18_HC101917R0007_AMD_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reason for Amendment: To extend the current solicitation closing date to Friday, 30 March 2018 at 2:00 PM, Haw aii Standard time (HST).

This amendment incorporates 45 of the 48 questions and answ ers from potential offerors; remaining questions and answ ers w ill be addressed in upcoming amendment. Additionally, this amendment incorporates Blanket Purchase Agreement (BPA) language from Revision 1 of the RFP posted on 12 March 2018.

See page 2 Summary.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC101917R0007

X 9B. DATED (SEE ITEM 11)

05-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Mar-2018

CODE

DISA/DITCO-PACIFIC

477 ESSEX STREET

BUILDING 77, ROOM 180

PEARL HARBOR HI 96860-5815

HC1019 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC101917R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1

PES-HI BPA Offeror Consolidated Questions and Answers Solicitation Number HC1019-17-R-0007

1. QUESTION: RFP ODC...page 82, Factor 2Pricing, sub section B:

REFERENCE: The ODC’s are provided as placeholders and used for evaluation purposed.

Based on the unpredictability and variables in any task order, can we assume that actual annual ODC’s could exceed the “plug number” listed per year?

ANSWER: ODC’s are provided as plug numbers to be used by all offerors when proposing ODC’s for evaluation purposes only. Actual ODC’s are currently unknown and will be specified within each call order.

2. QUESTION: General:

REFERENCE: The time to solicit, negotiate and cost the extensive list of Outside Plant materials will not be possible in the extremely short response time. Please consider a 60 day extension for this bid” ANSWER: Please see RFP Amendment for revised proposal deadline.

3. QUESTION: Summary: The CLIN list references a January 9th Performance Work Statement

(PWS). Is this PWS document available to review? Please provide the document or a site where vendors could download it.

ANSWER: The Performance Work Statement dated January 9, 2018 is imbedded within the RFP. Please see RFP document.

4. QUESTION: Will there be a need to provide a protective pathway for the OSP fiber optic cabling? For example:

‐ Solid wall inner duct (HDPE Inner duct) ‐ Corrugated Inner duct ‐ Fabric inner duct (Maxcell) If so, what size would be preferred for the inner duct and/or size and number of cells for the fabric inner duct? If placing protective pathways, would they prefer the inner duct to be traceable?

ANSWER: Yes, 3”, 3-way, traceable inner duct.

5. QUESTION: To be qualified for this RFP, does a Small Business contractor also require an active GSA contract?

ANSWER: No.

6. QUESTION: Can a Small Business contractor submit a bid on just the Inside Plant portion of this RFP?

ANSWER: No. The Government is seeking a single award for the entire scope of work.

7. QUESTION: Can a Small Business contractor have a non-Small Business subcontractor included in its bid proposal on this RFP?

ANSWER: The RFP is for a 100% small business set-aside.

8. QUESTION: On the pricing spreadsheets for Program Years 1-5, is the NRC (per foot) column labor only or labor and materials?

ANSWER: The Government is requesting pricing for labor and materials. NRC (per foot) is for material only.

9. QUESTION: Understanding that we’ll need to respond to Task Orders within a 24-hour period, we respectfully request a two-week extension for this proposal effort given the time required to coordinate with various vendors to lock in optimal pricing for future Task Order requirements.

10. QUESTION: For Exhibit A:

Can the Government please provide a level of effort to which all bidders must bid so the Government can fairly evaluate our labor rates? Or is it the intent of the Government to award this as a multi-award contract?

ANSWER: The Government is requesting a per hour labor rate for the labor categories listed within the pricing worksheet. The total evaluated price for each offeror will be calculated by applying the Government’s pre-determined evaluation quantities for each year of contract performance to the offeror’s proposed pricing. The Government is seeking a single award for the entire scope of work.

11. QUESTION: For Appendix A & B:

What is the purpose of appendices A & B? Were Appendix A & B inserted as examples of the type of Task Orders that will be issued after award?

ANSWER: Appendices are provided as they are referenced within the Performance Work Statement. Appendix A & B are not examples of future call orders, however call orders will be within scope of the Performance Work Statement.

12. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Cover Page: This proposal is asking for Material pricing, Manufacturer and Serial No. The delivery date for the material prices (Due 19 March) we are requesting additional time to get quotes and Manufacturing data. Could we have more time to accomplish this (six weeks)?

13. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Program Yr 1: Requesting six weeks to get Material data (Manufacturer, Serial No., etc), is this acceptable?

14. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Prog Yr 1: In the spreadsheet CLIN 001, there is a column for Government estimated hours. There are no hours listed. Is the Government going to fill in the estimated hours?

ANSWER: Offerors shall provide inputs to only those cells highlighted in yellow for all years of contract performance.

15. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Prog Yr 1: In the spreadsheet CLIN 002 thru 007, there is a column for Government estimated quantities. There are no quantities listed. While the vendor understands the Government will not fill in the estimated quantities, the price per foot is often based on an estimated quantity per year. How does the Government propose to evaluate the contractor’s price per foot?

ANSWER: The total evaluated price for each offeror will be calculated by applying the

Government’s pre-determined evaluation quantities for each year of contract performance to the offeror’s proposed pricing.

16. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Prog Yr 1: In the spreadsheet, the Government is only asking for material pricing. What about the labor to install the materials?

ANSWER: The Government is requesting pricing for labor and materials. The labor categories are included within the pricing worksheet towards the top of the spreadsheet.

17. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Prog Yr 1: How does the Government want to handle the labor associated with each SLIN?

ANSWER: Unsure what the question is asking. The Government is requesting pricing for all labor and materials. The total evaluated price for each offeror will be calculated by applying the Government’s pre-determined evaluation quantities for each year of contract performance to the offeror’s proposed pricing.

18. QUESTION: Exhibit A Comml RFP Pricing Worksheet, Prog Yr 1: How does the Government wish to handle the other direct costs associated with each SLIN? (i.e., Fleet cost, warehouse cost, transport and handing cost, storage cost, etc) ANSWER: ODC’s are provided as plug numbers to be used by all offerors when proposing ODC’s for evaluation purposes only. Actual ODC’s are currently unknown and will be specified within each call order.

19. QUESTION: PWS Section 4: Paragraph references "Service Delivery Point/nodes and sites.

What is this referring too?

ANSWER: Each call order will provide the SDPs information required.

20. QUESTON: PWS Section 4: "The contractor will ensure that all installations, repairs…" Does the Government intend to have the vendor perform repairs, which is normally a maintenance function? Is the expectation that the vendor provides all cable repair for Pesh-HI?

ANSWER: Specific requirements will be defined in each call order.

21. QUESTION: PWS Section 4: 3rd Para: "… while meeting the customer's critical requirements, in a timely manner." What is meant by timely manner?

ANSWER: Each call order will provide the details of the critical requirements and the timeframe requirements being requested.

22. QUESTION: PWS Section 5: Scope - Does the Government intend to have the vendor perform historical site restoration?

ANSWER: Specific requirements will be defined in each call order.

23. QUESTION: PWS Section 5: The term incidental digging, and trenching is used. What is the definition of “incidental” in the context of this PWS? When does incidental become “construction”?

ANSWER: Specific requirements will be defined in each call order. “Incidental” will be a determination made by the Contracting Officer at the call order level.

24. QUESTION: PWS Section 5: Define "the production of accurate cable diagrams"?

ANSWER: The level of detail for accurate cable diagrams will be in each call order.

25. QUESTION: Section 5: If the Government intends the vendor perform CPE procurement, will the vendor also be responsible for selecting the various CPE models/types/styles/colors etc.?

ANSWER: The level of specific detail for CPE will be in each call order.

26. QUESTION: PWS Section 5: Is the vendor to maintain all procured CPE throughout the life of the contract?

ANSWER: The level of detail for CPE maintenance will be in each call order.

27. QUESTION: PWS Section 5: For CPE purchased, will the Government provide replacement CPE as part of maintenance, or is the vendor expected to maintain / warehouse stocking levels?

ANSWER: The level of detail for specific CPE will be in each call order.

28. QUESTION: PWS Section 6.1: Under PWS section 6, does the Government expect the vendor to provide a comparative analysis for cost of an engineering design (i.e., use cost models from two different installation vendors for OSP)?

ANSWER: The Government will evaluate proposals upon receipt.

29. QUESTION: PWS Section 6.1.3: What documentation will the vendor have to do design and engineering?

ANSWER: The level of details will be provided in each call order.

30. QUESTION: PWS Section 6.2.3 g.: For hazardous materials mitigation, does this include asbestos, foreign material (oil, fuel, etc) in maintenance holes required specialized pumping and disposal? Who is responsible for the cost of hazardous material management, the BPA vendor or Government? If the former, please provide current hazmat exposure events over the last contract to allow for vendor risk analysis.

ANSWER: Yes. Government is responsible as noted in the PWS.

31. QUESTION: PWS Section 6.3.4: For hazardous materials mitigation, does this include asbestos, foreign material (oil, fuel, etc) in maintenance holes required specialized pumping and disposal?

Who is responsible for the cost of hazardous material management, the BPA vendor or Government? If the former, please provide current hazmat exposure events over the last contract to allow for vendor risk analysis.

ANSWER: Yes. Government is responsible as noted in the PWS.

32. QUESTION: PWS Section 14c: Unable to open attachments imbedded (word doc. and excel files) in the RFP PDF, please advise.

ANSWER: Attachments have been provided, please see RFP Amendment.

33. QUESTION: PWS Section 14c: Since we are unable to retrieve word documents and excel files we should be allowed more time to submit questions.

34. QUESTION: PWS Section 1.61/1.6.1.1: Please provide how drawings, as-built are to be provided (Cad, word, etc)?

ANSWER: See PWS 6.1.3, Subtask 3.

35. QUESTION: PWS Section 3: Please clarify the what extent configuration management applies, such as for all cable installed throughout the life of the contract, specific equipment / software specifications, etc. As part of E&I, vendor would normally provide configuration information as part of the E&I package. Please confirm ANSWER: Configuration Management requirements will be detailed within the individual call orders.

36. QUESTION: PWS General/Fiber: Will ISP/OSP route maps be provided?

ANSWER: Details to be provided in each call order.

37. QUESTION: PWS General/Fiber: Will the fiber protocols and acceptable loses be defined?

38. QUESTION: PWS General/Sites: Will locations- Base/Buildings/Rooms be provided that will be part of this RFP?

39. QUESTION: PWS General/Fiber: Does the fiber/copper network design include a Full Mesh Adaptive Redirection be implemented?

40. QUESTION: Pricing Instructions, Prog Yr 01-05: Does “Davis Bacon” apply to labor rates for construction activity?

ANSWER: No, this is not a construction contract.

41. QUESTION: Pricing Instructions, Prog Yr 01-05: Please provide what is included in the burdened rates, and ODCs. Use of specialized equipment may be required (cable trucks, backhoes, Telstras, etc) on a case by case basis and it is not normal to burden specialized equipment cost into a labor rate. Would the Government consider the specialized equipment example be included in ODC?

ANSWER: The fully-burdened labor rates include all labor and labor related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciate rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. ODC’s are provided as plug numbers to be used by all offerors when proposing ODC’s for evaluation purposes only.

Actual ODC’s are currently unknown and will be specified within each call order.

42. QUESTION: CAD Drawings – will CAD drawings be provided for areas where work is requested (i.e. Bldg 1, 2nd Floor, Rm 201A)?

43. QUESTION: Site Surveys – will off-island site surveys be billable to the contract?

ANSWER: Should outer-island work be required, ODC may be provided in proposal at the call order level.

44. QUESTION: Access – will the Government assist with access to areas previously authorized to

AT&T / Verizon? Or will Contractor need to coordinate with AT&T / Verizon directly?

ANSWER: Contractor will be responsible to obtain the required base passes, Visitor Access Requests (VARs), security clearances (if required) and coordinate w/ POC as noted on each call order for access to facilities.

45. QUESTION: We are still unable to open attached Word docs or Excel files embedded in the revised solicitation document.

ANSWER: Attachments have been provided, please see RFP Amendment.

BPA LANGUAGE

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION – PACIFIC

Blanket Purchase Agreement (BPA)

IAW FAR 13.303

HC1019-17-R-0007

In accordance with the Federal Acquisition Streamlining Act, the Defense Information Technology Contracting Organization – Pacific (DITCO-PAC) hereby enters a Blanket Purchase Agreement with TBD, to acquire various Commercial Information Technology/Telecommunication (IT/Telcom) services, supplies and equipment for the United States Pacific Command (USPACOM) Area of Responsibility (AOR) as defined by the Department of Defense’s Unified Command Plan. This BPA is for services requirements that may include a supply/equipment component to the effort.

TDB, agrees to the following terms and conditions of the BPA with DITCO-PAC:

(1) Contract period for this BPA shall be from: 1 May 2018 through 30 April 2023. IAW FAR 13.303-6(b)(1), although a 5-year BPA is being awarded, the contracting officer will be reviewing the BPA at least annually and, if necessary, will update at that time.

Program Year 1: 1 May 2018 to 30 April 2019 Program Year 2: 1 May 2019 to 30 April 2020 Program Year 3: 1 May 2020 to 30 April 2021 Program Year 4: 1 May 2021 to 30 April 2022 Program Year 5: 1 May 2022 to 30 April 2023

(2) BPA Master Limit: $45,000,000.00; BPA Order Limit: $7,000,000.00

(3) This BPA does not obligate funds or any monies for any year for any amount. The

Government is obligated only to the extent of the authorized orders that are actually placed under this BPA.

(4) All BPA orders will be firm fixed price and made under the authority of the Federal Acquisition Regulations (FAR) Part 13.

(5) In accordance with FAR 13.303-2(b)(1) the services and commodity group for Supplies and Equipment under this BPA is limited to Commercial IT/Telcom.

(6) Only warranted DITCO-PAC contracting officers are authorized to place orders under this

BPA.

(7) Unless otherwise agreed to, all deliveries under this BPA must contain, at a minimum, the information below. This information will be provided with the BPA order.

(a) Name of contractor;

(b) Contract number;

(c) BPA order number

(d) Type and description of services rendered and/or model number of National Stock

Number (NSN); if applicable, of all equipment and supplies ordered;

(e) Purchase order number;

(f) Date of purchase;

(g) Quantity, unit price, and extension of each individual item (unit price and extensions need not be shown when incompatible with the use of automated systems; provided, that the invoices are itemized to show the information); and

(h) Date of shipment.

(8) The prices charged to the Government on orders placed under this BPA shall be the same price or less than those charged to the contractor’s commercial customer, including discounts for prompt payment.

(9) Invoices will be electronically created in accordance with clause 252.232-7006 WIDE AREA

WORKFLOW PAYMENT INSTRCTIONS (MAY 2013).

(10) To insure timely payment to the contractor, the customer must process receiving report via Wide Area Workflow (WAWF) within five (5) business days of delivery/receipt of supplies or equipment.

(11) In accordance with FAR 13.303-2(a)(6)(i): A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their dollar value, and supported by receipt copies of the delivery tickets. The summary will be provided in soft copy using Microsoft Office Excel and organized by BPA Call Order Number which have been completed/accepted and properly invoiced for payment through WAWF.

(End of Summary of Changes)