GS05P15SIC0025_Addendum_1.pdf

PRE-PROPOSAL CONFERENCE AGENDA

RFP: GS-05P-15-SI-C-0025, FIRE ALARM UPGRADES

SOCIAL SECURITY ADMINISTRATION

HAROLD WASHINGTON SOCIAL SECURITY CENTER

600 W MADISON ST

CHICAGO, IL 60661

Contracting Officer: Brian Bogucki, brian.bogucki@gsa.gov Project Manager: Tamakia Edwards, tamakia.edwards@gsa.gov COR: Mark Spann, mark.spann@gsa.gov Fire Protection Engineer: David Wolken, david.wolken@gsa.gov Property Manager Dan Kusek, daniel.kusek@gsa.gov SSA Building Management: Sharon Young, sharon.a.young@ssa.gov

Architect/Engineer: Interactive Design/ARUP

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will review the forms that need to be submitted and the procedures that need to be followed. We will then go on a walk-through of the project site.

Technical questions will be gathered and a Q&A will be issued to all bidders.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the specifications. In the event the discussion during this conference indicates a need to modify the RFQ an amendment will be issued in writing. All amendments must be acknowledged with the submission of a bid package. Notes from this meeting will be forwarded to all attendees that provide a valid email address. The notes are not intended to reiterate everything discussed in the meeting.

Open to all small business concerns, NAICS Code 238210, size standard $15 million.

Offerors shall submit the following documents with their offer:

Price Proposal - Standard Form 1442, original and 4 copies Technical Proposal, original and 4 copies Acknowledgement of Amendment(s), if any Past Performance References GSA 527 – Contractors Qualifications and Financial Information SF 24 – Bid Guarantee (bid bond); 20% of bid price, not to exceed $3 million Copy of your SAM registration.

Construction Time: 335 Calendar Days (11 Months) after receipt of On-site Notice to Proceed.

Liquidated Damages: $1,781.38 for each calendar day of delay until the work is completed or accepted.

The Proposal Due Date: Monday, April 6, 2015 at 1:00 pm CST o Submit hardcopy to: Brian Bogucki, 230 S Dearborn St., Ste. 3300, Chicago, IL 60604

There is no guarantee of negotiations being opened. The government can award based upon the receipt of initial offers so make your initial price your best offer.

All questions must be submitted by email to Brian Bogucki (brian.bogucki@gsa.gov) before close of business, Monday, March 20, 2015.

SCOPE OF WORK

This project is a full building fire alarm system replacement at the Harold Washington Social Security Center, 600 W Madison Street, Chicago, IL 60661. The system includes the control panels, alarm and notification devices, transponders, terminal cabinets and all associated conduit and wire. The existing system will be replaced with a new state of the art, addressable fire alarm system with emergency communications. The new system will follow GSA standards P-100 and NFPA 72 and 101 as a basis of design. The latest version of each standard is to be followed unless otherwise indicated in the documents.

The system will integrate new emergency communication/mass notification features with the new fire alarm system. The existing fire alarm system is to remain fully functional while the new fire alarm system is being installed.

CONTRACTOR USE OF PREMISES

General: The Contractor shall limit his/her use of the premises to the work indicated, so as to allow for Government occupancy and public use.

Use of the Site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction. See Section 01140 in the technical specifications.

Working Hours: Government Occupied Hours are 5:30 am to 6:30 pm. Work that will occur in occupied spaces will need to be done after hours; consult with Building Management. The following work shall also be performed during Unoccupied hours:

o Work that affects the fire alarm system and wet-pipe sprinkler system (ie testing, drain down, etc.)

o Hammering and core drilling of floor and installation of conduit and wiring o All noisy, odorous, and/or disruptive work o All work accomplished during Unoccupied hours shall be performed at no additional cost to the

Government.

Utility Shutdowns: Require 72 hour advance notice to Building Management

Contractor Use of the Existing Building: Maintain the existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations.

Take all precautions necessary to protect the building and its occupants during the construction period.

See Section 01140 in the in the technical specifications.

GOVERNMENT OCCUPANCY

The Government will occupy the site and the existing building during the entire period of construction.

The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to substantial completion, provided that such occupancy does not substantially interfere with completion of the work.

HAROLD WASHINGTON SOCIAL SECURITY CENTER

No onsite contractor parking available Loading dock access – Des Plaines and Washington Two freight elevators Staging area – space available on 2nd Floor Contractor responsible for own dumpster for waste removal

BUY AMERICAN ACT

Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest.

(2) Non availability.

(3) Unreasonable cost.

(4) Information technology that is a commercial item.

A request may be made Pre-Award or Post-Award to the contracting officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225-10 or 52.225-11.

Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

SECURITY CLEARANCE

Upon receipt of the award letter, you should immediately contact the Security Clearance Contact Person (SCCP) identified in the letter to determine the process. The following documents are to be completed for each proposed contract employee and shall be submitted for each employee who will be working on the project no later than ten days after award. See Section 01 35 53 in the technical Specifications.

Two "Fingerprinting Charts” (GSA Form FD-258) Questionnaire for Public Trust Positions FPS-Contractor Suitability Adjudication Transmittal Worksheet

Please note that no additional time will be added to the performance period due to the following contractor actions or inactions:

Late submittal of security clearance forms Incomplete or inaccurate submittal of security clearance forms Submittal of employees whose adjudication is found to be unsuitable Failure of the contractor to comply with any of the security requirements in the contract

Additional forms for replacement employees will be provided. Any employee hired after performance starts under this contract must have the documents submitted 30 days prior to the employee starting work.

These forms must be completed accurately and thoroughly before employment under the contract. No employee or subcontractor may begin work under this contract without approved security clearances being received. Failure to do so may result in the contract being terminated for default. The Government reserves the right to require the contractor to resubmit the documents at any time. If requested, the forms must be submitted within three working days of receiving the request. Failure to provide the documents within the specified time period will result in removal of the employee until the documents are submitted, reviewed, and approved. The Government shall have, and exercise, full and complete control over granting, denying, withholding, and terminating clearances for any employee.

A NOTICE TO PROCEED WILL NOT ISSUE UNTIL CLEARANCES HAVE BEEN APPROVED.

MEETING NOTES

Award will be made on a Best Value basis – technical proposal is considered more important that price.

Contractors are advised not to qualify their bid in any way.

Social Security Administration is the only tenant in the building.

No city/state approvals or permits are needed. This building, like all Federal property, operates under its own jurisdiction.

Fire Alarm Upgrades

GS-05P-15-SI-C-0025

Harold Washington Social Security Center Chicago, IL

Addendum #1

Submitted Questions and Answers

1) Is a SSHO required to be on site for the entire duration of the project or are they required only to create the required upfront documents?

a. The Site and Safety and Health Officer (SSHO) shall typically remain on-site full time during activities conducted under this contract. The SSHO may be an individual with other responsibilities, already identified to be on site (such as the Project Manager), who has the authority and appropriate knowledge to oversee and act on the provisions of Specification Section 01 3526-3, Safety and Health.

2) Does the entire fire alarm system that exists need to be running until the new one is approved or can we replace parts of the system as long as we can keep it active. Is this a phasing option or do we have a complete new system and demo the entire existing system?

a. The entire fire alarm system that currently exists needs to remain running until the new one is commissioned. There is no phasing option allowed. The new system must be completely installed, fully operational, and tested (commissioned) before the contractor can demo the “old” existing system.

3) Are there as-built drawings available?

a. A complete set of as built drawings is not available.

4) Can all the new cabling runs be installed in wire mold and surface mounted to partitions walls?

a. No, wire mold is not allowed for new cabling runs. The fire alarm specification states that wire mold will not be used. It violates provisions of NFPA 72, Fire Alarm and Signaling Code.

5) Can existing conduits for the fire alarm system remain in the wall and ceiling cavities if they are not exposed on the outer surfaces?

a. After acceptance of the new system by the Government, all existing equipment (including conduit and wire) not connected to the new system shall be removed and all damages surfaces shall be restored. Specification Section 28 3101, Part 1, 1.01,E. Note: Some conduits may be left in place on a case-by-case basis, at the discretion of the AHJ and Contracting Officer.

6) Would it be acceptable to include key subcontractor information into the past performed technical proposal?

a. Yes, qualifications and experience of subcontractors are acceptable to include in the technical proposal. Names and resumes of qualified key personnel who would be working on the project would also be extremely beneficial. Personnel are considered qualified if their experience is similar to a project of this size and scope. Award will be made using Best Value method. Past performance/technical proposal is considered more important than price.

7) Are City of Chicago permits required?

a. No. This building, like all Federal property, operates under its own jurisdiction.