from loss, depredation, or damage. The mail shall be transported in an enclosed, water-proof compartment, equipped with secure locking devices, which shall be kept locked at all times except when access thereto is required for performance of service under this contract. The supplier shall await completion of all delayed mail connections except when otherwise directed by the contracting officer or authorized representative, or the supplier's vehicle is carrying passengers on a fixed schedule. If the supplier is authorized to carry passengers, the mail must be carried in a compartment separate from the passengers so that they cannot have access to the mail. The supplier shall not transport hitchhikers in vehicles while the vehicles are being used in the performance of service on this contract. In the event of an accident, the supplier must remain at the scene, if practical, and notify the Administrative Official immediately. The supplier may not leave any mail unattended.

e. Appearance of Equipment

The supplier shall at all times maintain its transportation equipment used under this contract so as to present a creditable appearance and comply with applicable Postal Service regulations. The supplier may use a sign on its vehicle(s) that states "United States Mail," but only when vehicle(s) are being used in the performance of service under this contract.

f. Alcohol and/or Drugs

The supplier and his/her employees must not perform contract operations while under the influence of alcohol, narcotics, or any other substance that tends to impair judgement; nor will they consume any of the foregoing while engaged in contract operations.

g. Weapons and Explosives

No person while on Postal property, or while performing services under a Postal contract, shall carry firearms, other dangerous or deadly weapons, or explosives, either openly or concealed.

h. Carriage of Letters

The supplier shall not carry letters outside of the mails.

i. Denial of Access to the Mails

The supplier shall deny access to the mail to any employees or personnel when required to do so by the contracting officer.

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j. Suitability of Contract Personnel

In conducting operations under this contract, the supplier shall not employ any individual who is: lacking sufficient ability to perform properly the required duties; not a reliable and trustworthy person of good moral character; barred by law or Postal Service regulations from performing such duties.

Suppliers and their employees are required to maintain a neat, clean and professional appearance reflecting a positive image while engaged in contract operations.

Driver uniforms are not required under this contract. Suppliers who require their drivers to wear uniforms may include the cost only in the general overhead line.

Suppliers and their employees who provide Contract Delivery Service routine-ly receive and must respond to inquiries from postal employees and custom-ers. Therefore, suppliers and their employees who provide this service must have a basic competence in speaking and understanding English. Competence in understanding and speaking English will be assessed by the Administrative Official during the preliminary screening process.

The Postal Service has a Zero Tolerance Policy regarding workplace violence.

Suppliers and their employees must conduct themselves in a professional and business-like manner, since poor conduct has a direct reflection on the Postal Service. Zero Tolerance means that we will not ignore any incident of verbal or physical action on the part of any supplier (or the supplier's employee) who could cause injury to another.

k. Water Vessels

In the event that this is a contract for carriage of mail by a domestic water vessel, the supplier shall serve terminal post offices without regard to distance from the nearest landing, unless the Postal Service has previ-ously assumed such a terminal service, and shall serve all intermediate post offices along the route located not more than one-fourth of a mile from the vessel landing. The supplier, when so directed by the contracting officer, shall (i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail. Passengers, freight and other traffic, if authorized by this contract, may be accommodated, but shall not delay the mail or reduce the contracted cubic capacity.

l. Contract Delivery Service

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If Section B or another part of this contract calls for "contract delivery service" or similar services, the supplier shall, when so directed by the contracting officer, perform any or all of the following:

(1) The supplier may be required to provide the following services under this contract:

(a) Deposit all mail matter received for that purpose from a post office into the appropriate customer mail boxes (or, in the case of a domestic water route, customer mail boxes or sacks) placed along the line of the route. In the event that (i) mail cannot be contained in customer boxes, or (ii) in the case of a domestic water route contract, suitable and unobstructed landings and appropriate boxes or sacks are not furnished by the customers, the supplier shall deliver the affected mail as provided in the applicable Postal Service regulations.

(b) Receive all mail properly tendered by customers. Collect all mail from or about mail boxes placed along the line of route when a signal is displayed to indicate that a box contains mail to be taken. Comply with Postal policies on mail collection as communicated by the Administrative Official, including but not limited to, anonymous mail and revenue protection guidelines.

(c) Deliver all mail received or collected along the route to the next post office or to such other point or person on the route as the contracting officer or authorized representative may direct.

(2) The supplier also may be required to (i) prepare and follow Address Management System (AMS) case labeling instructions; (ii) accept mail addressed to customers on the route and arrange it in order of deliv-ery, or place it in the proper individual sacks for delivery; and (iii) mark up and forward mail for customers of the route who have filed a change of address order, and make appropriate entry in the list of names of the customers served. The Supplier must report all box changes to the Administrative Official. In performing these duties, the supplier may only use office equipment that is approved by the Administrative Official.

(3) In addition to delivery and collection of all classes of mail (First Class, Priority, Periodicals, Standard, Express, etc.), the supplier may be required to:

(a) Sell stamps and supplies.

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(b) Accept money with applications for money orders and give receipts.

(c) Accept and give receipts for matter presented for registration, certification, insurance, or COD service.

(d) Provide delivery for the special services associated with all classes of mail which include but may not be limited to:

registered, certified, insured, and COD, as well as pick up and delivery of parcels and those services associated with Express mail.

(4) Normally the supplier will not be required to dismount from a vehicle to deliver and/or pick up mail from boxes along the line of travel. The following are examples of conditions which will require the supplier to dismount from a vehicle to transact business:

(a) Pick up and/or delivery to apartment houses or other dwellings which use or are qualified to use apartment house receptacles (cluster boxes).

(b) When necessary to obtain a signed receipt for accountable mail (i.e. Express, Certified, and Registered) or to deliver and/or pick up parcels.

(c) When boxes (or clusters) are located behind sidewalks and the solid sidewalk prevents the normal pick up and/or delivery of mail from the vehicle.

(5) Supplier will be required to deviate up to 1/2 mile and retrace (total of one mile) to transact business involving the classes of mail listed in (3)(d). For all transactions that Supplier performs, Postal funds must be kept separate from personal money. All postal funds must be turned in upon completion of route service to the appropriate postmaster or designated employee.

(6) Suppliers are expected to perform their duties in a professional mannner, treating Postal Service personnel and customers with appropriate respect. (a) The Administrative Official must approve all casing, loading, and delivery methods of the Supplier. Supplier should address performance, route/box, and delivery procedure issues with the Administrative Official. Supplier should address payment and contract administration issues with the Contracting Officer. Supplier must respond promptly to all communications from the Contracting Officer or Administrative Official. (b) If Supplier receives a customer comment or complaint, Supplier must inform the customer to file their comment or complaint with the appropriate postmaster. Suppliers must not circulate

Effective 03/18/2024 00:00 Page B-10HCR 808D4 changes in service. Supplier must relate all questions relating to must relate all questions relating to schedules, extensions, and new service to the Administrative Official. (c) Supplier may not directly or indirectly furnish to others the names and addresses of customers.

Supplier may not use customer names to further personal business schemes. (d) Suppliers are expected to identify with and be appropriately involved in the community they serve. If necessary, suppliers awarded CDS contracts may be required to reside in the community of their new post office to provide the required services and to ensure their community involvement.

(7) In performing the contract delivery service or similar services des-cribed in this section, the Supplier must perform all of its duties in accordance with the Postal Operations Manual. In the event of a conflict between any section of the POM (other than Section 66: Highway Contract Service) and the terms and SOW of this contract, the terms and SOW of this contract shall take precedence, unless such interpretation would be a violation of applicable Postal laws or regulations. In the event of a conflict with Section 66 of the POM, Section 66 shall take precedence.

B.4 LIABILITY FOR EQUIPMENT DAMAGE AND REPAIRS

a. The supplier shall be solely liable for loss or damage to its equipment except to the extent that such loss or damage is caused by negligent act or omission of the Postal Service.

b. The supplier shall be solely responsible for all repairs to and maintenance of its equipment utilized in the performance of this contract.

c. In the event that any equipment used by the supplier breaks down en route between postal facilities, the supplier shall obtain repairs needed to put the equipment back in service. This obligation extends to all equipment used by the supplier under this contract.

d. If, pursuant to subparagraph c. above, the supplier repairs equipment owned or leased by the Postal Service, or equipment of other Postal Service mail transportation suppliers or their subcontractors, the Postal Service shall, upon submission of a properly documented claim to the contracting officer, reimburse the supplier for the cost of such repairs. Such reimbursement shall include additional costs, if any, associated with delays in securing repairs, when such delays are beyond the control and without the fault or negligence of the supplier.

B.5 SCREENING/IDENTIFICATION REQUIREMENTS

At contract award, and thereafter, the supplier must identify to the adminis-

Effective 03/18/2024 00:00 Page B-11HCR 808D4 trative official all individuals who require access to facilities, the mails, or need authority to drive. Before contract employees are allowed to perform under the contract, the supplier must submit to the administrative official two original Forms 2025, Contract Personnel Questionnaire, one original Form 2181-C, Authorization and Release, Background Investigation, two original Forms FD 258, Fingerprint Card, and two full face, 1 1/4" x 1 1/4", color photographs. If the contract employee has driving responsibilities, a current driving record must also be submitted to the administrative official. A 5-year driving record must be provided except in those states in which only 3-year driving records are issued. The driving record must be dated no more than 30 days prior to the date submitted to the administrative official. If fingerprints are determined to be unclassifiable, the contract employee must submit two additional fingerprint cards within 30 days of notification. The results of the Postal Service investigation will determine if the contract employee is granted a non-sensitive clearance. Non-sensitive clearances can be denied or revoked. Clearance will not be granted if the Postal Service is unable to obtain results from a criminal history inquiry through local agencies where the individual has resided and has been employed during the 5-year period prior to submission of the application forms. Suppliers and contract employees must report arrests or convictions occurring during the contract term to the administrative official.

Pending clearance, a temporary photo identification badge, PS Form 5139, Non Postal Service Temporary Employee, will be issued to the contract employee. Upon final clearance, a photo identification badge, PS Form 5140, Non Postal Service Contractor Employee, will be issued. The contract employee must display the identification badge on their outer garment when on postal property. The supplier is responsible for the recovery and return of identification badges to the Postal Service when an employee is separated.

Postal regulations require that suppliers and their employees who drive be rescreened once every four years,or by direction of the administrative official.

All forms specified above, with the exception of Form FD 258, must be submitted to the administrative official. Form FD 258 may be required if so advised by the administrative official.

Form 2081, Contractor Employee Assignment Notification, may be used in lieu of the above screening requirements for emergency service not exceeding 15 days.

The supplier must complete and submit Form 2081 and a full-face, 1 1/4" x 1 1/4" color photograph for each contract employee to the administrative official. The administrative official will issue Form 5139. If the emergency exceeds 15 days, the screening procedures defined above must be performed for all emergency contract employees. The supplier is responsible for the recovery and return of Form 5139 to the Postal Service at the end of the emergency service.

Security clearances are specific to an individual, not a contract. If a driver, who is separated, goes to work for another supplier within one year of the date

Effective 03/18/2024 00:00 Page B-12HCR 808D4 of separation, the current supplier must provide two original Forms 2025, the current motor vehicle record and two full-face color photos to the adminis-trative official. Postal Management Instruction, Screening Highway Transporta-tion Contract Employees, provides detailed instructions on screening contract employees.

B.6 SAFETY REQUIREMENTS

The supplier shall conduct its operations under this contract in full compliance with all local, state, and federal regulations.

a. Inspection of Equipment

Drivers shall satisfy themselves that equipment is ready for use and the following parts and accessories are in good working order:

(i) Servicing and parking brakes

(ii) Steering mechanism

(iii) Lighting devices and reflectors

(iv) Tires

(v) Horn

(vi) Windshield wipers

(vii) Rear vision mirrors

The vehicle must be equipped to address emergencies (e.g. weather condi-tions, fire, accident, etc.) based on locality where the service is being provided.

b. Safe Loading and Security of Equipment

Drivers responsible for loading or assisting in the loading of their vehicles must ensure that loads are properly distributed and secured and that doors, tailgates, and other equipment are fastened properly to permit safe operations.

c. Hazardous Conditions

Extreme caution, even to the extent of stopping operation if necessary, shall be exercised by drivers when hazardous road or weather conditions prevail.

B.7 INSURANCE REQUIREMENTS

If this contract requires the operation of a motor vehicle, the supplier shall establish and maintain continuously in effect a policy or policies of liability

Effective 03/18/2024 00:00 Page B-13HCR 808D4 insurance as required by this contract for all motor vehicles to be used under this contract.

Coverage must meet all minimum insurance requirements imposed by federal, state and local law or regulation when such requirements exceed the minimum coverage required by the Postal Service as stated in this contract.

The supplier shall furnish to the contracting officer, prior to commencement of service under this contract, and thereafter as the contracting officer may require, proof that the supplier has all required insurance, plus a copy of the applicable policy or policies.

B.8 ADDITIONAL INFORMATION

a. The administrative official will provide route training to the successful supplier. The training will be for three hours per day over two days and will be equivalent to that training currently provided for rural carriers.

The successful supplier will be compensated at the hourly rate as quoted on the proposal. The supplier will be solely responsible for training any of its own personnel.

b. The contract rate must include all elements of cost the supplier expects to incur in performing the service. The supplier must include the total anticipated costs (based on the total regular hours) for vacation time or other fringe benefits in the contract rate. Adjustments to include these costs in the second or subsequent years of the contract will not be allowed.

Included in the cost comprising the total contract rate are those associated with the payment for vacation time and other fringe benefits as outlined in the attached Department of Labor Wage Determination(s) listed below:

Route Part A: 1977-0194(Rev.-96) (1A) and dated 08/31/2023

c. The supplier, depending on actual route operations, may be required to pay round trip compensation to drivers even though the contract requires one-way trips. In this, and all other cases, it is the SUPPLIER'S RESPONSIBILITY to verify DOL requirements and include the cost in the proposed price.

Adjustments to include these costs at a later time will not be allowed.

d. Because of the urgency of the service, solicitation was not posted 30 days.

Section C. Delivery or Performance

PHYSICAL LOCATION OF POINTS SERVED

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DIVIDE

US POSTAL SERVICE

66 HYBROOK RD S

DIVIDE CO 80814-9998

719-687-2885

UNITED STATES POSTAL SERVICE

CONTRACT DELIVERY SERVICE (CDS)

Terms and Conditions

Date of Issue: October 1, 2023

Table of Contents

UNITED STATES POSTAL SERVICE CONTRACT DELIVERY SERVICE (CDS)

PART 1 – STATEMENT OF WORK AND SPECIFICATIONS

PART 2 – INSTRUCTIONS TO OFFERORS AND PROVISIONS

Instructions to Offerors Provision All proposal submissions must be submitted electronically by the time and date indicated on Form 7435. 5

Section 1- Supplier Eligibility

Section 2 - Past Performance

Section 3 - Supplier Capability

Section 4 - Operations Plan

Section 5 - Representations and Certifications

Section 6 - Subcontracting Plan (If applicable)

Section 7- PS Form 7405

Section 8 - Completed Highway Transportation Contract – Cost Worksheet Provision 1-4: Prohibition Against Contracting with Former Postal Service Officers or PCES Executives (March 2006) Provision 1-5: Proposed Use of Former Postal Service Employees (March 2006) Provision 1-6: Supplier Clearance Requirements (Surface Transportation) (June 2020) Provision 3-1: Notice of Small, Minority, and Woman-owned Business Subcontracting Requirements (February 2018) Provision 4-11: Standard Solicitation Provisions (Surface Transportation) (June 2020) Provision 4-12: Evaluation (Surface Transportation) (June 2020) Evaluation Factors Past Performance Supplier Capability Operations Plan Price Proposal Evaluation Best Value Decision Provision 4-3: Representations and Certifications (October 2019) Provision 9-5: Compliance with Veterans’ Employment Reporting Requirements (June 2020)

PART 3 – CLAUSES

Clause B-1: Definitions (March 2006) Clause B-9: Claims and Disputes (March 2006) Clause B-15: Notice of Delay (March 2006) Clause B-16: Suspensions and Delays (March 2006) Clause B-19: Excusable Delays (March 2006) Clause B-22: Interest (March 2006) Clause B-26: Protection of Postal Service Buildings, Equipment, and Vegetation (March 2006)

Clause B-30: Permits and Responsibilities (March 2006) Clause B-39: Indemnification (March 2006) Clause B-64: Accountability of the Supplier (Highway) (March 2006) Clause B-65: Adjustments to Compensation (Surface Transportation) (June 2020) Clause B-67: Changes (Transportation) (June 2020) Clause B-68: Changes in Corporate Ownership or Officers (March 2006) Clause B-69: Events of Default (Surface Transportation) (Modified - October 2022) Clause B-74: Payment (Surface Transportation) (Modified - October 2022) Clause B-77: Protection of the Mail (March 2006) Clause B-78: Renewal (Surface Transportation) (October 2019) Clause B-79: Forfeiture of Compensation (March 2006) Clause B-81: Information or Access by Third Parties (May 2006) Clause B-82: Access by Officials (March 2006) Clause B-84: Contract Type (Surface Transportation) (June 2020) Clause B-85: Administrative Official (Surface Transportation) (June 2020) Clause B-86: Electronic Communication and Interactivity (Surface Transportation) (June 2020) Clause B-87: Price Adjustment — Fuel (Surface Transportation) (June 2020) Clause B-88: Safety Rating (Federal Motor Carrier Safety Administration) (Surface Transportation) (June 2020) Clause B-89: Subcontracting (Surface Transportation) (June 2020) Clause B-90: Use of Postal Facilities (Surface Transportation) (June 2020) Clause 1-1: Privacy Protection (October 2014) Clause 1-7: Organizational Conflicts of Interest (March 2006) Clause 1-11: Prohibition Against Contracting with Former Officers or PCES Executives (March 2006) Clause 1-12: Use of Former Postal Service Employees (March 2006) Clause 2-19: Option to Extend (Short Term) (October 2019) Clause 3-1: Small, Minority, and Woman-Owned Business Subcontracting Requirements (February 2018) Clause 3-2: Participation of Small, Minority, and Woman-Owned Businesses (February 2018) Clause 4-2: Contract Terms and Conditions Required to Implement Policies, Statutes or Executive Orders (June 2020) (MODIFIED) Clause 4-20: General Terms and Conditions (Surface Transportation) (Modified – October 2022) Clause 7-16: Insurance (Surface Transportation) (June 2020) Clause 7-17: Sustainability (Surface Transportation) (June 2020) Clause 9-12: Fair Labor Standards Act and Service Contract Act Price Adjustment (February 2010)

PART 1 – STATEMENT OF WORK AND SPECIFICATIONS

See document - Statement of Work and Specifications

PART 2 – INSTRUCTIONS TO OFFERORS AND PROVISIONS

Instructions to Offerors Provision:

In order for the Postal Service to evaluate proposals in accordance with the criteria stated in Provision 4- 12, Evaluation (Surface Transportation), the following information must be provided. In general, the offeror should be concerned with providing specific facts in lieu of broad generalizations and flowery descriptions.

All proposal submissions must be submitted electronically by the time and date indicated on Form 7435.

Failure to submit the required information as outlined below may result in a proposal being deemed unacceptable. Unacceptable proposals may not be considered for evaluation or award.

Section Criteria

1 Supplier Eligibility 2 Past Performance 3 Supplier Capability 4 Operations Plan 5 Representations and Certifications (Provision 4-3) 6 Subcontracting Plan (If Applicable) 7 Completed and Signed PS Form 7405 8 Completed Highway Transportation Contract - Cost Worksheet

Section 1- Supplier Eligibility The offeror must provide the information needed for the evaluation team to determine that the offeror is eligible to perform all the services required for the full term of the resultant contract.

Information submitted must allow the evaluators to determine the offeror’s eligibility relating to the factors set forth in “Supplier Eligibility” in Provision 4-12, Evaluation (Surface Transportation).

Section 2 - Past Performance

The offeror must provide sufficient information for the evaluation team to determine its performance level on contracts and other business arrangements of similar size and scope.

Information submitted should allow the evaluators to determine the offeror’s past performance relating to the factors set forth in “Past Performance,” in Provision 4-12, Evaluation (Surface Transportation).

Section 3 - Supplier Capability

The offeror must provide sufficient information for the evaluation team to determine if the offeror is able to perform all the services required for the full term of the resultant contract. Information submitted must allow the evaluators to determine the offeror’s capability relating to the factors set forth in “Supplier Capability” in Provision 4-12, Evaluation (Surface Transportation). This solicitation should be addressed as though this is the first time an offeror is doing business with the Postal Service.

Section 4 - Operations Plan

Offerors must provide an Operations Plan for dealing with normal daily operations, as well as unscheduled and unexpected events. The offeror must provide sufficient information for the evaluation team to determine the offeror’s ability to implement and execute the proposed Operations Plan, as it responds to the factors set forth below in in Provision 4-12, Evaluation (Surface Transportation), and “Operations Plan.”

Section 5 - Representations and Certifications

The Representations and Certifications pursuant to Provision 4-3 must be executed and returned with the proposal.

Section 6 - Subcontracting Plan (If applicable) A subcontracting plan is required if the proposal for the term of the contract is equal to or exceeds $1,000,000 or if the supplier plans to use subcontractors to operate a part or all of the transportation service. For example, if a supplier proposes an annual rate of $250,000 and the period of performance is four (4) years than a Subcontracting Plan would be required ($250,000 x

4) = $1,000,000. If required, the offeror is required to develop and submit a detailed subcontracting plan that meets the requirements of Clause 3-1 with its proposal. Lack of an approved plan may make the offeror ineligible for award.

A subcontract is defined as any agreement (other than one involving an employer-employee relationship) entered into between a Postal Service supplier and subcontractor calling for supplies or services required for performance of the contract or subcontract (reference Clause 3-1).

Section 7- PS Form 7405

The offeror must provide a completed and signed PS Form 7405.

The following instructions should be closely followed in completing this form:

Item 1. Fill in the solicitation number, date of the solicitation, and the terminal points of the route exactly as they appear on the solicitation.

Item 2. In the first space, write out the exact amount of the offered price as calculated on the Price Worksheet Attachment. In the second space, insert the numerical amount. Make certain that the amounts set forth in both spaces are exactly the same.

Item 3. In blocks a, b, and c, enter the complete name, address and phone number of the offeror.

Enter the offeror’s DOT number in block d. Enter the Employer Identification Number (Social Security Number if the offeror is an individual) in block e. Complete blocks f and g only if proposals are being submitted for box delivery routes.

Complete the remainder of the form, including the appropriate certificate, and other items on the reverse, and sign the form as offeror.

Section 8 - Completed Highway Transportation Contract – Cost Worksheet

The offeror must include a Highway Transportation Contract – Cost Worksheet that reflects the proposed price from box 2 (Rate of Compensation) on the PS Form 7405. The Cost Worksheet becomes the basis for comparison of representative cost elements for future contract modifications.

The estimated per trip miles shown on the schedule or special notes are given only as information.

Prior to submitting a proposal for a route, the offeror should determine the actual miles that must be covered. The contract price will neither be increased nor decreased if the actual distance is greater or less than advertised. Suppliers are expected to state all mileage necessary to accomplish the service to include any portal, fueling or other mileage necessary including any miles in excess of the stated schedule mileage.

The hours shown on the schedule are the Postal Service’s estimates of the minimum hours necessary to operate the required trips and are believed to be substantially correct; they do not include wash-up time, vehicle inspections, etc. However, Suppliers are expected to state all hours necessary to accomplish the service in their cost proposal to include wash-up, vehicle inspection, and portal time even if it is in excess of the estimated schedule hours.

Provision 1-4: Prohibition Against Contracting with Former Postal Service Officers or PCES Executives (March 2006)

The offeror represents that former Postal Service officers or Postal Career Executive Service (PCES) executives will not be employed as key personnel, experts or consultants in the performance of the contract if such individuals, within 1 year of their retirement from the Postal Service, will be performing substantially the same duties as they performed during their career with the Postal Service. In addition, no contract resulting from this solicitation may be awarded to such individuals or entities in which they have a substantial interest, for 1 year after their retirement from the Postal Service, if the work called for in the solicitation requires such individuals to perform substantially the same duties as they performed during their career with the Postal Service.

Provision 1-5: Proposed Use of Former Postal Service Employees (March 2006)

In its proposal, the supplier must identify any former Postal Service employee it proposes to engage, directly or indirectly, in the performance of the contract. The Postal Service reserves the right to require the supplier to replace the proposed individual with an equally qualified individual.

Provision 1-6: Supplier Clearance Requirements (Surface Transportation) (June 2020)

The contract resulting from this solicitation will require the contractor or its employees (including subcontractors and their employees) to have access to occupied postal facilities, and/or to postal information and resources, including postal computer systems. Clearance will be required before that access will be permitted in accordance with MI PO-530-2009-4, Screening Highway Transportation Contractor Personnel, or any superseding management instruction. It is the supplier’s obligation to obtain and supply to the Postal Service the forms and information required by that regulation.

Offerors must familiarize themselves with the requirements of that regulation, taking into account in their offers the time and costs associated with the screening.

Provision 3-1: Notice of Small, Minority, and Woman-owned Business Subcontracting Requirements (February 2018)

When the contract value is estimated at $1 million or more, all offerors, except small businesses, must submit with their proposals the contract-specific subcontracting plan required by Clause 3-1: Small-, Minority-, and Woman-Owned Business Subcontracting Requirements. Generally, this plan must be agreed to by both the offeror and the Postal Service before award of the contract. Lack of submittal of a contract-specific subcontracting plan may make the offeror’s proposal unacceptable for award.

All offerors, must be capable of reporting as required by Clause 3-2: Participation of Small-, Minority-, and Woman-Owned Businesses. Reporting is required when the contract value is estimated at $500,000 or more.

Provision 4-11: Standard Solicitation Provisions (Surface Transportation) (June 2020)

a. Submission of Offers. The Postal Service will provide a Postal Service (PS) Form 7405, Transportation Service Proposal and Contract, to offerors for signature and inclusion with the proposal package. The proposal(s) submitted by the offeror will require, at a minimum:

(1) Solicitation number;

(2) The name, address and telephone number of the offeror;

(3) Price and any discount terms;

(4) “Remit to” address, if different than mailing address;

(5) A completed copy of the representations and certifications (Provision 4-3);

(6) Acknowledgment of Solicitation Amendments;

(7) PS Form 7405, Transportation Services Proposal and Contract.

b. Business Disagreements. Business disagreements may be lodged with the Supplier Disagreement Resolution (SDR) Official if the offeror and the contracting officer have failed to resolve the disagreement as described in 39 CFR Section 601. The SDR Official will consider the disagreement only if it is lodged in accordance with the time limits and procedures described in 39 CFR Section 601. The SDR Official’s decisions are available for review at www.usps.com.

c. Late Proposals. Proposals or modifications of offers received at the address specified for the receipt of proposals after the exact time specified for receipt of offers will not be considered unless determined to be in the best interests of the Postal Service.

d. Type of Contract. The Postal Service plans to award a Fixed Price contract with Economic Price Adjustment. Adjustments will be made in accordance with the contract and Postal Service Management Instruction PM-4.4.1-2005-1 which can be found at http://about.usps.com/management-instructions/p441051.pdf. Any reference to the Purchasing Manual within the Management Instruction is hereby replaced with the Supplying Principles and Practices. All proposals must be submitted on this basis. Alternate proposals based on other contract types will not be considered.

e. Contract Award. The Postal Service may evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. Discussions may be conducted if the Postal Service determines they are necessary. The Postal Service may reject any or all offers if such action is in the best interest of the Postal Service; accept other than the lowest offer and waive informalities and minor irregularities in offers received.

f. Multiple Awards. The Postal Service intends to award one or more contracts under this solicitation.

g. Incorporation by Reference. Wherever in this solicitation or contract a standard provision or clause is incorporated by reference, the incorporated term is identified by its title, the provision or clause number assigned to it, and its date. The text of incorporated terms may be found in Section 9, Provisions or Section 10, Clauses of the Supplying Principles and Practices, at hhttps://about.usps.com/manuals/pm/welcome.htm.

Provision 4-12: Evaluation (Surface Transportation) (June 2020)

a. General. The Postal Service will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is deemed to offer the Postal Service the best value, price and other factors as specified considered. Each offeror will be required to submit a two-volume proposal. The Technical Evaluation will be based on the first volume, whereas the Price Evaluation will be based on data provided on PS Form 7405. Supplier Eligibility will be graded on a pass/fail basis. Offerors who do not “pass” the Supplier Eligibility criteria will be deemed “not eligible” and will not be further evaluated for award. This subparagraph is continued in the Supplemental Evaluation Provision below.

b. Notice of Award. A written notice of award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the proposal will result in a binding contract without further action by either party. Before the proposal’s specified expiration time, the Postal Service may accept a proposal (or part of a proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Supplemental Evaluation Provision (CDS Office) (April 2023)

Evaluation Factors

Supplier Eligibility (Pass / Fail):

The offerors’ ability to meet all the required criteria that are necessary to perform operations, to include the following:

a. Persons ineligible to become suppliers.

1. Employees of the U.S. Postal Service. Members of a Postal Service employee’s family or household may be eligible, subject to an internal ethics review.

2. Business organizations substantially owned or controlled by Postal Service employees. However, business organizations substantially owned or controlled by a member of a Postal Service employee’s family or household may be eligible, subject to an internal ethics review.

3. Suppliers suspended, debarred, ineligible, or proposed for suspension, debarment, or ineligibility are also excluded from conducting business with the Postal Service as agents, subcontractors, or representatives of other suppliers.

b. Persons eligible to become suppliers. Subject to the foregoing exceptions, the following are eligible to hold mail transportation contracts:

1. An individual (if at least 18 years of age). You must have 2 years’ driving experience to be allowed to drive under a Postal Service contract.

2. A partnership, if any partner meets the foregoing age qualification of an individual.

3. A corporation.

Note: The following evaluation criteria (Past…