SOW_9232016.pdf

PWS –TSA Janitorial Services

TSA-Eppley Airfield 9/23/2016

SENSITIVE BUT UNCLASSIFIED (SBU). PROPERTY OF THE UNITED STATES GOVERNMENT FOR OFFICIAL

USE ONLY. Do not remove this notice. Properly destroy or return documents when no longer needed.

Perfromance Work Statement

TSA Janitorial Services

SECTION: SUMMARY OF WORK

The Contractor shall furnish all necessary labor, material, equipment, and supervision to provide janitorial and related services as described herein for the Transportation Security

Administration (TSA) office, located in the main terminal building at Eppley Airfield, 4501 Abbott Drive, Eppley Airfield, Omaha, NE. Services shall be provided for the

BASE Period of December 1, 2016 to November 30, 2017, and four (4) one-year

OPTION Period (12/1/17 – 11/30/21).

SECTION: REQUIREMENTS

Contractors shall visit the site and perform a thorough site inspection. The contractor shall inspect the site to become familiar with the existing conditions relating to the work to be performed and the difficulties and restrictions to the work to be performed. The contractor shall notify the CO of any conditions that prevent the suitable completion of these requirements. All work shall be performed in accordance with attached specifications.

The work includes, but is not limited to the following :

1. Federal holidays are Not Excluded.

2. TSA Training Center – All work shall be performed and completed once daily, 5 days a week, Monday through Friday between 2:00 p.m. and 4:00 pm.

3. Break Room (2nd Floor Concourse) – All work shall be performed and completed once daily, 7 days a week, Monday through Sunday between the hours of 6:00 p.m. and 10:00 p.m. Note: Contractor to submit schedule identifying times cleaning will be performed for approval by TSA/GSA.

4. TSM Offices (2nd Floor Concourse) – All work shall be performed Monday thru Friday between noon and 4:00 pm.

NOTE: NO DEVIATIONS FROM THIS TIME SCHEDULE ARE ALLOWED

UNLESS APPROVED BT TSA & GSA.

SECTION: SUPPLIES, MATERIALS AND EQUIPMENT.

Materials, supplies and equipment used shall be commercially available products of reputable manufacturer or suppliers and shall be approved by the Contracting Officer

(CO) prior to starting the work. The contractor shall not use any material which the CO determines would be unsuitable for any purpose. The contractor shall furnish all training, materials, supplies, and equipment necessary for the performance of this contract unless otherwise specified herein. The Contractor shall furnish all Safety Data Sheets (SDS) for any materials used in the performance of this contract 5 days prior to the contract starting date.

Furnished by the Contractor

(1) Training. Training shall include all applicable OSHA and other related standards.

(2) Materials and Supplies. The contractor shall submit a listing of all cleaning products used, for the performance of this contract. The contractor shall maintain the SDS in an accessible location and will advise the COR of their location. All materials and supplies must comply with all Federal, State, and local requirements

(i.e. laws, acts, codes, ordinances, etc). The contractor shall use recycled paper products and environmentally friendly materials.

(3) Equipment. The contractor shall furnish all equipment needed for the performance of this contract. All equipment must be properly guarded and meet all applicable OSHA standards. If a piece of equipment needs repair and is determined unsafe by the COR, the contractor shall immediately stop using the equipment until repaired. Contractor shall repair or replace unsafe equipment within 72 hours. Equipment shall be clean and free of foul odors.

(4) Uniforms. All employees, including supervisor, will be required to wear a uniform. The uniform shall have the contractor’s name, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram.

(5) Cell Phone. The on-site supervisor shall carry a cell phone while on duty. The contractor shall provide the CO with the cell phone number. The contractor shall respond when contacted, within 30 minutes.

(6) Trash Receptacle. Trash will be emptied into a contractor furnished large trash receptacle with wheels for transport to the dumpster. The contractor shall ensure trash receptacle is free from foul odors, soil, and debris.

Furnished by the Government

(1) Water and Electricity. The government will furnish water (limited access) and electricity to perform this contract.

(2) Limited Storage Space. Space, designated by the CO/COR, will be provided to the contractor. Space in the building for the storage of supplies and equipment is to be used in the performance of work under this contract. The contractor shall maintain this space in a clean, neat and orderly condition. No flammable or explosive liquids, such as gasoline, will be stored in the building. The government will not be responsible for damage or loss to the contractor’s stored supplies or equipment. Sinks and buckets will be kept clean and free of standing water; hoses which are connected to faucets will not be left in standing water and shall be disconnected after each use to prevent growth of bacteria (even with a backflow preventer).

SECTION: SUPERVISION

(1) The contractor will have adequate supervision on-site during the scheduled hours of contract performance to ensure that all cleaning functions are performed as scheduled by the contractor. The term “on-site supervisor” and alternate “on-site supervisor” means a person designated in writing, by the contractor, who has the authority to act for the contractor on a day-to-day basis at the work site.

(2) The contractor shall submit, 10 days prior to the contract start date the names, home telephone numbers, and cell phone numbers of both supervisor and alternate supervisor.

The supervisor and/or alternate shall be available during all times work is in progress.

SECTION: QUALITY REQUIREMENT

Statement of Work/Quality Statement. The contractor through innovation, technology, or other means, shall provide all necessary labor, equipment, supervision, and materials to maintain contract quality performance standards at the Transportation Security Administration (TSA) offices located in the main terminal building at Eppley Airfield, 4501 Abbot Drive, Eppley

Airfield, Omaha, NE. The contractor’s performance level will be measured by the government’s quality assurance surveillance inspection. The contractor shall maintain all areas of the property to which the Government has routine access in a clean condition and shall provide supplies and equipment for the term of the contract. The following schedule describes the level of services intended. Performance will be based on the COR’s evaluation of results, not the frequency or method of performance.

A. Daily.

Empty trash receptacles. Sweep entrances, lobbies, and corridors. Spot sweep floors, and spot vacuum carpets. Clean drinking fountains. Dispose of all trash and garbage generated in or about the area. Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines. Dust horizontal surfaces that are readily available and visibly require dusting. Spray buff resilient floors in main corridors, entrances, and lobbies. Remove carpet stains.

B. Every two weeks.

Spray buff resilient floors in secondary corridors, entrance, and lobbies. Damp mop and spray buff hard and resilient floors in office Space.

C. Monthly.

Thoroughly dust furniture. Completely sweep and/or vacuum carpets. Sweep storage Space. Spot clean all wall surfaces within 70 inches of the floor.

D. Three times a vear.

Dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. Wet mop or scrub storage area.

E. Twice a year.

Wash all interior windows and other glass surfaces. Strip and apply four coats of finish to resilient floors. Shampoo all carpet (Dry Carpet Cleaning shall be performed and include pretreatment, soil removed using hot carbonated water, and post spotting. Carpet drying time shall not exceed 2 hours. Date and time will be coordinated through COR & TSA. Wet extraction method shall be used.

F. Annually.

Vacuum or dust all surfaces in the area more than 70 inches from the floor, including light fixtures. Vacuum all draperies in place. Shampoo carpets in corridors and lobbies. Clean balconies, ledges, courts, areaways, and flat roofs.

SUBCONTRACTING SERVICES

The contractor will perform all basic janitorial work required by the contract with his/her own personnel. However, certain requirements may be subcontracted if the contractor wishes. The government reserves the right to disapprove the subcontractor selected.

QUALITY ASSURANCE PLAN

Government Quality Assurance Surveillance Inspection. Monthly inspections will be completed by the COR or CO’s designee. The inspections will center on the performance standards found in the Quality Requirements Section.

SECURITY REQUIREMENTS

a. OMAHA AIRPORT AUTHORITY SECURITY CLEARANCE. The contractor shall obtain proper building pass/identification badges (issued by the Omaha

Airport Authority) before entering the building on duty. It will be the contractor’s responsibility to keep such clearances up to date. All cost associated with obtaining clearances will be borne by the contractor at approximately $75.00 per individual. All employees will carry their identification badges with them during duty hours and show them upon request. The CO or other designated GSA personnel shall periodically check the contractor employee identification badges against personal identification. Replacement identification badges will cost

$150.00. Worn out identification badges will be replaced at no cost to the contractor. The contractor shall return the building identification badges at end of the contract or in the event, an employee is terminated.

b. If the COR receives an unsuitable report on any employee after processing these forms, the contractor shall be advised immediately that such employee cannot continue to work or be assigned to work under this contract.

c. The government shall have and exercise full and complete authority over granting, denying, withholding, or terminating clearances for contract employees.

The government may, as deemed appropriate, authorize and grant temporary clearances to contract employees. However, the granting of a temporary clearance to any such employee shall not be considered assurance that full clearance will follow as a result or condition thereof. The granting of either temporary or full clearance shall in no way prevent, preclude, or bar the withdrawal or termination of any such clearance by the government.

d. Special Clearances. Occupant agencies may require the contractor and their employees and Sub-contractors to obtain special clearances for access to certain areas covered under this contract. The CO will inform the contractor when such clearances are required. It will be the contractor’s responsibility to keep such clearances up-to-date. All cost associated with obtaining clearances will be borne by the contractor.

* CONTRACTOR SHALL HAVE AN ADEQUATE NUMBER OF CLEANING

PERSONNEL AND SUPERVISORY STAFF CLEARED THROUGH BOTH THE

GSA & AIRPORT CLEARANCE PROCESS (AT ALL TIMES) TO PROVIDE

COVERAGE IN THE EVENT OF SICKNESS, VACATIONS, OR

TERMINATIONS.

SECTION: INSURANCE CERTIFICATE

General Liability: The contractor shall provide bodily injury liability insurance coverage written on the comprehensive form of the policy of at least $100,000 per occurrence, and

$50,000 per occurrence for property damage (reference FAR (Federal Acquisition

Regulation) 28.307-2 – Liability).

SECTION: SYSTEM FOR AWARD MANAGEMENT (SAM)

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. In accordance with

FAR 52.204-7 and 52.232-33, prior to SOW – TSA JANITORIAL SERVICES

December 1, 2014 8 the award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement registration in the Central Contractor

Registration (CCR) database is required. In accordance with FAR 4.1210, contractors shall complete electronic annual representations and certifications in Online

Representations and Certifications Application (ORCA) prior to the award of any contract. Both CCR and ORCA can be found in the System for Award Management

(SAM) at www.sam.gov.

SECTION: AWARD

Award of this contract will be made on the basis of price and past performance, as demonstrated by the contractor’s submission of service contracts completed successfully in the past three years.

SAFETY AND HEALTH.

a. All work shall comply with the applicable requirements of 29 CFR 1910/1926 and

40 CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

b. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

c. The contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

SUSPENSION OF WORK.

In the event services are not provided or required by the government because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., deductions will be computed as follows:

(In the event services are provided for portions of days, appropriate adjustments will be made by the CO to assure the contractor is compensated for services provided).

a. The deduction rate in dollars per day will be equal to the per month contract price for the building, divided by the number of work days in the respective month.

b. The deduction rate in dollars per day multiplied by the number of days services were not provided or required will equal the total dollar deduction to be made.

http://www.sam.gov/

NOTE: Deductions will not be assessed for daily cleaning requirements on those days in which services are not required by the government because the building is closed due to unanticipated holidays, declared by the President, required in accordance with the wage determination applicable to this contract.

FEDERAL REQUIREMENTS.

a. All chemicals used will be those commercially available which meet

Federal, State, and local codes.

b. The contractor is required to use recycled paper to the greatest extent possible, and to use “green” or environmentally friendly materials which have demonstrated their effectiveness.

c. Preference should be given to concentrated cleaning chemicals which use ecologically sound packing, and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable. d. The contractor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, State, and local agencies concerning the safe chemicals and clean materials.

SPECIAL CONTRACT REQUIREMENTS.

a. No employee or sub-contractor will be allowed to perform any work under this contract without receiving prior clearance from GSA.

b. The CO reserves the right to require the contractor to resubmit documents at anytime.

MISCELLANEOUS REQUIREMENTS.

Notify the agency official when an unauthorized or suspicious person is seen on the premises.

DELIVERABLES/CORE COMPETENCIES.

Items a – f must be received and approved prior to the contract award.

a. Materials and Supplies. The contractor shall submit a Safety Data Sheet

(SDS) for any materials and a listing of all cleaning supplies used in the performance of this contract. The SDS and Cleaning Supply List shall be submitted 5 days prior to the contract start date.

b. Contact Information. The contractor shall submit the names, home telephone number, and cell phone numbers of both supervisor and alternate supervisor. The supervisor and/or alternate shall be available during all times work is in progress. The names and numbers shall be submitted 10 days prior to the contract start date.

c. Quality Control Plan. The contractor shall prepare and implement a written quality control plan as. The plan shall be submitted 2 weeks prior to the contract start date for approval by the COR.

d. Insurance Certificate. The contractor shall submit an acceptable

Insurance Certificate as required by the Federal Acquisition Regulation

(FAR) 28.307-2 – Liability. The insurance certificate shall be submitted 2 weeks prior to the contract start date for approval by the COR.

e. Self-Evaluation Report. The contractor shall submit a monthly self-evaluation report detailing the quality of service provided during the prior month. This report shall be submitted monthly.

f. Cleaning Schedule. The contractor shall submit the cleaning schedule identifying the proposed cleaning times for the Computer Learning Center and breakroom (first and second cleanings).

GREEN PRODUCTS GENERAL REQUIREMENTS

The contractor shall comply with the following green product requirements as detailed in this section below.

a. EPA Comprehensive Procurement Guideline-designated Products. The contractor shall use EPA-designated items as required by FAR Clause

52.223-17. When using EPAdesignated items, the contractor shall use products that meet EPA’s Comprehensive Procurement Guidelines recommended recovered materials content levels. When no product is available that meets the EPA’s recommended recovered materials content levels, the contractor shall use the product with the highest percentage of recovered materials practicable that does not jeopardize the intended use of the product. When an EPA-designated item and a USDA-designated

(Biobased) product would be used for the same purpose and all other factors being equal, the contractor shall use the EPA-designated Product.

b. ENERGY STAR®-qualified/ Federal Energy Management Program-designated Products. The contractor shall use ENERGY STAR®-qualified/FEMP-designated Products as required by FAR Clause 52.223-

15.

c. Electronic Product Environmental Assessment Tool-registered Products.

The contractor shall only use EPEAT-registered products as required by

FAR Clause 52.223-16. When an EPEAT-registered product is required under FAR Clause 52.223-16, the contractor shall use at least EPEAT-registered products at the silver or gold level. This requirement for

EPEAT-registered products at the silver or gold level overrides any contrary language contained in FAR Clause 52.223-16. When using energy consuming products in the categories above for which there is no

EPEAT standard (IEEE 1680 standard), the contractor shall use ENERGY

STAR®-qualified/FEMP-designated Products instead.

d. Biobased Products (aka USDA-designated item). The contractor shall use

USDAdesignated/BioPreferred products (Biobased products) as required under FAR Clause 52.223-2. When using Biobased products, the contractor shall use the product with the highest Biobased materials content practicable without jeopardizing the intended use of the product.

When no Biobased product is available, containing the percentages of

Biobased materials recommended by the USDA, the contractor shall use the product with the highest percentage of Biobased materials practicable.

When an EPA-designated item as described above and a USDA-designated (Biobased) product would be used for the same purpose and all other factors being equal, the contractor shall use the EPA-designated

Product.

e. WaterSense and Water Efficient Products. The following types of products used on this project must be designated as WaterSense Items Showerheads

Toilets Urinals Bathroom Sink Faucets & Accessories Pre-rinse Spray

Valves Landscape Irrigation Controllers In addition, when incorporating other types of water consuming products that have not yet been included in the WaterSense Program, the contractor shall use products that meet

FEMP specifications.

f. Non-Ozone Depleting Substances. When using products in the following categories, the contractor shall only use products that contain acceptable substitutes for ozone-depleting substances as identified under EPA’s

SNAP Program:

Refrigeration & Air Conditioning

Foam Blowing Agents Cleaning Solvents

Fire Suppression and Explosion Protection

Aerosols

Sterilants

Tobacco Expansion

Adhesives, Coatings, & Inks

Products in the categories above that are used on this scope of work must not contain Class I or Class II ozone-depleting substances.

g. Toxic Chemical/Hazardous Substance Alternatives. The contractor shall not use any products that contain priority chemicals as identified by EPA when a less harmful substitute substance exists. If a less harmful substitute exists, this product must be used.

h. Environmentally Preferable Products. The contractor shall use the following types of green products where appropriate:

Products containing low or no volatile organic compounds

(VOCs), such as no/low VOC paints (post-tint)

Green cleaning products meeting EPA Design for the Environment

Green Seal, or equivalent standards

Furniture meeting GreenGuard (or equivalent standard accepted by

US Green Building Council (USGBC), Business and Institutional

Furniture Manufacturer’s Association (BIFMA) “level” or

Enhancing Furniture’s Environmental Culture (EFEC) standards

i. Miscellaneous Green Requirements. In addition, the contractor shall perform the scope of work in a way that implements the following environmental objectives:

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

Promote the use of nonhazardous and recovered materials Realize life-cycle cost savings

Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications.

GREEN PRODUCTS SUBMITTALS.

The contractor must submit a Green Products Initial Report to the GSA COTR within 15 calendar days after notice to proceed that states the quantity and cost of the green products that are anticipated to be used on the contract. The contractor must also submit

Green Products Final Report to the GSA COTR as part of the contract closeout documents that states the actual quantity and cost of the green products used on the contract. The contractor must also state in the Green Products Final Report the total combined cost of all products (both green and non-green products) used on the contract.

The Green Products Initial Report and Green Products Final Report are included as attachments.

CONTRACTOR GREEN PRODUCTS REPORT

Check One: ___ Design Report ___Initial Plan ___ Annual Report / Final / Close-Out

Report

Project Title:

Contract/Task Order #:

Project location:

Firm Name:

Firm Certifying Official Name:

Firm Certifying Official Phone #:

Firm Certifying Official Email Address:

INSTRUCTIONS: List the total quantity and total cost for each green product category below that your firm used on this contract. If your firm did not use a green product category, write the number 0 in the respective boxes below. Do not include text or dollar signs ($) in your responses. Round to the nearest dollar. Below the chart, list the total combined cost of all products (both green and non-green products) used on the contract. This combined total products cost excludes labor, overhead, profit, and all other non-product costs.

Green Product Category Total Quantity Total Cost

EPA Comprehensive Procurement Guideline designated Products

Non-Ozone Depleting Products

Environmental Preferable Products

** FINAL / CLOSE-OUT ONLY: Total Products Cost

(Includes green and non-green products):___________________________________________

(Exclude labor, overhead, profit and all other non-product costs.)

CERTIFICATION BY FIRM

As the Certifying Official on behalf of the Firm, I hereby certify that the above information is true and correct to the best of my knowledge.

Certifying Official Signature Date

PAST PERFORMANCE REPORT

The contractor shall submit three contracts successfully completed in the past three years, similar in scope (value and technical aspect of project) to the project being solicited.

Projects submitted shall have been completed in an occupied, multistory building.

Note: Submission of a project indicates contractor's consent for the owner to be contacted for a reference.

Information to be submitted for each of the projects shall include:

Contract Title and Location

Description of Work Performed

Name, Email Address, and Telephone Number of Owner

Contract Value

Period of Contract