GRSSC-F18-RFQ-0005.docx

Request for Quotation No.: GRSSC-F18-RFQ-0005

PLEASE UTILIZE THE ANNUAL USAGE INFORMATION IN DETERMING YOUR BID PRICE AND ENTER YOUR BID PRICES IN THE BPA PRICE COLUMN. THANK YOU.

IF BIDDING OPEN MARKET PRODUCTS, PLEASE ENTER YOUR BID PRICES IN THE OPEN MARKET COLUMN.

NOTE: Brand name or equal products will be selected through best value analysis and product testing at Gallup Regional Supply Service Center (GRSSC).

GRSSC will consider establishing a Blanket Purchasing Agreement (BPA) for the annual requirement effective Feb. 01, 2018 thru December 31, 2018 with two (2) or three (3) option periods. The term will be negotiated prior to award.

Please provide the following information regarding this request for quotation:

1. Company Name, Address and Telephone No. ____________________________

2. Contact person/individual and contact information

3. Item price

a. Bulk warehouse deliveries: __________________ % off vendor’s price.

4. Item product number

5. Item packing (if packing of item is different from above)

6. Payment Discount Terms________________________

7. Business size classification _________________

8. If a contractor is submitting brand name or equal products, they shall provide:

a. Descriptive Literature: Descriptive literature fully describing the product bid (which such literature exists) shall be included to evaluation the submission.

a. Product samples: are requested at no expense to the Government; and returned at the bidder’s request and expense. The Government will test or evaluate product samples to determine compliance with all the characteristics listed for examination in the request for information. Products delivered under any resulting contract must conform to—

1. The approved sample for the characteristics listed for test or evaluation; and

2. The specifications for all other characteristics.

All products shall be quoted F.O.B. destination to the Gallup Regional Supply Service Center, 2400 Fuhs Avenue, Gallup, NM 87301.

All items to be delivered within 10 days ARO.

Please note the information submitted will be used to meet the requirements of FAR 8.405-1 for surveying at least three schedule contractors as part of the process of identifying supplies that represent best value. In determining best value, the following factors will be considered:

Price, delivery, customer support, integration of supplies items into existing IHS care programs and overall product performance (product performance includes: special features, accuracy, reliability and ease of use).

52.211-6 Brand Name or Equal. (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

52.207-4 Economic Purchase Quantity—Supplies. (AUG 1987)

(a) Offerors are invited to state an opinion on whether the quantity(ies) of supplies on which bids, proposals or quotes are requested in this solicitation is (are) economically advantageous to the Government.

(b) Each offeror who believes that acquisitions in different quantities would be more advantageous is invited to recommend an economic purchase quantity. If different quantities are recommended, a total and a unit price must be quoted for applicable items. An economic purchase quantity is that quantity at which a significant price break occurs. If there are significant price breaks at different quantity points, this information is desired as well.

OFFEROR RECOMMENDATIONS

(c) The information requested in this provision is being solicited to avoid acquisitions in disadvantageous quantities and to assist the Government in developing a data base for future acquisitions of these items. However, the Government reserves the right to amend or cancel the solicitation and re-solicit with respect to any individual item in the event quotations received and the Government’s requirements indicate that different quantities should be acquired.

THE AWARD WILL BE MADE USING THE BEST VALUE CONTINUUM IN ACCORDANCE FAR 15.101.

IN ACCORDANCE WITH FAR 19, THE GOVERNMENT WILL CONSIDER SOCIO-ECONOMIC STATUS OF BIDDER WHEN AWARDING.

ATTACHMENT A

MFG

PRODUCT

NO.

PRODUCT DESCRIPTION

BRAND

NAME

Y/N

UNIT

OF

ISSUE

ANNUAL

USAGE

FSS

PRICE

OPEN

MARKET

PRICE

BPA PRICE