MAS - Cartridge Technologies, LLC - GS03F0151X

GENERAL SERVICES ADMINISTRATION

FEDERAL ACQUISITION SERVICE

AUTHORIZED FEDERAL SUPPLY SCHEDULE (FSS) PRICE LIST

Online access to contract ordering information, terms and conditions, pricing, and the option to create an electronic delivery order are available through GSA Advantage!®. The website for GSA Advantage!® is: https://www.GSAAdvantage.gov.

Multiple Award Schedule (MAS) Office Management and Information Technology Categories

FSC Classes/Codes: 3610, DA01, DB02, DE01, W074

Contract Number: GS-03F-0151X Contract Period: July 1, 2011 – June 30, 2026

Cartridge Technologies, LLC 15738 Crabbs Branch Way Rockville, MD 20850-2620

Phone: (301) 417-7202 Fax: (301) 417-7204 www.ctimd.com

Contract Administration: Colin Murphy, cmurphy@ctimd.com, (301) 545-2086

Business Size: Other than Small Business

For more information on ordering go to the following website: https://www.gsa.gov/schedules.

Pricelist current as of modification # PS-0078, effective March 12, 2025

Prices shown herein are NET (discount deducted).

http://www.ctimd.com/ mailto:cmurphy@ctimd.com https://www.gsa.gov/schedules

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TABLE OF CONTENTS

CUSTOMER INFORMATION

LABOR CATEGORY DESCRIPTIONS – INFORMATION TECHNOLOGY SERVICES

GSA PRICELIST – INFORMATION TECHNOLOGY SERVICES

LEASING OF GENERAL-PURPOSE COMMERCIAL EQUIPMENT

GSA PRODUCT PRICELIST

USA COMMITMENT TO PROMOTE SMALL BUSINESS PARTICIPATION PROCUREMENT PROGRAMS

BEST VALUE BLANKET PURCHASE AGREEMENT FEDERAL SUPPLY SCHEDULE

BASIC GUIDELINES FOR USING “CONTRACTOR TEAM ARRANGEMENTS”

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CUSTOMER INFORMATION

1a. Table of awarded special item numbers with appropriate cross reference to item descriptions and awarded price(s):

SIN Recovery SIN Title 333316C 333316C RC Copiers and Digital Duplicating Equipment

333316F 333316F RC Flat Rate Monthly Fee for Copiers (to include Analog, Digital, Multifunctional and Engineer Copiers)

33411 33411 RC

33411 STLOC Purchase of New Electronic Equipment

339940 339940 RC Office Products

511210 511210 RC

511210 STLOC Software Licenses

532420LC 532420LC RC Operating Lease Plan for Copiers 532420LTOP 532420LTOP RC Lease to Ownership Plans (LTOP) Copier

54151S 54151S RC

54151S STLOC Information Technology Professional Services

541611MPS 541611MPS RC Managed Print Services

811212 811212 RC

811212 STLOC Maintenance of Equipment, Repair Services and/or Repair/Spare Parts

811212R 811212R RC Repair of Government-Owned Equipment (for equipment NOT under Maintenance Service Agreement)

811212SA 811212SA RC Maintenance Service Agreement for Office Equipment

OLM OLM RC

OLM STLOC Order Level Materials (OLM)

1b. Identification of the lowest-priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/ dollar volume, prompt payment discounts, or any other concession affecting price. Contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.

Please refer to our rates on GSA Advantage!

1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility, and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, the Contractor shall insert “Not applicable” for this item:

Please refer our description of professional services starting on page #8

2. Maximum Order:

Note: Agencies may place, and Contractor may honor, orders exceeding this limit in accordance with FAR 8.404

SINs Maximum Order

541611MPS $1,000,000

33411, 511210, 54151S, 811212 $500,000

333316C, 333316F, 532420LC,

532420LTOP, 811212R, 811212SA $350,000

339940, OLM $250,000

3. Minimum Order: $ 100.00

4. Geographic Coverage (delivery area): 48 contiguous states and Washington, DC. The geographic scope for on-call maintenance is the District of Columbia and government agencies within one hundred (100) miles radius.

5. Points of production (city, county, and State or foreign country):

All products and services are TAA compliant. Please refer to product catalog on GSA Advantage for Country of Origin information.

https://www.gsaadvantage.gov/advantage/ws/search/advantage_search?q=0:8gs03f0151x&db=0&searchType=1 https://www.gsaadvantage.gov/advantage/ws/search/advantage_search?q=0:8gs03f0151x&db=0&searchType=1

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6. Discount from list prices or statement of net price: All prices herein are net

7. Quantity Discounts: SINs 54151S and 811212 only:

• 1.0% volume discount for all task orders of $500,000 or more

• 1.0% quantity discount for 500 pieces of equipment of any combination such as multifunction equipment (MFP), laser printers, facsimile and under the same contract

8. Prompt Payment Terms: Net 30 days

Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions.

9. Foreign items (list items by country of origin): Please refer to product catalog on GSA Advantage for Country of

Origin information.

10a. Time of Delivery: 30 days after receipt of order

10b. Expedited Delivery: Items available for expedited delivery are noted in this price list.

10c. Overnight and Two-Day Delivery: Next-day service for supplies available at extra cost when item is not in stock at local warehouses. The ordering activity may contact the Contractor for rates for overnight and two-day delivery.

10d. Urgent Requirements: When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact the Contractor for the purpose of obtaining accelerated delivery. The Contractor shall reply to the inquiry within three workdays after receipt.

11. F.O.B. Point: Destination

12a. Ordering Address: Cartridge Technologies, LLC

15738 Crabbs Branch Way Rockville, MD 20850 Jim Graham, jgraham@ctimd.com, 301-978-7069

12b. Ordering Procedures: See Federal Acquisition Regulation (FAR) 8.405-3.

13. Payment Address: Cartridge Technologies, LLC

15738 Crabbs Branch Way Rockville, MD 20850

14. Warranty Provision: CTI guarantees that the items covered by this contract for Purchase shall be free from defects in workmanship and material for a period of ninety (90) days from date of delivery. Date of delivery is not the same date of installation, which may be at some later time. CTI’s obligation there under is expressly limited to the repair or replacement, at CTI’s election, of such defective items. CTI must be notified, in writing, within the ninety (90) day guarantee period, and those items stated as defective must be established as defective upon inspection by CTI.

Replaced parts remain the property of the Government. If not repaired or replaced by CTI. CTI’s liability shall be limited to the stated contract selling price of such items. Those items returned to CTI, must be returned within ten (10) working days of the guarantee period at such place as may be designated by CTI. This guarantee does not extend to any item that has been subject to Government misuse, neglect, or accident, nor does it extend to any item that has been repaired, altered, or replaced by other than CTI. Other repairs, not under guarantee provisions, may be made as such changes to the Government as CTI may from time to time generally establish. The remedies provided herein are the Government’s sole and exclusive remedies. In no event shall CTI be liable for mailto:jgraham@ctimd.com

GS-03F-0151X 4 | P a g e direct, indirect, special, incidental, or consequential damages based on contract, or any other legal theory, arising out of delays in repair to, or loss of use of the items stated. The foregoing warranties are in lieu of all other guarantees, expressed or implied, and CTI specifically disclaims the implies guarantees of merchantability and fitness for a particular purpose.

15. Export Packing Charges: By mutual agreement between ordering agency and contractor.

16. Terms and conditions of rental, maintenance, and repair:

A. Order: a written Purchase Order or Government Purchase Card shall be the only basis for a Maintenance Service Agreement in accordance with the terms of this contract and shall refer to Corporate Contract Number GS‐03F‐0151X.

Federal Requisitions or Letters of Intent are not Purchase Orders.

Maintenance may commence on the day following warranty expiration. The Purchase Order shall include a mutually agreed‐upon commencement date, the machine type, model, serial number, meter reading, point of contact personnel, telephone number, and separate maintenance charges for attachments, if applicable.

In the event that the effective date of a CTI Annual Maintenance Service Agreement is other than October 1st, the charge for an Annual Copy Allowance shall be prorated to exclude the period of time between the start of the fiscal year (October 1st) and the actual Maintenance Service Agreement purchase date.

Maintenance Service Agreements effective at the beginning of a fiscal year shall be for a full year and will not be prorated. The maintenance charge entitles the Government customer to copier maintenance for the balance of the fiscal year, or for the total prorated copy allowance, whichever occurs first.

B. Coverage: Geographical coverage for maintenance is based on ONE zone – 0 to 60 miles’ distance from the servicing location. Maintenance performed beyond the 60‐mile radius will be at a higher rate by mutual agreement between ordering agency & contractor.

CTI’s maintenance service coverage rates provide full coverage (drum included).

Standard coverage (drum excluded) is not available under the terms of this contract. Service includes one annual Preventive Maintenance, determined by specific needs of the individual machine. Preventive Maintenance will include lubrication and necessary adjustments. Preventive Maintenance may be performed during a regular routine maintenance service call.

C. Upgrade: The Government shall have the right to upgrade to a higher number of copies allowed per month per device, once during the fiscal year, from the Maintenance Agreement purchased, to an agreement with a higher copy allowance. The Government shall be responsible for all administration required to modify the original Purchase Order, and agrees to pay the prorated difference between the published charges for the new Maintenance Agreement and the original Maintenance Agreement.

D. Invoice: CTI shall bill, and the Government agrees to pay, for all copies made during the fiscal year in excess of the allowance, at the established rate corresponding to the allowance referenced in the Maintenance Agreement.

Excess charges to be billed at the conclusion of the agreement period, or upon achieving annual copy allowance, whichever occurs first.

Alternately, CTI shall bill, and the Government agrees to pay Maintenance charges, together with excess copy charges on a monthly basis. Payment will be prorated on the basis of 1/12th of the offered price for each month the service is rendered, plus 1/30th of the monthly rate for each day less than a complete month.

E. Renewal: The price stated at the beginning of a Maintenance Agreement shall remain the same only for the fiscal year in which it was issued. In the event of a price change, the newer price shall apply to existing Maintenance Agreement at the beginning of each new fiscal year. Price changes for new Maintenance Agreements to be effective as of the date of award. Price changes apply too basic

GS-03F-0151X 5 | P a g e copier units and any attachments included thereon. CTI will renew Maintenance Service Agreements through the fifth year of continuous use without reconditioning the copier as a requirement for renewal. However, should the Government desire to continue under a Maintenance Agreement beyond five (5) continuous years, equipment will be subject to inspection for reconditioning at Government’s expense.

F. Discontinuance: Cancellation of Maintenance Service may be at any time during the contract period. Notice must be received in writing by CTI’s Service Manager, thirty (30) calendar days in advance of cancellation date. There are no penalty charges for early cancellation of a Maintenance Agreement. Any balance due, prior to cancellation date, must be paid in full to CTI within thirty (30) calendar days after the cancellation date.

G. Service: Service will be provided during normal business hours and begin no later than nine (9) working hours after receipt of written or oral notice. Normal working hours are 8 a.m. to 5 p.m., Monday through Friday.

Service will be performed on an on‐call basis that includes replacement of unserviceable parts with new or rebuilt parts. Replaced parts on Government owned equipment would remain in the possession of the Government, with the exception of printed circuit boards and copy drums. Failure to render service within nine (9) working hours (maximum) after written or oral notification, will be subject to a deduction of 1/30th of the monthly rate for each day the equipment is inoperative.

Emergency service (within four (4) hours) can be provided when it is agreed and specified in the Maintenance Agreement In the event of extensive maintenance, CTI, will provide a temporary replacement unit, if available. The replacement machine may, or may not, have the same features as the machine being replaced.

H. Service Credit: CTI, shall grant a credit to the Government for any machine that fails to perform at an effectiveness level of 90% during any month. The effectiveness level for a machine is computed by dividing the total productive time, by the sum of that time, plus machine failure downtime. The credit shall be a percentage amount of the fixed monthly maintenance charge, which is determined by subtracting the actual percentage of effectiveness level attained during the month from 90%. Example: if the effectiveness level for a machine if 87% for the month, the credit would be 3% of the fixed monthly maintenance charge; if the effectiveness level is 90% or higher, there is no credit due under this provision. It is the responsibility of the Government to prove default.

I. Accessories: Maintenance pricing for CTI accessories are as listed and are in addition to copier maintenance charges for basic unit. Unless it is specified in the Maintenance Agreement and agreed by the customer and CTI.

The Maintenance Service Agreement does not include service or adjustment of parts which were not furnished by CTI except for common hardware items such as screws, nuts, bolts, clasps and commercially available parts, e.g. light bulbs, etc.

CTI may provide to the Government and install a non‐Brand attachment that has CTI’s approval and Underwriters Laboratory (UL) combination listing for compatibility use in conjunction with the Branded equipment to which it is to be attached on an "Open Market" basis.

J. Access to Equipment: CTI, shall have full access to the machines to provide service thereon.

K. Movement of Installed Equipment Under Maintenance Service: Machines under this contract for Maintenance Service shall not be moved from the general location in which installed, except in an emergency, unless CTI’s Service Manager has been notified, in writing, thirty (30) calendar days in advance that a move is to be made. Upon receipt of notice, and approval by CTI, machines may be transferred from one Government location to another, but without cessation of

GS-03F-0151X 6 | P a g e maintenance charges during the period of transfer. Charges for machine movement and transfer to be on an Open Market basis when relocation is made by CTI. Machine movement and transfer of equipment made by the Government, without notice to CTI, will incur a charge of two (2) times the monthly maintenance rate for each month of infraction, or part thereof.

L. Lapse in Maintenance Coverage: CTI reserves the right to recondition any machine that is to be placed under Maintenance Agreement, if thirty (30) days or more have elapsed between the purchase warranty expiration date and the maintenance commencement date, or if thirty (30) days or more have elapsed between Maintenance Agreements. When, in CTI’s opinion, a shop reconditioning is necessary because normal repair and parts replacement cannot keep the equipment in satisfactory operating condition, CTI will submit an Open Market cost estimate. Such work, if authorized by the Government, will be provided in addition to the applicable maintenance service rate.

M. Liability: If a person other than a CTI trained technician, or an Authorized Brand Dealer, performs service or repair on a Branded machine, and as a result further repair by CTI is required to restore the machine to good operating condition, such repair shall be at the Government's expense on an hourly basis at "Open Market" rates. If a person other than a CTI trained technician, or an Authorized Brand Dealer, performs service or repair on a CTI machine during the warranty period, such warranty becomes null and void as of the date of service rendered.

N. Exclusions: Service does not include:

a) Machines located in an unsafe or hazardous environment as determined by

CTI.

b) Furnishing supplies, attachments, painting, refinishing, or furnishing material for making specification changes. Performing service connected with relocation of machines and adding or removing attachments, is also excluded.

c) Electrical work external to the machine or maintenance of attachments or attachments to the machine or other devices not furnished by CTI.

d) Repair or damage resulting from accident, transportation, neglect or misuse, failure of electrical power, air conditioning or humidity control, or other causes other than ordinary use.

e) Maintenance Agreements for shipboard or airborne‐based equipment.

However, on‐call service on an "Open Market" basis will be provided if equipment is located within the geographical scope of this contract.

17. Terms and conditions of installation: It is the Government’s responsibility to provide a suitable space and environment for installation.

CTI will deliver, unpack, and install the equipment, which includes checking the equipment for proper machine operation. An additional open market charge will be included for inside drayage in the event of unusual circumstances such as inoperable elevators confined passage, narrow clearance, restricted stairwells, excessive incline, etc. These charges, if applicable, will be itemized on the invoice for delivery. Installation charges apply to Special Item Number 333316C (Purchase).

Accessories installed originally with the basic system, will not require an installation charge. Installation charges are assessed to the Government when the accessory is not included on a previously installed system. If an accessory is not included with initial installation due to a CTI related situation, then no additional charge will apply upon completion of the installation.

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable):

By mutual agreement between ordering agency and contractor

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18b. Terms and conditions for any other services (if applicable):

By mutual agreement between ordering agency and contractor

19. List of service and distribution points (if applicable):

Cartridge Technologies, LLC 15738 Crabbs Branch Way Rockville, MD 20850 For other service points: All authorized service dealers

20. List of participating dealers (if applicable): Not Applicable

21. Preventative maintenance (if applicable): Preventive maintenance is offered to all maintenance customers at the interval recommended by the manufacturer for that specific model.

22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants):

Not Applicable

22b. If applicable, indicate that Section 508 compliance information is available for the information and communications technology (ICT) products and services offered and show where full details can be found (e.g., Contractor’s website or other location). ICT accessibility standards can be found at https://www.section508.gov/.

Voluntary Product Accessibility Templates are available for all products.

23. Unique Entity Identifier (UEI) Number: Z5LLHNEXM9L8

24. Cartridge Technologies, LLC is registered and active in the System for Award Management (SAM).

https://www.section508.gov/

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LABOR CATEGORY DESCRIPTIONS – INFORMATION TECHNOLOGY SERVICES

SIN 54151S, Information Technology Professional Services

Senior Technician (On-Site) Minimum Experience: Eight (8) years

Functional Responsibility:

Serves as senior, on-site field engineer supervising other technicians assigned to the site. Performs various and difficult tasks under minimum supervision. Possess knowledge and understanding of digital-analog copiers, digital service for Monochrome laser printers, digital service for color printers including solid ink, laser, and inkjet based plotter equipment, including wide-format, facsimile equipment including secure fax, multifunction printers and copiers, network set up, trouble shooting and repairing, LAN cabling systems, media, preparation for installation of hardware and software, cable testing, and cable trouble-shooting. May perform administrative tasks such as documenting results, completing daily reports, inventory of materials, and supplies. Experience working with copiers, printers, and/or facsimile equipment. Requires competence on all phases of digital printing and networking techniques, concepts, and methods. Also requires knowledge of available hardware, system software, input/output devices, and printing solutions.

NOTE: Hourly rate contingent upon minimum purchase of 2,000 onsite technician labor hours per year.

Minimum Education:

Associate’s Degree OR Technical Certification from Technical/Vocational school OR project-related IT or telecommunications technical certification.

Required Certifications:

Technical certifications from any of the following manufacturer brands: Hewlett Packard, Xerox, Brother, Panasonic, Canon, Lexmark, Sharp, Ricoh, Savin, and/or IBM.

Technician (On-Site)

Experience: Five (5) years

Functional Responsibility:

Serves as on-site field engineer. Performs various and difficult tasks under minimum supervision.

Possess knowledge and understanding of digital-analog copiers, digital service for Monochrome laser printers, digital service for color printers including solid ink, laser, and inkjet based plotter equipment including wide-format, facsimile equipment including secure fax, multifunction printers and copiers, network set up, trouble shooting, and repair, LAN cabling systems, media, preparation for installation of hardware and software, cable testing, cable trouble shooting. May perform administrative tasks such as documenting results, completing daily reports, inventory of materials and supplies. Requires competence on all phases of digital printing and networking techniques, concepts and methods. Also requires knowledge of available hardware, system software, input/output devices and printing solutions.

NOTE: Hourly rate contingent upon minimum purchase of 2,000 onsite technician labor hours per year.

Minimum Education:

Associate’s Degree OR graduate from Technical/Vocational school OR project-related IT or telecommunications technical certification.

Required Certifications:

Associate Technician (On-Site)

Experience: Three (3) years

Functional Responsibility:

Serves as an on-site associate to be the initial point of contact to receive and troubleshoot equipment service repair calls. Associate will be stationed at the customer site and will report every morning to the COTR or the designated project manager, Senior Technician, or Technician, depending on the organizational set up and customer needs. Some of the daily duties will include:

maintain a copier/printer/fax service call log for all machines at the location, perform preventative maintenance, diagnose and correct common image quality problems, clear paper jams, troubleshoot problems. Contact and arrange for higher-level technician to solve higher-end service calls. Maintain parts and supplies inventory, deliver supplies as needed. Pick up empty toner cartridges from designated locations. Requires competence on all phases of supply management for copiers, GS-03F-0151X 9 | P a g e printers and/or facsimile equipment. Must have experience recognizing and installing consumable supplies. Experience working with copiers, printers and/or facsimile equipment.

NOTE: Hourly rate contingent upon minimum purchase of 2,000 onsite technician labor hours per year.

Minimum Education: High School Diploma

Required Certifications:

SIN 811212, Maintenance of Equipment, Repair Services, and/or Repair/Spare Parts

Service Part Number: LMS SC Service Description: Labor Maintenance Services without Supplies for Scanners Unit of Issue: Monthly

Service Part Number: LMS MFPM16-25 Service Description: Labor Maintenance Services without Supplies for Monochrome Multifunction equipment -

Copier/Printer/Fax/Scanner (16 to 25 ppm)

Service Part Number: LMS MFPM26-35 Service Description: Labor Maintenance Services without Supplies for Monochrome Multifunction equipment -

Copier/Printer/Fax/Scanner (26 to 35 ppm)

Service Part Number: LMS MFPM36-45 Service Description: Labor Maintenance Services without Supplies for Monochrome Multifunction equipment -

Copier/Printer/Fax/Scanner (36 to 45 ppm)

Service Part Number: LMS MFPM46-55 Service Description: Labor Maintenance Services without Supplies for Monochrome Multifunction equipment -

Copier/Printer/Fax/Scanner (46 to 55 ppm)

Service Part Number: LMS MFPC16-25 Service Description: Labor Maintenance Services without Supplies for Color Multifunction equipment -

Copier/Printer/Fax/Scanner (16 to 25 ppm)

Service Part Number: LMS MFPC26-35 Service Description: Labor Maintenance Services without Supplies for Color Multifunction equipment - Copier/

Printer/Fax/Scanner (26 to 35 ppm)

Service Part Number: LMS MFPC36-45 Service Description: Labor Maintenance Services without Supplies for Color Multifunction equipment - Copier/

Printer/Fax/Scanner (36 to 45 ppm)

Service Part Number: LMS MFPC46-55 Service Description: Labor Maintenance Services without Supplies for Color Multifunction equipment - Copier/

Printer/Fax/Scanner (46 to 55 ppm)

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GSA PRICELIST – INFORMATION TECHNOLOGY SERVICES

To view pricing for the services available under this GSA Schedule, please search under our contract number (GS-03F-0151X) on the GSA Advantage! website.

https://www.gsaadvantage.gov/advantage/ws/search/advantage_search?q=0:8GS-03F-0151X&db=0&searchType=1

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LEASING OF GENERAL-PURPOSE COMMERCIAL EQUIPMENT

SINs: 532420LTOP Lease to Own Plan (LTOP) Covers copiers, single function printers (SFP), multifunction devices (MFD), Scanners and software used in conjunction with the equipment being leased.

SIN: 532420LC Operating Lease Plan (OLP) Covers copiers, single function printers (SFP), multifunction devices (MFD), Scanners and software used in conjunction with the equipment being leased.

1. STATEMENT of GOVERNMENT INTENT For the purpose of this solicitation, Lease Term is defined as the duration of the lease in months (not to exceed 60 months) as shown on the Ordering Agency’s initial delivery order. It is understood by all parties to this contract that this is a leasing arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to the availability of appropriated funds and the continued needs of the Ordering Agency. The Ordering Agency, upon issuance of any delivery order pursuant to Special Item Numbers (SIN’s) 532420LTOP, 532420LC or 532420LT, intends to use the equipment for the lease term specified in the initial delivery order so long as the needs of the Ordering Agency for the equipment or functionally similar equipment continues to exist and adequate funds are appropriated. Each lease hereunder shall be initiated by a delivery order which shall, either through a statement of work or other attachment specify the equipment being leased, and the terms of the transaction as required in other sections of SIN’s 532420LTOP, 532420LC or 532420LT. The lease commencement is the date of acceptance as defined by FAR Subpart 12.4

The first period or initial term of the leasing agreement will be through September 30th. of the fiscal year in which the order is placed, or as extended by act of Congress, unless the ordering office has multi‐year funding.

Ordering Agencies are advised to follow the guidance provided in Federal Acquisition Regulation (FAR) Subpart

7.4 Equipment Lease or Purchase, and to review the lease terms and conditions prior to ordering and obligating funding for a lease. Ordering Agencies are responsible for the obligation of the funding consistent with fiscal law when entering into any lease arrangement.

2. ORDERING PROCEDURES

a) Ordering Agencies are strongly encouraged to conduct a needs assessment prior to the procurement of copiers.

b) When the Ordering Agency expresses an interest in leasing a product (s), the Ordering Agency will provide the following information to the prospective vendors:

1) Which product (s) is (are) required

2) The required delivery dates

3) The proposed term of the lease

4) Where the equipment will be located

5) Description of the intended use of the equipment

c) The contractor will respond with:

1) Whether the contractor can provide the required equipment.

2) The monthly payment based on the rate and the initial and residual values of the equipment.

3) The estimated cost, if any, of applicable State or local taxes.

4) A confirmation of the availability of the equipment on the required delivery date.

5) Extent of warranty coverage, if any, of the leased products.

6) Cite the cost of any mandatory maintenance as applicable.

7) The Termination Ceiling Charges, as applicable. (See Section 13. Early Termination Charges).

d) The ordering agency and contractor shall agree upon a termination ceiling charge which is established in accordance with the appropriate formula in Section 13. Early Termination Charges (See FAR Subpart 17.1)

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e) The Contracting Officer shall insert the agreed upon termination ceiling charge for the first year in the order and modify it for successive years upon availability of funds.

3. ORDERS and PERIOD of LEASING ARRANGEMENTS

a) Lease Options: At a minimum, Ordering Agencies placing orders for equipment under a leasing arrangement must specify on the delivery order the applicable leasing SIN under which the equipment is being leased.

532420LTOP Lease to Own Plan (LTOP) Lease the equipment and have the option to purchase the same equipment at the end of the lease. This applies to copiers, single function printers (SFP), multifunction devices (MFD), Scanners and software used in conjunction with the equipment being leased.

532420LTOPA Operating Lease Plan (OLP) Lease the equipment and return it to CTI after the end of the lease terms. This applies to copiers, single function printers (SFP), multifunction devices (MFD), Scanners and software used in conjunction with the equipment being leased.

b) Annual Year Funding. When using annually appropriated funds when placing an order for leasing, the following applies:

1) Any lease executed by the Ordering Agency shall be on the basis that the known requirements exceed the remainder of the fiscal year. Due to funding constraints, however, the Ordering Agency cannot normally commit to a term longer than one fiscal year at the commencement of the lease. to facilitate the exercise of renewal options for future fiscal years, the lease term will be specified in the delivery order. All orders for leasing shall remain in effect through the Government fiscal year (or as extended by Act of Congress), or the planned expiration date of the lease, whichever is earlier, unless the Ordering Agency exercises its rights hereunder to acquire title to the equipment prior to the planned expiration date. Despite the fact that the delivery order will specify the total lease term, orders under the lease shall not be deemed to obligate succeeding fiscal year’s funds or to otherwise commit the Ordering Agency to a renewal.

2) All orders for leasing automatically terminate at the end of the Government fiscal year (or as extended by Act of Congress) or the contract term, whichever is earlier. However, Ordering Agencies should notify the contractor in writing thirty (30) calendar days prior to the expiration of such orders as to the Government’s intent to renew. Ordering Agencies are instructed to follow the guidelines set forth in Paragraph 14 of this section with regard to termination of lease terms for non‐appropriation or agency decisions not to renew. Should Ordering Agencies decide to terminate the lease prior to the expiration of the lease term under any other condition other than those set forth in Paragraph 14, early termination charges shall apply, (See Section 13, Early Termination).

c) Multi‐Year Funding Within Contract Period: Where an Ordering Agency’s specific appropriation authority provides for funds in excess of a 12‐month (fiscal year) period, the Ordering Agency may place a schedule contract order for leasing for a period up to the expiration of its period of appropriation availability, or the expiration of the contract period whichever comes first, notwithstanding the intervening fiscal years.

d) In recognition of the types of products on this Schedule and the potential adverse impact to the Government’s mission, the Government’s quiet and peaceful possession and unrestricted use of the equipment shall not be disturbed in the event the equipment is sold by the Contractor, or in the event of bankruptcy of the contractor, corporate dissolution of the Contractor, or other event, so long as the Government is not in default. The equipment shall remain in the possession of the Government until the expiration of the lease. Any assignment, sale, bankruptcy, or other transfer of the leased equipment by the contractor will not relieve the Contractor of its obligations to the Government and will not change the Government’s duties or increase the burdens or risks imposed on the Government.

e) Assignment of Claims: In accordance with GSAR 552.232‐23 Assignment of Claims under this contract, the Ordering Agency Contracting Officer may approve the assignment of claim for an order under these leasing Special Item Numbers (SINs) in accordance with FAR 32.803. Contractors cannot prohibit or otherwise limit the Government’s ability to setoff lease payments under any lease or assignment of a lease.

f) Government Rights under Lease: The Government does NOT waive any performance requirements, warranty rights nor other contract or statutory rights, such as the right to set off payments against other

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Government debt, as a part of the lease. The Government’s acceptance of an assignment of a lease, does not waive any of the Government contract provisions.

4. MAINTENANCE and INSTALLATION

a) Maintenance and installation, when applicable, are not included in the lease payments. The Ordering

Agency will obtain installation and/or maintenance from the contractor or a designated authorized service provider.

b) When installation and/or maintenance are to be performed by the Contractor, the payments, terms and conditions will be as stated in this contract. Maintenance payments and terms and conditions during subsequent renewal periods of this lease will be those of the prevailing GSA Schedule contract in effect.

5. MONTHLY PAYMENTS

a) Prior to the placement of an order under this SIN, the Ordering Agency and the contractor must agree on a

“base value” for the products to be leased. The base value will be the contract purchase price (less any discounts). for operating leases, the residual value is independent of the purchase option price. The residual value will be used in the calculation of the original lease payment.

b) To determine the initial lease term payment, the contractor agrees to apply the negotiated lease factor to the agreed upon base value: Examples: Lease factor one (1) percent over the rate for the three‐year (or other term) Treasury Bill (T‐bill) at the most current U. S. Treasury auction.

or

The Contractor’s most favored finance rate factor as agreed to during contract negotiations.

The lease payment may be calculated by using a programmed business calculator or by using “rate” functions provided in commercial computer spreadsheets (e.g., Lotus 1‐2‐3, Excel).

c) The purchase option price will be based upon the unamortized principle of the product. The payment will be based upon the unamortized principle, as shown on the payment schedule as of the last payment prior to date of transfer of ownership. In the event the Government desires, at any time, to acquire title to equipment leased hereunder, the Government may make a one‐time lump sum payment.

6. EXPIRATION of LEASE TERM:

a) Upon the expiration of the Lease Term, the Ordering Agency will:

i. Upon 30‐day written notice, return the Equipment to the Contractor or;

ii. Purchase the equipment at the fair market value of the equipment or;

iii. Obtain requirements in accordance with FAR 8.4 (Ordering Procedures) by issuing a new request for quote.

Note: Customers are advised to see paragraph 15‐18 for additional lease expiration provisions.

7. ADDITIONS

For the purpose of this solicitation the definition of an addition is defined as follows:

Additions: The addition of accessories features or other enhancements available for lease under this contract to an existing model (base unit) already installed. Additions shall not change the functionality of the installed equipment.

a) The ordering agency may require the contractor to modify existing leased equipment through order modifications, provided the modifications are customarily offered by the contractor for the equipment leased. The price of the modification will be mutually agreed upon by the ordering agency and the contractor. The ordering agency may pay for the modification at full price upon acceptance, or the modification price may be leased coterminous with the initial lease term. The contract lease interest rate in effect at the time of order of the modification will be used to calculate the monthly payment applicable to the modification. for Operating leases, a residual value should be negotiated for the modification.

For example:

Lease to ownership

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Price of the modification ‐ $1,000

Months remaining on the equipment lease ‐ 19

Current contract lease factor at the time of the modification ‐ 045 for 24‐month lease, the term closest to remainder of lease. Interest equivalent (i) for lease factor is 0.625% per month [rate(N,‐pmt,Price)/rate(24,‐ 0.045,1)]

Modification Payment $55.98 [PMT (i,N,P)/PMT (.625%,19,1000)]

b) The Ordering Agency may affix or install any accessory, addition, equipment, or device on the equipment ("additions") provided that such additions:

(1) can be removed without causing material damage to the equipment.

(2) do not reduce the value of the equipment; and

(3) are obtained from or approved by the contractor and are not subject to the interest of any third party other than the contractor.

c) Any other additions may not be installed without the contractor's prior written consent. At the end of the lease term, the Government shall remove any additions which:

(1) when is not leased from the contractor, and

(2) are readily removable without causing material damage or impairment of the intended function, use, or value of the equipment, and restore the equipment to its original configuration.

d) Any additions, which are not removable, will become the contractor's property (lien free).

e) Payment may be modified based on the schedule price adjusted to reflect the actual period until the end of the lease term.

f) Should the Ordering Agency elect to replace equipment under the lease, a new FAR 8.4 competition is required. This does not preclude substitution for failure to perform. Ordering Agencies are advised that when making the decision to conduct a new competition, consideration must be given to the early termination of existing equipment and/or the financial considerations involved with the rollover of existing equipment should the current contractor prevail. Ordering Agencies are strongly advised to perform a cost benefit analysis in accordance with their agency procedures and policies with regard to rollovers.

8. RISK of LOSS OR DAMAGE: The Government is relieved from all risk of loss or damage to the equipment during periods of transportation, installation, and during the entire time the equipment is in possession of the Government, except when loss or damage is due to the fault or negligence of the Government. The Government shall assume risk of loss or damage to the equipment during relocation unless the Contractor shall undertake such relocation.

9. WARRANTY: In accordance with Clause 552.246‐73 under this contract, the contractor’s warranty, as stated in the contractor’s GSA Authorized Price List, is applicable to the lease.

10. EQUIPMENT PERFORMANCE

a) The equipment supplied must be in operational or repairable condition throughout the term of the lease.

1) Operational condition means the equipment is producing clear and clean copies, all mechanical accessories are operating as intended and in all respects the equipment is performing up to the standards in the manufacturer’s specifications.

2) Repairable condition means that the equipment can be repaired by a qualified technician within the terms of the maintenance agreement. Additionally, all required replacement parts are available and the equipment down time does not exceed that specified in the maintenance agreement.

b) After a thirty (30) day notice and cure period, if the equipment continues to fail to be operational or repairable as defined above, the Ordering Agency may take those remedies available to it under either the contractor warranty provisions, or default clause set forth in FAR 52.212‐4(m). Such recourse will not be the basis for increasing the monthly payment or extending the term of the lease.

c) Maintenance and Support:

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Preventive Maintenance: The contractor shall provide preventive maintenance at least equal to the commercial practice. Intervals between scheduled maintenance services shall be no greater than those provided to commercial customers for the same model of copier.

Response to Service Calls: At minimum, during normal working hours (as specified by the using activity), Monday through Friday (excluding holidays observed by the Government), the contractor shall respond to verbal or written requests for service calls. The contractor shall repair the copier within either nine (9) working hours or sixteen (16) working hours (as specified by the User Activity) after the verbal or written request for the service call. However, for copiers identified as critical, the contractor shall respond to verbal requests for service calls and shall repair the copier within four (4) working hours. Copiers designated critical will be identified by the ordering activity in the order and shall not exceed 5% of the total number of copiers on the order. The contractor’s response time on a service call starts, when authorized personnel of an ordering activity place a verbal request to the contractor for a service call or a written request is received by the contractor requesting a service call, whichever is earlier.

Contractors are required to submit a contingency plan to maintain full and proper operation of copiers and to avoid extended delays for repair or replacement of copiers.

Repair and Maintenance Service: Offerors shall submit and include in their pricelist’s, a list of Names, addresses, and phone number(s) of authorized representatives, responsible to the contractor, who may be contacted by ordering activities for repair and maintenance of equipment. Only those authorized representatives listed may render maintenance service, unless the list is subsequently modified by mutual agreement between the contractor and the Contracting Officer, to add or terminate authorized representatives.

11. TITLE: During the Lease Term, the equipment shall always remain the property of the contractor. The Government shall have no right or interest in the equipment except as provided in this leasing agreement and shall hold the equipment subject and subordinate to the rights of the contractor.

12. State and Local Taxes (52‐229‐1): Notwithstanding the terms of the Federal, State, and Local Taxes Clause, the contract price excludes all State and Local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The contractor shall state separately on its invoices, taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes (based on the current value of the equipment) to the contractor or provide evidence necessary to sustain an exemption.

See FAR clauses 52.229‐1 State and Local Taxes; 52.229‐3 Federal, State, and Local Taxes, which are incorporated by, reference.

13. EARLY TERMINATION CHARGES: Equipment leased under this agreement may be terminated at any time during a Government fiscal year by the Ordering Agency’s Contracting Office responsible for the delivery order in accordance with FAR 52.212‐4, paragraph (l) Termination for the Government’s Convenience.

The Termination Ceiling Charge is a limit on the amount that a contractor may claim from the Ordering Agency on the termination for convenience of a lease or failure to renew a lease prior to the end of the lease term for reasons other than those set forth in section 14, Termination for Non‐ Appropriation. Termination ceiling charges will apply for each year of the lease term (See FAR 17.1). The Ordering Agency and contractor shall establish a Termination Ceiling amount. The Contracting Officer shall insert the Termination Ceiling Charge for amount of the first year in the order and modify it for successive years upon availability of funds.

No claim will be accepted for future costs: supplies, maintenance, usage charges or interest expense beyond the date of cancellation. In accordance with the bona fide needs rule, all termination charges must reasonably represent the value the Ordering Agency received for the work performed at cancellation based upon the shorter lease term. No termination cost will be associated with the expiration of the lease term.

Formula 1: for Lease to Own (LTOP) SIN 532420LTOP Termination Fee = pmt (i,n,P) *n ‐ sum of PMT ‐ FMV

"P" = Schedule Price of equipment at time of order, inclusive of Ordering Agency negotiated price reductions should be considered. "PMT" = Actual Monthly Payment paid on order to termination

"i" = Monthly Interest Rate applicable to the order "n" = number of months from order to termination

"pmt" = Monthly payment corrected to actual lease term"

"FMV" = Fair Market Value of equipment if returned at termination. Unit price adjustments, residual or FMV values used to calculate operating leases, should not be considered

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Formula 2: for Operating leases SIN 532420LC Termination Fee = PV (i, n,‐PMT) "PV"= Present Value

"i" = Interest rate per month, equal to the interest rate applicable to the calculation of the payment on the delivery order

"n"= Number of months remaining from termination date to the end of the lease term "PMT" = Current monthly payment amount of the original payments through end of the lease

14. TERMINATION for NON‐APPROPRIATION: The Ordering Agency reasonably believes that the bona fide need will exist for the entire lease term and corresponding funds in an amount sufficient to make all payment for the lease term will be available to the Ordering Agency. Therefore, it is unlikely that leases entered into under the SINs 51 58/Lease to Own (Copiers), 51 58a/Operating Lease (Copier), and 51 58b/all other equipment will be terminated prior to the full lease term. Nevertheless, the Ordering Agency’s Contracting Officer may terminate or not renew leases at the end of any initial base period or renewal period under this paragraph if (a) it no longer has a bona fide need the equipment or functionally similar equipment; or (b) there is a continuing need, but adequate funds have not been appropriated to the ordering agency in an amount sufficient to continue to make the lease payments. If this occurs, the Ordering Agency will promptly notify the contractor and the equipment lease will be cancelled at the end of the last fiscal year for which funds were appropriated. The determination of the availability of funds is made solely by the Government.

15. LEASE EXTENSIONS: Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR 8.4, FSS Ordering Procedures.

16. LEASE EXPIRATIONS – SIN 532420LC/LEASE to OWN: Title to equipment installed under 532420LTOP automatically transfers tothe Government upon conclusion of the Lease Term Agreement.

17. LEASE EXPIRATIONS – SIN 532420LTOP/OPERATING LEASE and 532420LT/ALL OTHER EQUIPMENT:

Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR 8.4 covering Ordering Procedures.

Unless notified by the Ordering Agency that the Government intends to exercise its option to purchase the equipment, the equipment, upon the expiration of the lease term, will be removed by the contractor at the earliest practicable time. The Ordering Agency is responsible for removal charges. Unless specified under the schedule contract, removal charges will be administered outside the scope of the contract.

The…