Amendment_01.pdf

Amendment 01

GS06P16GXD7001

Q1. Is the glass roof in the lobby required to be cleaned by the contractor. If this is included in the scope of work could you specify the cleaning frequencies?

A1. Yes, annually. Reference C.5.2.2 Window Washing

Q2. Is there any specific time for cleaning the holding cells?

A2. Yes, at the end of the work day, around 4:30 pm. Not specified in contract solicitation

Q3. Are the metal letters outside the building to be cleaned by the contractor? If so could you provide the cleaning frequency of these letters and the preferred maintenance method?

A3. No

Q4. Can you specify if there is a preferred snow removal method for the stairs in the main entrance and if the contractor is allowed to use salt or ice melt?

A4. Reference C.5.3 Snow And Ice Removal

Q5 Are the windows above the cafeteria balcony required to be cleaned once per year as well?

A5. Yes, annually. Reference C.5.2.2 Window Washing

Q6. Is the contractor required to dust the book shelves from the library located in the 9th floor?

A6. Yes. Reference C.5.1.8 High Cleaning, Reference C.5.1.9 Dusting

Q7. How many judge chambers are there in each floor?

A7. 6 on 6th floor, 5 on 7th and 8th floor, 7 on the 10th floor

Q8. There are some fabric panels on the walls of some of the chambers. Is the contractor required to steam clean these and if so how often?

A8. They are in the courtrooms, and no. That would be above standard.

Q9. Is the contractor required to provide just the regular maintenance for the marble floors or required to provide additional services like polishing or honing the granite?

A9. Stripping and waxing annually, must maintain a luster at all times. Reference C.5.1.1 Floor Care

Q10. Is there a incumbent contractor currently performing the work? If so, could you please provide their company name and contract number?

A10.Current contractor is L&J Building Maintenance, GS-06P-11-GX-D-0038

Q11. Does this statement infer that all current dispensers are owned by the current contractor and therefore removed should the incumbent not be awarded the follow‐on contract?

Ref.: C.5.1.4 – “Dispensers: The Contractor shall provide dispensers, ………”

A11. Reference C.5.1.4 Restrooms, Shower Rooms, Locker Rooms And Holding Cells Q12 Ref.: C.12.2 – The statement, “Application of chemical and non‐chemical pesticides…..is not part of this base contract.”, seems to indicate that pest control is a Government function. Elsewhere, such as C.12.7, seem to suggest that pest control is part of the contract.

Question: Could you please clarify the role of the contractor in the pest control program?

A12. Pest control is part of the contract

Q13. Ref: B.2 – CLIN’s 0001, 0006, 0007 (and Option Years).

Question: Is it the intention of the Government that one exterior window washing is part of the fixed monthly amount (CLIN 0001 and Option Years) and that any additional exterior window washings requested by the Government be priced under CLIN 0007?

Q14. Ref.: CLIN’s 0008, 0009, 0010, 0011, 0012 and 0014.

Question: Same question as #13 above.

A13 & A14. Yes. CLIN’s 0006, 0007, 0008, 0009, 0012 & 0013 should be included in CLIN’s 0001 and Option Years.

Q15. Ref.: M.2, Factor 3, “Standard for Evaluation”. “….Emphasis on Sustainability; ISO 9001 Registered….”

Question: Will CIMS (Cleaning Industry Management Standard) Certification be acceptable in place of ISO 9001 Registered? CIMS encompasses all the aspects of ISO (management, quality control, scheduling, etc.) with an intense focus on the cleaning industry. Additionally it requires a re‐certification every two years that is just as intense as the initial certification process.

A15. Yes it is

Q16. What is the current contract price?

A16. Annual contract price is $688,286.16

Q17. Who is the current Contractor?

A17. Reference answer 10.

Q18. Is this current contract a Service Disabled Veteran Contractor?

A18. Yes

Q19. Pursuant to FAR 19.501, is this acquisition a SDVOSB set-aside will it be conducted in accordance with FAR Part 12 and Part 15? Does the contractor must be certified by the Department of Veteran as a Service Disabled Veteran Contractor?

A19. For contracting purposes, the SDVOSB is a self-certification in SAM.gov.

Q20. Was this a mandatory site visit in order to bid on this solicitation?

A20. Site visit was not mandatory.

Q21. Can the Government provide a copy of the sign in sheet?

A21. Yes

Q22. Are the current employees represented by a Union? If so can the Government provided us with the Union contact information?

A22. No Union

Q23. Can the Government provide seniority list?

A23. After award, the list will be provided. 1-PM, 1-Supvr, 11-Janitors

Q24. What is the anticipated start date for this contract?

A24. September 1, 2016

Q25. What is the daily staff and approximate visitors during daily operation/?

A25. Daily staff - Supervisor + 3 employees.

Q26. Does the contractor need vehicles to perform duties?

A26. Providing a vehicle is not required under this contract.

Q27. Will the Government provide office space and storage space for supplies and equipment for this contract?

A27. Reference H.7 – Provided by the Government

Q28. Does the Government provide office space for the contractor?

A28. Reference H.7 – Provided by the Government

Q29. Does contractor employees need any special clearance for this facility?

A29. Reference H.8 – Security Requirements And Personal Identity Verification Procedure (Non-Classified Contract)

Q30. Does the Government have any historical data for paper products and liners for the facility?

A30. No

Q31. What is the daily population of the building?

A31. Employees = 400, Visitors = 100 daily

Q32. Is the Contractor responsible for replacement of walk-off mats?

A32. Contractor will not be responsible for the replacement of the mats. Reference C.5.1.3

Q33. Does the Contractor required to use Hepa Vacuum during this contract?

A33. Reference C.5.1.2 Carpets

Q34. What is the insurance requirement? Please provide what are the minimums?

A34. Reference G.8.2 Insurance Requirements

Q35. Can the Government provide a name for the current Pest Control Company that currently provides pest management?

A35. Bugman Pest Control & mole Patrol, LLC

Q36. Who is currently performing the exterior window washing?

A36. Quality Window Cleaning

Q37. What is the true cleanable square footage?

A37. Reference Building Information sheet.

Q38. How often are the carpets shampooed?

A38. Reference C.5.1.2 Carpets

Q39. What are hours allowed for work at night?

A39. 4:00 to 12:00 am

Q40. When are all questions due by?

A40. All questions were due by May 16, 2016 @ 2:00 p.m.

Q41. Window Cleaning: is there any requirement for window cleaning under standard services or is it fully reimbursed under line item pricing?

A41. Reference C.5.2.2

Q42. Window blinds: is there any requirement for blind cleaning under standard services or it fully reimbursed under line item pricing?

A42. Blinds are cleaned every 3 year, with standard service. Next cleaning is 2019. Blind cleaning is also above standard, and will be ordered when needed.

Q43. What is the Annual usage for Paper Towels, Toilet Tissue and Hand Soap?

A43. Unknown

Q44. Who is the current Pest Control Contractor?

A44. Bugman Pest Control & mole Patrol, LLC

Q45. Who is the current window cleaning contractor? If you are unable to provide the name please provide the drawing of roof and balconies anchor points.

A45. Quality Window Cleaning

Q46. What is Annual usage for Ice Melt for sidewalks and entrances

A.46 Unknown

Q47. Please confirm if a actual Floor Maintenance Program for honing Terrazzo flooring is being followed or not.

A47. Honing the Terrazzo floors is not being performed.

Q48. Please provide drawing for anchor points for window washing

A48. No, there is enough anchorage points on the roof for this task.

Q49. Is there a page limit for Technical Proposal? 50, 100, 1000 pages?

A49. No, there is not a page limit.

Q50. Can Past performance questionnaire M.9 be directly email to you by respondent?

A50. The past performance references will only be accepted if submitted as stated in the solicitation.

Reference L.2.0.

Q51. On page 146 L.7 specified joint venture as acceptable teaming arrangement, Could you please clarify that under FAR 9.601(2) other form of teaming will be acceptable.

A51. The potential prime contractor will need to be the SDVOSB.

Q52. Who is the contractor for the current contract?

A52. .Reference answer 10

Q53. What is the current monthly price of the contract?

A53. Reference answer 16

Q54. C.2.1 Cleaning Hours. Paragraph states that “the restricted areas and specific rooms that require daytime cleaning”. Please identify which areas require daytime cleaning.

A54. Reference Exhibit J Building Information Sheet (page 3) which identifies the secure areas.

Q55. How many cleanable square feet account for these daytime cleaning areas?

A55. Reference Building Information sheet.

Q56. C.5.1.15 Blinds And Coverings (Not Including Drapes, Curtains And Unique Coverings) The frequency for washing is every three years. When is the first washing due?

A56. The blinds were washed this year 2016. Next washing will be 2019 at the same time of the interior window washing.

Q57. C.5.1.11 Recyclables. Does GSA provide recycling bins and containers?

A57. Reference C.10.2.5 Recycling Containers

Q58. Parking Lot Sweeping and Sand Removal does not seem to be covered in the statement of work. Please provide clarification.

A58. Above standard item only. Not to be included in CLIN’s 0001.

Q59. In regards to the window washing, how many anchorage points are on the roof?

A59. Enough

Q60. C.5.3 Snow and Ice Removal. Do the areas of responsibility include the parking lot or is this covered under a separate contract?

A60. The parking lot is covered under a separate contract.

Q61. There is a request for past performance references that include having references return them by mail. We foresee transmitting these documents back and forth by mail could allow for items to be misplaced, lost or overlooked. Is it possible to require references to email their completed surveys to you directly by email?

A61. The past performance references will only be accepted if submitted as stated in the solicitation.

Reference L.2.0.

Q62. Is there a list of subcontractors available for review? Especially those for Window cleaning, pest control, snow removal, lot sweeping and refuse.

A62. Quality Window Cleaning, Bugman Pest Control & mole Patrol, LLC, Allied Waste Service, Walker towel Service.

Q63. How many custodial staff are currently servicing this facility?

A.63 The amount of staff will be determined by the successful contractor.

Q64. Is this bid only open to disabled veterans?

A64. Yes, this procurement is set aside for Service Disabled Veteran-Owned Small Business (SDVOSB).

Q65. Daily services are needed. Are there requirements for day porter (standby) services?

A65. 1 day time employee is usually selected to handle those calls.

Q66. Will the Government provide consumables (toilet paper, soap, etc.)? If not, are there any records of the amount used last year?

A66. The Government will not provide any consumables.

GS06PGXD7001

1004 Quote a price per man-hour for additional regular services for supervisor. 1 HR $

1005 Quote a price per man-hour for additional overtime services for supervisor. 1 HR $

WINDOW WASHING

1006 Window Washing (Interior) 1 WINDOW $

1007 Window Washing (Exterior) 1 WINDOW $

1008 Venetian Blind Washing per manufacturer’s recommendation – includes removal and re-hanging 1 BLIND $

CARPET SHAMPOOING (Minimum of 500 sq. ft)

1009 Dry Method 1 SF $

1010 Bonneting 1 SF $

1011 Extraction 1 SF $

STRIP REFINISH FLOORS

1012 Strip Refinish Floors 1 SF $

Stripping and refinishing floor care and shampooing carpet floors must be performed after normal hours of occupying agencies.

TRASH PICKUP – Exterior

1013 Quote a price to provide additional trash pickups 1 JOB $

PARKING LOT SWEEP AND SAND REMOVAL

1014 Parking Lot Sweep and Sand Removal 1 JOB $

BID/OFFER FOR STANDARD SERVICES – OPTION II – 9/01/2018 – 8/31/2019

Quote a per month to provide the janitorial and related services described herein:

CLIN UNIT ITEM DESCRIPTION #UNITS UNIT PRICE/UNIT

2001 Quote a per month price to provide the janitorial and related services described herein: 12 MO $

BID/OFFER FOR ABOVE STANDARD SERVICES – OPTION II – 9/01/2018 – 8/31/2019

CLIN UNIT ITEM DESCRIPTION #UNITS UNIT PRICE/UNIT

2002 Quote a price per man-hour for additional regular services for productive. 1 HR $

2003 Quote a price per man-hour for additional

GS06PGXD7001

The Government contemplates award of a Commercial Item, Performance Based, Firm Fixed Price, Requirements type contract resulting from this solicitation.

L.6 FAR 52.233-2 SERVICE OF PROTEST

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO) or the General Services Administration Board of Contract Appeals (GSBCA), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from Contracting Officer, General Services Administration, Services Contracts (6P1QC), Two Pershing Square, 2300 Main Street, Kansas City, MO 64108.

(b) The copy of any protest shall be received in the office designated above on the same day a protest is filed with the GSBCA or within one day of filing with the GAO.

L.7 NOTICE TO JOINT VENTURES

If an Offeror will be submitting a proposal under a joint venture, the joint venture’s legal name shall be registered in the SAM, possess a Data Universal Numbering System (DUNS) number and with the SBA SDVOSB Program. In addition, the joint venture’s legal name shall be clearly printed in Block 17a of the SF1449 when submitting the proposal package.

The proposal must clearly state who the prime contractor will be for the joint venture. The prime Contractor shall perform at least 51% of the work awarded under this contract. In addition, a copy of the executed joint venture agreement shall be on file with the contracting office prior to award.