HSCG38-16-Q-200216_J A.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification SAMPLE

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

6218-DB05, 6222-DE02, 6222-DE01, 6222-DV07, 6223-DK04, 6223-DD03

PROJECT/TASK NUMBER

SRR

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplified Acquisition Threshold)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The United States Coast Guard (USCG), Aviation Logistic Center (ACL), Short Range Recovery (SRR) Division has a requirement on a sole source basis for the procurement of various spare parts utilized on the H65 aircraft.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

The spare parts to be procured under this acquisition are highly specialized parts, designed and manufactured by a non-Government activity and the technical data required for acquisition by other than the Original Equipment Manufacturer (OEM) or an OEM approved source is not available. Airbus Helicopters France (AHF) is the prime contract and the OEM for the H-65 helicopter. However, AHF does not sell directly to the USCG and have stated that Airbus Helicopters, Inc. (AHI) is an approved source of supply for AHF products for the MH-65 aircraft.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Airbus Helicopters France is the OEM for these items. Since traceability to the OEM is required Airbus Helicopters France has only authorized Airbus Helicopters, Inc. as its United States based distributor. These parts are proprietary to the Original Equipment Manufacturer (OEM), Airbus Helicopters, Inc. and maintenance procedures were written specifically to interact with these spare parts.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Airbus Helicopters France is the OEM for these parts on this requirement and they own the exclusive data rights and blueprint specifications. The spare parts to be procured are complex and must meet critical operational and reliability requirements, the achievement of which required unique production techniques and extensive and/or sophisticated testing, and the Government has not yet acquired or developed the technical data, nor are there any plans to do so.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

As stated above, the OEM will not sell the proprietary data rights, specifications and drawings to these items which has limited the USCG’s ability to provide adequate technical descriptions to potential new sources. Therefore, it is difficult to take steps to foster competition as the manufacturing, performance, and acceptance data are proprietary to the OEM.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER