Federal Supply Schedule GS06F0028P

September 14, 2010 Page 1

GSA FEDERAL SUPPLY SCHEDULE CATALOG

FACILITIES MANAGEMENT AND MAINTENANCE

Contract Number: GS-06F0028P

Special Items Number

811-002 Complete Facilities Maintenance 871-205 Energy Program Support Services

811-003 Complete Facilities Management 871-206 Building Commissioning Services

003-097 Ancillary Repair and Alternation 871-207 Energy Audit Services

003-100 Ancillary Supplies and/or Services 871-208 Resource Efficiency Management

(REM)

871-202 Energy Management Planning and

Strategies

871-209 Innovations in Energy

871-203 Training on Energy Management 871-210 Water Conservation

871-204 Metering Services 871-299 Introduction of New Services

Period Covered by Contract: March 18, 2009 to March 17, 2014

Business Size: Large

Northrop Grumman Enterprise Management Services, Corporation

(703) 713-4413

2411 Dulles Corner Park, Suite 600 Herndon, VA 20171-3431 www.ts.northropgrumman.com http://www.ts.northropgrumman.com/

September 14, 2010 Page 2

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic deliver order are available through GSA Advantage!, a menu-driven database system. The INTERNET address for GSA Advantage! is: www.GSAAdvantage.gov

For more information on ordering from Federal Supply Schedules, click on the FSS Schedules button at http://www.fss.gsa.gov

Contact Information

Division Contract Manager

Attn: Patti Bishop 2411 Dulles Corner Park, Suite 600 Herndon, VA 20171-3431 Phone: (703) 713-4413 Fax: (703) 713-4083

Pat.Bishop@ngc.com

Marketing Director

Attn: Janet Beyers 1235 Evans Road Melbourne, FL 32904 Phone: (321) 837-7059 Fax: (321) 837-7001

Janet.Beyers@ngc.com

Vice President, Contracts & Procurement Attn: Edward Shedlick 2411 Dulles Corner Park, Suite 600 Herndon, VA 20171-3431 Phone: (703) 713-4360

Edward.Shedlick@ngc.com http://www.gsaadvantage.gov/ http://www.fss.gsa.gov/ mailto:Pat.Bishop@ngc.com mailto:Janet.Beyers@ngc.com mailto:Edward.Shedlick@ngc.com

September 14, 2010 Page 3

Contents

1 Services Offered

2 Information for Offering Activities

2.1 Commitment to Promote Small Business Participation Procurement

3 Summary of Terms and Conditions

3.1 Schedule Title and Table of Awarded Special Item Numbers

3.2 Maximum Order Amount

3.3 Minimum Order

3.4 Vendors May:

3.5 Geographic Scope of Contract

3.6 Point of Production

3.7 Discounts

3.8 Statistical Data for Government Ordering Office Completion of Standard Form 279

3.9 Delivery

3.10 Contractor’s Ordering Address

3.11 Payment Address

3.12 Technical and Ordering Assistance

3.13 Notification that Government Purchase Cards are Accepted

3.14 Terms and Conditions of Other Services

3.14.1 Other Direct Costs

3.14.2 Travel

3.14.3 Work Performed OCONUS

3.14.4 Work Hours

3.14.5 Overtime Rates

3.14.6 Packaging/Shipping

3.15 Environmental Attributes

September 14, 2010 Page 4

3.16 Notification Regarding Registration in Central Contractor Registration (CCR) Database

4 Ordering Procedures for Services (Requiring a Statement of Work)

5 Suggested Format for Using Blanket Purchase Agreements

6 Contractor Teaming

7 Commonly Asked Questions

GSA 03FAC Labor Rate Table

Ancillary Supplies Price Listing

Job Descriptions

September 14, 2010 Page 5

1 Services Offered

811-002—Complete Facilities Maintenance: The services covered relate to the complete operations, maintenance and repair of federal facilities and could include green maintenance. The following facilities maintenance services can be ordered as stand-alone or in multiple combinations. Services could include, but are not limited to:

Cemetery Maintenance

Laundry Services

Pest control services

Janitorial/custodial services, to include collection and disposal of refuse and collection and disposal of recycle materials

Locksmith services

Plumbing operations & maintenance

Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system

Maintenance of energy management control systems (EMCS)

Refrigeration maintenance

Elevator inspection and maintenance service

Maintenance of renewable energy systems

Repair of water tanks

Fire alarm system preventive maintenance and repair service

Maintenance support training and consulting services

Telephone maintenance

Fire suppression system preventive maintenance and repair services

Mechanical and operations maintenance & repair of building systems to include: HVAC, boilers, chillers, etc.

Tree trimming

Grounds maintenance - to include: Snow removal & landscaping

Operation and maintenance of water distribution systems and septic systems

The following services are also available as they relate to the maintaining of a federal facility.

These services should be utilized in conjunction with the Schedule 03FAC, 003 97 (Ancillary Repair and Alterations) SIN, and cannot be ordered stand-alone.

surface paving as it relates to repair of surface areas roof repair (excluding complete roof replacement) minor carpentry minor masonry painting

Note: SIN's 801 001 and 801 002 can also be utilized for industrial, marine and aerospace applications. Recycling and Disposal services apply to both inside and outside facilities waste (e.g. routine refuse collection such as office paper, newspaper, beverage containers, cardboard, packing materials, and lawn and garden waste (could include leaves, branches and plant material).

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811-003—Complete Facilities Management: The offered services will be an offering for a complete range of management duties, including but not limited to planning, scheduling, and quality control, software support services, computer and/or facilities management systems, and upgrades. Our service will include an experienced and adequate staff of personnel and alternates as required, possessing the management expertise to assure performance of the work and to assure fully adequate and timely completion of all services in accordance with sound and efficient management practices.

Standards of Performance for SINs 811-002 and 811-003. In addition to our ISO 9001:2000

Quality Management System, EMS personnel will be guided by and follow all applicable regulations, policies, and procedures, including but not limited to the following:

Publication Title

PBS Public Buildings Service Operations and Maintenance Standards PBS P100 Facilities Standards for the Public Buildings Service U.S. Courts Design Guide ASHRAE Guideline 1 HVAC Commissioning Process

ASHRAE Guideline 4 Preparation of Operating and Maintenance Documentation for Building Systems

ANSI/ASHRAE Standard

Safety Code for Mechanical Refrigeration

SMACNA HVAC Systems Testing, Adjusting & Balancing ANSI/ASHRAE Standard

Number Designation and Safety Classification of Refrigerants

ANSI/ASHRAE Standard

Thermal Environmental Conditions for Human Occupancy (with addenda and interpretations through 12/31/96);

ANSI/ASHRAE Standard

Ventilation for Acceptable Indoor Air Quality

ANSI/ASHRAE Standard

Energy Conservation in Existing Buildings-Commercial

ANSI/ASHRAE Standard

Practices for Measurement, Testing, Adjusting, and Balancing of Building Heating, Ventilation, Air-Conditioning, and Refrigeration System

ASME Boiler and Pressure Vessel Code

ASME CSD-1

Control and Safety Devices of Automatically Fired Boilers;

National Board of Boiler and Pressure Vessel Inspectors, National Board Inspection Code;

CSI Master Format (1995 edition);

NETA

Maintenance Testing Specification for Electrical Power Distribution Equipment and Systems

NFPA 70B Recommended Practice for Electrical Equipment Maintenance NFPA 70E Standard for Electrical Safety in the Workplace NFPA 70 National Electrical Code

NFPA 70

Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems

NFPA 12 Carbon Dioxide Extinguishing Systems NFPA 13 Installation of Sprinkler Systems NFPA 17 Dry Chemical Extinguishing Systems NFPA 17A Wet Chemical Extinguishing Systems

September 14, 2010 Page 7

Publication Title

NFPA 25

NFPA 72

Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems

National Fire Alarm Code

NFPA 80 Fire Doors and Windows NFPA 90A Installation of Air Conditioning and Ventilating Systems

NFPA 96

Ventilation Control and Fire Protection of Commercial Cooking Operations

NFPA 101 Life Safety Code NFPA 110 Standard for Emergency and Standby Power Systems

NFPA 111

111 Standard on Stored Electrical Energy Emergency and Standby Power Systems

NFPA 2001 Standard on Clean Agent Fire Extinguishing Systems

DOE/EE-0157

International Performance Measurement and Verification Protocol

R.S.Means Facilities Construction Cost Data International Building Code International Fire Code International Mechanical Code

National Fire Protection Association (NFPA) Standards and Codes

USGBC LEED for Existing Buildings (LEED-EB);

NEMA TP-1

NEMA MG-1

NEMA Application Guide for AC Adjustable Speed Drive Systems ANSI/IWCA I-14.1 Window Cleaning Safety Standard.

003-097—Ancillary Repair and Alternation: Repair and Alterations ancillary to existing

SINs under this Schedule. Ancillary Repair and Alterations projects are those (1) solely associated with the repair, alternation, delivery or installation of products or services also purchased under this Schedule, and which are (2) routine and non-complex in nature, such as routine painting or carpeting, simple hanging of drywall, basic electrical or plumbing work, landscaping, and similar noncomplex services.

This SIN EXCLUDES: (1) major or new construction of buildings, roads, parking lots and other facilities; (2) complex R&A of entire facilities or significant portions of facilities, and (3) Architect-

Engineering Services subject to Public Law 92-582 (Brooks Act).

The work performed under this SIN shall be associated with existing SINs that are part of this

Schedule. Ancillary Repair and Alterations shall not be the primary purpose of the work ordered but be an integral part of the total solution offered. Ancillary repair and alteration services may only be ordered in conjunction with or in support of products or services purchased under this

Federal Supply Schedule contract.

This SIN includes all regulatory guidance outlined in accordance with FAR 36, including the Davis

Bacon Act and the Miller Act.

September 14, 2010 Page 8

Special Instructions: No award will be made under 003-97 Ancillary Repair and Alteration unless an offeror is awarded (or receives award concurrently) for another SIN under this Schedule. The

Repair and Alteration work must be ancillary (incidental) to the primary services or products offered under the Schedule.

For Federally-owned space managed by GSA's Public Building Service (PBS), approval of the

PBS Building Manager must be received by the ordering activity and contractor before any repair and alteration work may be ordered. A copy of the approval must be retained by both the ordering activity contracting officer and the contractor.

Owned or leased space outside the PBS inventory may also include approval requirements. A copy of the approval must be retained by both the ordering activity contracting officer and the

MAS contractor performing the R&A services.

This R&A SIN shall not be used for PBS leased space.

Any Agency contracting officer ordering services under this SIN for Ancillary Repair and

Alterations is responsible for complying with his or her agency's internal policies when procuring

R&A services. This may include a specific warrant delegation for procuring construction services when the estimated amount of this portion of the task order exceeds $2,000 (Ref. FAR 22.4).

Special Notice to Ordering Agencies: GSA or other landlords may require re-performance of any nonconforming work at agency expense. If applicable, agencies may seek appropriate recourse from the contractor responsible for the nonconforming work..

003 100 --- Ancillary Supplies and/or Services, Relating to Facilities Maintenance And Management Solutions For Real Property, Dockside Facilities Maintenance, Repair Services And Dry Docking Solutions and Industrial, Aerospace And Marine Coating Solutions: Ancillary supplies and/or services are support supplies and/or services which are not within the scope of any other SIN on this schedule. These supplies and/or services are necessary to compliment a contractor's offerings to provide a solution to a customer requirement. This SIN may be used for orders and blanket purchase agreements that involve work or a project that is solely associated with the supplies and/or services purchased under this schedule.

This SIN EXCLUDES purchases that are exclusively for supplies and/or services already available under another schedule.

Special Instructions: The work performed under this SIN shall be associated with existing SIN(s) that are part of this schedule. Ancillary supplies and/or services shall not be the primary purpose of the work ordered, but be an integral part of the total solution offered. Ancillary supplies and/or services may only be ordered in conjunction with or in support of supplies or services purchased under another SIN(s) of the same schedule. Offerors may be required to provide additional information to support a determination that their proposed ancillary supplies and/or services are commercially offered in support of one or more SIN(s) under this schedule.

871 202 --- Energy Management Planning and Strategies: A four-phase Comprehensive

Energy Management Solution consisting of all four phases of an energy project and could pertain to a variety of energy projects that include, but are not limited to, renewable energy, sustainable energy, and energy efficient buildings certification programs such as LEED.

September 14, 2010 Page 9

1. Consulting/Auditing/Energy Management Solutions - This includes the strategic planning, energy assessments e.g. feasibility, vulnerability and other detailed assessments, developing and executing of energy audits, audit plans, renewable energy surveys and energy management solutions.

2. Concept Development and Requirements Analysis - This includes the analysis of the audit results and outlined requirements to design a detailed energy management project concept.

3. Implementation and Change Management - This includes the implementation and integration of more energy efficient practices and systems and training in using them effectively.

4. Measurement and Verification - This includes the performance assessment and measurement of the effectiveness and energy efficiency of the project and can include long term monitoring, verification of savings and benchmarking.

871 203 --- Training on Energy Management: Including, but not limited to, reducing energy consumption, mitigating risk with energy systems, operating systems efficiently, making energy efficient system choices, and energy efficient buildings certification programs such as LEED.

871 204 --- Metering Services: Including, but not limited to, the installation of metering equipment and software used for the collection of data and measurement of energy consumption through electric, gas, water or steam utilities, the utilization of data to ensure energy conservation goals are being met, and allows for the measurement and tracking of the cost effectiveness of energy technology investments. This could include basic metering services, advanced metering services, maintenance, installation, removal and disposal of new or existing equipment. Security clearances such as HSPD-12 may be required.

871 205 --- Energy Program Support Services: Including, but not limited to, energy choice analysis and/or feasibility studies; billing and management oversight to include utility bill auditing;

utility bill data base set up and management; reporting; bill itemization and allocation; bill payment and assistance in preparing energy services related agency statements of work. Energy efficient buildings certification programs such as LEED may be included.

871 206 --- Building Commissioning Services: Including, but not limited to, comprehensive building commissioning services on new construction, major modernization projects, and existing energy consuming buildings and facilities designed to ensure the building systems are designed and built to operate as efficiently as possible. This includes re-commissioning and retro-commissioning services. Energy efficient buildings certification programs such as LEED may be included.

871 207 --- Energy Audit Services: Including, but not limited to, developing, executing, and reporting on audit plans and/or perform energy and water audit services. Energy audits may range from cursory to comprehensive. Including, but not limited to data collection, data analysis, benchmarking with tools such as Energy Star, and written recommendations of suggested upgrades of electrical and mechanical infrastructure, including their impact on energy consumption and pollution can include recommendations for using alternative Energy Sources.

Energy efficient buildings certification programs such as LEED may be included.

September 14, 2010 Page 10

871 208 --- Resource Efficiency Management (REM): Including, but not limited to, providing information on possible steps that will improve energy efficiency. This information shall include estimates of cost savings and environmental benefits. This includes onsite analysis of current operations, equipment, and energy purchasing patterns. This may include the services of a resource efficiency advocate for individual or aggregated building(s) in order to maximize resource efficiency. Energy efficient buildings certification programs such as LEED may be included.

871 209 --- Innovations in Energy: Innovative approaches to renewable and/or sustainable energy, sustainability services, and energy management technology and services. These might include, but are not limited to, new developments or improvements in providing renewable energy and managing energy through biomass conversion, solar energy, fuel cells, geothermal energy, hydropower (tidal power, wave power, tidal stream power, waterwheels, and hydro electricity), wind power or other sources. These approaches should be capable of providing renewable and/or sustainable energy and sustainability services that are more carbon-neutral, thereby lessening dependence on traditional non-renewable, fossil fuel sources of energy such as coal, oil, natural gas and propane. This could include sustainability and carbon management solutions such as analysis, foot printing, measuring, mitigation, verification and management, training on new energy technologies and systems, life-cycle costing, and maintenance and operational support of renewable energy systems; and the implementation, testing and evaluation of networked energy management systems and services that utilize Internet Protocol - Next Generation (IPv6) enabled systems that are configured using open standards architecture that can include Power over Ethernet (POE) implementation, wireless configurations, data security using IPSEC or 128 DES Encryption standards, high reliability, NIST compliant, and demonstrated energy efficiencies or cost savings, and are capable of integrating with existing information systems data infrastructure and backbone.

871 210 --- Water Conservation: Water Conservation: Services and consulting related to the reduction of water usage, reduction of potable water consumption intensity, reduction of industrial, landscaping and agricultural water consumption, promoting, and implementing water reuse strategies, recycling of water for multiple purposes, retention of water, improvement of water quality and water flow. Also includes consulting on storm water run-off and property hydrology maintenance and restoration. These services can include, but are not limited to, consultation, facility water audits, water balance, and water system analysis.

871 211 --- Energy Consulting Services: Contractors shall provide expert advice, assistance, guidance or counseling on energy related projects or initiatives to assist agencies in adhering to energy legislation and policy such as EPACT 2005, Executive Orders 13423 and 13514. Consulting services covered by this SIN include: Energy management or strategy Energy program planning and evaluations Energy related studies, analyses, benchmarking and reporting such as feasibility studies, vulnerability assessments, and energy security Assistance in meeting energy efficient building standards such as Leadership in Energy and Environmental Design (LEED), Green Globes and Energy Star. Advisory services in obtaining alternative financing for energy projects such as Energy Savings Performance Contracts, Power Purchase Agreements or Enhanced Use Leases Consulting on carbon emissions trading programs Consulting on where to obtain renewable energy credits/certificates Consulting on greenhouse gas measurement and management Strategic sustainability performance planning Consulting on obtaining high performance sustainable buildings.

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871 299 --- Introduction of New Services: A new service may be a task, procedure, or product existing in the commercial market which is being developed, improved, or not yet introduced to the Federal Government or not currently available under any GSA Contract, but is categorically related to this procurement.

2 Information for Offering Activities

2.1 Commitment to Promote Small Business Participation Procurement

EMS Corporation provides commercial products and services to the Federal Government. We are committed to promoting participation of small, small disadvantaged and woman-owned small businesses in our contracts. We pledge to provide opportunities to the small business community through reselling opportunities, mentor-protégé programs, joint ventures, teaming arrangements, and subcontracting. We are committed to the following:

Actively seek and partner with small businesses.

Identify, qualify, mentor, and develop small, small disadvantaged and woman-owned small businesses by purchasing from these businesses whenever practical.

Develop and promote company policy initiatives that demonstrate our support for awarding contracts and subcontracts to small business concerns.

Undertake significant efforts to determine the potential of small, small disadvantaged and woman-owned small businesses to supply products and services to our company.

Ensure procurement opportunities are designed to permit the maximum possible participation of small, small disadvantaged and woman-owned small businesses.

Attend business opportunity workshops, minority business enterprise seminars, trade fairs, procurement conferences, and other business opportunities, to identify and increase small businesses with whom to partner.

Publicize in our marketing publications our interest in meeting small businesses that may be interested in subcontracting opportunities.

Meet and exceed the small business goals we have set in our GSA contracts and ensure appropriate reporting and credit to ordering agencies.

3 Summary of Terms and Conditions

3.1 Schedule Title and Table of Awarded Special Item Numbers

Schedule Title, and FSC Group, Part and Section:

o Facility Maintenance and Management Schedule (03FAC), o FSC Group H and J, Services Department

FSC CLASS (ESO: J099)

CONTRACT NUMBER: GS-06F-0028P

September 14, 2010 Page 12

CONTRACT PERIOD: 18 MAR 2009 – 17 MAR 2014

SINs Description

811-002 Complete Facilities Maintenance

811-003 Complete Facilities Management

003-097 Ancillary Repair and Alternation

003-100 Ancillary Supplies and/or Ancillary Services

871-202 Energy Management Planning and Strategies

871-203 Training on Energy Management

871-204 Metering Services

871-205 Energy Program Support Services

871-206 Building Commissioning Services

871-207 Energy Audit Services

871-208 Resource Efficiency Management (REM)

871-209 Innovations in Energy

871-210 Water Conservation

871-299 Introduction of New Services

Economic Price Adjustment Clause 552.216-70 (Alt I) applies to all items covered under this contract.

Prices are subject to FAR 52.222-43, Fair Labor Standards Act and Services Contract Act-Price

Adjustment (Multiple Year and Option Contracts). Prices will be adjusted on the anniversary date or the beginning of each renewal period. Base rates are to be adjusted to the Wage

Determination specific to the location where services are to be performed.

September 14, 2010 Page 13

3.2 Maximum Order Amount

The maximum order designated for contracts awarded under this schedule is $750,000. Ordering activities may seek a price reduction for orders placed that are greater than this amount. Task orders exceeding $750,000 will be placed in accordance with FAR 8.405. Before placing an order that exceeds the maximum order threshold, ordering offices shall:

Based upon the initial evaluation, generally seek price reductions from the schedule contractor(s) appearing to provide the best value (considering price and other factors); and

After price reductions have been sought, place the order with the schedule contractor that provides the best value and results in the lowest overall cost alternative (see FAR 8.405(a)).

If further price reductions are not offered, an order may still be placed, if the ordering office determines that it is appropriate.

3.3 Minimum Order

The minimum order designated for contracts awarded under this schedule is $100.

3.4 Vendors May:

Offer a new lower price for this requirement;

Offer the lowest price available under the contract; or

Decline the order.

3.5 Geographic Scope of Contract

The geographic scope of this contract is the 48 contiguous states, Hawaii, Alaska, the District of

Columbia, Puerto Rico, and all overseas locations.

3.6 Point of Production

Not Applicable

3.7 Discounts

All prices herein are net: include no discounts

Prompt Payment: No discount; net 30 days ARO

Quantity: No discount

Dollar Volume: No discount unless $750,000 maximum order threshold exceeded.

Other: Discounts may be extended based on geographical performance locations.

OCONUS discounts may be offered based on host nation(s) labor laws and conditions.

3.8 Statistical Data for Government Ordering Office Completion of Standard Form

Block 9: G. Order/Modification Under Federal Schedule

Block 16: Data Universal Numbering System (DUNS): 612408711

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Block 30: Type of Contractor: Large Business

Block 31: Woman-Owned Small Business; No

Block 36: Contractor’s Taxpayer Identification Number (TIN): 04-3833473

3.9 Delivery

Time of Delivery: 30-45 days ARO all delivery terms will be specified by individual Task

Order.

Expedited Delivery: Not Applicable

Overnight and 2-day: Not Applicable

Urgent Requirements: Not Applicable

3.10 Contractor’s Ordering Address

Northrop Grumman Enterprise Management Services 2411 Dulles Corner Park, Suite 600 Herndon, Virginia 20171-3431

3.11 Payment Address

NG EMS Corporation Attn: Joan Bolt, Accounts Receivable 2411 Dulles Corner Park, Suite 600 Herndon, VA 20171-3431 Phone: (703) 713-4309

Electronic Funds Transfer (EFT):

ABA Routing No. 021000021 Account No. 9102619005

Check:

Northrop Grumman Enterprise Management Services Corp.

P.O. Box 88830 Chicago, IL 60695

September 14, 2010 Page 15

3.12 Technical and Ordering Assistance

The following telephone and facsimile numbers may be used by ordering activities to obtain technical and/or ordering assistance.

3.13 Notification that Government Purchase Cards are Accepted

Government purchase cards are accepted below the micro-purchase threshold of $2,500.

3.14 Terms and Conditions of Other Services

3.14.1 Other Direct Costs

All other direct costs, including travel required for the performance of services under T&M orders will be reimbursed by the ordering agency at actual costs, inclusive of Northrop Grumman’s applicable indirect burdens. Applicable burdens can include, but are limited to General &

Administrative (G&A), Material Handling Rate Multiplier, and overhead and Direct Material and

Subcontracts.

3.14.2 Travel

Travel performed under any order issued hereunder will be prices at the prevailing government issued rates, and will include any applicable indirect burdens. For task orders of any duration requirement periodic local travel to and from a work site, where the travel originate at the work site, a mileage charge will be reimbursed by the ordering agency in accordance with the current government prevailing rate in effect at the time travel occurs.

3.14.3 Work Performed OCONUS

The rate contained in the rate schedule represents the NTE rate for OCONUS operations.

Discounts may apply based on geographical locations. Special state income taxes and state gross receipt taxes are not included in these rates and will be treated as incidentals as will cost outside the United States locations depending on the host-nation assignment and will be additive

(beyond the rates detailed in the rate schedule) and are based on specific host-nation assignment for duration, city and country.

3.14.4 Work Hours

All services will be performed during the agency’s normal prime shift working hours, if services are performed at the government site. Labor rates are based on an eight-hour workday, Monday through Friday, excluding government holidays, and a 40-hour workweek.

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3.14.5 Overtime Rates

The government may authorize overtime premiums. Overtime will be charged at the rate show in the schedule for exempt employees and the rate shown plus 50% for non-exempt labor, including personnel covered under the Service Contract Act. Overtime is defined as all hours in excess of eight (8) hours per day or forty (40) hours in a week.

3.14.6 Packaging/Shipping

Packaging/Shipping/Transportation and other charges associated with product delivery are not included in the product rates of this catalog. Such costs will be treated as allowable and payable incidental costs, which shall include reasonable and customary fees and burdens, under the delivery order from where the charge occurred.

3.15 Environmental Attributes

Not Applicable

3.16 Notification Regarding Registration in Central Contractor Registration (CCR)

Database

EMS is registered in the Central Contractor Registration Database

4 Ordering Procedures for Services (Requiring a Statement of Work)

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order is available through GSA Advantage!, a menu-driven database system. The Internet address for GSA Advantage! ™ is http://www.gsa.gov. Ordering offices may also utilize the GSA interactive on line ordering system e-Buy to post requirements, obtain quotes, and issue orders electronically. Access e-Buy at http://www.ebuy.gsa.gov .

FAR Subpart 8.4 Federal Supply Schedules was revised July 19, 2004. The purpose of this rule was to ―significantly improve the application of acquisitions basics on MAS purchases for services and reinforce sound MAS practices generally‖. Ordering activities will find guidance and clarification in the rule such as;

Orders and BPAs placed against a Multiple Award Schedule (MAS) are considered to be issued using full and open competition (see 6.102 (d) (3)).

Therefore, when placing orders or establishing a BPA under Federal Supply Schedule

Contracts using the procedures of 8.405, ordering activities shall not seek competition outside of the Federal Supply Schedules or synopsize the requirement.

GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable.

Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing, except for a price evaluation as required by 8.405-2 (d).

http://www.gsa.gov/ http://www.ebuy.gsa.gov/

September 14, 2010 Page 17

By placing an order an order against a schedule contract using the procedures in

8.405 the ordering activity has concluded the order represents the best value (as defined in FAR 2.101).

Ordering activities may always seek additional discounts before placing an order

(see 8.405-4).

4.1 When ordering services, ordering offices shall:

4.1.1 Prepare a Request (Request for Quote or other communication tool):

4.1.1.1 A performance-based statement of work is preferred that outlines, at a minimum, the work to be performed, location of work, period of performance, deliverable schedule, applicable standards, acceptance criteria, and any special requirements (i.e., security clearances, travel, special knowledge, etc.) should be prepared. Guidance for preparing a performance-based statement of work is available in the library of best practices at www.acqnet.gov

4.1.1.2 The request should include the statement of work and request the contractors to submit either a firm-fixed price or a ceiling price to provide the services outlined in the statement of work.

A firm-fixed price order shall be requested, unless the ordering office makes a determination that it is not possible at the time of placing the order to estimate accurately the extent or duration of the work or to anticipate cost with any reasonable degree of confidence. When such a determination is made, a labor hour or time-and-materials quote may be requested. The firm-fixed price shall be based on the prices in the schedule contract and shall consider the mix of labor categories and level of effort required to perform the services described in the statement of work.

The firm-fixed price of the order should also include any travel costs or other direct charges related to performance of the services ordered, unless the order provides for reimbursement of travel costs at the rates provided in the Federal Travel or Joint Travel Regulations. A ceiling price must be established for labor-hour and time-and-materials orders.

4.1.1.3 The request may ask the contractors, if necessary or appropriate, to submit a project plan for performing the task, and information on the contractor's experience and/or past performance performing similar tasks.

4.1.1.4 The request shall notify the contractors what basis will be used for selecting the contractor to receive the order. The notice shall include the basis for determining whether the contractors are technically qualified and provide an explanation regarding the intended use of any experience and/or past performance information in determining technical qualification of responses.

4.1.2 Transmit the Request to Contractors:

4.1.2.1 Based upon an initial evaluation of catalogs and price lists, the ordering office should identify the contractors that appear to offer the best value (considering the scope of services offered, pricing, and other factors such as contractors' locations, as appropriate).

4.1.2.2 The request should be provided to three contractors if the proposed order is estimated to exceed the micro-purchase threshold, but not exceed the maximum order threshold. For proposed orders exceeding the maximum order threshold, the request should be provided to additional contractors that offer services that will meet the agency’s needs. Ordering offices should strive to minimize the contractors’ costs associated with responding to requests for quotes for specific orders. Requests should be tailored to the minimum level necessary for adequate http://www.acqnet.gov/

September 14, 2010 Page 18 evaluation and selection for order placement. Oral presentations should be considered, when possible.

4.1.3 Evaluate Responses and Select the Contractor to Receive the Order:

After responses have been evaluated against the factors identified in the request, the order should be placed with the schedule contractor that represents the best value. After award, ordering activities should provide timely notification to unsuccessful offertory (See FAR 8.405-2

(d)).

4.2 The establishment of Federal Supply Schedule Blanket Purchase Agreements (BPAs) with one or more schedule contractors for recurring services is permitted when the procedures outlined in FAR 8.405-3 are followed. All BPAs for services must define the services that may be ordered under the BPA, along with delivery or performance time frames, billing procedures, etc.

The potential volume of orders under BPAs, regardless of the size of individual orders, may offer the ordering office the opportunity to secure volume discounts. When establishing BPAs ordering offices shall:

4.2.1 Inform contractors in the request (based on the agency's requirement) if a single BPA or multiple BPAs will be established, and indicate the basis that will be used for selecting the contractors to be awarded the BPAs.

4.2.1.1 Single BPA: Generally, a single BPA should be established when the ordering office can define the tasks to be ordered under the BPA and establish a firm-fixed price or ceiling price for individual tasks or services to be ordered. When this occurs, authorized users may place the order directly under the established BPA when the need for service arises. The schedule contractor that represents the best value should be awarded the BPA.

4.2.1.2 Multiple BPAs: When the ordering office determines multiple BPAs are needed to meet its requirements, the ordering office should determine which contractors can meet any technical qualifications before establishing the BPAs. When multiple BPAs are established, the authorized users must follow the procedures in 4.1.2.2 above and then place the order with the Schedule contractor that represents the best value.

4.2.2 Review BPAs Periodically: Such reviews shall be conducted at least annually. The purpose of the review is to determine whether the BPA still represents the best value. (See FAR 8.405.)

4.2.3 The ordering office should give preference to small business concerns when two or more contractors can provide the services at the same firm-fixed price or ceiling price.

4.2.4 When the ordering office’s requirement involves both products as well as executive, administrative and/or professional, services, the ordering office should total the prices for the products and the firm-fixed price for the services and select the contractor that represents the best value.

4.2.5 The ordering office, at a minimum, should document orders by identifying the contractor from which the services were purchased, the services purchased, and the amount paid. If other than a firm-fixed price order is placed, such documentation should include the basis for the determination to use a labor-hour or time-and-materials order. For agency requirements in excess of the micro-purchase threshold, the order file should document the evaluation of schedule

September 14, 2010 Page 19 contractors' quotes that formed the basis for the selection of the contractor that received the order and the rationale for any trade-offs made in making the selection.

September 14, 2010 Page 20

5 Suggested Format for Using Blanket Purchase Agreements

BEST VALUE

BLANKET PURCHASE AGREEMENT

FEDERAL SUPPLY SCHEDULE

(Insert Customer Name)

In the spirit of the Federal Acquisition Streamlining Act, (Agency) and (Contractor) enter into a cooperative agreement to further reduce the administrative costs of acquiring commercial items from the General Services

Administration (GSA) Federal Supply Schedule Contract(s) ____________________.

Federal Supply Schedule contract BPAs eliminates contracting and open market costs such as the search for sources, the development of technical documents and solicitations, and the evaluation of offers. Teaming Arrangements are permitted with Federal Supply Schedule

Contractors in accordance with Federal Acquisition Regulation (FAR) 9.6.

This Blanket Purchase Agreement will further decrease costs, reduce paperwork, and save time by eliminating the need for repetitive, individual purchases from the schedule contract. The result is to create a purchasing mechanism for the Government that works better and costs less.

Signatures

AGENCY DATE CONTRACTOR DATE

(CUSTOMER NAME)

BLANKET PURCHASE AGREEMENT

Pursuant to GSA Federal Supply Schedule Contract Number(s) ____________, Blanket

Purchase Agreements, the contractor agrees to the following terms of a Blanket Purchase

Agreement (BPA) EXCLUSIVELY WITH (Ordering Agency):

(1) The following contract items can be ordered under this BPA. All orders placed against this

BPA are subject to the terms and conditions of the contract, except as noted below:

MODEL NUMBER/PART NUMBER *SPECIAL BPA DISCOUNT/PRICE

(2) Delivery:

DESTINATION DELIVERY SCHEDULE/DATES

September 14, 2010 Page 21

(3) The Government estimates, but does not guarantee, that the volume of purchases through this agreement will be ______________.

(4) This BPA does not obligate any funds.

(5) This BPA expires on _________________ or at the end of the contract period, whichever is earlier.

(6) The following office(s) is hereby authorized to place orders under this BPA:

OFFICE POINT OF CONTACT

(7) Orders will be placed against this BPA via Electronic Data Interchange (EDI), FAX, or paper.

(8) Unless otherwise agreed to, all deliveries under this BPA must be accompanied by delivery tickets or sales slips that must contain the following information at a minimum:

(a) Name of Contractor;

(b) Contract Number;

(c) BPA Number;

(d) Model Number or National Stock Number (NSN);

(e) Purchase Order Number;

(f) Date of Purchase;

(g) Quantity, Unit Price, and Extension of Each Item (unit prices and extensions need not be shown when incompatible with the use of automated systems; provided that the invoice is itemized to show the information); and

(h) Date of Shipment.

(9) The requirements of a proper invoice are specified in the Federal Supply Schedule contract.

Invoices will be submitted to the address specified within the purchase order transmission issued against this BPA.

(10) The terms and conditions included in this BPA apply to all purchases made pursuant to it.

In the event of an inconsistency between the provisions of this BPA and the contractor’s invoice, the provisions of this BPA will take precedence.

September 14, 2010 Page 22

6 Contractor Teaming

Federal Supply Schedule Contractors may use Contractor Team Arrangements (see FAR 9.6) to provide solutions when responding to a customer agency’s requirements.

These Team Arrangements can also be included under a BPA. BPAs are permitted under all

Federal Supply Schedule contracts.

Orders under a Team Arrangement are subject to terms and conditions or the Federal Supply

Schedule Contract.

Participation in a Team Arrangement is limited to Federal Supply Schedule Contractors.

Customers should refer to FAR 9.6 for specific details on Team Arrangements.

Here is a general outline on how it works:

(1) The customer identifies their requirements.

(2) Federal Supply Schedule Contractors may individually meet the customer’s needs, or

(3) Federal Supply Schedule Contractors may individually submit a Schedules Team

Solution to meet the customer s requirement.

(4) Customers make a best value selection.

September 14, 2010 Page 23

7 Commonly Asked Questions

Is there an order limit of $750,000?

Absolutely not! There is no maximum order limitation (MOL) with any order. The maximum order value of $750,000 is simply a threshold over which ordering offices must seek additional discounts from the competing vendors holding GSA schedule awards.

Are there any services that I cannot purchase from EMS’s GSA Schedules?

EMS’s Complete Facilities Maintenance (SIN 811-002) and Management (SIN 811-003) GSA contract has a very broad scope. That’s why GSA included the word complete in the title of these SINs and awarded our contract based on the broad range of facilities services and proven performance EMS offered. However, EMS will always analyze your requirements thoroughly and ensure that every solution we offer is within the scope of the appropriate GSA Schedules and SINs. As a member of the Northrop Grumman family, EMS may use any of the many GSA

Schedule Contracts held across the corporation. We can provide your solution to virtually any service required with the appropriate schedule contract vehicle to the scope. EMS and Northrop

Grumman are advocates and dedicated participants in GSA’s ―Get It Right‖ campaign. EMS may also add Special Item Numbers (SINs) as they are needed and such modifications take about one month to process at GSA.

Is award under the GSA Schedules considered competitive?

Yes, under Federal Procurement regulations, the award placed under the GSA schedules is considered to be competitive procurement. Customers are also using the GSA schedules to satisfy Section 803 or Public Law 107-107.

For ordering procedures on Multiple Award Schedule Program, please download a copy of the

―Owner’s Manual‖. Please visit http://www.fss.gsa.gov and click on Federal Supply Schedules, ―What’s New.‖ This manual contains information on how contracting officers can order, set up

Blanket Purchase Agreements, Purchase Card arrangements, discounts, price reduction, modular purchasing, and many other informative features. It also contains information on using

GSA Advantage! ™ and e-Buy to facilitate and ensure competition in your award.

If I use the schedule, will I lose control of my project or service contract?

Again, absolutely not! When you use EMS’s Complete Facilities Maintenance and Management

GSA Schedule, you will be dealing directly with EMS. You award the contract and administer it, not GSA. You determine the criteria for your best value selection from the three or more prequalified competitors that are GSA schedule contract holders. You write the performance-based statement of work and directly monitor and measure EMS’s delivery of results. The fact is project managers and contracting officers gain control by using the GSA schedules to procure the services you need. The speed and simplicity of schedule procurements as compared to traditional full and open competitions gives you a whole new range of flexibility and leverage for getting the job done. And GSA is there to assist you if needed.

http://www.fss.gsa.gov/

September 14, 2010 Page 24

Can I obligate money now but spend it later?

Yes, You can obligate funds for future use through a Blanket Purchase Agreement (BPA). The establishment of Federal Supply Schedule BPA to supplement your GSA schedule contract with

EMS is permitted when following the ordering procedures in FAR 8.405. All schedule contracts contain BPA provisions. Ordering offices may use BPAs to establish accounts with Contractors to fill recurring requirements. BPAs should address the frequency of ordering and invoicing, discount and delivery locations and times. A standard GSA template for BPA is provided in

EMS’s catalog and further guidance is provided on the GSA Web site.

What about Contractor Team Arrangements?

Federal Supply Schedule Contractors may use Contractor Team Arrangements (see FAR 9.6) to provide solutions when responding to customer agency requirements. The policy and procedures outlined in this part will provide more flexibility and allow innovative acquisition methods when using the Federal Supply Schedules.

What type of order can I use?

The rates in EMS’s GSA Schedule can be used for either firm fixed price (FFP) or time and materials.

What if I want an item (e.g., computer hardware) that is not provided on the EMS GSA

Schedule?

Open market items may be purchased on the same order with GSA Schedule items, as long as items are clearly distinguished as open market items.

What are the invoicing procedures?

Invoices shall be submitted monthly on the date prescribed in each order in accordance with the provisions of FAR 52.232-7, Payments Under Time-and-materials and Labor-Hour Contracts, or in the case of FFP tasks, in accordance with an agreed-upon milestone payment schedule. The invoice shall reflect the services delivered to the Government agency during the previous month. EMS is responsible for quarterly payment of the .75 percent Industrial Funding Fee to

GSA.

What if there is Security requirements?

If security requirements are necessary, the ordering activities may incorporate, in their delivery order(s), a security clause in accordance with current laws, regulations, and individual agency policy. EMS is experienced and certified in all aspects of government security requirements. If any costs are incurred as a result of the inclusion of extraordinary security requirements, such costs will be negotiated with the Schedule Contractor on an open market basis, outside the scope of the contract.

September 14, 2010 Page 25

What is GSA Advantage! ™?

GSA Advantage!™ is an on-line, interactive electronic information and ordering system that provides on-line access to vendors’ schedule prices with ordering information. The GSA Advantage! ™ will allow the user to perform various searches across all contracts for quick and thorough market research. In addition, ordering offices can use the e-Buy tool to electronically transmit solicitations to some or all schedule contract holders and receive responses. These tools are excellent documentation of competitions and greatly assist in moving your procurement at the speed of need.

Agencies can browse GSA Advantage! ™ by accessing the Internet World Wide Web using a browser (example, Netscape). The Internet address is http://www.gsa.gov.

http://www.gsa.gov/

September 14, 2010 Page 26

GSA 03FAC Labor Rate Table

811-002 Facilities Maintenance

811-003 Facilities Management

003-097 Ancillary Repair and Alternations

871 Energy SINs

003-100 Ancillary Supplies and Services

Labor Rate Notes:

CONUS – Discounts may apply based on geographical locations. Special state income taxes and state gross receipt taxes are not included in the rates and will be treated as incidentals.

OCONUS – Discounts may apply based on geographical locations. Special state income taxes and state gross receipt taxes are not included in the rates and will be treated as incidentals.

Also treated as incidentals to the rates above will be any fees or taxes outside the United States locations depending on host-nation assignment and will be additive (beyond the rates above).

These costs are based on specific host-nation assignment for duration, city, and country.

Ancillary Supplies and Services Notes:

Packaging/Shipping - Packaging/Shipping/Transportation and other charges associated with product delivery are not…