Statement_of_Work.pdf

PROJECT: SLMR COMM CENTER HVAC REPLACEMENT

SECTION A

Work Statement

Replace two York r-22 1.5 ton HVAC units for comm. Center with two York r-410A 2 ton units.

Repair and re route duct work if need to allow for more efficient air flow. Replace existing velocity grills with more efficient higher velocity grills. Dispose of old HVAC units, r-22, and any unused ducting.

Scope of Services

The contractor shall furnish trained, qualified personnel and any required special tools, parts or equipment necessary to complete any work task which may be issued.

1. Remove two York r-22 1.5 ton HVAC units for comm. Center and replace with two

York r-410A 2 ton units. Repair and re route duct work if need to allow for more efficient air flow. Replace existing velocity grills with more efficient higher velocity grills.

2. All material shall be new and warranted for a period of one (1) year from the date of shipment. Then materials shall be warranted to be free from defects in workmanship. If any part of the material should fail during the warranty period, it shall be replaced by the vendor.

3. Price as quoted includes products, material and installation needed unless otherwise agreed upon.

4. Contractor shall dispose of old HVAC units, recovered r-22 freon, and any unused old duct

Work.

Contractor Performance Requirements

(1) US Coast Guard facility shall be available on a full time basis as follows: Monday through

Friday excluding weekends and holidays.

(2) During the performance of this contract, the contractor, in addition to other terms and conditions of this contract, is responsible for the following elements/areas:

a. Acquainting himself with the USCG building before project commencing.

b. Providing all contractual employees with full identification of the company for which they work in the form of a shirt, hat, smock, jumpsuit, or other wearing apparels. This shall be worn when at work on any government-owned or leased facility during the term of this contract.

c. Assigning employees to work under this contract who are:

i. Trained, qualified personnel regularly engaged in work of a nature similar to that described in this contract.

ii. Capable of receiving instructions and following through on such instructions.

iii. Physically able to perform the assigned work.

iv. Free from any communicable disease, competent, physically fit, careful and cooperative.

d. Obtaining, at his own expenses, all permits and licenses required by law in connection with the performance of this contract.

e. Assuming the overall responsibility for compliance with direction for moves, and all provisions of this contract.

PART I

SECTION B

CONTRACT ADMINISTRATION DATE

B.1 Authorized Ordering Officers

No changes may be made by anyone other than the Contracting Officer. Failure to obtain prior approval from the Contracting Officer may result in non-payment of invoices.

B.2 Point of Contact

The POC for this order is Joe Aragon ENG4. The representative will ensure that the government’s technical objectives are met. To this end, the POC will provide necessary information , direction, coordination, etc., within the contractual work description. The POC is not authorized to change any of the terms and conditions of this contract. Changes in the scope of work will be made by the Contracting Officer only by properly written modifications to the contract.

POC: Joe Aragon ENG4, CG Sector Lower Mississippi River, Engineering: 901-521-4817.

B.3 Submission of Invoices

The contractor shall be required to submit an original and two copies of invoices monthly to the following address:

United States Coast Guard

Commercial Invoices

Finance Center, P.O. Box 4115

Chesapeake, VA 23327-4115

For vendor payment inquiries: (757) 523-6040

The following data must be included when submitting an invoice:

(1) Name of business concern and invoice date.

(2) Contract number, and DUNS number.

(3) Payment terms.

(4) Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent.

(5) Tax identification number, if the contractor is an individual proprietorship or a partnership.

(6) Billing period. Insert the beginning and ending dates (month, day, and year) of period in which costs were incurred and for which reimbursement is claimed. If there is any overlap with a previous billing period, explain.

B.4 Contract Administration

The progress of the resultant contract shall be closely monitored by telephone calls, informal meetings, formal reviews, and information audits as may be required. The Contract

Administrator (CA) for other than technical advice shall be the Contract Specialist (CS) designated by the Contracting Officer.

PART I

SECTION C

SPECIAL CONTRACT REQUIREMENTS

C.1 Access to Government Property (on site contractors)

The POC will make all necessary arrangements for access by contractor personnel to the work site(s). While on government property, the contractor personnel shall comply with all rules and regulations pertaining to health and safety, not only as they apply to themselves, but also to other personnel and property at the site. Contractor personnel shall comply with all regulations restricting the disclosure of information which may become known during the performance of this contract.

C.2 Permits and Licenses

In the performance or work hereunder and with the price herein, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State or local government, or subdivisions thereof, or of any other duly constituted public authority.

Further, the contractor shall obey and abide by all applicable laws and ordinance.

C.3 Indemnification

The contractor shall hold harmless and indemnify the government against any and all claims and costs of any kind and nature, for any loss or damage occurring in connection with the contractor’s acts or omissions incident to its performance under this contract. This indemnification includes the acts or omissions of the contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor.

C.4 On-Site Contractor Performance

During all operations on government premises, the contractor personnel shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the facility, as expressed in DHS, US Coast Guard written and/or oral procedures.

C.5 Observance of Legal Holidays and Administrative Leave

The government hereby provides NOTICE and contractor hereby acknowledges RECEIPT that government personnel observe the listed days as holidays, and subsequently the moving personnel will be compensated for the holiday as follows:

New Year’s Day

Martin Luther King’s Birthday

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas

In addition to the days designated as holidays, the government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

It is understood and agreed between the government and the contractor that observance of such days by government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the contractor’s personnel work during the holiday, this provision does not preclude reimbursement for authorized overtime work, if applicable to this contract.

When DHS grants administrative leave to its employees, assigned contractor personnel shall also be dismissed. The contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the CO or the COTR. In each instance, when administrative leave is granted to contractor personnel as a result of inclement weather, potentially hazardous conditions, explosions and other special circumstances, etc., it will be without contract price reduction.

C.6 SAFE AND HEALTH

In order to provide saftey controls for protection to the life and health of contractor personnel;

for prevention of damage to property, materials, supplies and equipment , and for the avoidance of work interruptions in the performance of the contract, the contractor shall comply with the saftey, health and fire protection policies and proceedures as may be provided. The contractor shall maintain an accurate record,and shall report to the CO all incidents and accidents that result in death, traumatic injury, and/or damage to property¸materials, supplies and equipment incident to work performance under this contract.

The contractor shall take or cause to be taken such additional safety measures as the CO may determine to be reasonably necessary. The CO or the POC will notify the contractor of any noncompliance with the provisions of this section and corrective action will be taken. The contractor shall, after recipt of such notice, immediately take such correctiove action. Such notice delivered to the contractor or POC at the site of work shall be deemed sufficient for this purpose. If the contractor fails or refuses to comply promptly, the POC may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop work order shall be subject of claim or extension of time for costs or damages by the contractor.

Compliance with the provisions of this action by subcontractors will be the responsibility of the contractor.

C.7 Identification of Employees

During the life of this contract, the rights of ingress and egress for contractor personnel shall be made available as required. It is the sole responsibility of the contractor to insure that each employee has proper identification at all times. All prescribed identification shall immediately be delivered to the security office for cancellation or disposition upon the termination of employment of any contractor personnel. Contract personnel must have this identification in their possession during on-site performance under this contract.

WORKMEN COMPENSATION: As required by law at the job site

Qualifications of Employees

The CO may require dismissal from work of those employees which he/she deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment he/she deems contrary to the public interest or inconsistent with the best interest of national security. The contractor shall fill out, and cause each of its employees in the contract work to fill out, for submission to the government, such forms as may be necessary for security or other reasons.

Upon request of CO, the contractor’s employees shall be fingerprinted. Each employee of the contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card

Form I-151, or who presents other evidence from the Immigration and Naturalization Service that employment will not affect his/her immigration status.