Solicitation Q A.pdf

Ogden Generator Solicitation Questions and Answers

1) Page 9, Section C.1 Background, last paragraph, please specify what is meant by "and associated equipment".

Background paragraph is intentionally vague. Definition of the scope of the contract as to equipment to be covered is detailed in Section C.3.2.3.1 Scope on Page 11. "This work includes generators, motor engines, generator synchronization and switching gear, fuel storage and delivery systems, and ancillary systems involved in the generation and delivery of electrical power during commercial power outages."

2) Page 9, Section C.3.2 Module 3 - Description of Services, third sentence "The contractor is expected to assume full operational responsibility". The information provided on the site walk outlined previous generator coverage to be preventative maintenance, but this statement could mean that we are responsible for replacing the generator in case of catastrophe. Please clarify.

"The Contractor is expected to assume full operational responsibility for the Government-owned power generation equipment to provide uninterrupted utility service for generator supplied emergency services." Again, this statement is in the header for a section (Description of Services), which are detailed in all of the sub-sections to C.3.2. The next two sentences, taken in context with the one quoted, should answer the question sufficiently. "The Contractor shall perform continuous daily operation (24x7x365) of the facility emergency power generation systems to ensure efficient 24x7 DISA functional operations.

This shall include ongoing checks, services, troubleshooting, modifications, minor repairs, and similar services to keep all building emergency power generation systems functioning as designed." No, replacement of capital equipment is not intended or covered by any FFP provision of this solicitation.

3) Page 11, Section C.3.2.3 Sample Operational Tasks - 4th bullet - Coordination for fuel delivery and refill. Are we just to notify the site contact of the need for more fuel and they take care of the rest or do we have to schedule the whole process and the site pays for the fuel? This did not seem to be covered previously by the maintenance provider.

The Contractor is expected to perform 24x7x365 operations & maintenance on the covered equipment, and as such will keep track of the fuel levels during exercises and contingencies. When fuel levels decrease below their acceptable levels (not specified in this document), the Contractor shall work *through* the site facility manager to have the host installation (USAF) schedule and deliver fuel to refill the tank. The site will pay for the delivered POL separately to the USAF. Refueling is an ordinary operational task that the Government desires to outsource to the Contractor.

4) Page 11, Section C.3.2.3 Sample Operational Tasks - 5th bullet - Management of all fuel system environmental paperwork with external agencies. Based on answer to question #3, who has responsibility for this and was this covered previously by the maintenance provider?

This was not covered by the previous maintenance-only contract. The Contractor is to work *through* the site facility manager with the host installation (USAF) environmental compliance office(s) and ensure that any and all necessary paperwork to operate and maintain the installed equipment in the state of Utah are up-to-date and correct. For example, if an annual inspection permit for the UST is required, the Contractor would be responsible for ensuring that it is inspected, satisfactory, and that any/all paperwork required has been adequately filed with the

USAF and/or state regulatory agencies.

5) Page 11, Section C.3.2.3 Sample Operational Tasks - 6th bullet - Ongoing fuel polishing (fining), moisture control, microbial control, and chemical analysis? This is a wide range of items that can cost from very little to quite a lot in the case of fuel polishing. If this was done prior, can you please provide a sample report(s) of this being done so we can determine the level of control needed to be bid? Also if fuel polishing is truly "ongoing", does an inline unit need to installed? I did not see anything like this during the site walk.

Please see the attached report on the the fuel filtering and tank modifications conducted in Dec 2008. At this site, DISA has opted to use a chemical/microbial fuel treatment called DurAlt, rather than installing and operating polishing/fining equipment. The DurAlt product will be provided to the site directly on an as-needed basis by the DISA enterprise fuel filtering contract service provider (at 1gal per 1,000gal fuel, I believe).

6) Page 13, Section C.3.2.7 - Tools and Bench Stock/supplies - Contractor shall provide all necessary tools.

Lubricant, fluids, filters, belts, replacement batteries, and similar minor bench stock supply items for performing all required services.

This is understood, but clarification is need on replacement batteries.

Does this refer to the battery banks tied into each generator? These batteries are 10+ years old and are very expensive items.

Please see attached JPG. There are 20 each batteries for the three generator sets (60 total batteries). If these batteries are at such a point in their lifecycle where they are due for replacement in order to ensure the good operational condition of the systems, the Contractor should propose their replacement. Specifically, batteries are included in the bench stock/supplies category such that if a cell or cells does go bad, the generator is not left inoperational due to lack of a relatively minor component. If the costs to replace some or all of these batteries are significant, than they can be funded through the appropriate CLIN (Component Repair & Replacement) rather than being proposed as part of the scheduled preventative maintenance CLIN.

7) Page 15, Section C.3.3.3 Scheduled Services - First paragraph denotes "replace components that are eventually designed to wear out". If a major component of the generator "wears out" due to use, but was properly maintained under OEM preventative maintenance guidelines, will the service provider be responsible for replacement under the contract or will this be considered outside the scope?

Replacement of major components or complete equipment is not a regular operations or maintenance task. These would not be included in the FFP CLIN for scheduled maintenance. They may be in-scope, if sufficient money remains on the task to repair and/or replace those components. A component that is designed to wear out, in the context of an automobile, might be a PC valve, air filter, timing belt, or water pump. A component that is not designed to wear out, in the same context, might be an alternator or fuel injection system. The former would be part of regular scheduled maintenance (and subject to the FFP portion of the contract). The latter would be in-scope, but the Government would have to pay for them at cost (T&M) when they needed to be repaired or replaced.

8) Page 18, Section C.3.3.6 Contingency Operations - The second sentence notes, "provide and alternate solution". The generators are the alternate solution if the dual feed to the facility fails. Due to the load size generated by the facility a temporary generator would be required and very few 1750kW generators are available at any one time and the site requires two of these to operate. Does the eight (8) hour criterion apply to having temporary generators on site or just for repairs? Also, has this ever happened prior at this facility and if so is the facility able to be bypass wired to accept a temporary power solution?

The site would require 2 of the 3 installed generators to be available at any given point. If a second unit were to be disabled, then we would want to potentially use this contract to provide a temporary generator solution to ensure that the failover capability remains viable. The eight (8) hour requirement is for repair of the affected equipment to serviceable condition. The site has never had more than one generator offline for maintenance services. I cannot confirm whether there is a bypass wiring connection currently available for an emergency generator.